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Home My WebLink About2022.02.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL council chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 15, 2022 - 6:30 PM NUM AF'YKVYKIAIt AUUN may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order Mayor Bill Bush 2. Invocation Pastor Bill Ascol of Bethel Baptist Church 3. .Flag Salute 4. Roll Call AGENDA Clerks 5. Presentation of the Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 1, 2022, and February 8, 2022, Regular Meetings B. Approve claims C. Approve normal retirement benefits for Carl "Dale" McCallie, Jr. through the Oklahoma Municipal Retirement Fund 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input on a proposed amendment to the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include the Public Works and Parks Facilities, Regional Stormwater Detention south and east of the East 116th Street North and North Mingo Road intersection and Owasso Police Department Firing Range Shoot House and a Multi -Use Facility Teresa Willson Consideration and appropriate action relating to Ordinance 1190, approving a major amendment to Planned Unit Development 14 -02, of approximately 0.42 acres located at 203 East 3m Street North, as referenced in Application OPUD 14 -02A Alexa Beemer Staff recommends adoption of Ordinance 1190. 10. Consideration and appropriate action relating to a final plat for property containing approximately 16.69 acres, located at the southeast corner of East 861h Street North and North Memorial Road (Casa Del Mar) Karl Fritschen Staff recommends approval of the Casa Del Mar Final Plat. Owasso City Council February 15, 2022 Page 2 11. Consideration and appropriate action relating to bids received for the 2021 Annual Street Rehabilitation Program Dwayne Henderson Staff recommends awarding the Base Bid and Alternates One, Two, and Three to Becco Contractors, Inc., of Tulsa, Oklahoma, in the amount of $1,397,000.00, and authorization to execute the necessary documents. 12. Consideration and appropriate action relating to the purchase of right -of -way for the North 135th East Avenue Service Road Realignment Project Roger Stevens Staff recommends authorization for payment in the amount of $234,396.00 to Go North, LLC, for the acquisition of right -of -way, located south of East 106th Street North at North 135th East Avenue. 13. Consideration and appropriate action relating to an engineering services agreement for the East 51h Avenue Floodplain Mitigation Project Roger Stevens Staff recommends approval of an Agreement for design of the E 5th Avenue Floodplain Mitigation Tulsa, Oklahoma, in the amount of $54,675.00 anc documents. 14. Report from City Manager 15. Report from City Aff orney 16. Report from City Councilors Engineering Services for the engineering Project with Freese and Nichols, Inc, of authorization to execute the necessary 17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 29, 2022 • Health Care Self- Insurance Claims - dated as of February 10, 2022 Monthly Budget Status Report - January 2021 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 19. Consideration and appropriate action relating to an executive session, as provided for in Title 25, O. S. g 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorneys concerning litigation styled City of Owasso v. Pinnacle Performance, et al., CV- 2019 - 00884, District Court of Tulsa County and Tayleur Rave Pickup, et al.. v. City of Owasso, et al., 20 -CV- 346- JED -FHM, United States District Court for the Northern District of Oklahoma Julie Lombardi 20. Adjournment Notice of Public Meeting filed in the office of the City Cler o Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm on 11, M . Stevens, City Cleric The City of Owasso encourages citizen participation. To reque an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 1, 2022 The Owasso City Council met in regular session on Tuesday, February 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, January 27, 2022. 1. Call to Order Vice Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Pastor Jonathan Cook of Destiny Life Church. 3. Flag. Salute Councilor Alvin Fruga led the flag salute. 4. Roll Call Present Absent Vice Mayor- Kelly Lewis Mayor- Bill Bush Councilor - Alvin Fruga Councilor- Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Character Trait of Attentiveness Councilor Alvin Fruga, Character Council Member, presented the character trait for the month of February. 6. Presentation of the Employee of the Quarter Item was removed from the agenda. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- January 18, 2022, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Consent Agenda, as presented with claims totaling $392,107.94. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action relating to the purchase of vehicle mount radar systems Jason Woodruff presented the item, recommending ratification of the equipment order and authorization for payment of eight (8) Decatur vehicle mount radar systems under invoice 3870 in the amount of $17,216.00, and ten (10) Decatur vehicle mount radar systems under invoice 3875 in the amount of $21,520.00 from Pulse Technology Partners of Brentwood, Tennessee. Owasso City Council February 1, 2022 Page 2 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to ratify the order and authorize payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4-0 10. Consideration and appropriate action relating to the purchase of a police vehicle Jason Woodruff presented the item, recommending approval to purchase one (1) 2021 Dodge Charger police vehicle from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, utilizing State of Oklahoma approved contract SW035 -4568 pricing of $26,530.00 and authorization for payment. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Fruga to approve the purchase and authorize payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 11. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on Staff's preparations for impending inclement weather. 12. Report from City Attorney None 13. Report from City Councilors Mr. Bonebrake commented on City Staff, and recognized Gary Akin, for receiving for the Regional Partner of the Year award from the Tulsa Chamber of Commerce. 14. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date January 15, 2022 • Health Care Self- Insurance Claims - dated as of January 27, 2022 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 16, Adjournment Mr. Dunn moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4-0 and the meeting adjourned at 7:01 pm. Kelly Lewis, Vice Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, FEBRUARY 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, February 3, 2022. 1. Call to Order /Roll Call - Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvement Fund to include the Public Works and Parks Facilities, Regional Detention at 11301 North Mingo Road and 10000 East 116th Street North, and Owasso Police Department Firing Range Shoot House and Multi -Use Facilities Teresa Willson, Roger Stevens, and Mike Barnes presented the item and discussion was held. It was further explained the required Public Hearing would be placed on the February 15, 2022, City Council agenda. 3. Discussion relating to Community Development Department Items A. Request for final plat - Casa Del Mar, approximately 16.69 acres located at the southeast corner of East 86th Street North and North Memorial Road B. Request for a planned unit development - approximately 0.42 acres located at 203 East 3m Street North, as referenced in Application OPUD 14 -02A Karl Fritschen presented item A and discussion was held. Alexa Beemer presented item B and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 4. Discussion relating to Public Works Department Items A. Right -of -way acquisition - North 135th East Avenue Service Road Realignment Project B. Proposed engineering services agreement - East 51h Avenue Floodplain Mitigation Project Roger Stevens presented each item and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 5. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Jennifer Newman to present item A and discussion was held. No further report. 6. City Councilor /Trustee comments and inquiries - No Report 7. Adjournment - The meeting adjourned at 7:11 pm Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $68.79 CITY GARAGE CITY GARAGE OH CHGS JAN22 $189.83 COX COMMUNICATIONS PHONE $10.56 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $33.24 JPMORGAN CHASE BANK JACKSON CREEK -EQUIP $3,830.00 JPMORGAN CHASE BANK TROYTDVM - STERILIZATIO $75.00 JPMORGAN CHASE BANK WATERSTONE- CLEANING $27.30 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total OFFICE DEPOT - SUPPLIES $4,314.74 JPMORGAN CHASE BANK BROWN FARMS -SOD $120.00 JPMORGAN CHASE BANK LOWES- SOCKET SET $209.00 JPMORGAN CHASE BANK STANDARD SPLY- BLOWER $1,023.98 UNIFIRST HOLDINGS LP UNIFORM SERVICES $20.40 GEN CEMETERY -Total $1,373.38 JPMORGAN CHASE BANK LOWES -PAPER $43.96 JPMORGAN CHASE BANK MEETING EXPENSE $132.03 MELANIE JOHNSON CLASSES $271.90 TREASURER PETTY CASH REFUND CLASS- MELTON $50.00 GEN COMM CTR DONATIONS -Total ESRI -LIC FEE $497,89 ' COX COMMUNICATIONS PHONE $17.61 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $12.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $144.19 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,180.00 GEN COMMUNITY CENTER -Total $1,354.40 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $76.96 CITY GARAGE CITY GARAGE OH CHGS JAN22 $354.67 COX COMMUNICATIONS PHONE $28.17 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $188.78 JPMORGAN CHASE BANK ESRI -LIC FEE $1,995.00 JPMORGAN CHASE BANK FASTSIGNS -SIGN $26.00 JPMORGAN CHASE BANK TARGET - WEBCAM $59.99 TREASURER PETTY CASH REFUND CLASS - MELTON $150.00 VERIZON WIRELESS WIRELESS CONNECTION $404.58 GEN COMMUNITY DEVELOPMENT -Total $3,284.17 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $80.20 CHRISTOPHER WALKER PARKS RESTROOM JANITORIAL $500.00 CITY GARAGE CITY GARAGE OH CHGS JAN22 $67.58 COX COMMUNICATIONS PHONE $14.08 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $87.98 JPMORGAN CHASE BANK AMAZON -PARTS $46.58 1 Fund 01 Claims List - 2/15/2022 Vendor Name Payable Description Payment Amount GENERAL JPMORGAN CHASE BANK BROWNCO -FOAM $17.91 JPMORGAN CHASE BANK CANVA - SUPPLIES $36.50 JPMORGAN CHASE BANK GRAINGER -PARTS $343.50 JPMORGAN CHASE BANK LOWES -BAGS $6.98 JPMORGAN CHASE BANK LOWES- BOARDS $96.00 JPMORGAN CHASE BANK LOWES -DRILL BITS $15.36 JPMORGAN CHASE BANK LOWES -FORM BOARD $53.80 JPMORGAN CHASE BANK LOWES- SEALANT $8.05 JPMORGAN CHASE BANK LOWES -TAPE $17.96 JPMORGAN CHASE BANK SAV ON-SIGNS $105.00 JPMORGAN CHASE BANK UNITED RENTAL- RENTAL $743.91 JPMORGAN CHASE BANK VPI -SIGNS $93.00 UNIFIRST HOLDINGS LP REDBUD FACILITIES STAFF U $24.42 GEN CULTURE & RECREATION -Total $2,358.81 COX COMMUNICATIONS PHONE $7.04 JPMORGAN CHASE BANK ADOVE -SUB FEE $29.99 JPMORGAN CHASE BANK LODGING EXPENSE 12/14 $249.00 JPMORGAN CHASE BANK LODGING EXPENSE 213 $637.68 JPMORGAN CHASE BANK OK NEWS -DUES $14.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/31 $47.15 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/1 $15.44 JPMORGAN CHASE BANK TRAVEL EXPENSE 213 $48.00 JPMORGAN CHASE BANK USER -FEE $95.74 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $1,185.04 AT &T CONSOLIDATED PHONE $18.69 CITY GARAGE CITY GARAGE OH CHGS JAN22 $186.67 COX COMMUNICATIONS PHONE $3.52 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $19.91 JPMORGAN CHASE BANK OFFICE DEPOT - CABINETS $579.98 JPMORGAN CHASE BANK STANDLEY - REPAIRS $150.00 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $94.29 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $1,093.07 CITY GARAGE CITY GARAGE OH CHGS JAN22 $585.17 COX COMMUNICATIONS PHONE $28.17 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $226.37 JPMORGAN CHASE BANK AMAZON- SUPPLIES $699.80 JPMORGAN CHASE BANK DELL - SPEAKER $31.78 UNIFIRST HOLDINGS LP UNIFORM SERVICES $32.92 _ VERIZON WIRELESS WIRELESS CONNECTION $80.02 E Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN ENGINEERING -Total $1,684.23 CITY GARAGE CITY GARAGE OH CHGS JAN22 $98.92 COX COMMUNICATIONS PHONE $28,21 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $24.04 JPMORGAN CHASE BANK DELL - SPEAKER $31.78 JPMORGAN CHASE BANK SUNDANCE- SHARPIES $19.17 GEN FINANCE -Total $202.12 AT &T CONSOLIDATED PHONE $827.77 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $14.99 JPMORGAN CHASE BANK SAMS -PAPER TOWELS $29.98 MAILROOM FINANCE INC POSTAGE $1,000.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $2,839.66 VERIZON WIRELESS WIRELESS CONNECTION $42.25 GEN GENERAL GOVERNMENT -Total $4,754.65 COX COMMUNICATIONS PHONE $3.52 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $357.55 GEN HISTORICAL MUSEUM -Total $361.07 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $247.10 COX COMMUNICATIONS PHONE $14.08 JPMORGAN CHASE BANK AMAZON -EMPL APPRECIAT $223.30 JPMORGAN CHASE BANK EMPL APPRECIATION $140.00 JPMORGAN CHASE BANK FACEBOOK - ADVERT $2.72 JPMORGAN CHASE BANK GIANT TV -EMPL DEV $449.00 JPMORGAN CHASE BANK ID SPCLST- SUPPLIES $118.90 JPMORGAN CHASE BANK IPMA -DUES $312.00 JPMORGAN CHASE BANK NEXTCARE -DRUG TEST $360.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.75 JPMORGAN CHASE BANK OML -CONF FEE $125.00 JPMORGAN CHASE BANK SAVON -EMPL RECOG $65.00 JPMORGAN CHASE BANK SHRM -DUES $219.00 JPMORGAN CHASE BANK SOCIETYFORHR -DUES $219.00 JPMORGAN CHASE BANK STRATA - CHARACTER MAGS $1,096.71 JPMORGAN CHASE BANK STRATEGIC GOV -CONF FE ($139.00) JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $14.19 GEN HUMAN RESOURCES -Total $3,473.75 AT &T CONSOLIDATED PHONE $18.69 CITY GARAGE CITY GARAGE OH CHGS JAN22 $136.67 COX COMMUNICATIONS PHONE $21.13 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $25.00 JPMORGAN CHASE BANK TARGET - WEBCAM $59.99 3 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total $461.53 CITY GARAGE CITY GARAGE OH CHGS JAN22 $246.50 COX COMMUNICATIONS PHONE $21.13 CUSTOM CRAFT AWARDS., INC. EMPLOYEE RECOGNITION $227.00 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $37.03 JPMORGAN CHASE BANK AMAZON -BOOKS $95.62 JPMORGAN CHASE BANK AMAZON- COMPUTER STAND $49.99 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION $100.00 JPMORGAN CHASE BANK MEETING EXPENSE 1/27 $315.00 JPMORGAN CHASE BANK NFPA -DUES $175.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $129.45 JPMORGAN CHASE BANK SUNDANCE -TONER $178.60 GEN MANAGERIAL -Total PLAYGROUND $1,575.32 COX COMMUNICATIONS PHONE $14.08 OKLAHOMA MUNICIPAL COURT CLERKS TRAINING $140.00 GEN MUNICIPAL COURT -Total $154.08 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $63.89 CITY GARAGE CITY GARAGE OH CHGS JAN22 $1,534.08 COX COMMUNICATIONS PHONE $3.52 .. ' FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $423.64 JPMORGAN CHASE BANK ATWOODS -PITCH FORKS $80.97 JPMORGAN CHASE BANK ATWOODS -WATER TANK $54.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $83.96 JPMORGAN CHASE BANK EQUIP ONE- RENTAL EQUI $270.00 JPMORGAN CHASE BANK PARK SPL -BAGS $1,070.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $82.37 PLAY BY DESIGN, INC. WOOD FIBER FOR $2,900.00 PLAYGROUND THE ADT SECURITY CORPORATION PARKS OFFICE SECURITY SYS $85.44 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $33.24 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $64.06 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total $6,790.07 BILLY BASORE JANUARY DIRT $173.34 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $520.79 CITY GARAGE CITY GARAGE OH CHGS JAN22 $4,295.83 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $1,548.62 JPMORGAN CHASE BANK ATWOODS -OIL $95.76 JPMORGAN CHASE BANK ATWOODS -SPACE HEATER $24.99 JPMORGAN CHASE BANK ATWOODS - SPRAYERS $164.97 5! Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ATWOODS- SUPPLIES $47.96 JPMORGAN CHASE BANK CORE &MAIN- MANHOLE KEY $191.88 JPMORGAN CHASE BANK HARBOR FREIGHT - BUCKET $47.97 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $297.50 JPMORGAN CHASE BANK INTERSTATE -TOOLS $209.00 JPMORGAN CHASE BANK LOWES- BLADES $135.84 JPMORGAN CHASE BANK LOWES- CABINETS $499.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $686.81 JPMORGAN CHASE BANK LOWES -TOOLS $55.96 JPMORGAN CHASE BANK LOWES - WHEELBARROW $189.00 JPMORGAN CHASE BANK OREILLY- JUMPER CABLE $167.97 JPMORGAN CHASE BANK OREILLY -SPARK PLUGS $36.30 JPMORGAN CHASE BANK OREILLY- SUPPLIES $272.40 JPMORGAN CHASE BANK OREILLY -WIPER BLADES $48.22 JPMORGAN CHASE BANK SMITH FARM - BLADES $74.00 JPMORGAN CHASE BANK STANDARD SPLY- BLADES $789.45 JPMORGAN CHASE BANK STANDARD SPLY- FILTERS $167.94 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $247.50 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE $410.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $113.06 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $11,592.08 AT &T CONSOLIDATED PHONE $18.69 BLUE ENERGY FUELS LLC CNG FUEL PORCH. JAN22 $72.61 CITY GARAGE CITY GARAGE OH CHGS JAN22 $641.75 COX COMMUNICATIONS PHONE $10.56 JPMORGAN CHASE BANK At SHEET METAL -PARTS $357.00 JPMORGAN CHASE BANK COMM PWR- SERVICE $300.00 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOWES- HARDWARE $5.94 JPMORGAN CHASE BANK SUMNERONE- COPIER CHRG $123.35 JPMORGAN CHASE BANK SUNDANCE- NOTEPADS $11.12 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES -Total $1,650.98 AEP /PSO STREET LIGHTS $9.00 GENERAL -Total $9.00 GENERAL -Total $48,170.38 20 AMBULANCE SERVICE CITY GARAGE CITY GARAGE OH CHGS JAN22 $1,254.08 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $3,345.11 JPMORGAN CHASE BANK APPLE4PADS $1,695.56 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,604.38 5 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $580.00 JPMORGAN CHASE BANK NATL REGIS EMT -FEE $25.00 JPMORGAN CHASE BANK PILOT -FUEL $87.45 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $114.99 JPMORGAN CHASE BANK VIASCREENS- SUPPLIES $170.17 JPMORGAN CHASE BANK ZOLL - SERVICE $2,664.05 MEDLINE INDUSTRIES INC FEES $41.97 VERIZON WIRELESS WIRELESS CONNECTION $40.01 . AMBULANCE -Total $11,622.77 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $91.68 $CBS OF OKLAHOMA REFUND & AMBULANCE REFUND $750.35 RECOVERY DEAN MARKHEM AMBULANCE REFUND $420.00 DENNIS KING AMBULANCE REFUND $1,315.00 GLOBALHEALTH INC AMBULANCE REFUND $1,500.00 JAMIE KING AMBULANCEREFUND $1,375.00 AMBULANCE SERVICE -Total $5,452.03 AMBULANCE SERVICE -Total $17,074.80 21 E -911 AT&T CONSOLIDATED PHONE $302.57 AT&T MTHLY SVC CHG T1 CIRCUITS $1,000.68 COX COMMUNICATIONS TI CIRCUITS @ RADIO TOWER $229.00 INCOG E911 ADMIN SERVICE FEES $7,017.72 MOTOROLA SOLUTIONS INC MO PYMT ASTRO SYSTEM - FE $2,714.75 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $11,304.73 E -911 -Total $11,304.73 25 HOTEL TAX JPMORGAN CHASE BANK MEETING EXPENSE 1126 $114.49 JPMORGAN CHASE BANK MEETING EXPENSE 1128 $62.19 JPMORGAN CHASE BANK WEIHAAS -WEB FEE $600.00 HOTEL TAX ECON DEV -Total $776.68 CITY GARAGE CITY GARAGE OH CHGS JAN22 $69.92 COX COMMUNICATIONS PHONE $7.04 STRONG NEIGHBORHOODS -Total $76.96 HOTELTAX -Total $853.64 27 STORMWATER MANAGEMENT COX COMMUNICATIONS - PHONE $7.04 JPMORGAN CHASE BANK BROWN FARMS -SOD $24.00 JPMORGAN CHASE BANK BROWNCO - EQUIPMENT $1,994.00 JPMORGAN CHASE BANK BROWNCO -PLATE COMPACT $1,950.00 JPMORGAN CHASE BANK BROWNCO -TOOLS $773.75 JPMORGAN CHASE BANK LOOES- GLOVES $31.36 9 Claims List - 2/1512022 . Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT JPMORGAN CHASE BANK OFFICE DEPOT -CHAIR $455.99 JPMORGAN CHASE BANK QUALITY TIRE- REPAIR $39.95 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES- $3,793.75 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - BL $5,505.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.98 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER-STORMWATER -Total $14,626.83 STORMWATER MANAGEMENT -Total $14,626.83 36 CAPITAL IMPROV GRANTS GH2 ARCHITECTS LLC SPORTS PARK VISON 2025 $24,102.59 VSN 2025 SPORTS PARK RDS • Total $24,102.59 CAPITAL IMPROV GRANTS -Total $24,102.59 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $18.69 CITY GARAGE CITY GARAGE OH CHGS JAN22 $4,532.75 COX COMMUNICATIONS PHONE $116.20 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $2,724.60 GARRETT WENDLANDT TUITION REIMBURSEMENT $1,039.95 JPMORGAN CHASE BANK AMAZON- BADGES $115.42 JPMORGAN CHASE BANK AMAZON -LATCH $14.50 JPMORGAN CHASE BANK AMAZON- SUPPLIES $221.58 JPMORGAN CHASE BANK APPLE-FADS $7,898,44 JPMORGAN CHASE BANK CONRAD- REPAIRS $10,861.23 JPMORGAN CHASE BANK CONRAD -TOOLS $78.19 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION $2,746.00 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $790.00 JPMORGAN CHASE BANK HOME DEPOT -PARTS $15.47 JPMORGAN CHASE BANK HOME DEPOT - SHELVES $119.96 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $10.97 JPMORGAN CHASE BANK HOME DEPOT -WATER $6.99 JPMORGAN CHASE BANK LOWES- SUPPLIES $15.96 JPMORGAN CHASE BANK NAFECO -EQUIP $1,046.00 JPMORGAN CHASE BANK NAFECO - UNIFORMS $751.50 JPMORGAN CHASE BANK NSC- REPAIRS $426.50 JPMORGAN CHASE BANK NSC- UNIFORM $330.60 JPMORGAN CHASE BANK OREILLY -OIL $24,44 JPMORGAN CHASE BANK OREILLY- SUPPLIES $29,94 JPMORGAN CHASE BANK SAMS -VAC CLEANER $109.98 JPMORGAN CHASE BANK STANDARD SPLY -OIL $48.06 JPMORGAN CHASE BANK SUMNERONE- COPIER EXP $160.27 JPMORGAN CHASE BANK WALMART -BOX $4.94 JPMORGAN CHASE BANK WALMART -PARTS $15.40 JPMORGAN CHASE BANK WASH CO RWD -WATER $113.88 7 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $2,752.18 VERIZON WIRELESS WIRELESS CONNECTION $1,049.93 SALES TAX FUND -FIRE -Total $38,192.52 SALES TAX FIRE -Total $38,192.52 38 SALES TAX POLICE AT &T CONSOLIDATED PHONE $18.69 CITY GARAGE CITY GARAGE OH CHGS JAN22 $10,065.75 COX COMMUNICATIONS PHONE $200.71 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $12,552.60 JPMORGAN CHASE BANK AMAZON - SUPPLIES $99.80 JPMORGAN CHASE BANK AMER WASTE CNTRL -RENT $116.31 JPMORGAN CHASE BANK GALLS -EQUIP $164.55 JPMORGAN CHASE BANK GLENDALE- UNIFORM $260.20 JPMORGAN CHASE BANK HEATWAVE SPLY -PARTS $92.49 JPMORGAN CHASE BANK IACP -MEMB FEE $190.00 JPMORGAN CHASE BANK LODGING EXPENSE 1/10 $333.35 JPMORGAN CHASE BANK LOWES- SUPPLIES $25.48 JPMORGAN CHASE BANK MTM RECOG- AWARDS CERE $1,083.07 JPMORGAN CHASE BANK NAT'L TACTICAL -FEE $450.00 JPMORGAN CHASE BANK PETSMARTSUPPLIES $87.99 JPMORGAN CHASE BANK RAYALLEN- SUPPLIES $155.27 JPMORGAN CHASE BANK SAMS- SUPPLIES $203.09 JPMORGAN CHASE BANK SOUTHWEST - AIRFARE $500.97 JPMORGAN CHASE BANK SOUTHWEST- REFUND ($399.97) JPMORGAN CHASE BANK TACTICALENE- SUPPLIES $50.00 JPMORGAN CHASE BANK THOMSON WEST -CLEAR AC $424.55 JPMORGAN CHASE BANK TRACTOR SPLY- SUPPLIES $91.98 JPMORGAN CHASE BANK TRAVEL EXPEMSE 1/5 $11.90 JPMORGAN CHASE BANK TRAVEL EXPENSE 1110 $44.31 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/12 $95.39 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/14 $8.65 JPMORGAN CHASE BANK TRAVEL EXPENSE 1117 $33.86 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/18 $28.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/19 $93.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/20 $10.81 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/21 $21.39 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/24 $15.11 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/25 $84.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/26 $33.72 JPMORGAN CHASE BANK TRAVEL EXPENSE 1128 $33.69 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/3 $17.71 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/31 $10.80 0 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK TRAVEL EXPENSE 1/4 $82.01 JPMORGAN CHASE BANK WATERSTONE- CLEANING $989.07 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $2,051.54 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $206.50 VERIZON WIRELESS WIRELESS CONNECTION $1,267.71 SALES TAX FUND - POLICE -Total $31,907.45 SALES TAX POLICE -Total $31,907.45 39 SALES TAX STREETS AEP /PSO STREETLIGHTS $7,846.71 BILLYBASORE JANUARY DIRT $173.33 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $256.16 CITY GARAGE CITY GARAGE OH CHGS JAN22 $3,490.00 COX COMMUNICATIONS PHONE $7.04 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $1,643.60 J &A TRAFFIC PRODUCTS LLC TRAFFIC SIGNAGE $3,367.50 JPMORGAN CHASE BANK ATWOODS- UNIFORM $74.99 JPMORGAN CHASE BANK AUTOZONE- SUPPLIES $32.90 JPMORGAN CHASE BANK BROWN FARMS -SOD $70.00 JPMORGAN CHASE BANK BROWNCO- LUMBER $74.52 JPMORGAN CHASE BANK BROWNCO -TOOLS $200.70 JPMORGAN CHASE BANK CRAFCO- POTHOLE PATCH $630.00 JPMORGAN CHASE BANK HOME DEPOT -SPRAY BOTT $16.97 JPMORGAN CHASE BANK LOWES -DRILL BITS $35.96 JPMORGAN CHASE BANK LOWES- LUMBER $181.26 JPMORGAN CHASE BANK LOWES -PAINT $76.23 JPMORGAN CHASE BANK LOWES -PARTS $2.86 JPMORGAN CHASE BANK LOWES-REBAR $85.60 JPMORGAN CHASE BANK LOWES -ROPE $43.96 JPMORGAN CHASE BANK LOWES- STAKES $11.76 JPMORGAN CHASE BANK OREILLY- SCRAPERS $53.94 JPMORGAN CHASE BANK WASH CO RWD -WATER $442.45 JPMORGAN CHASE BANK WELSCO- RENTAL $47.78 JPMORGAN CHASE BANK WELSCO- SUPPLIES $129.78 UNIFIRST HOLDINGS LP UNIFORM SERVICES $253.97 VERDIGRIS VALLEY ELECTRIC COOP 116/129 TRAFFIC SIGNA $84.78 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $80.15 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.64 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WAVETRONIX LLX TRAFFIC SIGNAL RADAR DETE $86,625.00 SALES TAX FUND-STREETS -Total $106,126.56 SALES TAX STREETS -Total $106,126.56 40 CAPITAL IMPROVEMENTS MAGNUM CONSTRUCTION FUNTASTIC ISLAND RENOVATI $223,406.86 0 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS CIP FUNTASTIC SPLASH PAD • Total $223,406.86 CEI INCORPORATED CENTRAL PARK DRAINAGE IMP $19,105.27 CIP LAKERIDGE /CNTL PARK - Total $19,105.27 BOB HOWARD DODGE, INC POLICE VEHICLES $68,250.00 CIP POLICE VEHICLES -Total $68,250.00 CAPITAL IMPROVEMENTS -Total $310,762.13 70 CITY GARAGE COX COMMUNICATIONS PHONE $14.08 JPMORGAN CHASE BANK AMAZON -PARTS $94.26 JPMORGAN CHASE BANK AMAZON -TOOLS $292.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $2,538.06 JPMORGAN CHASE BANK CHIEF FIRE -PARTS $40.00 JPMORGAN CHASE BANK DIESEL LAPTOPS- UPDATE $1,195.00 JPMORGAN CHASE BANK GOODYEAR -PARTS - $2,203.73 JPMORGAN CHASE BANK GOODYEAR- SERVICE $344.15 JPMORGAN CHASE BANK HESSELBEIN -TIRES $2,303.34 JPMORGAN CHASE BANK HOLT -PARTS $107.91 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $11.28 JPMORGAN CHASE BANK JIM GLOVER -PARTS $321.36 JPMORGAN CHASE BANK JIM NORTON -PARTS $351.75 JPMORGAN CHASE BANK JIM NORTON - REFUND ($700.00) JPMORGAN CHASE BANK LENOX- TOWING $371.25 JPMORGAN CHASE BANK M &M TRUCK -PARTS $2,263.00 JPMORGAN CHASE BANK MYERS -PARTS $286.40 JPMORGAN CHASE BANK UNITED FORD -PARTS $834.41 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,291.84 CITY GARAGE -Total $14,163.82 CITY GARAGE -Total $14,163.82 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $1,760.62 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $3,418.95 WORKERS' COMP SELF -INS -Total $3,418.95 77 GENERAL LIABILITY - PROPERT DOERNER, SAUNDERS, DANIEL & LEGAL SERVICE FEES FOR LI $270.65 JPMORGAN CHASE BANK Al BODY &GLASS -FEES $540.75 JPMORGAN CHASE BANK FOSTERS - REPAIRS $15,333.21 JPMORGAN CHASE BANK LENOX- TOWING $138.00 JUSTIN MORSEY TORT CLAIM $417.50 GEN LIAR -PROP SELF INS -Total $16,700.11 GENERAL LIABILITY - PROPERT - Total $16,700.11 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK NEXTCARE -COVID TESTS $325.00 10 Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 78 HEALTHCARE SELF INS FUND SELF -INS HEALTHCARE -Total $325.00 HEALTHCARE SELF INS FUND -Total $325.00 City Grand Total $637,729.51 11 TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: February 11, 2022 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not participate in the State Police or State Fire pension plans, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3. Deferred Retirement is available to a vested employee under the age of 55. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. February 11, 2022 is the last day of full -time employment for Carl 'Dale" McCallie, Jr, Information Technology Desktop Support. Mr. McCallie is vested and has applied for, and meets the prerequisites for Normal Retirement. RECOMMENDATION: Staff recommends approval of Normal Retirement benefits for Carl 'Dale" McCallie, Jr. TO: The Honorable Mayor and City Council FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Eligibility Public Hearing DATE: February 11, 2022 EXECUTIVE SUMMARY: The City Council conducts a public hearing regarding any project being considered for the list of projects eligible for funding from the Capital Improvement Fund. The project being considered at this time is Public Works and Parks Facilities; Regional Detention south and east of the intersection at North Mingo Road and East 116th Street North; Shoot House and a Multi -Use Facility at Owasso Police Department Firing Range. BACKGROUND: The Capital Improvements Committee conducted a public meeting an January 25, 2022, to consider a proposed amendment to the list of eligible Capital Improvement Fund projects. As per the resolution defined procedures, the City Council conducts a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than 5 days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least 2 weeks before taking any action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. PROJECT INFORMATION: Construction of Public Works and Parks facilities, and regional stormwater detention. The City previously purchased land south and east of East 116 +h Street North, and North Mingo Road intersection. The purchase of this land has provided an opportunity to construct regional detention facilities serving the immediate area, as well as construction of facilities for Public Works divisions, Parks, and a Support Services /Vehicle Maintenance facility. The Vehicle Maintenance facility was added to the list of projects several years ago but has not been completed due to construction constraints at their current location. Staff is seeking the facilities and detention be added to the list of projects eligible for Capital Improvement funds, as needed, in addition to utilizing other available funds. Construction of a Shoot House and Multi -Use facility with included integrated simulator system at the Police Department Shooting Range. The construction of these facilities provides better scenario and readiness training for the City's Police staff. The Shoot House would allow training opportunities using live rounds to simulate real situations. These training opportunities can only be accomplished at the shooting range due to safety considerations. In addition to the Shoot House, a Multi -Use facility will provide guided computer simulated scenarios, as well as departmental Use of Force, and other training opportunities. Staff requests to add these facilities to be eligible for Capital Improvement funds. CIP Public Hearing Page 2 of 3 CURRENT PROJECT PRIORITIES: Adopted December 7, 2021, Resolution 2021 -16 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 70h Street North Widening Project (Hwy 169 to North 129th East Avenue) • East 76th Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 106th Street North to East 1 16th Street North) • East 96th Street North and North 145th East Avenue Intersection Improvements • East 106th Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 116th Street North and North 129th East Avenue Intersection Improvements • East 116th Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 66th Street North to East 126th Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Royola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Sports Park • Elm Creek Park Improvements • Vehicle Maintenance Facility • Fire Station #1 Renovations • Fire Station #2 Renovations • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works • 5K Heart Healthy Trail • Funtastic Island Renovations and Splash Pad CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On January 25, 2022, the Capital Improvements Committee held a meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects eligible to be funded through the Capital Improvements Fund. Committee members discussed the proposed interchange improvements. At the conclusion of the discussion, the Capital Improvements Committee voted in favor of submitting a recommendation to the City Council amending the list of eligible projects to include: Public Works and Parks Facilities Regional Detention south and east of the intersection at North Mingo Road and East 116th Street North Shoot House and a Multi -Use Facility at Owasso Police Department Firing Range PUBLIC HEARING: In accordance with the procedure for amending the capital improvement projects list, the City Council must conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. CIP Public Hearing Page 3 of 3 Notice of the public hearing was published in the Owasso Reporter February 9, 2022, as required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website. The public hearing is scheduled to be conducted on February 15, 2022. ATTACHMENT: Memoranda to Owasso Capital Improvements Committee dated January 21, 2022 Site Map TO: Capital Improvements Committee From: Roger Stevens Public Works Director Subject: Public Works, Support Services, Parks Facility and Regional Detention Pond Date: January 21, 2022 BACKGROUND: In March 2020, the City of Owasso purchased 62.55 -acre tract of land located at E 116 St N and Mingo Road. The land will accommodate a combined Public Works, Support Services, Parks Facility and Regional Detention Pond. Construction of a Support Services facility is currently on the list of projects eligible for the Capital Improvement Fund. In November 2021, City staff hired Freese and Nickols to commence with the stormwater study to determine the foot print of regional detention pond, with completion expected by the end of February 2022. At that time, staff anticipates moving forward with the engineering design of the detention pond, with completion by July 2023. Furthermore, staff is in process of requesting qualifications from seven (7) architect firms. Staff anticipates having the interview process complete in February 2022, with a recommendation to City Council by March 2022. FUNDING: Facility and infrastructure cost are proposed to be funded through the Capital Improvement Fund, Owasso Public Works Authority and Stormwater Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council to amend the list of projects eligible for the Capital Improvement Fund to include construction of Public Works Facility, Parks Facility and Regional Detention Pond. ATTACHMENT Site Map TO: Capital Improvements Committee FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Police Department Firearms Range Multiuse Structure and Shoot House DATE: January 21, 2022 BACKGROUND: In 2004, the Owasso Police firearms range was closed due to safety issues. For several years following the closure, the department borrowed range facilities from various police departments. Beginning in 2008, the department began leasing a range from a private range facility. The lease agreement spanned several years and exceeded $40,000.00 per year for the lease. In 2011, the decision was made to invest in a new firearms range at the'location that was closed in 2004. The goal was to complete the range in phases, with all work to be completed by the end of 2015. The intended phases included extensive c (shoot- house), and a rifle range. In additio tower, a turning target system, a classrooms portions of the range that would be considf walkways, the observation tower, outdoor Ii range. In addition, three metal coverings,t from inclement weather and a K -9 training dirt work have been completed for the 360 r erected. The next phases of the range prc on the 360 range and the construction of a ADDITIONAL SCOPE OF WORK ,orK °ro establish a handgun range, a 360 range ins included concrete walkways; an observation Buse structure, and outdoor lighting. To date, the completed are the handgun and rifle ranges, the g, and the turning target system on the handgun been installed on the range to protect the staff was constructed on the property. Concrete and but the shoot -house structure itself has not been are the completion of the shoot -house structure The shoot house structure would be a 30' x 60' =steel and metal building constructed with permanent and mobile interior walls, as well as Styrofoam exterior walls designed to allow bullets to pass through the walls into the dirt berms surrounding the structure. The building would be equipped with a camera system to allow range staff to safely monitor the activities inside the building. The multipurpose support structure would be a 40' x 70' steel and metal building containing an open classroom, restrooms, equipment storage, a rolling overhead door to allow vehicles to be parked inside for scenario training, and two (2) offices for training staff. The building would be used for training for firearms, SWAT, defensive tactics, K9, TASER, traffic stop practicums, and less lethal munitions. An integrated computer simulator system would be utilized inside the building for various scenario -based trainings. The construction of the shoot house has an estimated cost of $250,000. The construction of the multiuse facility has an estimated cost of $650,000, which includes the integrated simulator system. The completion of the shoot -house and construction of the multiuse facility will mark the completion of the last phases of the Owasso Police Department Firearms Range. CIP Page 2 Funding for this proposed project is being recommended from the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council to amend the list of projects eligible for the Capital Improvement Fund to include the construction of Police Department Firearms Range Multiuse Structure and Shoot House. Public Works, Support Sei aces and Parks Facility Site TO: The Honorable Mayor and City Council FROM: Alexa Beemer City Planner SUBJECT: Ordinance 1190: OPUD 14 -02A, Major Amendment- 203 East 3rd Street North DATE: February 11, 2022 BACKGROUND: The Community Development Department received a planned unit development (PUD) amendment application (OPUD 14 -02A) for property located at 203 East 3rd Street North. The property is currently zoned Residential Duplex (RD) under OPUD 14 -02, The proposed amendment would allow an increase in the total number of residential units on the property, thus increasing the total density allowed under the original PUD. SUBJECT PROPERTY /PROJECT DATA: Property Size 0.42 acres +/- Current Zoning Residential Duplex (RD) Proposed Zoning Residential Duplex (RD) Present Use Vacant Proposed Use Quadplex land Use Master Plan Downtown Development District Within PUD? Yes; OPUD 14 -02 Within Overlay District? Yes; Downtown Overlay Water Provider City of Owasso Paybacks (assessed at platting) N/A CONCEPT OF A PUD AND AMENDMENT: A planned unit development, also known as a PUD, is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. For example, PUDs often allow developers to mix different zonings and land uses together or adjacent to each other. Developers may also utilize a PUD to allow more flexibility in certain aspects of development, such as varying the building setbacks, building heights, or lot widths, which may differ from the more restrictive base zoning district standards. However, a PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, Owasso Technical Advisory Committee, Owasso Planning Commission, and Owasso City Council. PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. According to the Owasso Zoning Code, PUD amendments can take one of two forms. A minor amendment can be administratively approved for any small changes proposed for an existing OPUD 14 -02A Page 2 PUD that still meet the intent of the approved ordinance, do not increase the density greater than 10 %, are consistent with the surrounding development patterns, and do not pose a threat to the health, safety, or welfare of the citizens of Owasso. The second type of PUD is a major amendment, which must be approved by the City Council. A major amendment is described as a significant change that increases the density, intensifies the use, redistributes uses, or creates inconsistencies with the character of the PUD that was initially approved. After meeting with the applicant and discussing their development plans, staff determined that the proposed changes fall within the parameters of a major amendment as it would increase the total density of residential units on the subject property than was allowed with the original PUD. ANALYSIS: The property is platted as Lots 1 & 2, Block 1, Original Town. The subject property has since been lot split, and now consists of four (4) individual lots. In 2014, the Owasso City Council approved Ordinance 1038 for OPUD 14 -02 and the accompanying rezoning application OZ 14 -05 for a duplex development project on the subject property. The original OPUD 14 -02 Development Plan allowed for the construction of two (2) two - bedroom duplexes, as well as the retention of the single - family home and storage shed that were present on the property at the time of PUD approval. These duplexes were to be constructed on the two western lots of the subject property. Currently, only one (1) of these duplexes has been constructed and is currently occupied by tenants and resides on the far western lot of the subject property. The single- family home was destroyed in a fire in the late 2010's; all that remains is the home's storage shed. Said shed will remain on the property, even under this proposed amendment. The applicant is requesting a major amendment to OPUD 14 -02 to allow for an increase in the residential density, as the applicant intends to construct a quadplex on the far eastern lot of the subject property, essentially doubling the number of allowed residential units on the subject property. • The applicant has indicated that the base zoning of Residential Duplex (RD) will remain. The boundaries of the PUD will also remain unchanged. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the subject property. • Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements_ The proposed changes seen within the PUD amendment are summarized in the table below. Original OPUD 14 -02 Amended OPUD 14 -02A Allowed Uses Single- Family Home, Duplex Single - Family Home, Duplex, Quadplex Total Acreage 0.42 0.42 Total # of Dwelling Units Allowed 5 8 Total Density (DU/acre) 11.90 19.05 OPUD 14 -02A Page 3 GROWASSO 2030 LAND USE MASTER PLAN CONSISTENCY: • The Land Use Master Plan identifies the subject property as being part of the special Downtown Development District, an area where a mixture of semi -dense housing types is encouraged. The expansion of use outlined within OPUD 14 -02A would help to density the area and provide alternative housing options to residents, thus helping to meet the goals outlined in the Plan for this special Downtown Development District. Staff has determined that the proposed amended PUD is in compliance with the long - range vision of Land Use Master Plan for this subject property. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: • Staff has determined that the proposed amended PUD is appropriate for this location. • The PUD amendment places the proposed higher- density residential land use in an appropriate location with relation to the surrounding existing land uses and follows the principals of the GrOwasso 2030 Land Use Master Plan. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction N North Residential Single - Family RS -3 Residential Residential City of Owasso South Residential Single - Family (RS -3) Residential Downtown Development City of Owasso District East Residential Single - Family RS -3 Residential Residential City of Owasso Downtown West Office (0) Storage Development City of Owasso District PLANNING COMMISSION: The Owasso Planning Commission voted 4 -0 to recommend approval of Planned Unit Development Amendment (OPUD 14 -02A) at their regular meeting on February 7, 2022. RECOMMENDATION: Staff recommends adoption of Ordinance 1 190. ATTACHMENTS: Ordinance 1190 Zoning Map GrOwasso 2030 Land Use Master Plan Map OPUD 14 -02A Document CITY OF OWASSO, OKLAHOMA ORDINANCE 1190 AN ORDINANCE APPROVING A PLANNED UNIT DEVELOPMENT AMENDMENT AS REFERENCED IN APPLICATION OPUD 14 -02 AMENDED, LOCATED IN THE SOUTHEAST QUARTER OF SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, STATE OF OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for the planned unit development amendment of the property herein described; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application OPUD 14 -02A. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as 203 East 3rd Street North (Lots 1 & 2, Block 1, Original Town of Owasso), a Subdivision in the City of Owasso, Tulsa County, State of Oklahoma The some is hereby approved as PUD 14 -02A. The Site Development Plan and Statement of Intent shall be followed for any development of the described property. SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND ADOPTED this 15th day of February, 2022. Bill Bush, Mayor Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1190 Page 1 of 2 (SEAL) Note: Graphic overlays may not precisely align with physical ®Subject 0 100 200 400 features OPUD 14 -02A I 1 1 1 I 3021-14 r on the ground. Aerial Photo Dale: 202012021 Fee[ Surrounding Zoning OPUD 14 -02 Amendment Land Use t ster Plan OPUD 14-02 Amendment Commercial industrial Lake Neighborhood MX Parks / Recreation Publice' Institutional Residential Transitional PUD Amendment Request (OPUD 14 -02A) To: The City of Owasso From: Tony Tyner Date: February 2022 Table of Contents Page3: Conceptual Development Plan and Outline Page 4: Development Standards Page 5: Survey of Property Pages 6: Aerial View of the Property Pages 7 -9: Conceptual Drawings of Proposed Quadplex Pages 10 -21: Original OPUD 14 -02 Document 2 1 P a g e PUD AMENDMENT REQUEST (OPUD 14 -02A) To the City of Owasso Conceptual Development Outline and Plan: OPUD 14 -02A is a major amendment to OPUD 14 -02, which was originally approved in 2014 under Ordinance 1038. The original OPUD 14 -02 allowed the construction of two duplex units on the western half of the subject property. The eastern half of the subject property was to remain as it was originally developed. This major amendment proposes the construction of an additional quadplex on the eastern half of the subject property, which was formally occupied by a single - family home. This major amendment would expand the allowed uses on the subject property to include quadplexes, and it would increase the total number of allowed dwelling units on the subject property. OPUD 14 -02 originally allowed two duplexes and a single - family home, for a total of 5 dwelling units on the subject property, which equates to a to a density of 11.9 DU /Acre. The requested amendment would increase the total number of dwelling units on the subject property to a total of 8, thus increasing the total density to 19.05 DU /Acre. Under this proposed amendment, the boundaries of the PUD will remain unchanged as will the base zoning of Residential Duplex (RD). Any new development that occurs within the PUD boundaries will still be subject to the regulations outlined in the Owasso Zoning Code for the Downtown Overlay District. This proposed amendment will enable a blighted property on the fringe of the Downtown District to be redeveloped into a new, higher- density residential development. Therefore, this amendment will further advance the purpose of the Downtown Overlay District, outlined in Section 10.8 of the Owasso Zoning Code. 3 1 P a g e Development Standards: Single - Family Single - Family Home, Home, Duplex, Duplex Quadplex 0.42 1 0.42 5 1 8 11.90 I 19.05 N /A* As per the Owasso Zoning Code N /A* I As per the Owasso Zoning Code N /A* I As per the Owasso Zoning Code * No such standards were outlined in the original OPUD 14 -02 Document 4 1 P a g e Survey of Property: 5,Page LEGEND Conceptual Drawings of Proposed Quadplex: 71Page OPUD 14-02 & OZ 14-05 PUD Request To: The City of Owasso Prom: Tory Fritz & Silvia Gandefman (H &W) Date: August 10, 2014 121Page Pablo of Contents Pages 1 -3: Conceptual plan outline Page 4; Scale drawing of existing, [lots and proposed lot split Pages 5 -7: Aerial view of the existing property 131Page PUD REQUEST To the City of Owasso Conceptual Devetopment plan . The basic request of this proposal is to request dividing an existing vacant lot in the Original Town of Owasso Subdivision to allow the construction of two new two bedroom duplex houses. The construction of the duplexes will be approximately 2,000 square feet each or 1,440 square feet per side and be 100% brick finished preserving as many current trees as possible and providing landscaping as possible for the frontage of the duplexes. Owner does plan to plant red bud trees that will allow space for tenants to plant small shrubs and flowers close by. The owner feels this proposal will improve the value of the homes for the surrounding homeowners by eliminating a vacant lot which currently is overgrown with weeds and provide a much,more improved site for the neighborhood, infill lots such as these in Old Town Owasso subdivision is encouraged according to the zoning code. The proposed duplexes will be 2 large bedrooms with 2 bath design that is designed for minimal yard care that would accommodate a more adult environment. The lot size is unique being very narrow in depth and owner feels this is a very viable use for this lot. We are not including amenities such as a HOA or a park as the space just does not allow for it. The north property line which is the only property line that adjoins other property owners is fenced and lined with many mature trees that provides a natural barrier between this property and the adjacent neighbors along with providing natural landscaping. The owners lease agreement does state that the tenant must comply with all city ordinances especially in this case as it pertains to parking over a sidewalk. 141Page 1. The name of the proposed change will remain basically the same as it now exists. This is not a new development and currently the project sits in the current subdivision known as Original Town of Owasso. The exact legal as it currently exists is Lots 1 & 2, Block 1, Original Town of Owasso, Tulsa County, A suggested new name would be Lots 1,2,3 & 4 replat of the original Lots 1 & 2, Original Town of Owasso, Tulsa County. 2. The current owners are Tony R. Fritz & Sfivla Gandelman (H &W). Current home address is 10306 E. 98tt' Street North, [Jwasso, OK, 74055, Mr. Fritz and his wife currently own 5 duplexes in the city of Owasso. 4 duplexes near German Corner on 12th street and one duplex In Owasso on 17 ' St. Ownership has been over a 4 year period and the properties have been well maintained. Therefore the owners are riot inexperienced at ownership of rental property and the requirements of upkeep and repair. 1 The preps rer for this PtJD Is Tony Fritz. 4, Currently Lot 1 of Block 1 consists of a current residence and a shop building. Lot 1 dimensions are 64.3'X 148.2' or 9,52.9.26 square feet. The current residence and shop building take up 3,225 square feet of lot one. There are no plans to remove or alter the existing home and shop building. There is, however, with this proposal a request to divide Lot 1 into two lots. The division would create a separate lot for the residence and a separate lot for the shop building. The dimensions for this is outlined in the attached plat which would become lots 1 & 2 replat of the original Litt 1, Block 1, Original Town of Owasso, Tulsa County. Lot 2 of Black 1 currently is a vacant lot only with two dilapidated storage buildings which will be removed. Lot 2 dimensions are 64.2' X 140' or 8,9 as square feet. The proposed improvements will request this lot to be divided as outlined in the attached plat. Lot 3 of the replat is requested to be 64.2' X 70' or 4,494 square feet. Lot 4 of the replat is requested to be 64.2" X 75' or 4,815 square feet. 151Page S. There are no abutting subdivisions as this requests lies within the Original Town of Owasso Subdivision. The current street address is 203 East 3�d Street Owasso OK. (which actually is the street address for what is currently Lot 1, Block 1, Original Town of Owasso which holds the current residence and shop building), From Main Street in Owasso, go east on 3'a Street one block. it also is directly east of the current male & Lee's Heating and Air business which Is on the corner of Main Street and 3'a Street in Owasso. This then would make a nice transition from commercial property of Dale Lee's to the duplexes to single family housing. b. There are no wetland, waterways or wooded areas. The property does not reside in the floodplain or have any ponds on the property. 161Page MORTGAGE INSPECTION PLAT FOR' LOAN PURPOSES LEGEND BUILDING SETBACK LINE CENTER LINE Gal earth feet goo TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen RLA. AICP. MRCP Planning Manager SUBJECT: Final Plat- Casa Del Mar DATE: February 11, 2022 BACKGROUND: The Community Development Department received an application for review and approval of a preliminary/final plat for Casa Del Mar. The subject property is located at the southeast corner of the intersection of North Memorial Road and East 86th Street North and comprises a total of 16.69 acres. The property was zoned Commercial Shopping (CS) and Residential Multi - Family (RM) with a Planned Unit Development overlay (OPUD 22 -01) under Ordinance 1189 in January 2022, SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Jurisdiction Vacant Proposed Use Commercial /Office /Apartments Plan 3 Lots /1 Block North Agriculture (AG) Vacant /Undeveloped Commercial/ Tulsa No Water Provider Washington County Rural #3 Transitional County South Agriculture (AG) with Horticulture / Residential/ City of OPUD 17 -03 Overlay Attached Housing /Retail Transitional Owasso East Agriculture (AG) Vacant /Undeveloped /Single Transitional Tulsa Family Home Count West Agriculture (AG) Vacant /Undeveloped /Single Commercial Tulsa Family Home County SUBJECT PROPERTY /PROJECT DATA: Property Size 16.69 acres +/- Current Zoning Commercial Shopping (CS), Residential Multi - Family (RM) Present Use Vacant Proposed Use Commercial /Office /Apartments Lots /Blocks 3 Lots /1 Block Land Use Master Plan Commercial/ Transitional Within PUD? Yes; OPUD 22 -01 Within Overlay District? No Water Provider Washington County Rural #3 Paybacks (assessed at platting) Ranch Creek Interceptor ($610.33 per acre) Storm Siren Fee 0.00 per acre Final Plat Page 2 ANALYSIS: • This is a three (3) lot, one (1) block preliminary/final plat for a mixed -use development that will have commercial /office and attached residential housing. • The property will have four (4) access points, two (2) along North Memorial Road and two (2) along East 86th Street North meeting the separation requirements stipulated in the Zoning Code. • Perimeter and interior utility easements are provided as required that will allow utility companies adequate access to serve the development. The sanitary sewer service is being brought in from the south and there are internal easements provided for the sewer mains. • Right -of -way has been dedicated along North Memorial Road to account for future widening. There is a large detention easement, denoted as reserve area "A" on the plat, located in the southeast corner of the property to handle the stormwater generated from the development. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements as well as any requirements applied to the subject property in OPUD 22 -01. PLANNING COMMISSION: The Owasso Planning Commission voted 4-0 to recommend approval of the Final Plat for Casa Del Mar. RECOMMENDATION: Staff recommends approval of the Final Plat for Casa Del Mar ATTACHMENTS: Aerial Map Final Plat - Casa Del Mar Subject Tract Note: Graphic overlays may not precisely align with physical subject Casa del Mar features on the ground. Tract Aerial Photo Date: 2020/2021 PRELIMINARY/FINAL PLAT Casa Del Mar APg OF THE NORT ST OUARMt(N 41 OF THE NOR W'ST OUMMt(NWM) OF SECTION TWFNIY .FIVE(23) , TONNSHIP TV.E WT E(21) NORTH, PPNOE TMRTEEN III EAST OF THE IMM 845E MD MEP101M, CITY OF OMM. MSA COIMIY, STATE OF OR OW OPUD 22 -01 PRELIMINARYIFINAL PLAT Casa Del Mar DEED OF DEDICATION AND RESTRICTIVE COVENANTS OPUD 22 -01 PRELIMINARY /FINAL PLAT Casa Del Mar DEED OF DEDICATION AND RESTRICTIVE COVENANTS OPUD 22 -01 CONCEPTUAL IMPROVEMENTS PLAN Casa Del Mar OPUD 22 -01 OWNER: ENGINEER: SURVEYOR; :ten TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: 2021 Street Rehabilitation Program Bid Award DATE: February 11, 2022 BACKGROUND. Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and /or resurface residential and non - residential roadways. Street rehabilitation and repair sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. The 2021 Street Rehabilitation Program was split into three phases. The first phase included a partnership with Tulsa County and the Cherokee Nation of Oklahoma to resurface East 106th Street North from Mingo Road to North 129th East Avenue, the City of Owasso contributed $208,500.00 for the necessary improvements. The second phase is the resurface of East 86th Street North from North 118th East Avenue to North 128th East Avenue. The City of Owasso received federal funds from the Oklahoma Department of Transportation to construct these improvements. The local match is $146,167.40 and construction is expected to commence in May 2022. Lastly, the third phase is the typical annual street rehabilitation project that the Engineering Division designs and bids to local contractors. THIRD PHASE STREET REHABILITATION: This year the projects targeted for rehabilitation are: • East 106th Street North from North 145th East Avenue to North 161 St East Avenue • Elm Place from 8th Street to a distance 500 feet north • North 120th East Avenue from East 80th Place North to East 83rd Street North • East 82nd Street North from North 118th East Avenue to North 120th East Avenue • East 83,d Street North from North 120th East Avenue to North 122nd East Avenue Also included in the project are add alternates for the repair, mill, and overlay of several additional streets in Elm Creek to be completed as funds allow: • North 1211t East Avenue from East 81St Street North to East 83rd Street North • East 81st Street North from North 121st East Avenue to North 122nd East Avenue • East 815t Place North from North 122nd East Avenue to North 1241h East Avenue • East 82nd Street North from North 122nd East Avenue to North 124th East Avenue Street Rehab Bid Award Page 2 BID ADVERTISEMENT: Advertisements for bids were published on December 13, 2021, and December 20, 2021, in accordance with state law. A mandatory pre -bid meeting was held at City Hall on January 6, 2022, with five (5) contractors in attendance. The bid opening was held on January 20, 2022, and four (4) contractors submitted a bid on the project. BID SUBMITTALS: Becco Contractors, Inc., was the low bidder with a bid of $1,397,000.00. The Becco base bid plus their additive alternate bids are lower than the funds available. The bid results are summarized below: Bidder Base Bid ' Add Alt 1 Add Alt 2 Add Alt 3 Total Becco Contractors $1,097,189.60 $146,493.10 $89,426.70 $63,890.60 $1,397,000.00 Tri-Star Construction 1,204,772.60 $170,777.60 $103,116.20 $71,333.60 1,550,000.00 Gradeline Const. 1,222,447.55 $185,031.70 $110,958.30 $78,190.40 $1,596,627.95 Diversified Civil $1,234,438.00 $195,135.00 $118,507.00 $84,636.00 $1,632,716.00 Engineer's Estimate 1,362,223.00 189,938.00 $127,626.00 $91,218.00 1,771.005.00 FUNDING: Funding is available in the Capital Improvements Fund and the Half -Penny Sales Tax Fund. RECOMMENDATION: Staff recommends awarding the Base Bid and Alternates One, Two, and Three to Becco Contractors, Inc., of Tulsa, Oklahoma, in the amount of $1,397,000.00, and authorization to execute the necessary documents. ATTACHMENTS: Location Map Agreement FY 20 -21 Street Rehab Location Map 02/04/2022 This map may represents a Visual dispiay of related geographic information. Da-.a provided hereon is Oct guaran -ez responsible staff for most up -to -date information. "' field condition;. Td be sure of complete accuracy FY 20-21 Street Rehab Location Map 02/04/2022 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 15`h day of February, 2022, by and between City of Owasso (hereinafter called OWNER) and Becco Contractors. Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 2021 PAVING REPAIR PROJECT CITY OF OWASSO, The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Base Bid Asphalt street reconstruction of the following locations Elm Pl from 8 "' Street to a distance 500 feet north Repairs, mill and overlay ofthe following locations: E 100 Str Nf ^om N 145 "'EAve to N 161st E Ave N 120" E Ave from E 80 "' PL N to E 83rd St N E 82nd StNfom N118th EAve to N120 "' EAve E 83rd St Nf -om N 120th E Ave to N 122nd EAve Add Alternates Repairs, mill and overlay fthe following locations: E 81st PL Nf -om N 122nd EAve to N 124h EAve E 82nd St Nfrom N 122nd E Ave to N 124 "' EAve E 81 "' St Nfrom N 121st EAve to N 122nd E Ave N 121'' E Ave from E 81st St Nto E 83rd St ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. AGREEMENT 1221 00300 —Page I of 15 ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within two hundred forty (240) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within two hundred seventy (270) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in cut-rent funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract amount is One Million, Three Hundred Ninety- Seven Thousand, and 00 /100. ($1.397.000.00). ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. AGREEMENT 1221 00300 —Page 2 of 15 5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 1/o) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 1221 00300 —Page 3 of 15 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assmnes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 1221 00300 —Page 4 of 15 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non-Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 25, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to 2, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award. 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 1221 00300 -Page 5 of 15 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on February 15, 2022. OWNER: By Bill Bush, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk Approved as to form: Julie Lombardi, City Attorney Address for giving notices: 302 W. 2nd St. Owasso, OK 74055 CONTRACTOR: (SEAL) Title AGREEMENT 1221 00300 — Page 6 of 15 TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition - North 135th East Avenue Service Road Realignment Project DATE: February 11, 2022 BACKGROUND: City staff is currently involved in the acquisition of right -of -way for the future realignment of North 135th East Avenue Service Road, located on the south side of East 106th Street North. As a part of this acquisition, negotiations for the purchase of 19,533 square feet of needed right - of -way land have been successfully completed from Go North, LLC. DESCRIPTION /PURCHASE PRICE: The appraised value of the right -of -way in need is $12.00 per square foot, for a total purchase price of $234,396.00. FUNDING: Funding for this purchase is included in the Capital Improvements Fund. RECOMMENDATION: Staff recommends authorization for payment in the amount of $234,396.00 to Go North, LLC, for the acquisition of right -of -way, located at North 135th East Avenue and just south of East 106th Street North. ATTACHMENT: Site Map Land Acquisition - N 135 E Ave Service Road Realignment 7 ft Go North, LL 01/2612022 TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Work Director SUBJECT: East 5th Avenue Floodplain Mitigation DATE: February 11, 2022 BACKGROUND: In 1998, the extension of East 5th Avenue, from National Steak and Poultry Facility to the US 169 Highway service road, was constructed. Prior to construction, right -of -way and drainage easement were obtained. In April 1998, following negotiations between the City Staff and property owners, Allen and Doris Robinson, the City Council accepted the Deed of Dedication and Drainage Easement from the Robinsons. One particular item of negotiation included the property owner's request for the City to have all excess dirt excavated adjacent to the drainage channel and deposited onto the Robinson's property. In June 1998, City Council approved the construction contract to extend East 51h Avenue and widen the existing drainage channel east of National Steak and Poultry, both north and south of the roadway extension, to accommodate the floodplain conditions. In 1999, the project was complete and the necessary documentation was sent to the Federal Emergency Management Agency (FEMA) for map revisions to the 100 -year floodplain. In 2016, the Robinson Family informed City staff that according to the latest FEMA map revision, some of the 100 -year floodplain was not removed as previously agreed. In 2020, staff hired Freese and Nichols, Inc. to study the subject property, and confirmed additional fill could have been removed in 1998 along the channel and placed onto the Robinson property. ENGINEERING AGREEMENT: In January 2022, staff requested Freese and Nichols, Inc., provide a proposal, amending the original agreement, to include engineering services related to the excavation, placement of the excess fill dirt and final engineering design plans. The following items are a summary of the proposed agreement, at a cost of $54,675.00: • Prepare drawings, specifications, construction contract documents, designs and layouts of improvements to be constructed; • Prepare an opinion of probable construction cost; • Provide design submittals at 90% and final design milestones; • Assistance with the bidding process. FUNDING: Funds are available in the Stormwater Fund Budget. E 5th Ave Floodplain Improvement Engineering Agreement Page 2 RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services for the engineering design of the E 51h Avenue Floodplain Mitigation Project with Freese and Nichols, Inc, of Tulsa, Oklahoma, in the amount of $54,675.00 and authorization to execute the necessary documents. ATTACHMENTS'. Deed of Dedication Negotiation Letter dated February 12, 1998 Floodplain Map Agreement TULSA COUNTY CLERK - JUAN HASTINGS RCPT 279111 04/17/98 14:17:41 bG 0 98039565 FEE 0.00 P08 1 B/P 603.910114 -6114 City of Owasso P.O. Box 180 Owasso, OK 14055 DEED OF DEDICATION STATE OF OKLAHOMA ) SS COUNTY OF TULSA ) ALLEN ROBINSON AND DORIS ROBINSON , the undersigned, being the sole owner(s) of all interests., both legal and equitable, for and in consideration of the special benefits to the remainder of their property, accruing thereto upon this dedication,. do hereby dedicate to the Public, for the use and enjoyment of the Public, the following described portion thereof, to -Witi AN 80! WIDE STRIP OF LAND THAT IS PART OF THE E/2 OF THE NE /4.OF SWTION -31, T -21 -N, R -14 -E, CITY OF OWAS.SO, TULSA COUNTY, OKLAHOMA,.: SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT STARTING AT THE SOUTHWEST CORNER OF THE E/2 OF THE NE /4 OF SAID SECTION =31; THENCE S 89°49113" E ALONG THE SOUTHERLY LINE OF THE E/2 OF THE NE /4 FOR 588.001; THENCE 'N 00°39151" W FOR .775.23' TO THE " POTNT OF BEGINNING" OF SAID STRIP OF LAND; THENCE CONTINUING N 00°39'51" W FOR 80.00; THENCE N 89°20'09" E FOR 593.31' TO A POINT ON THE WESTERLY RIGHT -OF -WAX LINE OF THE MINGO VALLEY EXPRESSWAYF THENCE S 03 °18147" E ALONG SAID RIGHT -OF -WAY LINE FOR 77.421; THENCE S 00°06'13" W ALONG SAID RIGHT -OF -.WAY LINE FOR 2.671; THENCE S89°20'09"" W FOR 596.851 TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND, THE ABOVE DESCRIBED STRIP OF LAND CONTAINS 1.0930 ACRES. To have and to hold said Signed and delivered this STATE OF OKLAHOMA ) ) SS COUNTY..OF TULSA ) Lbed premises unto the said Public forever. day of .e Allen Robinson Doris Robiri'son 207 South Ceder NO Box 1136 Owasso. OK 74060 February 12, 1998 .Mr Allen Robinson Fix -X Ina 402 W Second Ave Owasso, Ok 74055 Dear Allen: City of Owasso (918). 272.2251 FAX (916) 2724999 We appreciate your recent agreement to provide the right -of -way and drainage easements necessary to construct the street extension required connecting Fifth Ave to.the'Highway 169 service road. This roadway expansion will enhance and improve - traffic movemenis throughout this southern industrial corridor of the city. Additionally, these capital improvements will increase the value of properties adjacent to the street and allow for further industrial developments in the future. To reiterate, the following represents an overview of our agreement: 1. The city will provide one access per• side of the proposed roadway; 2. The city will, at Its expense, install a fence on the north side of.the proposed roadway; 3. The city will have all excess dirt excavated from the flood channel deposited on the property; 4. The city will be responsible for maintenance of the ditch; 5. The city will bear all expenses, including FEMA map revisions, in order to obtain fill permits for the entire tract of land that remains after the provision of drainage and roadway easements; 6. The owner will provide temporary access to prospective bidders to the property for on- site Investigations during the advertist:ment period. 7. The owner will provide deed of dedication for the roadway and easements for drainage facilities. We look forward to your acceptance of these terms and the submittal of the ,signed right -of- -way and drainage agreements to our Public Works Department. Please call to confirm your receipt of thesmaterials, or if you have further questions. Sln ely Rodney 1 Ray City Manager Mr Allen Robinson February 12, 1998 Page 2 1 The undersigned has read the terms of the agreement on the foregoing page and is in agreement with those terms. DATE Note: Worley's Greenhouse 6 Nursery shall be given thirty (30) days notice to remove any of its assets that may be within the construction arc's. 3 OWASSO INDUSTRIAL PARK East 5th Avenue Floodplain Mitigation AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES Subject of Amendment: Additional Engineering Services 1. Background Data: a. Effective Date of Original Agreement: May 19th. 2020 b. OWNER: City of Owasso C. ENGINEER: Freese and Nichols. Inc. d. Project: 5th Avenue CLOMR /LOMR —TRIB SA OF BIRD CREEK 2. Nature of Amendment • Additional Engineering Services to be performed by the ENGINEER • Modifications to Payment to ENGINEER 3. Description of Modifications See Attachment 1, "Modifications" OWNER and ENGINEER hereby agreeto modify the above - referenced Agreement assetforth inthis Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is OWNER: CITY OF OWASSO Title: Date Signed: APPROVED AS TO FORM: By: ENGINEER: FREESE AND NICHOLS, INC. Title: Date Signed: Page 1 of 4 ATTACHMENT 1 MODIFICATIONS Project Understanding: This project consists of analyzing the potential impacts of proposed excavation and the placement of fill along a portion of Bird Creek Tributary 5A. The proposed work is located on the east side of Bird Creek Tributary 5A, north and south of 5th Avenue, south of E. 2nd Avenue, and west of Highway 169. The developer project places fill on the lot located immediately south and east of the E. 5th Avenue bridge crossing to maximize developable land. The current lot is located within the FEMA regulated flood plain /floodway so compensatory storage requirements were analyzed. The proposed excavation for any necessary compensatory storage requirements is to be excavated from a lot immediately north of fill lot, west of the Worley 's Greenhouse and Nursery. Additional Engineering Services to be performed by ENGINEER at City's direction: (1) Additional Engineering Services as described below: (a) Hydraulic Analysis: (i) Obtain the final design of the 5th Avenue development by Westco Construction and perform a hydraulic analysis to determine whether a CLOMR is required prior to construction. (ii) This analysis will be performed based on a single site plan to be provided by Westco Construction. Additional evaluations of modified site plans will be considered an additional service. (iii) FNI will utilize the existing models for project area as the basis for the analysis. Development of new models will be considered an additional service. (iv) FNI will prepare a brief technical memorandum summarizing the analysis and stating the recommended FEMA permitting path forward. (v) If the existing floodplain limits are sufficient to allow the proposed development without any floodplain modifications, we will prepare a submittal request to FEMA in support of a Letter of Map Revision (LOMR) to be approved by the City and FEMA. Once both entities approve the LOMR, the Flood Insurance Rate Maps (FIRM) will be modified to reflect the studied results. However, if floodplain reclamation is needed for the proposed development, we will coordinate with the City to discuss the feasibility of reclaiming or reshaping the floodplain. If a CLOMR is determined to be needed, it can be added as an additional service. All associated FEMA fees shall be paid for by the City. (b) DESIGN PHASE: Based upon the hydraulic analysis and City approved site plan, FNI shall provide final design services in this phase as follows: (i) Prepare drawings, specifications, Construction Contract Documents, designs, and layouts of improvements to be constructed. The intent of the design is to prepare a site grading plan to remove fill from the floodplain associated with the development by Westco Construction in order to provide as much compensatory storage as Page 2 of 4 possible which causes no rise in the 100 -year WS Elevations, and causes no adverse impacts to surrounding properties. Survey is to be provided by City or Developer. Any needed geotechnical information is to be provided by the Developer. (ii) Prepare an opinion of probable construction cost. (iii) Prepare bidder's proposal forms (project quantities) of the improvements to be constructed. (iv) Provide design submittals at 90% and Final design milestones. (v) Furnish Client three (3) sets of printed copies and one (1) electronic copy (.pdf format) of drawings, specifications, and bid proposals marked "Preliminary' for approval by Client, for each design submittal as described above. Upon final approval by Client, FNI will provide Client one (1) set of reproducible "Final" drawings and one (1) loose set of specifications for reproduction by Client. (c) BID OR NEGOTIATION PHASE: Upon completion of the design services and approval of "Final" drawings and specifications by Client, FNI shall provide professional services in this phase a$ follows: I (i) Assist Client in securing bids. Issue a Notice to Bidders to prospective contractors and vendors listed in FNI's database of prospective bidders, and to selected plan rooms. Provide a copy of the notice to bidders for Client to use in notifying construction news publications and publishing appropriate legal notice. The cost for publications shall be paid by Client. (ii) Distribute Bid Documents electronically via CIVCAST and distribute to prospective bidders that respond to the Notice to Bidders. (iii) Maintain information on entities that have been issued a set of bid documents. Distribute information on plan holders to interested contractors and vendors on request. (iv) Assist Client by responding to questions and interpreting bid documents. Prepare and issue addenda to the bid documents to plan holders if necessary. (v) Assist the Client in conducting a pre -bid conference for the construction projects and coordinate responses with Client. Response to the pre -bid conference will be in the form of addenda issued after the conference. Attend the tour of the project site after the pre -bid conference. (vi) At Client request, FNI will assist Client in the opening, tabulating, and analyzing the bids received. Review the qualification information provided by the apparent low bidder to determine if, based on the information available, they appear to be qualified to construct the project. Recommend award of contracts or other actions as appropriate to be taken by Client. Pre - qualification of all prospective bidders and issuing a list of eligible bidders prior to the bid opening is an additional service. (vii) Assist Client in the preparation of Construction Contract Documents for construction contracts. Provide ten (10) sets of Construction Contract Documents which include information from the apparent low bidders bid documents, legal documents, and Page 3 of 4 addenda bound in the documents for execution by the Client and construction contractor. Distribute five (5) copies of these documents to the contractor with a notice of award that includes directions for the execution of these documents by the construction contractor. Provide Client with the remaining five (5) copies of these documents for use during construction. Additional sets of documents can be provided as an Additional Service. (viii) Furnish contractor copies of the drawings and specifications for construction pursuant to the General Conditions of the Construction Contract. Modifications to COMPENSATION to ENGINEER: The CITY agrees to pay, as compensation for services set forth in this AMENDMENT, the following lump sum fees, asdetailed in Attachment 2, payable monthlyas thework progresses; and within 30calendardaysofreceiptofinvoice. ENGINEER shallsubmit monthlyinvoices based uponthe percentage of work completed at the time of invoice. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. Original Contract Amount: $24,500.00 Amendment #1 Amount: $54,675.00 Revised Contract Total: $79,175.00 Page 4 of 4 ATTACHMENT 2 MODIFIED SCHEDULE EXHIBIT 1- PROJECT Schedule Task Name Start Month Finish Month Hydraulic Analysis 1 2 Generate Corrected Effective HEC -RAS Model utilizing the Survey Data and Proposed Surface Generate and Analyze Alternative Cut /Fill Surfaces Detailed QA /QC Generate a Summary of Findings Report Create Exhibit(s) which Illustrate the Alternative Submit report and HEC -RAS Models to CITY Design Phase 4 Prepare and submit 90% drawings, specifics ions and OPCC 3 Revise drawings, specifications and OPCC for 100% submittal id Phase 5 6 Submit project for advertising for bidding, pre -bid conference, and bid opening Evaluate bids, prepare recommendation of award, and award construction contract CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/29/22 Department Payroll Expenses Total Expenses 105 Municipal Court 5,940.72 9,441.52 110 Managerial 23,731.19 33,340.68 120 Finance 21,944.45 33,524.70 130 Human Resources 10,430.46 15,466.81 160 Community Development 20,026.75 31,308.07 170 Engineering 20,132.46 31,436.93 175 Information Systems 18,285.80 28,074.86 181 Support Services 9,981.21 15,229.94 190 Cemetery 1,323.20 2,853.19 201 Police Grant Overtime 4,219.17 4,275.50 215 Central Dispatch 2,603.44 3,905.41 221 Animal Control 4,389.94 6,560.48 280 Emergency Preparedness 2,460.89 3,459.26 370 Stormwater /ROW Maint. 7,750.09 12,920.63 515 Park Maintenance 8,187.65 12,770.89 520 Culture /Recreation 10,631.00 18,022.67 550 Community- Senior Center 6,409.68 8,599.40 580 Historical Museum 764.40 853.44 710 Economic Development 5,026.45 7,600.77 720 Strong Neighborhood 342.38 533.17 General Fund Total 184,581.33 280,178.32 185 Garage Fund Total 10 194.20 17,165.40 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 23,673.31 37,852.70 250 Fire Fund 37 Total 202,589.48 308,036.05 201 Police Fund 38 Total 192,832.75 296,435.87 300 Streets Fund 39 Total 21,419.25 38,339.03 370 Stormwater Fund 27 Total 3,704.68 5,671.98 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,565.95 6 861.96 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2110122 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION MEDICAL SERVICES VISION MEDICAL SERVICES ADMIN FEES ADMIN FEES VISION DEPT TOTAL AMOUNT 54,549.66 38,400.80 22,378.62 29,901.95 33, 020.45 178,251.48 5,659.50 8,546.10 3,262.40 17,468.00 5,32852 285.91 2,881.58 82.81 1,426.29 10,005.11 HEALTHCARE SELF INSURANCE FUND TOTAL 205,724.59 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues & Expenditures As of January 31, 2022 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 3,924,580 $ 24,907,278 $ 37,418,096 66.56% Licenses & permits 40,680 245,205 256,639 95.54% Intergovernmental 322,372 4,348,699 7,980,058 54.49% Charges for services 95,344 480,208 764,001 62.85% Fines & forfeits 19,261 103,165 219,100 47.09% Other 30,916 206,554 211,565 97.63% Interest 7,449 44,113 97,761 45.12% TOTAL REVENUES $ 4,440,601 $ 30,335,221 $ 46,947,220 64.62% EXPENDITURES: Personal services $ (1,744,446) $ (13,273,126) $ (24,433,470) 54.32% Materials & supplies (89,902) (815,620) (2,062,285) 39.55% Other services (185,536) (1,458,122) (2,946,249) 49.49% Capital outlay (8,851) (234,261) (4,074,127) 5.75% Deferred Budget - COVID Grant 0.00% TOTAL EXPENDITURES $ (2,028,736) $ (15.781,129) $ (33,516,131) 47.09% REVENUES OVER EXPENDITURES $ 2,411.865 $ 14,554,092 $ 13,431,089 TRANSFERS IN (OUT): Transfers in - Sales Tax $ 1,898,530 $ 12,217,122 $ 18,322,425 66.68% Transfers out (3,065,040) (22,419,733) (39,448,026) 56.83% TOTAL TRANSFERS $ (1,166,510) $ (10,202,610) $ (21,125,601) 48.30% NET INCOME (LOSS) $ 1,245,354 $ 4,351,482 $ (7,694,512) ENCUMBRANCES OUTSTANDING $ (460,244) FUND BALANCE (Budgetary Basis) Beginning Balance 18,057,397 18,057,397 Ending Balance $ 21,948,634 $ 10,362,884 Q:\Finance (120)Wccounting \Reports \Current FY\GF Financials