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Home My WebLink About2022.02.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, ame, ling, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA 1. Call to Order Chair Bill Bush 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All. matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 1, 2022, and February 8, 2022, Regular Meetings B. Approve claims 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 29, 2022 • Monthly Budget Status Report - January 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Streelqt 1:00 pm on Friday, February 11, 2022. The City of Owasso encourages citizen participation. To City Clerk at least 48 hours prior to the schedt istevens@citvofowasso.com M. Stevens, City Clerk accommodation due to a disability, contact the ig by phone 918- 376 -1502 or by email to OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 1, 2022 The Owasso Public Works Authority (OPWAJ met in regular session on Tuesday, February 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, January 27, 2022. 1. Call to Order Vice Chair Kelly Lewis called the meeting to order at 7:01 pm. Present Absent Vice Chair - Kelly Lewis Chair- Bill Bush Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- January 18, 2022, Regular Meeting B. Approve claims Mr. Fruga moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $2,125,391.16. YEA: Bonebrake, Dunn, Frugo, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date January 15, 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority February 1, 2022 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:02 pm. Kelly Lewis, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, FEBRUARY 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, February 3, 2022. 1. Call to Order /Roll Cali - Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Frugo Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvement Fund to include the Public Works and Parks Facilities, Regional Detention at 11301 North Mingo Road and 10000 East 116th Street North, and Owasso Police Department Firing Range Shoot House and Multi -Use Facilities Teresa Willson, Roger Stevens, and Mike Barnes presented the item and discussion was held. It was further explained the required Public Hearing would be placed on the February 15, 2022, City Council agenda. 3. Discussion relating to Community Development Department Items A. Request for final plat - Casa Del Mar, approximately 16.69 acres located at the southeast corner of East 86th Street North and North Memorial Road B. Request for a planned unit development - approximately 0.42 acres located at 203 East 3m Street North, as referenced in Application OPUD 14 -02A Karl Fritschen presented item A and discussion was held. Alexa Beemer presented item B and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 4. Discussion relating to Public Works Department Items A. Right -of -way acquisition - North 135th East Avenue Service Road Realignment Project B. Proposed engineering services agreement - East 5th Avenue Floodplain Mitigation Project Roger Stevens presented each item and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 5. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Jennifer Newman to present item A and discussion was held. No further report. 6. City Councilor/Trustee comments and inquiries - No Report 7. Adjournment -The meeting adjourned at 7:11 pm Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC ENGINEERING SERVICES - CO $1,477.70 COFFEE CREEK LIFT STATION -Total CITY GARAGE OH CHGS JAN22 $1,477.70 JERRY'S EXCAVATION INC 2020 OWASSO MARKET $103,274.50 JPMORGAN CHASE BANK SEWER $81.03 GRAVITY SWR OWASSO MKT -Total COVANTA-REC TIP FEE $103,274.50 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $147.59 OPWA -Total 1/4/2022 USED OIL COLLECT $147.59 BLUE ENERGY FUELS LLC CNG FUEL PORCH. JAN22 $61.51 CITY GARAGE CITY GARAGE OH CHGS JAN22 $195.17 COX COMMUNICATIONS PHONE $24.65 JPMORGAN CHASE BANK CORNERSTONE -BULB $6.64 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $8.65 JPMORGAN CHASE BANK OFFICE DEPOT - CHARGERS $23.48 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $33.02 JPMORGAN CHASE BANK SAM$- SUPPLIES $191.86 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,938.11 TERMINIX PEST CONTROL I /21/2022 $114.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $63.80 OPWA ADMINISTRATION -Total $2,660.89 SWCA INCORPORATED ENVIRONMENTAL SERVICES $18,019.44 AG RANCH CRK INTCPT UPGRADE -Total $18,019.44 CITY GARAGE CITY GARAGE OH CHGS JAN22 $270.24 COX COMMUNICATIONS PHONE $3.52 JPMORGAN CHASE BANK AMERIFLEX -HOSE $81.03 JPMORGAN CHASE BANK COVANTA-REC TIP FEE $1,923.51 OSI ENVIRONMENTAL INC 1/27/2022 USED OIL COLLEC $100.00 OSI ENVIRONMENTAL INC 1/4/2022 USED OIL COLLECT $100.00 TERMINIX PEST CONTROL I /2112022 $83.00 TERMINIX PEST CONTROL 12129 /2021 $83.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.90 RECYCLE CENTER -Total $2,682.20 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $2,00410 CITY GARAGE CITY GARAGE OH CHGS JAN22 $4,299.25 COX COMMUNICATIONS PHONE $3.52 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $4,273.26 JPMORGAN CHASE BANK AMERIFLEX- FITTINGS $121.00 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $251.85 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $12,613.26 JPMORGAN CHASE BANK QUIKSERVICE -METAL $1,883.08 JPMORGAN CHASE BANK SEMI TRUCK -WASH $130.00 1 Fund 61 OPWA Claims List - 2/15/2022 Vendor Name Payable Description Payment Amount UNIFIRST HOLDINGS LP UNIFORM SERVICES $139.26 VERIZON WIRELESS WIRELESS CONNECTION $161.25 REFUSE COLLECTIONS -Total CITY GARAGE OH CHGS JAN22 $25,879.83 COX COMMUNICATIONS PHONE $17.61 TECHNICAL PROGRAMMING SERVICES BILLINGSERVICES $1,222.45 INC ACCURATE ENV -CLASS FE $1,305.00 UTILITY BILLING -Total $1,240.06 BLUE ENERGY FUELS LLC CNG FUEL PORCH. JAN22 $98.31 CITY GARAGE CITY GARAGE OH CHGS JAN22 $1,580.92 COX COMMUNICATIONS PHONE $7.04 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $841.42 JPMORGAN CHASE BANK ACCURATE ENV -CLASS FE $1,305.00 JPMORGAN CHASE BANK AMAZON -HARD DRIVE $129.00 JPMORGAN CHASE BANK CORE &MAIN -PIPE $119.42 JPMORGAN CHASE BANK CORE &MAINSUPPLIES $428.02 JPMORGAN CHASE BANK DELL-SPEAKER $31.78 JPMORGAN CHASE BANK LOWES -PVC $179.91 JPMORGAN CHASE BANK LOWES- SUPPLIES $35.96 JPMORGAN CHASE BANK NEXTCARE- VACCINATIONS $300.00 JPMORGAN CHASE BANK OREILLY - SUPPLIES $11.96 JPMORGAN CHASE BANK STANDARD SPLY - SUPPLIE $62.50 JPMORGAN CHASE BANK WASH CO RWD -WATER $85.35 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $239.65 SCHUERMANN ENTERPRISES, INC AC START CAPACITOR $272.40 TREASURER PETTY CASH DEQ FEES -BAIN $62.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $144.82 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $1,010.28 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $205.77 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $7,231.53 AT &T CONSOLIDATED PHONE $56.06 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $11.77 CITY GARAGE CITY GARAGE OH CHGS JAN22 $1,364.67 COX COMMUNICATIONS PHONE $14.08 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $711.03 JPMORGAN CHASE BANK ACCURATE ENV -CLASS FE $530.00 JPMORGAN CHASE BANK BLUEBOOK- REAGENT $300.88 JPMORGAN CHASE BANK GRAINGER- RELAYS $133.20 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $9.02 JPMORGAN CHASE BANK KOMLINE- SENSOR $443.29 JPMORGAN CHASE BANK NCL OF WISC - SUPPLIES $394.19 E Claims List - 2/15/2022 - Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK OFFICE DEPOT - BATTERIE $19.98 JPMORGAN CHASE BANK WALMART -WATER $39.71 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REM $12,048.91 UNIFIRST HOLDINGS LP UNIFORM SERVICES $155.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $16,311.81 BILLY BASORE JANUARY DIRT $173.33 BLUE ENERGY FUELS LLC CNG FUEL PURCH. JAN22 $86.58 CITY GARAGE CITY GARAGE OH CHGS JAN22. $1,766.25 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES FOR DECE $500.00 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES FOR FEBR $500.00 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES FOR SEPT $500.00 CITY OF TULSA UTILITIES WATER $208,055.25 COX COMMUNICATIONS PHONE $7.04 FLEETCOR TECHNOLOGIES FUELMAN EXP. JAN 22 $1,219.16 HILLENBURG PIPE & SUPPLY STRUCTURAL GRADE STEEL PI $3,117.95 JPMORGAN CHASE BANK ATWOODS -BLUE DEFF $35.96 JPMORGAN CHASE BANK CORE &MAIN- EQUIPMENT $1,161.73 JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $272.66 JPMORGAN CHASE BANK CORE &MAIN -METER $436.00 JPMORGAN CHASE BANK CORE &MAIN - METERS $1,755.00 JPMORGAN CHASE BANK CORE &MAIN -PIPE $670.56 JPMORGAN CHASE BANK HOME DEPOT -PINS $37.40 JPMORGAN CHASE BANK LOWES- COUPLINGS $37.96 JPMORGAN CHASE BANK LOWES -TOOLS $74.94 JPMORGAN CHASE BANK OREILLY -FUEL TREATMEN $13.99 JPMORGAN CHASE BANK UTILITY SPLY - SETTERS $2,037.72 UNIFIRST HOLDINGS LP UNIFORM SERVICES $146.18 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $222,636.26 OPWA -Total $401,561.81 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $2,500.00 OPWA STF DEBT SERVICE -Total $2,500.00 OPWA SALES TAX -Total $2,500.00 OPWA Grand Total $404,061.61 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/29/22 Department Payroll Expenses _Total Expenses 400 OPWA Administration 16,565.31 25,082.91 405 Utility Billing 7,098.40 12,503.66 420 Water 17,234.06 28,688.90 450 Wastewater 14,121.70 23,958.76 455 Wastewater Collection 12,903.11 22,286.56 480 Refuse 14,040.10 25,021.11 485 Recycle Center 2,471.20 4,671.27 FUND TOTAL 84,433 88 142,213.17 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues 8 Expenses As of January 31, 2022 FUND BALANCE (Budgetary Basis) Beginning Balance 6,575,164 6,575,164 Ending Balance $ 1,803,457 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 511,275 $ 4,888,656 $ 7,341,475 66.59% Wastewater 471,620 3,322,062 5,387,234 61.67% Refuse 194,107 1,508,008 2,513,437 60.00% Recycle 3,404 37.296 36,903 101.06% Other Utility fees 16,540 127,404 280,659 45.39% TOTAL OPERATING REVENUES $ 1,196,945 $ 9,883.426 $ 15,559,708 ' 63.527. OPERATING EXPENSES: OPWA administration $ (81,775) $ (729,317) $ (2,161.292) 33.74% Utility Billing (38,830) (278.032) (495,454) 56.12% Water (320,413) (2,448,229) (4,600,561) 53.22% Wastewater Treatment (137,074) (774,979) (1,414,542) 54.79% Wastewater Collections (102,996) (533,419) (8,004,844) 6.66% Refuse (122,455) (658,5331 (1,347,987) 48.85% Recycle (17,802). (100,011) (751,281) 13.31% Debt payments (262.907) (1,617,688) (5,222,200) 30.98% TOTAL OPERATING EXPENSES $ (1,084,252) $ (7,140,207) $ (23,998,161) 29.75% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 112,694 $ 2,743,219 $ (8.438,453) NONOPERATING REVENUES (EXPENSES): Interest $ 3.271 $ 18,252 $ 27,670 65.96% Other revenues /(expenses) 3,082 71,776 24,838 288.98% TIFrevenues /(expenses) (99,562) 30,544 (386,641) -7.907 Transfers in 3,042,000 0.007. Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) $ (93,209) $ 120571 $ 2,707,867 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 1,722,304 $ 9,597.401 $ 37,170,693 Expenditures of long-term debt (2,171,487) (10,861,850) (33,135.261) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (449,183) $ (1,264,448) $ 4,035,432 NET INCOME (LOSS) $ (429,698) $ 1,599,341 $ (1,695,154) ENCUMBRANCES OUTSTANDING $ (19,676,119) BOND PROCEEDS RECEIVABLE $ 13,305,070 FUND BALANCE (Budgetary Basis) Beginning Balance 6,575,164 6,575,164 Ending Balance $ 1,803,457