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Home My WebLink About2022.02.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA AFC 1. Call to Order Chair Bill Bush 2. Roll Call s 3. Consideration and appropriate action relating to a request for approval of the Conser%t, Agenda. (All matt ers listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 1, 2022, and February 8, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action Will be taken) • Payroll Payment Report - Pay Period Ending Date January 29, 2022 • Monthly Budget Status Report - January 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Streef atl 1:00 pm on Friday, Februyrry 11, 2022. The City of Owasso encourages citizen participation. To req City Clerk at least 48 hours prior to the scheduled istevens@citvofowasso.com M. Stevens, �sj/an accommodation due to a disability, contact the meeting by phone 918- 376 -1502 or by email to OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 1, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, February 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, January 27, 2022. 1. Call to Order Vice Chair Kelly Lewis called the meeting to order at 7:02 pm. 2. Roll Call Present Absent Vice Chair- Kelly Lewis Chair- Bill Bush Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -January 18, 2022, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda, as presented with claims totaling $20,587.00. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to bids received for the construction of a sand storage silo Shane Brown presented the item, recommending to award the bid to Power Mill Contractors of Oklahoma City, Oklahoma, in the amount of $28,334.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to award the bid, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 6. Report from OPGA Manager None Report from OPGA Attorney None Owasso Public Golf Authority February 1, 2022 Page 2 8. Official Notices (documents for acknowledgment or information only, no discussion of action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Report- Pay Period Ending Date January 15, 2022 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Fruga moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 and the meeting'adjourned at 7:08 pm. Kelly Lewis, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES Of JOINT REGULAR MEETING TUESDAY, FEBRUARY 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, February 3, 2022. 1. Call to Order /Roll Call - Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor/Vice Chair - Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvement Fund to include the Public Works and Parks Facilities, Regional Detention at 11301 North Mingo Road and 10000 East 116th Street North, and Owasso Police Department Firing Range Shoot House and Multi -Use Facilities Teresa Willson, Roger Stevens, and Mike Barnes presented the item and discussion was held. It was further explained the required Public Hearing would be placed on the February 15, 2022, City Council agenda. 3. Discussion relating to Community Development Department Items A. Request for final plat - Casa Del Mar, approximately 16.69 acres located at the southeast corner of East 861h Street North and North Memorial Road B. Request for a planned unit development - approximately 0.42 acres located at 203 East 3rd Street North, as referenced in Application OPUD 14 -02A Karl Fritschen presented item A and discussion was held. Alexa Beemer presented item B and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 4. Discussion relating to Public Works Department Items A. Right -of -way acquisition - North 135th East Avenue Service Road Realignment Project B. Proposed engineering services agreement - East 5th Avenue Floodplain Mitigation Project Roger Stevens presented each item and discussion was held. It was further explained these items would be placed on the February 15, 2022, City Council agenda for consideration and action. 5. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Jennifer Newman to present item A and discussion was held. No further report. 6. City Councilor /Trustee comments and inquiries -No Report 7. Adjournment - The meeting adjourned at 7:11 pm Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK FLEET FUELS -FUEL $1,570.48 JPMORGAN CHASE BANK WALMART- CHARGER $49.97 JPMORGAN CHASE BANK WALMART- SUPPLIES $23.22 CART OPERATIONS -Total MUMM PRODUCTS - COOLERS $1,643.67 AT &T CONSOLIDATED PHONE $18.69 CITY GARAGE CITY GARAGE OH CHGS JAN22 $67.58 JPMORGAN CHASE BANK AMAZON- GLOVES $194.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $129.30 JPMORGAN CHASE BANK AMERICAN - AIRFARE $145.60 . JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORMS $805.02 JPMORGAN CHASE BANK GOLF CRSE SPR -REGIS F $550.00 JPMORGAN CHASE BANK INNOVATIVE TURF -SPLY $300.00 JPMORGAN CHASE BANK KANSAS GOLF - SUPPLIES $68.08 JPMORGAN CHASE BANK LODGING EXP 1/12 $368.66 JPMORGAN CHASE BANK LOWES - BUCKETS $19.92 JPMORGAN CHASE BANK LOWES- LUMBER $71.28 JPMORGAN CHASE BANK LOWES- SUPPLIES $7.58 JPMORGAN CHASE BANK OK GOLF -DUES $125.00 JPMORGAN CHASE BANK OK GOLF -FEES $200.00 JPMORGAN CHASE BANK PLATINUM PROT -FEE $25.00 JPMORGAN CHASE BANK RR PROD -PARTS $852.90 JPMORGAN CHASE BANK SITEONE -PAINT $1,199.96 JPMORGAN CHASE BANK TRAVEL EXPENSE 1/31 $200.88 JPMORGAN CHASE BANK TURNPRO -POND TREATMEN $549.00 JPMORGAN CHASE BANK UNITED - AIRFARE $145.60 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $712.23 UNIFIRST FIRST AID CORP FIRST AID SUPPLIES $597.86 UNIFIRST HOLDINGS LP ENV CHARGE $11.00 UNIFIRST HOLDINGS LP JANITORIAL $23.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $20.97 UNIFIRST HOLDINGS LP SUPPLIES $32,70 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.97 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $7,535.53 COX COMMUNICATIONS PHONE $7.04 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $115.56 JPMORGAN CHASE BANK MUMM PRODUCTS - COOLERS $170.00 JPMORGAN CHASE BANK SAMS- SUPPLIES ° $135.50 JPMORGAN CHASE BANK SYSCO- SUPPLIES $246.00 JPMORGAN CHASE BANK TANKERSLEY - SUPPLIES $142.89 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $433.15 1 Claims List - 2115/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK WALMART- SUPPLIES $97.31 STEPHEN R GRINTER REPAIR $100.00 FOOD & BEV -Total FABRITEC IND- MERCHAND $1,447.45 APS FIRECO TULSA VENT HOOD INSP BRGC FALL $559.00 AT &T LONG DISTANCE PHONE $8.52 COX COMMUNICATIONS PHONE $3.52 JAMES R HAYES A/C REPLACEMENTS $13,950.00 JPMORGAN CHASE BANK COX -CABLE $103.21 JPMORGAN CHASE BANK GOLF SCRCRDS -CARDS $291.96 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $212.80 JPMORGAN CHASE BANK OK NEWS -PAPER $525.20 JPMORGAN CHASE BANK PLATINUM PROT -FEE $25.00 JPMORGAN CHASE BANK RIDGEBACK - REPAIRS $475.00 JPMORGAN CHASE BANK STANDLEY- COPIER SERVI $58.41 JPMORGAN CHASE BANK TERMINIX- EXTERMINATIN $100.00 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $54.42 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $474.71 OKLAHOMA GOLF ASSOCIATION DUES $100.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $727.05 GOLFADMIN -Total $17,668.80 COX COMMUNICATIONS PHONE $10.56 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $3,185.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $27.96 JPMORGAN CHASE BANK TRAINING EXPENSE $62.70 JPMORGAN CHASE BANK USPS - POSTAGE $13.90 GOLFSHOP -Total $3,300.12 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,104.57 JPMORGAN CHASE BANK CUTTER &BUCK - MERCHANDI $58.04 JPMORGAN CHASE BANK FABRITEC IND- MERCHAND $185.00 JPMORGAN CHASE BANK GOLF COURSE BEER $394.66 JPMORGAN CHASE BANK IMPERIAL- MERCHANDISE $1,750.46 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $2,072.65 JPMORGAN CHASE BANK PEPSI -PEPSI ORDER $244.19 JPMORGAN CHASE BANK PING - MERCHANDISE $521.06 JPMORGAN CHASE BANK SAMS -FOOD $578.13 JPMORGAN CHASE BANK SYSCO -FOOD $143.42 JPMORGAN CHASE BANK TANKERSLEY -FOOD $130.05 JPMORGAN CHASE BANK WALMART -FOOD $350.41 OPGA -Total $7,532.64 OPGA -Total $39,128.21 `a Claims List - 2/15/2022 Fund Vendor Name Payable Description Payment Amount OPGA Grand Total $39,128.21 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/29/22 Payroll Expenses 4,742.29 1,441.63 7,567.43 2,578.62 3,954.81 Total Expenses 8,393.02 1,609.60 13,110.72 4,246.45 5,735.27 FUND TOTAL 20,284.78 33,095.06 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2022 NONOPERATING REVENUES (EXPENSES): Transfer From General Transfer from OPWA Other revenues/(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 36,225 $ 462,163 $ 1,040,000 (9) $ 36,225 $ 462,153 $ 1,040,000 $ (41,677) $ (13,572) $ (31,052) $ (59,365) 72,937 72,937 $ $ 41,885 PERCENT 72.56% 67.20% 74.27% 69.88% 64.68% 62.02% 71.94% 47.66% 47.04% 58.87% 48.87% 52.30% 0.00% 54.59% 44.44% 0.00% 44.44% MONTH YEAR TO -DATE TO -DATE BUDGET OPERATING REVENUES: Golf shop fees $ 27,755 $ 306,826 $ 422,851 Cart Rental 6,369 79,323 118,034 Food & beverage 6,147 73,735 99,279 COS -- food &beverage (2,566) (34,164) (48,891) Merchandise sales 5,397 79,928 123,567 COS -.merchandise (3,967) (53,174) (85,732) TO TAL OPERATING REVENUES $ 39,135 $ 452,475 $ 629,108 OPERATING EXPENSES: Golf Shop (17,000) (132,564) $ (278,167) Cart Operations (3,390) (59,616) (126,738) Golf Course Maintenance (65,459) (501,866) (852,523) Food & Beverage (8,444) (71,540) (146,394) Golf Administration (22,745) (154,973) (296,338) Capital Outlay (7,641) Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES $ (117,037) $ (928,200) $ (1,700,160) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (475,725) $ (1,071,052) $ (77,902) NONOPERATING REVENUES (EXPENSES): Transfer From General Transfer from OPWA Other revenues/(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 36,225 $ 462,163 $ 1,040,000 (9) $ 36,225 $ 462,153 $ 1,040,000 $ (41,677) $ (13,572) $ (31,052) $ (59,365) 72,937 72,937 $ $ 41,885 PERCENT nF ai in= 72.56% 67.20% 74.27% 69.88% 64.68% 62.02% 71.94% 47.66% 47.04% 58.87% 48.87% 52.30% 0.00% 54.59% 44.44% 0.00% 44.44%