HomeMy WebLinkAbout2022.03.08_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only.
There is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, March 8, 2022 - 6:00 PM
KLUEIVED
1. Call to Order AGENDA MAR 04 2022
Mayor /Chair Bill Bush
City Clerk's Office
2. Discussion relating to the 2022 Mayor and Vice Mayor/ Chair and Vice Chair election process
Mayor /Chair Bill Bush
3. Discussion relating to Community Development items
Alexa Beemer /Karl Fritschen
A. Request for a Specific Use Permit - approximately 2.09 acres located at 9600 North
Garnett Road (QuikTrip) for a carwash addition, as referenced in SUP 22 -01
B. Application for the 2022 Community Development Block Grant (CDBG) Program
funding and project selection
4. Discussion relating to the purchase of computer aided dispatch (CAD) software
David Hurst
5. Discussion relating to the evaluation process and employment contracts for the City Manager
and the City Attorney
Michele Dempster
6. Discussion relating to City /Authority Manager items
Warren Lehr
A. Monthly sales fax report
B. City Manager report
7. City Councilor /Trustee comments and inquiries
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 4:00 pm on Friday, March 4, 2022.
nn M. Stevens. ,City Clerk
The City of Owasso encourages citizen participation. To requOf an accommodation due to a disability, contact the City
Clerk of least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @cifvofowasso.com
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
Proposed Use
City Planner
SUBJECT: Specific Use Permit (SUP 22 -01) — QuikTrip Carwash Addition
DATE: March 4, 2022
BACKGROUND:
The Community Development. Department received an application for review and approval of a
Specific Use Permit for a carwash addition to the existing QuikTrip location at 9600 North Garnett
Road. The property is approximately 2.09 acres in size and zoned Commercial Shopping (CS). The
property is platted as Lot 2, Block 5, El Rio Vista Amended.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.09 acres +/-
Current Zoning
Commercial Shopping CS
Proposed Use
Carwash addition to existing as station /convenience store
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Sanitary Sewer Provider
City of Owasso
Applicable Paybacks
assessed at Platting)
n/a
ANALYSIS:
• An SUP is required in certain zoning districts for uses or structures that may be considered more
intense than what is allowed by right, through the City of Owasso's Zoning Code.
• A carwash facility falls under the "automotive repair and maintenance" use outlined in Table
6.1 of the Owasso Zoning Code. In the CS zoning district, any "automotive repair and
maintenance" facility is allowed with an SUP.
o Thus, an SUP is needed for a carwash on this property, as it is zoned CS.
• The subject property is identified for future commercial land uses on the GrOwasso 2030 Land
Use Master Plan.
o The subject property is bordered by an existing single - family residential neighborhood to
the west, and commercially- developed property to the north, south, and east.
• The applicant has worked with staff to design the site and new structure in an appropriate
manner that conforms to the design requirements of the Zoning Code and minimizes the
impacts to the neighborhood to the west.
Page 2
SUP 22 -01
o The proposed car wash will be a 2 -bay, 870 square foot structure composed of brick
veneer and glass. Its operational hours will be limited to between 7:00 am and 9:00 pm, in
order to prevent acoustic impacts to the neighborhood to the west.
o According to the conceptual site plan, there is an eight- foot -tall wooden privacy fence
along the subject property's western property line. This will help buffer the proposed
carwash from the existing homes to the west.
o The proposed structure is proposed to be set back over thirty -six feet (36') from the
western property line. This separation offers a generous boundary between the proposed
carwash and existing homes. As such, the single - family homes are further buffered from
the more - intense use.
o The applicant proposes a dense landscape edge, which includes many evergreen shrubs,
along the driveway leading to the proposed structure. This landscaping will further buffer
the residential neighborhood to the west.
o The entry driveway off of East 96th Street North will be moved west by approximately
seventy -seven feet (77'). This proposed point of access still falls within the Limits of Access
depicted on the recorded property plat. By moving the access point further west from the
intersection of East 96th Street North and Garnett Road, fewer traffic conflicts should
occur from vehicles entering or exiting the site.
o The applicant has indicated that the noise levels put out by the carwash will not exceed
80 decibels. Further, the applicant has indicated that the doors of the carwash will remain
closed from 9:OOpm to 7:00 am, to further dampen any noise from the blowers. As such,
the proposed carwash will meet the regulations outlined in the Owasso Noise Ordinance.
The main purpose of the SUP requirement is to ensure the development does not impose any
negative direct impacts to adjoining residential areas and work in harmony within the context
of the area.
Considering this, the applicant has indicated via their conceptual site plan that they
intend to install adequate buffering between their site and the neighboring single - family
homes.
The design of the site and proposed structure will serve to reduce and minimize any
negative impacts on the single - family neighborhood to the west.
Any future development that occurs on the subject property must adhere to all Owasso
subdivision, zoning, and engineering requirements.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Master Plan
Jurisdiction
North
Commercial Shopping
Commercial
Commercial
City of Owasso
South
Commercial Shopping
Commercial
Commercial
City of Owasso
East
Commercial General
Vacant
Commercial
City of Owasso
Page 3
SUP 22 -01
IResidential
West
Single - Family
Residential
Residential
City of Owasso
High Density (RS -3)
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on March 8, 2022.
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
Note: Graphic overlays may
not precisely align ground. Subject SUP 22-01
features on the ground. Tract
Aerial Photo Date: 202012021 Feet
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, MRCP, AICP, RLA
Planning Manager
SUBJECT: Project Application Community Development Block Grant (CDBG FY 2022)
DATE: March 4, 2022
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals
submitted for funding through the CDBG Program must document the achievement of at least one
(1) of the following national objectives:
Provide benefit to low and moderate income persons;
Aid in the prevention or elimination of slums or blight; and
D Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
One February 8, 2022, the Indian Nation Council of Governments (INCOG), provided information
regarding the FY 2022 CDBG application. The completed application is due no later than April 8,
2022. Owasso is now part of an Urban County and as such does not compete for the funding
through the State Department of Commerce. According to INCOG, Owasso will receive an
estimated allocation of $148,601.11 for the FY 2022 CDBG funding cycle. The grant does not require
a local match.
HISTORY:
In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a low to moderate income household. HUD's
formula used Census Tracts as the geography to determine if an area qualifies or does not. As a
result, Owasso lost most of its qualifying census tracts, with the exception of the Baptist Village area.
Due to the income limit change, communities were left to conduct door to door surveys to qualify
smaller geographic areas within the larger census tracts.
In 2016, staff conducted a door to door survey in the Hale Acres neighborhood near North Garnett
Road and East 1 161h Street North. The data collected from this survey met the income requirement
thresholds and allowed the neighborhood to qualify for CDBG funds. The surveys are only good for
5 -year periods, therefore in the late winter of 2021, staff performed a second door to door survey in
the Hale Acres neighborhood. The survey results again met the income limit thresholds allowing the
area to be re- qualified for another 5 -year period.
CDBG
Page 2
PUBLIC HEARING:
Staff consulted with INCOG regarding the requirement of holding a separate Public Hearing.
INCOG staff advised that "since the project is a continuation of the same activity that the City has
been doing for several years in the same location, then no separate Public Hearing is required ".
PROPOSED FY2022 PROJECT:
Since 2017, the City has used its CDBG allocation to replace most of the sanitary sewer lines in this
neighborhood. With this allocation of funds, Staff proposes to install a new 6" PVC water line along
East 112th Street North. The project begins at the western boundary of the subdivision and ends at
Garnett Road to the east and will improve water pressure and fire flow in this area. Staff plans to
bring forth a resolution at the March 15, 2022 meeting affirming the project and entering into a
cooperation agreement With Tulsa County.
ATTACHMENT:
Map - Owasso CDBG Water Line Replacement Location
2022-2023 CDBG Water Line Replacement
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Manager Contract and Evaluation Process
City Attorney Contract and Evaluation Process
DATE: March 4, 2022
CITY MANAGER CONTRACT AND EVALUATION PROCESS:
In June 2021, the City Council and the City Manager entered into a two -year contract, continuing
Mr. Lehr's position as City Manager, a position he has held since 2014. The second year of Mr.
Lehr's two -year contract requires ratification by the City Council.
Based on the previously established evaluation process the City Manager evaluation will include
the following:
• An anonymous online evaluation completed by the Directors, with a corresponding self -
evaluation completed by the City Manager.
• An online evaluation completed by the City Council, with a corresponding self - evaluation
completed by the City Manager.
• And a City Manager self - evaluation addressing current goals, future goals, obstacles, and
achievements.
TIMELINE:
Staff will initiate the online evaluations at the end of March and schedule an Executive Session to
discuss the evaluation and contract ratification with the City Manager during the May 101h Work
Session. Prior to the May 10th Executive Session, the City Council will receive the following:
• Results from the Directors online evaluation along with the comparison of differences
between the Director's average assessment and the City Manager's Self- Assessment.
Results from the City Councils online evaluation along with the comparison of differences
between the City Council's average assessment and the City Manager's Self- Assessment.
• City Manager's self - evaluation addressing goals and accomplishments for the evaluation
period.
This timing will allow City Council the opportunity to discuss ratification of the second year of the
City Manger's contract prior to June 30th.
While no action is required for this item, the purpose is to provide an overview of the process and
give the City Council the opportunity to provide feedback and input.
CITY ATTORNEY CONTRACT AND EVALUATION PROCESS:
The contract between the City and the City Attorney expires June 30, 2022. An Executive Session
will be placed on the May 10th City Council agenda to review and discuss the City Attorney's
evaluation and contract renewal. Prior to May 10th, the City Council will be provided questions to
guide performance evaluation discussions between the City Council and the City Attorney. This
timing will allow the City Council the opportunity to discuss renewal of the City Attorney's contract
prior to June 30th.