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Home My WebLink About2022.03.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. RECEIVED 1. Call to Order AGENDA MAR 11 2022 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 1, 2022, and March 8, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date February 26, 2022 • Monthly Budget Status Report - February 2022 S. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Str�e#, at 2:00 pm on Friday, March 11, 2022. City or Uwasso encourages citizen participation. To requelSt an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, MARCH 1, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, February 25, 2022. 1. Call to Order Chair Bill Bush called the meeting to order at 7:08 pm. 2. Roll Call Present Absent Chair - Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Assistant Authority Manager - Chris Garrett Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 15, 2022, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $15,376.30. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 12, 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority March 1, 2022 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:09 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MARCH 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:00 pm on Friday, March 4, 2022. t. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to the 2022 Mayor and Vice Mayor / Chair and Vice Chair election process Mayor /Chair Bill Bush presented the item and discussion was held. 3. Discussion relating to Community Development items A. Request fora Specific Use Permit - approximately 2.09 acres located at 9600 North Garnett Road (QuikTrip) for a carwash addition, as referenced in SUP 22 -01 B. Application for the 2022 Community Development Block Grant (CDBG) Program funding and project selection Alexa Beemer presented item A and discussion was held. Karl Fritschen presented item B and discussion was held. It was further explained both items would be placed on the March 15, 2022, City Council agenda for consideration and action. 4. Discussion relating to the purchase of computer aided dispatch (CAD) software This item was removed from the agenda. 5. Discussion relating to the evaluation process and employment contracts for the City Manager and the City Attorney Michele Dempster presented the item and discussion was held. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to provide the monthly sales tax report and discussion was held. Mr. Lehr reported on changes to the Oklahoma State Department of Health's dissemination of Covid -19 related case information. 7. City Councilor /Trustee comments and inquiries Mr. Bush commented on rising gas prices and inquired about the impact on the budget. Mr. Lehr responded to the inquiry. 8. Adjournment The meeting adjourned at 6:28 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 3/15/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T CONSOLIDATED PHONE $20.35 AT &T LONG DISTANCE PHONE $40.53 CITY GARAGE CITY GARAGE OH FEB22 $67.58 JPMORGAN CHASE BANK BWI- HERBICIDE $1,524.60 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORM $143.04 JPMORGAN CHASE BANK INNOV TURF - WETTING AG $300.00 JPMORGAN CHASE BANK LODGING EXPENSE $98.67 JPMORGAN CHASE BANK LOWES- SUPPLIES $180.23 JPMORGAN CHASE BANK MIDWEST - BEARINGS $157.42 JPMORGAN CHASE BANK OREILLY -PARTS $19.31 JPMORGAN CHASE BANK OREILLY - SUPPLIES $117.41 JPMORGAN CHASE BANK OREILLY -WIRE BRUSH $19.99 JPMORGAN CHASE BANK PLATINUM PROT- SECURIT $25.00 JPMORGAN CHASE BANK STANDARD SPLY- SUPPLIE $408.35 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/10 $49.86 JPMORGAN CHASE BANK TRAVEL EXPENSE 2111 $53.43 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/14 $24.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/9 $23.77 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $529.72 TURFCENTRIC INC SOFTWARE SUPPORT $1,800.00 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $38.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $41.94 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.99 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $5,815.21 COX COMMUNICATIONS PHONE $7.04 JPMORGAN CHASE BANK RESTAURANT EQUIP -EQUI $326.21 JPMORGAN CHASE BANK SAMS- SUPPLIES $333.86 JPMORGAN CHASE BANK SYSCO- SUPPLIES $444.24 JPMORGAN CHASE BANK TANKERSLEY- SUPPLIES $119.59 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $121.60 JPMORGAN CHASE BANK WALMART- SUPPLIES $35.08 JPMORGAN CHASE BANK WALMART- UTENSILS $19.11 FOOD & BEV -Total $1,406.73 AT &T LONG DISTANCE PHONE $9.18 COX COMMUNICATIONS PHONE $3.52 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK ACUSHNET- SUPPLIES $388.87 JPMORGAN CHASE BANK PLATINUM PROT - SECURIT $25.00 JPMORGAN CHASE BANK WOGA -DUES $77.55 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $574.90 1 Claims List - 3115/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA STEPHEN R GRINTER REPAIRS $120.00 GOLFADMIN -Total $1,829.02 COX COMMUNICATIONS PHONE $10.56 GOLFSHOP -Total $10.56 JPMORGAN CHASE BANK CUSTOM EMBR- MERCHANOI $360.00 JPMORGAN CHASE BANK FAIRWAY LEATHER -MERCH $1,262.40 JPMORGAN CHASE BANK GOLF COURSE BEER $1,20215 JPMORGAN CHASE BANK PEPSI - BEVERAGES $370.77 JPMORGAN CHASE BANK PRECISION PRO - MERCHAN $376.89 JPMORGAN CHASE BANK SAMS -FOOD $1,045.75 JPMORGAN CHASE BANK SYSCO -FOOD $401.71 JPMORGAN CHASE BANK TANKERSLEY -FOOD $157.37 JPMORGAN CHASE BANK WALMART -FOOD $540.44 JPMORGAN CHASE BANK WALMART- REFUND ($484.32) NIKE USA, INC MERCHANDISE $1,088.36 OPGA -Total $6,321.62 OPGA -Total $15,383.14 OPGA Grand Total $15,383.14 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02126/22 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,742.29 8,393.02 605 Cart Operations 1,487.69 1,661.04 610 Golf Course Operations 7,594.18 13,089.56 670 Food & Beverage 2,504.16 4,158.43 690 General & Administration 3,954.81 5,735.27 FUND TOTAL 20,283.13 33,037.32 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2022 NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 93,760 MONTH $ 1,040,000 YEAR (9) $ 93,760 TO -DATE 555,913 TO -DATE $ 22,667 BUDGET 8,873 $ (31,052) OPERATING REVENUES: Golf shop fees $ 28,177 $ 335,004 $ 422,851 Cart Rental 5,003 84,326 118,034 Food & beverage 9,120 82,855 99,279 COS - - food & beverage (3,381) (37,351) (48,891) Merchandise sales 7,845 87,773 123,567 COS -- merchandise (7,388) (60,978) (85,732) TOTAL OPERATING REVENUES $ 39,376 $ 491,629 $ 629,108 OPERATING EXPENSES: Golf Shop $ (20,235) $ (152,799) $ (276,167) Cart Operations (4,444) (64,060) (126,738) Golf Course Maintenance (40,755) (542,621) (852,523) Food & Beverage (10,343) (81,883) (146,394) Golf Administration (34,691) (189,665) (296,338) Capital Outlay (7,641) Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES $ (110,469) $ (1,038,669) $ (1,700,160) OPERATING REVENUES OVER (UNDER) EXPENDITURES (547,040) $ (71,093) $ (1,071,052) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 93,760 $ 555,923 $ 1,040,000 (9) $ 93,760 $ 555,913 $ 1,040,000 $ 22,667 $ 8,873 $ (31,052) 72,937 72,937 $ 0 $ 41,885 PERCENT OF BUDGET 79.23% 71.44% 83.46% 76.40% 71.03% 71.13% 78.15% 54.93% 50.54% 63.65% 55.93% 64.00% 0.00% 61.09% 53.45% 0.00% 53.45%