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Home My WebLink About2022.03.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order MAR 11 2022 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 1, 2022, and March 8, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date February 26, 2022 • Monthly Budget Status Report - February 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street 2:00 pm on Friday, AJarch 11, 2022. Stevens, The City of Owasso encourages citizen participation. To request accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, MARCH 1, 2022 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, March 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, February 25, 2022. 1. Call to Order Chair Bill Bush called the meeting to order at 7:07 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Assistant Authority Manager - Chris Garrett Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -February 15, 2022, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Fruga to approve the Consent Agenda, as presented with claims totaling $1,048,604.24. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 12, 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority March 1, 2022 Page 2 9. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:08 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MARCH 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:00 pm on Friday, March 4, 2022. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair -Bill Bush None Vice Mayor /Vice Chair -Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to the 2022 Mayor and Vice Mayor / Chair and Vice Chair election process Mayor /Chair Bill Bush presented the item and discussion was held. 3. Discussion relating to Community Development items A. Request for a Specific Use Permit- approximately 2.09 acres located at 9600 North Garnett Road (QuikTrip) for a carwash addition, as referenced in SUP 22 -01 B. Application for the 2022 Community Development Block Grant (CDBG) Program funding and project selection Alexa Beemer presented item A and discussion was held. Karl Fritschen presented item B and discussion was held. It was further explained both items would be placed on the March 15, 2022, City Council agenda for consideration and action. 4. Discussion relating to the purchase of computer aided dispatch (CAD) software This item was removed from the agenda. 5. Discussion relating to the evaluation process and employment contracts for the City Manager and the City Attorney Michele Dempster presented the item and discussion was held. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to provide the monthly sales tax report and discussion was held. Mr. Lehr reported on changes to the Oklahoma State Department of Health's dissemination of Covid -19 related case information. 7. City Councilor/Trustee comments and inquiries Mr. Bush commented on rising gas prices and inquired about the impact on the budget. Mr. Lehr responded to the inquiry. 8. Adjournment The meeting adjourned at 6:28 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund Claims List - 3/15/2022 Vendor Name 61 OPWA BLUE ENERGY FUELS LLC CITY GARAGE COX COMMUNICATIONS FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK INC OKLAHOMA NATURAL GAS STANDLEY SYSTEMS LLC Payable Description Payment Amount CNG FUEL PURCH FEB22 $78.34 CITY GARAGE OH FEB22 $195.17 PHONE $24.65 FUEL CHGS FEB 22 $17.18 LODGING EXP 2/28 $537.84 LODGING REFUND ($65.84) OFFICE DEPOT - SCISSORS $2.46 OFFICE DEPOT - SUPPLIES $153.75 OWASSO CHAMBER -FEE $50.00 NATURAL GAS USAGE $1,377.50 COPIER MAINTENANCE $329.51 AGREEM UNIFIRST HOLDINGS LP UNIFORM SERVICES $63.80 OPWA ADMINISTRATION -Total CNG FUEL PURCH FEB22 $2,764.36 CITY GARAGE CITY GARAGE OH FEB22 $270.24 CITY GARAGE CITY GARAGE PARTS FEB22 $4,053.13 COX COMMUNICATIONS PHONE $3.52 JPMORGAN CHASE BANK MACS - REPAIRS $3,500.73 JPMORGAN CHASE BANK NAT'L EVO -E -WASTE $729.68 JPMORGAN CHASE BANK NEXTCARE- VACCINATIONS $300.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $931.36 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.90 RECYCLE CENTER -Total $9,826.56 BLUE ENERGY FUELS LLC CNG FUEL PURCH FEB22 $1,453.26 CITY GARAGE CITY GARAGE OH FEB22 $4,299.25 CITY GARAGE CITY GARAGE PARTS FEB22 $414.81 COX COMMUNICATIONS PHONE $3.52 FLEETCOR TECHNOLOGIES FUEL CHGS FEB 22 $4,240.86 JPMORGAN CHASE BANK ABERDEEN -PARTS $786.56 JPMORGAN CHASE BANK AMAZON -PARTS $68.96 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $71.44 JPMORGAN CHASE BANK BUMP28UMP -HOSE $109.99 JPMORGAN CHASE BANK BUMP26UMP- MIRROR $27.49 JPMORGAN CHASE BANK FROST - GREASE $131.71 JPMORGAN CHASE BANK HOME DEPOT- LUMBER $851.35 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $48.95 JPMORGAN CHASE BANK 10 CARWASH -WASH $11.00 JPMORGAN CHASE BANK KIMS- HOSE/TUBE $67.82 JPMORGAN CHASE BANK LOWES- BLADES $16.90 JPMORGAN CHASE BANK LOWES - BOARDS $180.72 JPMORGAN CHASE BANK PIKEPASS -FEES $3.30 1 Claims List - 3/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK TULSA SIDING - SIDING $151.04 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $11,089.20 SPOK INC. PAGER USE $72,48 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.52 VERIZON WIRELESS WIRELESS CONNECTION $161.25 REFUSE COLLECTIONS -Total ATWOODS - BATTERIES $24,402.38 COX COMMUNICATIONS PHONE $17.61 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $2,619.06 INC CORE &MAIN -PVC $24.75 UTILITY BILLING -Total $2,636.67 BLUE ENERGY FUELS LLC CNG FUEL PURCH FEB22 $42.90 CITY GARAGE CITY GARAGE OH FEB22 $1,580.92 CITY GARAGE CITY GARAGE PARTS FEB22 $185.46 COX COMMUNICATIONS PHONE $7.04 FLEETCOR TECHNOLOGIES FUEL CHGS FEB 22 $829.00 JPMORGAN CHASE BANK ATWOODS - BATTERIES $11.99 JPMORGAN CHASE BANK ATWOODS -DEF $17.98 JPMORGAN CHASE BANK ATWOODS- HEATERS $124.95 JPMORGAN CHASE BANK CORE &MAIN -PVC $24.75 JPMORGAN CHASE BANK CORNERSTONE -PARTS $6.99 JPMORGAN CHASE BANK LOWES - BATTERY $7.47 JPMORGAN CHASE BANK LOWES -PARTS $14.96 JPMORGAN CHASE BANK NEXTCARE- VACCINATIONS $400.00 JPMORGAN CHASE BANK NSC- SENSORS $839.06 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/16 $32.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 2/17 $65.83 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGMT 158748 $579.63 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $579.63 15826 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $264.61 SPOK INC. PAGER USE $63.42 TREASURER PETTY CASH TRAVEL EXPENSE -BAIN $206.50 TREASURER PETTY CASH TRAVEL EXPENSE - CORLEY $206.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $105.08 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $580.52 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $182.55 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $7,040.25 AT &T CONSOLIDATED PHONE $61.05 BLUE ENERGY FUELS LLC CNG FUEL PURCH FEB22 $8.89 CITY GARAGE CITY GARAGE OH FEB22 $1,364.67 CITY GARAGE CITY GARAGE PARTS FES22 $102.60 2 Claims List - 3/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA COX COMMUNICATIONS PHONE $14.08 FLEETCOR TECHNOLOGIES FUEL CHGS FEB 22 $724.67 JPMORGAN CHASE BANK ADVANCE AUTO -GAUGE $3.39 JPMORGAN CHASE BANK ALLIED ELEC -TIMER $227.56 JPMORGAN CHASE BANK BLUE BOOK - BOTTLES $64.17 JPMORGAN CHASE BANK BLUE BOOK- REAGENT $738.65 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $26.44 JPMORGAN CHASE BANK CINTAS- SUPPLIES $50.72 JPMORGAN CHASE BANK GRAINGER- ADAPTER $385.52 JPMORGAN CHASE BANK GRAINGER- AMMONIA PROB $686.72 JPMORGAN CHASE BANK GRAINGER -PUMP $126.59 JPMORGAN CHASE BANK GREEN CO- TESTING $245.00 JPMORGAN CHASE BANK HOLDERS- REPAIR $100.00 JPMORGAN CHASE BANK LAWSON- GLOVES $562.87 JPMORGAN CHASE BANK LOWES -TOOLS $212.94 JPMORGAN CHASE BANK SAMS- SUPPLIES $53.86 JPMORGAN CHASE BANK WALMART- SUPPLIES $31.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $15,049.95 SPOK INC. PAGER USE $40.24 UNIFIRST HOLDINGS LP UNIFORM SERVICES $126.10 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $21,088.50 BLUE ENERGY FUELS LLC CNG FUEL PURCH FEB22 $69.70 CITY GARAGE CITY GARAGE OH FEB22 $1,766.25 CITY GARAGE CITY GARAGE PARTS FEB22 $2,587.91 CITY OF TULSA UTILITIES WATER $400,000.00 COX COMMUNICATIONS PHONE $7.04 FLEETCOR TECHNOLOGIES FUEL CHGS FEB 22 $1,374.20 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $850.00 JPMORGAN CHASE BANK CORE &MAIN - COUPLINGS /F $1,546.82 JPMORGAN CHASE BANK CORE &MAIN- PIPE(FITTIN $6,145.10 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $46.21 JPMORGAN CHASE BANK OREILLY- SUPPLIES $9.68 JPMORGAN CHASE BANK WHITE CAP - TOOLDS $973.99 OMEGA RAIL MANAGEMENT, INC. WATER ROW - AGREEMENT 159 $579.63 OMEGA RAIL MANAGEMENT, INC. WATER ROW - AGREEMENT 547 $354.95 SPOK INC. PAGER USE $90.60 UNIFIRST HOLDINGS LP UNIFORM SERVICES $145.34 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 VERIZON WIRELESS WIRELESS CONNECTION $12.92 WATER -Total $416,590.94 3 Claims List - 3/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA CP &Y INC WWTP LS EXP PROJECT $18,826.60 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $880,513.31 EXPANSION GREELEY & HANSEN LLC LBX 619776 INSPECTION SERVICES - WWT $21,363.80 WWTP UPGRADE -Total $920,703.71 OPWA •Total $1,405,053.37 OPWA Grand Total $1,405,053.37 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02126/22 FUND TOTAL 83,713.69 141,391.55 Department Payroll Expenses Total Expenses 400 OPWA Administration 16,544.60 25,061.87 405 Utility Billing 7,258.41 12,699.07 420 Water 16,442.55 27,758.04 450 Wastewater 13,810.34 23,597.42 455 Wastewater Collection 13,146.48 22,582.76 480 Refuse 14,040.11 25,021.12 485 Recycle Center 2,471.20 4,671.27 FUND TOTAL 83,713.69 141,391.55 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues tt: Expenses As of February 28, 2022 OPERATING REVENUES: Water Wastewater Refuse Recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Treatment Wastewater Collections Refuse Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND $ (1,002,266) $ (8,142,473) $ (23,998,161) 33.937. OPERATING REVENUES OVER /(UNDER) EXPENDITURES MONTH 254,585 YEAR 2,997,803 PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 561,128 $ 5,449,784 $ 7,341,475 74.23% $ 476,703 74.79% 3,798,765 5,387,234 70.51% 73,573 193,272 24,838 1,701,279 TIFrevenues /(expenses) 2,513,437 67.69% 10,835 48,131 0.83% 36,903 130.43% 14,913 142,318 3,042,000 280,659 50.71% $ 1,256,851 $ 11,140,277 $ 15,559,708 71.60% $ (106,290) $ (835,606) $ (2,161,292) 38.66% (39,121) (317,152) (495,454) 64.01% (325,111) Proceeds of long -term debt (2,773,341) 1,275,974 (4,600,561) 60.28% $ (113,160) (888,139) (1,414,542) 62.79% (11,210,665) (69,485) (33,135,261) (602,904) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (8,004,844) 7.53% $ (94,372) $ (755,905) (1,347,987) 55.85% (14,095) (114,106) (751,281) 15.19% (240,633) (1,858,321) (5,222,200) 35.59% $ (1,002,266) $ (8,142,473) $ (23,998,161) 33.937. OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 254,585 $ 2,997,803 $ (8,438,453) NONOPERATING REVENUES (EXPENSES): Interest $ 2,442 $ 20,694 $ 27,670 74.79% Other revenues /(expenses) 1,798 73,573 24,838 296.21% TIFrevenues /(expenses) (33,750) (3,206) (386,641) 0.83% Transfers in 3,042,000 0.00% Transfers out #DIV /01 TOTAL NONOPERATING REVENUES (EXPENSES) $ (29,511) $ 91,061 $ 2,707,867 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 1,275,974 $ 10,873,375 $ 37,170,693 Expenditures of long -term debt (348,815) (11,210,665) (33,135,261) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 927,159 $ (337,290) $ 4,035,432 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 1,152,233 $ 2,751,574 $ (1,695,154) $ (18,946,718) $ 12,967,780 6,575,164 6,575,164 $ 3,347,801 $ 4,880,010