HomeMy WebLinkAbout2001.06.19_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 19, 2001
The Owasso Public Works Authority met in regular session on Tuesday, June 19, 2001 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 15, 2001.
ITEM 1: CALL TO ORDER
Chairman Barnhouse called the meeting to order at 6:35 p.m.
ITEM 2: INVOCATION
The invocation was offered by Support Services Director Jim McElrath.
ITEM 3: FLAG SALUTE
Chairman Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT ABSENT
Mary Lou Barnhouse, Chair
Randy Brogdon, Vice Chair
Will Williams, Trustee
Rebecca Armstrong, Trustee
Michael Helm, Trustee
STAFF
Larry Mitchell, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 5: RECOGNITION OF OUTSTANDING EMPLOYEES.
Chairman Bai-nhouse recognized and presented certificates of recognition to employees who
participated in Corporate Challenge. Medals were also presented to the medal winners. She was
assisted by team co -captains, Tim Rooney & Tammy Grimes.
ITEM 6: REQUEST APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 5, 2001 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Approval of a Certificate of Completion and Distribution of
the 2001 Consumer Confidence Report and Authorization for the Chair to
Execute the Document.
Owasso Public Works Authority June 19, 2001
The consent agenda included minutes of the June 5, 2001 regular meeting, by reference made a
part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public
Works Authority $62,257.21; (2) OPWA Sewer Line Extension $23,000.00; (3) Interfund
Transfers #1 $47,591.63; (4) Interfund Transfers #2 $47,591.67; (5) Payroll $39,514.64. Item C
on the consent agenda requested approval of a Certificate of Completion and Distribution of the
2001 Consumer Confidence Report as mandated by the DEQ, and authorization for the Chair to
execute the document. Mr Brogdon moved, seconded by Mr Williams, to approve the consent
agenda.
AYE: Brogdon, Williams, Armstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #2001-06 A RESOLUTION OF THE OWASSO PUBLIC WORKS
AUTHORITY AUTHORIZING TWO (2) LOANS FROM THE OKLAHOMA
WATER RESOURCES BOARD IN THE COMBINED TOTAL AGGREGATE
PRINCIPAL AMOUNT OF $2 834 535.03• APPROVING THE ISSUANCE OF
TWO (2) PROMISSORY NOTES IN THE COMBINED TOTAL AGGREGATE
PRINCIPAL AMOUNT OF $2 834 535.03 SECURED BY A PLEDGE OF
REVENUES AND AUTHORIZING THEIR EXECUTION• DESIGNATING THE
LOCAL TRUSTEE; APPROVING AND AUTHORIZING THE EXECUTION OF
TWO 2 LOAN AGREEMENTS; APPROVING AND AUTHORIZING THE
EXECUTION OF A SERIES 2001B SUPPLEMENTAL NOTE INDENTURE;
APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY
AGREEMENT; RATIFYING A LEASE AS AMENDED BY AN AMENDMENT
TO LEASE; APPROVING VARIOUS COVENANTS; APPROVING AND
AUTHORIZING PAYMENT OF FEES AND EXPENSES; ESTABLISHING THE
AUTHORITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE
ISSUANCE OF TAX-EXEMPT OBLIGATIONS IN CALENDAR YEAR 2001
AUTHORIZING DOCUMENTS PERTAINING TO A YEAR-TO-YEAR PLEDGE
OF CERTAIN SALES TAX REVENUE; APPROVING AN ENGAGEMENT
LETTER IN CONNECTION WITH FINANCIAL ADVISORY SERVICES• AND
CONTAINING OTHER PROVISIONS RELATING THERETO.
Ms Bishop presented the item. In April of 2000, the OPWA Trustees authorized an Interim
Construction Loan with the Oklahoma Water Resources Board to finance phase IIA
improvements to the wastewater treatment plant. Those improvements have been completed and
the construction loan must be converted to permanent financing. OPWA Resolution #2001-06
authorizes the issuance of two promissory notes in the total amount of $2,834,535.03; designates
Bank One as the trustee bank; approves the loan agreements; approves the note indenture,
security agreements, leases and covenants; authorizes payment of fees, expenses and accrued
interest; establishes expectations of tax-exempt financing; authorizes the pledge of sales tax
revenue; approves the engagement of financial services; and authorizes the Chair and staff to
take action and execute documents to complete the transaction. Sewer rate increase approved
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Owasso Public Works Authority June 19, 2001
last year are designated to make the debt service payments on these loans, and payments are
included in the OPWA budget for fiscal year 2001-2002. Mr Williams moved, seconded by Ms
Armstrong, to approve OPWA Resolution #2001-06.
AYE: Williams, Annstrong, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #2001-07 A RESOLUTION OF THE OWASSO PUBLIC WORKS
AUTHORITY AUTHORIZING A LOAN FROM THE OKLAHOMA WATER
RESOURCES BOARD IN THE PRINCIPAL AMOUNT OF $1 005 000•
APPROVING THE ISSUANCE OF A PROMISSORY NOTE IN THE PRINCIPAL
AMOUNT OF $1,005 000, SECURED BY A PLEDGE OF REVENUES AND
AUTHORIZING ITS EXECUTION• DESIGNATING THE LOCAL TRUSTEE;
APPROVING AND AUTHORIZING THE EXECUTION OF A LOAN
AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A
SERIES 2001 C SUPPLEMENTAL NOTE INDENTURE; RATIFYING A LEASE
AS AMENDED BY AN AMENDMENT TO LEASE; APPROVING VARIOUS
COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND
EXPENSES; ESTABLISHING THE AUTHORITY'S REASONABLE
EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT
OBLIGATIONS IN CALENDAR YEAR 2001 AUTHORIZING DOCUMENTS
PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX
REVENUE; AND CONTAINING OTHER PROVISIONS RELATING THERETO
Ms Bishop said that the Ator Relief Line project was identified and required by Consent Order
from the Oklahoma Department of Environmental Quality. In January, the OPWA Trustees
approved OPWA Resolution #2001-02 authorizing an application with the Oklahoma Water
Resources Board to finance the project. The application has been approved and OPWA
Resolution #2001-07 authorizes the issuance of a promissory note for $1,005,000; designates the
trustee bank; approves the loan agreements; approves the note indenture, leases and covenants;
authorizes payment of fees and expenses; establishes expectations of tax-exempt financing;
authorizes the pledge of sales tax revenue; and authorizes the Chair and staff to take action and
execute documents to complete the transaction. Sewer rate increase approved by the Trustees
last year are designated to make the debt service payments on this loan. Monthly payments are
included in the OPWA budget for fiscal year 2001-2002. Ms Armstrong moved, seconded by
Mr Williams, to approve OPWA Resolution #2001-07.
AYE: Armstrong, Williams, Helm, Brogdon., Barnhouse
NAY: None
Motion carried 5-0.
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Owasso Public Works Authority June 19, 2001
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO AWARD A CONTRACT FOR THE PURCHASE OF WATER METERS.
Mr Roberts said that the OPWA purchases water meters on an annual basis. The bulk purchase
of meters provides a savings in terms of cash outlay. The city standard is based on the Neptune
Pro -Read water meter manufactured by Schlumberger. Bid specifications were prepared and
advertised, as well as mailed to three potential vendors. One bid was received. That bid was
from Water products of Oklahoma, who has been the successful bidder in previous years. Water
Products is a local vendor and supplied a competitive bid. Mr Williams moved, seconded by
Mr Brogdon, to award the bid for the purchase of water meters consistent with bid specifications
to Water products of Oklahoma Inc, Owasso, OK, at a cost of $93.50 per 518" x 3/4" meter,
$170.00 per 1" meter, $329.00 per 1%" meter, and $449.00 per 2" meter.
AYE: Williams, Brogdon, Armstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE
CONTAINERS (POLYCARTS).
Mr Roberts presented the item. He said that polycarts are purchased each year for use in the
residential refuse collection program. The carts are compatible with the one -person per route
side -loading refuse collection vehicle system used by OPWA. Through the bid process, staff has
been able to obtain a consistent price per cart unit and maintain a supply of carts for
replacements needs and to supply new customers. Bid specifications were advertised in May, as
well as bid packets being mailed to prospective vendors. Williams Refuse Equipment Co,
Owasso, OK, submitted the only bid. The bid is based on the Ameri-Kart 2000 container, which
is currently being used in the Owasso collection system. Mr Brogdon asked if staff had looked at
any other style of carts. Mr Roberts said that other styles would have to be modified to for use
with the side -loading vehicles. He said that other carts had been demonstrated, but either did not
meet the specifications or were not the lowest bid received. Williams Refuse is a local company
and has supplied the carts for several years at a competitive bid. Ms Armstrong asked when the
seasonal yardwaste separation program will end. Mr Roberts said that this season's program will
continue through mid -October. Mr Helm moved, seconded by Mr Brogdon, to award a contract
to Williams Refuse Equipment Co Inc, Owasso, OK for the purchase of residential refuse
containers consistent with bid specifications, at a cost of $58.00 per green cart and $60.00 per
red cart, for a time period through June 30, 2002.
AYE: Helm, Brogdon, Armstrong, Williams, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso Public Works Authority
ITEM 11: REPORT FROM OPWA MANAGER
No report.
ITEM 12: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 13: NEW BUSINESS.
June 19, 2001
Mr Helm asked about the total indebtedness of the OPWA and requested that this inforination be
supplied to the Trustees.
ITEM 14: ADJOURNMENT
Mr Williams moved, seconded by Ms Armstrong to adjourn.
AYE: Williams, Armstrong, Helm, Brogdon, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:03 p.m.
Marc Boutweil Aut ority Secretary
Mary Lo Barnhouse, Chair
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