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2022.04.05_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 5, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order 0sc Mayor Bill Bush 2. Invocation on Reverend Blake Altman of Trinity Presbyterian Church Cify Clerk 3. Flag Salute 4. Roll Call I 5. Presentation of the Character Trait of Forgiveness Jason Woodruff, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 15, 2022, Regular Meeting B. Approve claims C. Authorize the execution of amended Vision 2025 Capital Improvements Agreements for the Community Center Outdoor Classroom and Gathering Area Project and Owasso Events Facilities - Sports Park Project #2, extending the expiration term for each agreement to November 1, 2022 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Presentation of the Owasso Strong Neighborhood Initiative Annual Report Jerry Fowler Consideration and appropriate action relating to a budget amendment in the Hotel Tax Fund Jerry Fowler Staff recommends approval of a budget amendment in the Hotel Tax Fund by increasing the appropriation for expenditures in the amount of $13,000.00 for the Neighborhood Grant Program. 10. Consideration and appropriate action relating to the purchase of computers Jason Woodruff Staff recommends approval to purchase twelve (12) Panasonic Toughbook 55 ruggedized laptop computers, in the amount of $37,800.00, from Turn -Key Mobile, Inc., of Jefferson City, Missouri, utilizing the State Oklahoma's approved contract #SW 1020P. 11. Consideration and appropriate action relating to architect and engineering services for the Police Department Shoothouse and a Multi -Use Structure Jason Woodruff Staff recommends approval of an Agreement for Architecture and Engineering Services with K +D Architects of Owasso, Oklahoma, in the amount of $43,250.00, and authorization to execute the agreement. Owasso City Council April 5, 2022 Page 2 12. Consideration and appropriate action relating to bids received for the U.S. Highway 169 right - of -way mowing project Larry Escalanta Staff recommends awarding the base bid and the alternate to MTS Brush Hogging Dozer & Lawn LLC, of Mannford, Oklahoma, in the amount of $7,684.20 per mowing, and authorization to execute all necessary documents. 13. Report from City Manager • Monthly Public Works Project Status Report 14. Report from City Attorney 15. Report from City Councilors 16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Dates March 12, 2022, and March 26, 2022 • Health Care Self- Insurance Claims - dated as of March 31, 2022 • Oklahoma Department of Environmental Quality Permit No. WL000072220143 Waterline Extension for Ascension St. John Rehabilitation Hospital 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street} at 12:00 pm on Friday, April 1, 2022. M. Stevens, city Clerk The City of Owasso encourages citizen participation. To requestibn accommodation due to a disability, contact The City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, MARCH 15, 2022 The Owasso City Council met in regular session on Tuesday, March 15, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 2:00 pm on Friday, March 11, 2022. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Don Cason of Hope Chapel Foursquare Church. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor- Bill Bush Vice Mayor- Kelly Lewis Councilor - Alvin Fruga Councilor - Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 1, 2022, and March 8, 2022, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Fruga, to approve the Consent Agenda as presented with claims totaling $566,020.43. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Consideration and appropriate action relating to a Specific Use Permit (SUP) for approximately 2.09 acres located at 9600 North Garnett Road (QuikTrip) for a carwash addition, as referenced in SUP 22 -01 Alexa Beemer presented the item, recommending approval of SUP 22 -01. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to approve SUP 22 -01, as recommended. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 Owasso City Council March 15, 2022 Page 2 8. Consideration and appropriate action relating to Resolution 2022 -02, authorizing the submittal of an application for the 2022 Community Development Block Grant (CDBG) Program funding and selecting the preferred project Karl Fritschen presented the item, recommending approval of Resolution 2022 -02. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution 2022 -02, as recommended. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to bids received for the Community Center Outdoor Classroom and Gathering Area Project Larry Langford presented the item, recommending to award the base bid and all alternates to Grassolutions, of Tulsa, Oklahoma, in the amount of $103,532.85, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid and all alternates and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to bids received for the 2022 Centennial Park Mowing Contract Larry Langford presented the item, recommending to award the contract to Oklahoma Facility Services, LLC, of Tulsa, Oklahoma, in the amount of $950.00 per mowing and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Frugal, Bush NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to acceptance and final payment of the North 137th East Avenue Service Road Extension Project Earl Farris presented the item, recommending acceptance of the project and authorization for final payment to Paragon Contractors, LLC, of Tulsa, Oklahoma, in the amount of $32,091.67. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 Owasso City Council March 15, 2022 Page 3 12. Consideration and appropriate action relating to Ordinance 1191, amending the Employee Retirement System by adopting the revised and restated Oklahoma Municipal Retirement Fund Master Defined Contribution Retirement Plan, and Joinder Agreement Michele Dempster presented the item, recommending adoption of Ordinance 1191. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Fruga to adopt Ordinance 1191, as recommended. YEA: Dunn, Fruga, Bush ABSTAIN: Bonebrake NAY: None Motion carried: 3 -1 13. Report from City Manager Warren Lehr commented on various upcoming City events. 14. Report from City Attorney None 15. Report from City Councilors Mr. Bush and Mr. Bonebrake commented on the Owasso Chamber of Commerce retirement gala held for Gary and Fayrene Akin. 16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 26, 2022 • Health Care Self- Insurance Claims - dated as of March 10, 2022 • Monthly Budget Status Report - February 2022 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Fruga moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:14 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Fund 01 GENERAL Claims List - 415/2022 Vendor Name Payable Description Payment Amount AEP /PSO ELECTRIC USE $432.56 COX COMMUNICATIONS PHONE USAGE $10.71 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS $150.74 JPMORGAN CHASE BANK AMAZON -PARTS FOR RESA $39.95 JPMORGAN CHASE BANK AMAZON -TOOLS $253.90 JPMORGAN CHASE BANK AMAZON -VEH EQUIP $759.92 JPMORGAN CHASE BANK FENIEX -VEH EQUIP $2,167.91 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $17.25 JPMORGAN CHASE BANK KUM &GO- GASOLINE $69.99 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $18.32 JPMORGAN CHASE BANK OZ TUNING - EQUIPMENT $658.78 JPMORGAN CHASE BANK ROUGH CO -VEH EQUIP $109.95 JPMORGAN CHASE BANK WATERSTONE- CLEANING $95.30 JPMORGAN CHASE BANK WEATHERTECH -VEH EQUIP $186.22 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $5,051.52 AEP /PSO ELECTRIC USE $20.62 JPMORGAN CHASE BANK ATWOODS -SPRAY $599.96 JPMORGAN CHASE BANK CORNERSTONE - HAMMER $27.99 JPMORGAN CHASE BANK CORNERSTONE - WRENCH $29.99 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $4,066.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $30.60 GEN CEMETERY -Total $4,775.16 JPMORGAN CHASE BANK PARKS - SUPPLIES $209.24 JPMORGAN CHASE BANK REASORS- SUPPLIES $21.97 GEN COMM CTR DONATIONS - Total CLEANING UP AND REMOVAL O $231.21 AEP /PSO ELECTRIC USE $729.52 COX COMMUNICATIONS PHONE USAGE $17.85 DALE & LEES SERVICE INC 2 RTU'S COM. CTR FOYER AN $20,461.00 JPMORGAN CHASE BANK CINTAS- SUPPLIES $570.85 JPMORGAN CHASE BANK COX -WIFI $69.00 JPMORGAN CHASE BANK SAMS- REFUND ($15.96) JPMORGAN CHASE BANK SAMS- SUPPLIES $115.11 SUMNERONE INC CONTRACT BASE RATE & $236.35 OVER GEN COMMUNITY CENTER -Total $22,183.72 COX COMMUNICATIONS PHONE USAGE $28.55 FELKINS ENTERPRISES LLC BUSINESS CARDS $70.00 KENNETH LIVINGSTON CLEANING UP AND REMOVAL O $400.00 TREASURER PETTY CASH ROTARY DUES - BEEMER $88.32 VERIZON WIRELESS WIRELESS CONNECTION $204.53 1 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN COMMUNITY DEVELOPMENT Total COX COMMUNICATIONS $791.40 BH MEDIA HOLDING GROUPS, INC TULSA WOLRD PUBLICATIONS $44.28 BLUE SPARK ELECTRIC ELM CREEK RESTROOMS $15,200.00 JPMORGAN CHASE BANK ELECT $14.99 COX COMMUNICATIONS PHONE USAGE $14.28 FLOW RIGHT PLUMBING INC FANTASTIC ISLAND PIPE REP $1,200.00 FLOW -RIGHT PLUMBING INC ELM CREEK PARK RESTROOM $22,755.00 UNITED STATES CELLULAR R $49.59 JPMORGAN CHASE BANK ALL MAINT SPLY- SUPPLI $342.00 JPMORGAN CHASE BANK DOLLAR TREE - SUPPLIES $1.36 JPMORGAN CHASE BANK LOCKE -PARTS $15.47 JPMORGAN CHASE BANK LOWES- SUPPLIES $13.54 JPMORGAN CHASE BANK REDBUD PROP -BRICK WOR $700.00 JPMORGAN CHASE BANK SECOND GEN- SUPPLIES $242.75 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $295.00 LIMITLESS LIVE PRODUCTIONS REDBUD PARK SOUND $300.00 SYSTEM OWASSO LAWN CARE TREE REPLACEMENTS $7,920.00 UNIFIRST HOLDINGS LP REDBUD DISTRICT $29.04 GEN CULTURE & RECREATION -Total $49,072.72 AEP IPSO COX COMMUNICATIONS PHONE USAGE $7.14 CONSOLIDATED PHONE JPMORGAN CHASE BANK MEETING EXPENSE $40.68 $9,372.82 JPMORGAN CHASE BANK OK NEWS -SUB FEE $14.99 JPMORGAN CHASE BANK OWASSO CHAMBER OF COMMERCE EDSP AGREEMENT $11,001.66 OK EMER - TRAINING VERIZON WIRELESS WIRELESS CONNECTION $40.01 $40.01 GEN ECONOMIC DEV -Total $11,104.48 AEP IPSO ELECTRIC USE $75.98 AT &T CONSOLIDATED PHONE $20.36 BEAR COMMUNICATIONS INC REPAIR ON SIREN 16 $9,372.82 COX COMMUNICATIONS PHONE USAGE $3.57 JPMORGAN CHASE BANK AMAZON -TONOR $57.02 JPMORGAN CHASE BANK OK EMER - TRAINING $725.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $10,294.76 COX COMMUNICATIONS PHONE USAGE $28.55 JPMORGAN CHASE BANK DLT -SUB FEE $395.27 JPMORGAN CHASE BANK OFFICE DEPOT -REPL UPS $109.99 JPMORGAN CHASE BANK OFMA -CONF FEE $225.00 JPMORGAN CHASE BANK SAMS -PAPER $67.74 SHI INTERNATIONAL CORP PW -DARBY ACROBAT PRO LICE $365.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $49.38 UNITED STATES CELLULAR PUBLIC WORKS MONTHLY $49.59 2 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL CORPORATION CELL VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $1,370.54 COX COMMUNICATIONS PHONE USAGE $28.52 SUMNERONE INC COPIER SERVICES $45.00 GEN FINANCE -Total $73.52 AEP /PSO ELECTRIC USE $2,639.40 AT &T CONSOLIDATED PHONE $916.65 BH MEDIA HOLDING GROUPS, INC TULSA WOLRD PUBLICATIONS $16.64 CITY OF OWASSO GENERAL LIABILITY /PROPERT $100,000.00 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES $5,100.00 HALL, ESTILL, HARDWICK, GABLE, GENERAL LEGAL SERV $880.00 HAMILTON & HARTSFIELD PC ARBITRATION $9,791.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $13.46 JPMORGAN CHASE BANK QUADIENT- POSTAGE LEAS $2,221.32 JPMORGAN CHASE BANK SAMS- FILTERS $19.43 JPMORGAN CHASE BANK SAMS- SUPPLIES $41.86 JPMORGAN CHASE BANK SESAC- LICENSE FEE $768.75 JPMORGAN CHASE BANK STAPLES -PAPER $222.06 MAILROOM FINANCE INC POSTAGE $1,000.00 MCAFEE & TAFT LEGAL - PERSONNEL $906.45 PROSTAR SERVICES INC COFFEE SUPPLIES $219.93 STEPHEN D BONNEY ARBITRATION $4,800.00 SUMNERONE INC COPIER SERVICE AND SUPPLI $301.18 THOMAS A. CIPOLLA P.C. ARBITRATION $2,800.00 VERIZON WIRELESS WIRELESS CONNECTION $42.25 GEN GENERAL GOVERNMENT -Total $132,700.44 AEP /PSO ELECTRIC USE $81.13 COX COMMUNICATIONS PHONE USAGE $3.57 GEN HISTORICAL MUSEUM -Total $84.70 COMMUNITYCARE EAP EAP $450.84 COX COMMUNICATIONS PHONE USAGE $14.28 JPMORGAN CHASE BANK FACEBOOK -JOB ADVERT $353.31 JPMORGAN CHASE BANK GIANT TV -EMPL DEV $449.00 JPMORGAN CHASE BANK INDEED -JOB ADVERT $250.00 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $115.11 JPMORGAN CHASE BANK OFFICE DEPOT -TAPE $7.54 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.96 JPMORGAN CHASE BANK STRATA - CHARACTER MAG $2,193.42 GEN HUMAN RESOURCES -Total $3,861.46 3 Fund 01 GENERAL Claims List - 415/2022 Vendor Name Payable Description Payment Amount AT &T CONSOLIDATED PHONE $20.36 AT &T MOBILITY PUBLIC SAFETY WIRELES $83.35 CONNECTIONS IT INC SPARES FOR DOOR ACCESS $2,924.31 SY BARRACUDA -EMAIL SVC COX COMMUNICATIONS PHONE USAGE $21.41 JPMORGAN CHASE BANK AMAZON -POWER CORDS $144.02 JPMORGAN CHASE BANK BARRACUDA -EMAIL SVC $2,112.00 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total $5,505.50 COX COMMUNICATIONS PHONE USAGE $21.41 JPMORGAN CHASE BANK AICCO -FEE $500.00 JPMORGAN CHASE BANK IIMC -DUES $75.00 JPMORGAN CHASE BANK IIMC -REGIS FEE $575.00 JPMORGAN CHASE BANK MEETING EXPENSE 2/9 $233.60 JPMORGAN CHASE BANK MEETING EXPENSE 3/10 $175.00 JPMORGAN CHASE BANK MEETING EXPENSE 3/15 $41.82 JPMORGAN CHASE BANK OK MUN -DUES $65.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $495.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $64.88 JPMORGAN CHASE BANK SAVON -EMPL APPR $40.00 TREASURER PETTY CASH VEHICLE TAG - ALTIMA $48.00 GEN MANAGERIAL -Total $2,334.71 COX COMMUNICATIONS PHONE USAGE $14.28 JPMORGAN CHASE BANK CTR EXEC &PROF - REFUND ($70.00) JPMORGAN CHASE BANK CTR EXEC &PROF -REGIS F $520.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $299.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.47 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT - Total $4,900.74 AEP /PSO ELECTRIC USE $1,969.09 COX COMMUNICATIONS PHONE USAGE $3.57 JPMORGAN CHASE BANK ATWOODS -TOOLS $6.99 JPMORGAN CHASE BANK CORNERSTONE -FUEL $104.95 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $417.79 JPMORGAN CHASE BANK LOWES -FOAM SHEETS $73.50 JPMORGAN CHASE BANK LOWES- RETURN ($6.02) JPMORGAN CHASE BANK P &K -PARTS $29.89 ROGERS COUNTY RURAL WATER CENTENNIAL PARK WTR $285.98 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $41.22 VERIZON WIRELESS WIRELESS CONNECTION $40.01 WASHINGTON CO RURAL WATER MCCARTY PARK WATER $72.00 4 Claims List - 4/512022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL DISTRICT GEN PARKS -Total $3,038.97 AEP IPSO ELECTRIC USE $273.42 JPMORGAN CHASE BANK WALMART- PRISON BOARD $169.90 GEN POLICE COMMUNICATIONS -Total $443.32 JPMORGAN CHASE BANK CUMMINS - REPAIR $827.54 JPMORGAN CHASE BANK LOWES -CHAIN HOOKS $26.64 JPMORGAN CHASE BANK OREILLY - SUPPLIES $20.98 JPMORGAN CHASE BANK PSI SVC -FEE - $95.00 JPMORGAN CHASE BANK PSI SVC- HERBICIDE $95.00 JPMORGAN CHASE BANK STANDARD SPLY- REPAIR $277.99 JPMORGAN CHASE BANK STANDARD SPLY - SUPPLIE $777.30 SPOK INC. PAGER USE $163.02 UNIFIRST HOLDINGS LP UNIFORM SERVICES $169.59 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $2,533.08 AT &T CONSOLIDATED PHONE $20.36 COX COMMUNICATIONS PHONE USAGE $10.71 JPMORGAN CHASE BANK AMAZON- SUPPLIES $26.29 JPMORGAN CHASE BANK APCO -DUES $96.00 JPMORGAN CHASE BANK BEWLEY- REPAIR $117.27 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $94.40 JPMORGAN CHASE BANK LOCKE- REPAIR $62.86 JPMORGAN CHASE BANK LOWES- LIGHTS $30.96 JPMORGAN CHASE BANK LOWES- REPAIR $98.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $68.36 JPMORGAN CHASE BANK OFFICE DEPOT- GLOVES $29.98 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $8.42 JPMORGAN CHASE BANK SAMS- SUPPLIES $309.22 UNIFIRST HOLDINGS LP UNIFORM RENTAL $47.20 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES -Total $1,130.95 TREASURER PETTY CASH CC REFUND - BOSWELL $50.00 TREASURER PETTY CASH CC REFUND- DUNCAN $50.00 TREASURER PETTY CASH CC REFUND- FULLINGIM $100.00 TREASURER PETTY CASH CC REFUND - KILGORE $100.00 TREASURER PETTY CASH CC REFUND - PRATER $50.00 TREASURER PETTY CASH CC REFUND -RAGAN $100.00 TREASURER PETTY CASH CC REFUND - ROBERTS $50.00 TREASURER PETTY CASH CC REFUND - SHAFFER $100.00 F Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TREASURER PETTY CASH CC REFUND - SKELTON $50.00 TREASURER PETTY CASH CC REFUND - STEWART $50.00 TREASURER PETTY CASH CC REFUND - TWILLING $50.00 GENERAL -Total $750.00 GENERAL •Total $262,232.90 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $10.58 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $2,368.32 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $260.00 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $958.52 JPMORGAN CHASE BANK NAIL EMER -FEE $594.29 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $404.02 JPMORGAN CHASE BANK SUMNERONE- COPIES $22.39 JPMORGAN CHASE BANK T &W -TIRES $743.95 JPMORGAN CHASE BANK USPS- POSTAGE $15.50 JPMORGAN CHASE BANK WALMART -FUEL $99.99 MEDICLAIMS INC BILLING SERVICES $10,50633 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $16,023.90 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $452.16 BAYLEE NEAL AMBULANCE REFUND $75.00 DANIEL BAUSCH AMBULANCE REFUND $100.00 DIANNA CARTER AMBULANCE REFUND $150.00 DOUA VUE AMBULANCE REFUND $1,388.50 KEVIN FENSORE AMBULANCE REFUND $349.17 LONIE M NELSON C/O DEVONA ALLISON AMBULANCE REFUND $65.00 PATRICK TABOR AMBULANCE REFUND $100.00 TREASURER PETTY CASH SR AMB DISC - HOLDER $20.40 TREASURER PETTY CASH SR AMB DISC - PATTERSON $20.40 TREASURER PETTY CASH SR AMB DISC -ROSE $20.40 TREASURER PETTY CASH SR AMB DISC - WILBANKS $20.40 TREASURER PETTY CASH SR AMB DISC- WILKERSON $20.40 ZELDA BUCHFINK AMBULANCE REFUND $250.00 AMBULANCE SERVICE -Total $3,031.83 AMBULANCE SERVICE •Total $19,055.73 21 E -911 AT &T CONSOLIDATED PHONE $329.65 COX COMMUNICATIONS T1 CIRCUITS @ RADIO $229.00 INCOG E911 CHARGES MAR 22 $7,889.56 JPMORGAN CHASE BANK LANGUAGE LINE - TRANSLA $391.75 VERIZON WIRELESS WIRELESS CONNECTION $40.03 E911 COMMUNICATIONS -Total $8,879.99 11 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment $243.81 COX COMMUNICATIONS PHONE USAGE $7.14 Amount 21 E -911 -Total JPMORGAN CHASE BANK ATWOODS -BOOTS $8,879,99 25 HOTELTAX AEP /PSO ELECTRIC USE $20.62 $35.00 JPMORGAN CHASE BANK JPMORGAN CHASE BANK GRT SOUTHRN -FEE $750.00 CORE &MAIN - REPAIR $221.46 JPMORGAN CHASE BANK SAMS -WATER $6.76 JPMORGAN CHASE BANK LOWES- MORTAR JPMORGAN CHASE BANK TULSA CHAMBER -MEMB FE $8,000.00 $47.90 JPMORGAN CHASE BANK JPMORGAN CHASE BANK WEIHAAS -MAINT FEE $600.00 LOWES -SIDE BOARD $42.64 OWASSO CHAMBER OF COMMERCE EDSP AGREEMENT $8,165.01 JPMORGAN CHASE BANK OK PUB SFTY -CDL TEST HOTEL TAX ECON DEV -Total JPMORGAN CHASE BANK $17,542.39 $95.00 JPMORGAN CHASE BANK COX COMMUNICATIONS - PHONE USAGE $7.14 TWIN CITIES - CONCRETE $1,246.63 STRONG NEIGHBORHOODS -Total WARREN CAT - RENTAL $7.14 JPMORGAN CHASE BANK HOTELTAX -Total $365.83 UNIFIRST HOLDINGS LP $17,549.53 27 STORMWATER MANAGEMENT CONTECH INC 117 E AVE RETAINING WALL $47,170.35 83RD & 117TH HEADWALL -Total $47,170.35 AEP /PSO ELECTRIC USE $243.81 COX COMMUNICATIONS PHONE USAGE $7.14 FREESE AND NICHOLS INC EAST 5TH AVENUE FLOODPLAI $8,048.21 JPMORGAN CHASE BANK ATWOODS -BOOTS $129.99 JPMORGAN CHASE BANK BROWN FARMS - REPAIR $24.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $35.00 JPMORGAN CHASE BANK CORE &MAIN -PLUG $144.66 JPMORGAN CHASE BANK CORE &MAIN - REPAIR $221.46 JPMORGAN CHASE BANK LOWES -FOAM $6.42 JPMORGAN CHASE BANK LOWES- MORTAR $44.88 JPMORGAN CHASE BANK LOWES- PLYWOOD $47.90 JPMORGAN CHASE BANK LOWES- REFUND ($14.82) JPMORGAN CHASE BANK LOWES -SIDE BOARD $42.64 JPMORGAN CHASE BANK LOWES- SUPPLIES $25.61 JPMORGAN CHASE BANK OK PUB SFTY -CDL TEST $82.68 JPMORGAN CHASE BANK PSI SVC -APPL TEST $95.00 JPMORGAN CHASE BANK STANDARD SPLY -FILES $7.94 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $1,246.63 JPMORGAN CHASE BANK WARREN CAT - RENTAL $5,922.31 JPMORGAN CHASE BANK YELLOWHOUSE- REPAIR $365.83 UNIFIRST HOLDINGS LP UNIFORM SERVICES $17.97 UNITED STATES CELLULAR PUBLIC WORKS MONTHLY $33.64 CORPORATION CELL VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER - STORMWATER -Total $16,818.91 STORMWATER MANAGEMENT -Total $63,989.26 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISC- HOLDER $3.60 TREASURER PETTY CASH SR AMB DISC- PATTERSON $3.60 7 Claims List - 415/2022 Fund Vendor Name Payable Description Payment Amount 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISC -ROSE $3.60 TREASURER PETTY CASH SR AMB DISC- WILBANKS $3.60 TREASURER PETTY CASH SR AMB DISC- WILKERSON $3.60 AMBULANCE CAPITAL -Total $18.00 AMBULANCE CAPITAL -Total $18.00 36 CAPITAL IMPROV GRANTS HORSESHOE CONSTRUCTION INC CDBG 2021 -HALE ACRES PHAS $130,313.40 CDBG21 -HALE ACRES PHASE 4 - Total $130,313.40 GH2 ARCHITECTS LLC SPORTS PARK VISON 2025 $9,374.69 VSN 2025 SPORTS PARK RIDS - Total $9,374.69 CAPITAL IMPROV GRANTS -Total $139,688.09 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $4,331.23 AT&T CONSOLIDATED PHONE $20.36 COX COMMUNICATIONS PHONE USAGE $117.78 JPMORGAN CHASE BANK AMAZON - BATTERIES $34.96 JPMORGAN CHASE BANK AMAZON - BUNGEE CORDS $15.99 JPMORGAN CHASE BANK AMAZON -MEMB RENEW $69.00 JPMORGAN CHASE BANK AMER WASTE -SVC FEE $66.77 JPMORGAN CHASE BANK CONRAD- MATERIALS $1,233.48 JPMORGAN CHASE BANK FASTENAL- ANCHORS $201.25 JPMORGAN CHASE BANK HOME DEPOT -AIR COMPRE $939.84 JPMORGAN CHASE BANK LOCKE- REPAIR $38.10 JPMORGAN CHASE BANK LOWES- FILTER $15.98 JPMORGAN CHASE BANK LOWES -LIGHT BULBS $35.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $38.12 JPMORGAN CHASE BANK LOWES -TAPE $9.75 JPMORGAN CHASE BANK LOWES -WATER HOSE $19.12 JPMORGAN CHASE BANK MINERVA- REPAIR $199.50 JPMORGAN CHASE BANK NATL HONOR GUA -FEE $1,100.00 JPMORGAN CHASE BANK NSC- REPAIRS $304.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER $349.99 JPMORGAN CHASE BANK OREILLY -OIL DRY $43.96 JPMORGAN CHASE BANK OREILLY- REPAIR $7.99 JPMORGAN CHASE BANK PET SPLY PLUS - REFUND ($39.98) JPMORGAN CHASE BANK SAFE KIDS -FEE $55.00 JPMORGAN CHASE BANK SAFE KIDS - RECERT FEE $55.00 JPMORGAN CHASE BANK SUMNERONE- COPIER FEE $160.27 JPMORGAN CHASE BANK TRAVEL EXPENSE $10.72 JPMORGAN CHASE BANK UNITED ENGINES - TRANSM $646.76 JPMORGAN CHASE BANK UNITED -FEE $35.00 SHI INTERNATIONAL CORP FD -KNED VISIO LICENSE $210.00 VERIZON WIRELESS WIRELESS CONNECTION $1,071.31 G7 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE SALES TAX FUND -FIRE -Total $11,397.23 SALES TAX FIRE -Total $11,397.23 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $4,232.68 AT &T CONSOLIDATED PHONE $20.36 AT &T MOBILITY PUBLIC SAFETY WIRELES $138.42 CONNECTIONS IT INC VEHICLE ID TAGS $364.00 COX COMMUNICATIONS PHONE USAGE $203.44 JASON KITCH TUITION REIMS $541.65 JPMORGAN CHASE BANK AMAZON -ALARM $43.93 JPMORGAN CHASE BANK AMAZON- CAMERA $148.98 JPMORGAN CHASE BANK AMAZON- SOLENOID $53.63 JPMORGAN CHASE BANK AMAZON- SUPPLIES $729.85 JPMORGAN CHASE BANK AMAZON -TOOLS $509.80 JPMORGAN CHASE BANK AMAZON- TRAINING MATER $549.94 JPMORGAN CHASE BANK AMER WASTE- RENTAL $116.81 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $165.96 JPMORGAN CHASE BANK CO WELLNESS - PHYSICALS $1,650.00 JPMORGAN CHASE BANK DASH MED- SUPPLIES $1,609.00 JPMORGAN CHASE BANK GALLS - UNIFORM ITEMS $668.72 JPMORGAN CHASE BANK LODGING EXP 3/14 $471.80 JPMORGAN CHASE BANK LODGING EXPENSE 3/17 $213.64 JPMORGAN CHASE BANK LOWES- BOARDS $122.54 JPMORGAN CHASE BANK LOWES- LUMBER $55.36 JPMORGAN CHASE BANK LOWES- MATERIALS $364.46 JPMORGAN CHASE BANK LOWES- REPAIR $22.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $31.94 JPMORGAN CHASE BANK MCINTOSH- REPAIR $690.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $246.49 JPMORGAN CHASE BANK OREILLY -PARTS $33.24 JPMORGAN CHASE BANK SAFARILAND -KITS $1,120.44 JPMORGAN CHASE BANK SAVON -CARDS $90.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM I $3,910.16 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $1,612.95 JPMORGAN CHASE BANK SUMNERONE -LEASE $530.43 JPMORGAN CHASE BANK SUMNERONE- RENTAL $115.30 JPMORGAN CHASE BANK THOMSON WEST -CLEAR AC $454.27 JPMORGAN CHASE BANK WATERSTONE- CLEANING $917.52 RICH & CARTMILL INC NOTARY RENEWALS $30.00 TREASURER PETTY CASH NOTARY RENEW - HAMRICK $20.00 TREASURER PETTY CASH VEHICLE TAG - CHARGER $92.00 TURN -KEY MOBILE, INC PD LAPTOPS $47,250.00 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE VERIZON WIRELESS WIRELESS CONNECTION $1,739.25 SALES TAX FUND - POLICE -Total $71,882.42 SALES TAX POLICE - Total $71,882.42 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $2,141.83 COX COMMUNICATIONS PHONE USAGE $7.14 FELKINS ENTERPRISES LLC 4X8' DOUBLE SIDED SIG $500.00 JPMORGAN CHASE BANK ALLWHEEL -PARTS $1,994.00 JPMORGAN CHASE BANK ATWOODS -GRAB HOOKS $19.96 JPMORGAN CHASE BANK BROWN FARMS -SOD - $35.00 JPMORGAN CHASE BANK BROWNCO -SAW BLADE $215.00 JPMORGAN CHASE BANK HOME DEPOT - LUMBER $13.55 JPMORGAN CHASE BANK HOME DEPOT -WOOD $67.42 JPMORGAN CHASE BANK IMSA -MEMB DUES $340.00 JPMORGAN CHASE BANK LOWES -LEVEL $72.98 JPMORGAN CHASE BANK LOWES- LUMBER $93.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $104.70 JPMORGAN CHASE BANK MICHAELTODDCO -PARTS $1,928.44 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $1,970.32 JPMORGAN CHASE BANK VANCE BRO -TACK $133.25 JPMORGAN CHASE BANK WARREN CAT -KEYS $67.90 JPMORGAN CHASE BANK WHEELER-FLATBED $3,125.00 SIGNALTEK INC MARCH 2022 MONTHLY MAINT $1,435.00 SPOK INC. PAGER USE $219.46 TULSA COUNTY HIGHWAY TRAFFIC SIGN SUPPLIES $212.90 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICES $335.18 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $58.15 DISTRICT SALES TAX FUNDSTREETS -Total $15,170.80 SALES TAX STREETS - Total $15,170.80 40 CAPITAL IMPROVEMENTS GARVER ENGINEERING DESIGN SVCS - $8,364.37 CIP 961145TH INTERSECT -Total $8,364.37 DOERNER, SAUNDERS, DANIEL & LEGALFEES $10,511.88 CIP GARN RD WIDE 106.116 -Total $10,511.88 CEI INCORPORATED CENTRAL PARK DRAINAGE IMP $106,937.77 MESHEK & ASSOCIATES, P.L.C. CENTRAL PARK DRAINAGE $126.80 CIP LAKERIDGE /CNTL PARK -Total $107,064.57 JPMORGAN CHASE BANK MEEKS- STRIPING $1,472.78 JPMORGAN CHASE BANK TINT SHOP- TINTING $1,935.00 CIP POLICE VEHICLES -Total $3,407.78 10 Claims List - 4/5/2022 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - SP $371.87 CIP SPORTS PARK DET POND -Total $371.87 CAPITAL IMPROVEMENTS -Total $129,720.47 68 OPWATIF BROGRAN LLC TIF AGREEMENT $21,697.27 MAIN STREET DEVELOPMENT LLC TIF AGREEMENT $95,358.80 OPWA ECONOMIC DEV -Total $117,056.07 OPWA TIF •Total $117,056.07 70 CITY GARAGE AEP IPSO ELECTRIC USE $1,050.81 COX COMMUNICATIONS PHONE USAGE $14.28 JPMORGAN CHASE BANK AMAZON -PARTS $19.27 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $3,002.69 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $110.76 JPMORGAN CHASE BANK CHRISTIAN BROS - ALIGNM $87.96 JPMORGAN CHASE BANK GOODYEAR -PARTS $6,174.47 JPMORGAN CHASE BANK HESSELBEIN -TIRES $2,340.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $1.62 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $8.48 JPMORGAN CHASE BANK JIM GLOVER -PARTS $1,454.20 JPMORGAN CHASE BANK JIM NORTON -PARTS $224.76 JPMORGAN CHASE BANK MYERS- SUPPLIES $196.84 JPMORGAN CHASE BANK OREILLY -ELEC PLUG $46.68 JPMORGAN CHASE BANK UNITED FORD -PARTS $86.30 JPMORGAN CHASE BANK WESREP -PARTS $35.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL $211.40 CITY GARAGE • Total $15,066.27 CITY GARAGE -Total - $15,066.27 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS $4,555.90 WORKERS' COMP SELF -INS -Total $4,555.90 WORKERS' COMP SELF•INS -Total $4,555.90 77 GENERAL LIABILITY - PROPERT HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICES $770.60 MICHAEL C WACKENHUTH ESTIMATE ON JTRAYER TRUCK $240.00 TREASURER PETTY CASH TORT CLAIM- TOWING $509.90 GEN LIAB -PROP SELF INS -Total $1,520.50 GENERAL LIABILITY - PROPERT - Total $1,520.50 City Grand Total $877,783.16 11 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Third Amendment - Vision 2025 Capital Improvements Agreements for Owasso Community Center and Owasso Sports Park Project #2 DATE: April 1, 2022 BACKGROUND Vision 2025 funds are allocated for the Owasso Community Center Project and the Owasso Events Facilities, Sports Park Project #2, through Capital Improvements Agreements (CIA) between the City of Owasso and the Tulsa County Board of Commissioners, with oversight given to the Tulsa County Vision Authority. Capital Improvements Agreements with Tulsa County are required for each project in order to receive reimbursement through the sales tax collected as part of the Tulsa County Vision 2025 initiative. The current CIA for the Owasso Community Center Project expires on May 31, 2022, and the Owasso Events Facilities, Sports Park Project #2 CIA expires on May 1, 2022. The Tulsa County Vision Authority has submitted a third amendment to the CIA's to extend the expiration date of both agreements to November 1, 2022 and is seeking City Council consideration and action. Both projects are in various stages of construction and extending the terms of the agreement will ensure proper payment of invoices should either project not be fully completed by May 2022. RECOMMENDATION: Staff recommends authorization to execute the following: • Third Amendment Owasso Community Center— extend the term to November 1, 2022 • Third Amendment Owasso Events Facilities, Sports Park Project #2 — extend the term to November 1, 2022 ATTACHMENTS: Third Amendment Owasso Community Center Third Amendment Owasso Events Facilities, Sports Park Project #2 APPROVED 3/28/2022 THIRD AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso Community Center Project) This AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (the "Agreement") made and entered into this 28th day of March, 2022, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA (the "Contracting Party"). WITNESSETH: WHEREAS, the Authority (defined below) was created pursuant to a Trust Indenture dated March 1, 1965, as a public trust for the use and benefit of the County of Tulsa, Oklahoma, under authority of and pursuant to the provisions of Title 60 O.S. 2001, §176 - 180.3, inclusive, as amended and supplemented and other applicable statutes of the State of Oklahoma; and WHEREAS, on July 7, 2003, the Board adopted a Resolution (the "Resolution") calling for a special election to levy and collect a sales tax ("Sales Tax ") to provide revenue for the purpose of capital improvements for community enrichment within Tulsa County, Oklahoma, including $1,000,000.00 (the "Contracting Party Amount ") to be provided to fund the construction of capital improvements described therein (the "Improvements ") on real property described therein (the "Land "). (The Improvements and the Land being hereinafter collectively referred to as the "Project'); and WHEREAS, on September 9, 2003, the duly qualified electors of Tulsa County, Oklahoma, did approve the levy and collection of such sales tax for the purposes set forth above; and WHEREAS, the Contracting Party requested the Board to make, pursuant to the Resolution, disbursements of Sales Tax to the Contracting Party for the costs of the design, acquisition, construction, equipping and furnishing of the Project (the "Advances') as evidenced by a Capital Improvements Agreement dated April 21, 2015, by and between the Board of County Commissioners of Tulsa County, Oklahoma and the City of Owasso, Oklahoma, as amended by Amendment to Capital Improvements Agreement dated October 15, 2018, and the Second Amendment to Capital Improvements Agreement dated the 3`a day of May, 2021. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting in the third line thereof "May 31, 2022" and inserting thereat "November 1, 2022." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "May 31, 2022" and inserting thereat "November 1, 2022." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: "Contracting Party" CITY OF OWASSO, OKLAHOMA By City Clerk Name Title APPROVED AS TO FORM: City Attorney `Board" BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY Karen Keith, Chairman APPROVED 3/28/21722 THIRD AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso Events Facilities - Sports Park Project #2) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment ") is entered into this 28th day of March , 2022, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Party"). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement "), dated December 6, 2016, as amended by Amendment to Capital Improvements Agreement, dated October 3, 2017 and the Second Amendment to Capital Improvements Agreement dated May 3, 2021; and WHEREAS, the Board and the Contracting Party now desire to further amend the Agreement. NOW, THEREFORE, for and in consideration of the premises, the Board and the Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with initial capitalization where rules of grammar do not otherwise require capitalization shall have the meanings set forth in the Agreement. 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "May 1, 2022" and inserting thereat "November 1, 2022." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "May 1, 2022" and inserting thereat "November 1, 2022." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney "Contracting Party" CITY OF OWASSO, OKLAHOMA By Name Title "Board" BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Karen Keith Title Chairman 2 H.ACounty Clerk BOCCISOCC Dora \Civic ClerMCIMcclerk Agencle ItemeiBOCCO32822tCilyofo so -Events FacllBy- Sportsparkpmjecrg2AMENDMENT -3.Dx Strong Neighbor ood Initiative Building Relationships Today For Stronger Neighborhoods Tomorrow and A Better Community ForALL 'Strong Neig� Initiative Building a REAL Community Starts with Your Participation Why We Are Here Strong Neighborhoods are the primary component of an attractive and vibrant community. Key to success - Building relationships: 1) Build partnerships between residents and city government 2) Encourage citizens to become engaged in their neighborhoods 3) Foundation of building relationships has expanded to neighborhoods building relationships with other neighborhoods How OSNI HELPS • Establish Neighborhood Networks where no HOA • Work with all neighborhoods to develop plans • Serve as a point of contact between citizens and City departments Neighborhoods 53 Homeowners Associations and Neighborhood Networks /Affiliations, or Apartment complexes are registered with OSNI representing 9,82o Households Strong Neighbor ood InINaNve Neighborhood Grant Program Neighborhood Grant Program, administered by the Owasso Community Foundation, provides grant funds to recognized neighborhood organizations in the City of Owasso. Grants have funded a range of beautification projects by supplementing neighborhoods' investments. # Neighborhood Grant Neighborhood Total Grants Amount Investment Impact 2019 15 $16,013 $34926 $50939 2020 10 $15447 $49424 $649872 2021 13 $26,077 $56,539 $112,616 2010 -2021 102 $102,521 $293,119 $395640 TOTALS Led by a volunteer team of neighborhood & community leaders for project service day in our neighborhoods and community OSNI receiving KOB Award Litter cleanup program and education initiative Owasso CARES - Keep Owasso Clean 2021 Volunteers 295 Volunteer Hours 718 Debris /Yardwaste - Tons 24 Total Trash bags 129 PARTNERSHIP —12 Summers 0 StrongNeighbo oodlni6a Building a REAL Community Starts with Your Participation Partnership with Owasso Police Department Custom designed program specific to Owasso neighborhoods Develops neighborhood -based crime prevention organizations Sign Topper Program Partnership with Public Works Department Increases Neighborhoods visibility Sense of belonging and neighborhood pride Neiehborhood Block P Originated 25 years ago as a way to encourage neighbors to get to know each other. Block parties are an opportunity to renew neighborhood awareness, exchange greetings, and to celebrate the importance of neighborhood relationships. Neighborhood Leadership Conference OSNI postponed 2022 Annual Neighborhood Leadership Conference until a later date. Annual Neighborhood Leadership Conference and Workshops provide leadership training for neighborhood leaders; as well as an opportunity to meet and share ideas with other leaders. OSNI web pages: Free and private social network for neighbors to communicate within their neighborhood and connect to the City. 17,446 members As of January 2022 Owasso Neighborhood Interactive Map www.cityofowasso.cOm/172/Neighborhoods-Registered Owasso Neighborhoods Registered Neighborhoods tW, Yes, HOA /POA Yes, HOA /POA, Outside City Limits Yes, Neighborhood Network Yes, Apartment - Crime Watch City of Owasso, INCOG, ESRI No, HOA /POA, City Limits Neighborhood Network, City Limits No, Outside City Limits Owasso Boundary Fenceline City Limits TO: The Honorable Mayor and City Council FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Budget Amendment- Neighborhood Grants DATE: April 1, 2022 BACKGROUND: In 2010, Owasso Strong Neighborhood Initiative (OSNI) began the Neighborhood Grant Program in an effort to encourage capital investment into the neighborhoods and provide supplemental funding in addition to the neighborhood investment. Each year, the City budgets for grants from the Hotel Tax Fund that funds OSNI. Grant awards have historically provided less than 30% of the total project submission. Neighborhoods provide funding, and often supplies and volunteer labor for the projects. The Neighborhood Grant Program, administered by the Owasso Community Foundation (OCF), based on a Contract for Service with the City, has awarded 102 grants for $102,521.00, from 2010 to 2021. PROPOSED NEED: In 2022, ten (10) grant applications have been submitted for a record amount of $30,390.00. The Fiscal Year 2022 Budget includes $15,000.00 for neighborhood grants. In addition to this budget amount, $2,479.00 in unused grant money remains in the OCF checking account from previous years. This provides a total of $17,479.00 in available funds. If all grant requests are approved by OCF, an additional $13,000.00 will be needed to fully fund the program. The benefit of funding the requests would be a total investment of $112,503.00 into Owasso neighborhoods through improvements to entrances, amenities, and infrastructure. FUNDING: OSNI proposes to utilize excess revenue collected to date in the Hotel Tax Fund in the amount of $13,000 to meet the needs of these grant requests. This budget amendment in the Hotel Tax Fund will increase appropriations by $13,000.00. RECOMMENDATION: Staff recommends approval of a budget amendment increasing the appropriation for expenditures in the Hotel Tax Fund by $13,000.00. TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Ruggedized Computer Purchase DATE: April 1, 2022 BACKGROUND: The Owasso Police Department Patrol Officers utilize ruggedized portable computers in their police vehicles for access to the Computer Aided Dispatch System, checking license plate information, checking driver's license information, completing incident reports in the field and printing traffic citations. Any ruggedized device must meet certain specification for protection against drops /impact, temperature changes, dust and liquid ingress, etc. There are several manufacturers who offer similarly appointed devices including Panasonic, Dell, and Getac. Getac computers are the most- costly with Panasonic and Dell being significantly lower in price. Because the department currently uses Panasonic computers, the pre- existing power and mounting infrastructure in the patrol vehicles are designed for Panasonic devices and continuing to utilize Panasonic equipment allows for the devices to be seamlessly shared between apparatus and users without the complication of having various different power supplies or mounting brackets. Taking into consideration the similar pricing between Dell and Panasonic computers, the aforementioned compatibility, and past experiences, staff determined that Panasonic ruggedized computers best meets department needs. Fifty -four (54) uniformed officers share from a pool of Panasonic rugged computers. This equipment is generally shared between two (2) shifts per week consisting of thirteen (13) officers on day shift and eleven (11) on night shift. This often creates a shortage of available computers, which does not allow for their utilization during shift changes. Staff developed a goal to provide issued ruggedized laptop computers to each officer assigned to the patrol division in the hopes of eventually moving away from the shared pool of computers, In September 2021, City Council authorized the purchase of fifteen (15) new laptop computers, raising the shared pool from eleven (11) computers to twenty-six (26) and greatly improving the department's ability to handle computer logistics during shift changes. Upon review of the current budget and needs of the department, staff feels that the purchase of twelve (12) additional laptop computers is both financially feasible and warranted. City ordinance allows for the purchase of equipment without a sealed bid process when the purchase is made at a price not exceeding the price set by a state purchasing agency. Following a request for proposals, the State of Minnesota entered in a contract with Panasonic for computer equipment purchases. The State of Oklahoma adopted the bid process and equipment pricing used by the State of Minnesota and approved Turn -Key Mobile, Inc., as the State of Oklahoma's approved vendor for Panasonic products. Turn -Key Mobile provided a quote of $3,150.00 per unit for the twelve (12) Panasonic computers, which meets the price established in the purchasing agreement. FUNDING: Funding for the purchase of computers is included in the approved FY 2022 Police Department Budget. Laptop purchase Page 2 RECOMMENDATION: Staff recommends approval to purchase twelve (12) Panasonic Toughbook 55, ruggedized laptop computers, in the amount of $37,800.00, from Turn -Key Mobile, Inc., of Jefferson City, Missouri, utilizing the State Oklahoma's approved contract #SW 1020P. ATTACHMENT: Purchase Proposal Name / Address City of Owasso PO Box 180 Owasso, OK 74055 Turn -Key Mobile, Inc. 4510 Country Club Dr Jefferson City, MO 65109 573- 893 -9888 Office 314- 754 -9794 Fax Proposal Date Proposal # 3/3/2022 28229 Sales Rep Prepared By PO # Accepted By Keith Amy Item Description Qty Rate Total FZ- 55FZ004VM Panasonic Win10 Pro, Intel Core i5- 1145G7 (up to 4.4GHz), vPro, 12 2,500.00 30,000.00 14.0" FHD 1000 nit Gloved Multi Touch, 16GB, 512GB OPAL SSD, Intel Wi -Fi 6, Bluetooth, 4G LTE Band 14 (EM7511), Dual Pass (Chl:W WAN- GPS /Ch2: W WAN), Infrared Webcam, Standard Battery, TPM 2.0, Emissive Backlit Keyboard, Flat CF- SVCLTNF5Y Panasonic Toughbook 2 Yew Extension on Manufacturers 12 650.00 7,800.00 Warranty and 5 Year Protection Plus Accidental Breakage Contract - OK OMES SW1020P State of Oklahoma Contract #SW 1020P for Panasonic- Computer 0.00 0.00 Equipment, Peripherals, and Related Services https: / /www.ok.gov /dcs /solicit/ app /solicitationDetaii.php?conlD =2 244 Proposals are good for 30 days. Please ask your rep for Total $37,800.00 updated pricing and availability. Shipping is included. Signature TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Firearms Range Shoothouse and Multi -Use Structure Agreement for Architecture and Engineering Design Services DATE: April 1, 2022 BACKGROUND: In 2011, the decision was made to invest in a new firearms range. The goal was to complete the range in phases, with all work to be completed by the end of 2015. While much of the work has been completed, the construction of a 360 - degree Shoothouse and the construction of a Multi - Use Structure remain unfinished. On March 1, 2022, the City Council approved resolution 2022 -01, amending the list of projects eligible for the Capital Improvements Fund to include the construction of a Shoothouse and a Multi -Use Structure at the Owasso Police Department Firearms Range. ENGINEERING AGREEMENT /SCOPE OF WORK: K +D Architects of Owasso, Oklahoma has been involved with many aspects during the development of the Owasso Police Department Firearms Range, including providing services for the design, bidding and construction of the observation tower and turning target system as well as the development of preliminary designs for other portions of the range. Staff has been satisfied with the work provided by K +D Architects and they have provided many services at a reduced cost or free of charge. Staff sought and received a formal proposal for continued Architecture and Engineering Design Services related to the proposed Shoothouse and Multi -Use structures. As part of the agreement, K +D Architects will provide architectural services such as schematic drawings and construction documents as well as structural, mechanical, and electrical engineering services throughout the planning, bidding and construction process. The initial construction estimate for the project is approximately $900,000 with traditional Architecture and Engineering Service fees based around 87. of the total project cost, or approximately $72,000. K +D Architects has proposed a reduced cost of $43,250 for their services. Additional expenses may be required as the project progresses, specifically related to items with an undefined scope such as civil engineering, soil reports and topographic surveying. FUNDING: Funding for Architecture and Engineering Design Services is available in the police department's FY 2022 Budget. If approved, percentage -based payments would be submitted to K +D Architects following the completion of the schematic design phase, design development phase, construction document phase, and construction administration phase. PD Shoothouse Engr Page 2 RECOMMENDATION: Staff recommends approval of an Agreement for Architecture and Engineering Services with K +D Architects of Owasso, Oklahoma, in the amount of $43,250, and authorization to execute the agreement. ATTACHMENT: A &E Service Agreement IA Document B105 TM —2017 Standard Short Form of Agreement Between Owner and Architect AGREEMENT made as of the Fourth day of March in the year Two Thousand Twenty Two (In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) Owasso Police Department 11l North Main Street Owasso, Oklahoma 74055 and the Architect: (Name, legal status, address and other information) k +d architects 201 South Main Street, Suite 203 Owasso, Oklahoma 74055 for the following Project: (Name, location and detailed description) Shoot House and Firearms Range Multiuse Structure Owasso, Oklahoma 74055 Refer to attached Proposal for design services dated March 4, 2022. The Owner and Architect agree as follows. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Init. AIA Document 13105*" —2017. Copyright O 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Al e Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document / was created on 03101/2022 11:32:19 under the terms of AIA Documents on Demand° Order No. 2114295421 , and is not for resale. This document is licensed by The American Institute of Architects for one -time use only, and may not be reproduced prior to its completion. ARTICLE 1 ARCHITECT'S RESPONSIBILITIES The Architect shall provide architectural services for the Project as described in this Agreement. The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. The Architect shall assist the Owner in determining consulting services required for the Project. The Architect's services include the following consulting services, if any: Refer to attached Proposal for design services dated March 4, 2022. During the Design Phase, the Architect shall review the Owner's scope of work, budget and schedule and reach an understanding with the Owner of the Project requirements. Based on the approved Project requirements, the Architect shall develop a design, which shall be set forth in drawings and other documents appropriate for the Project. Upon the Owner's approval of the design, the Architect shall prepare Construction Documents indicating requirements for construction of the Project and shall coordinate its services with any consulting services the Owner provides. The Architect shall assist the Owner in filing documents required for the approval of governmental authorities, in obtaining bids or proposals, and in awarding contracts for construction. During the Construction Phase, the Architect shall act as the Owner's representative and provide administration of the Contract between the Owner and Contractor. The extent of the Architect's authority and responsibility during construction is described in AIA Document A 105Tm -2017, Standard Short Form of Agreement Between Owner and Contractor. If the Owner and Contractor modify AIA Document A105 -2017, those modifications shall not affect the Architect's services under this Agreement, unless the Owner and Architect amend this Agreement. ARTICLE 2 OWNER'S RESPONSIBILITIES The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the Project, and shall establish a budget that includes reasonable contingencies and meets the Project requirements. The Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly progress of the Project. The Architect shall be entitled to rely on the accuracy and completeness of the Owner's information. The Owner shall famish consulting services not provided by the Architect, but required for the Project, such as surveying, which shall include property boundaries, topography, utilities, and wetlands information; geotechnical engineering; and environmental testing services. The Owner shall employ a Contractor, experienced in the type of Project to be constructed, to perform the construction Work and to provide price information. ARTICLE 3 USE OF DOCUMENTS Drawings, specifications and other documents prepared by the Architect are the Architect's Instruments of Service, and are for the Owner's use solely with respect to constructing the Project. The Architect shall retain all common law, statutory and other reserved rights, including the copyright. Upon completion of the construction of the Project, provided that the Owner substantially performs its obligations under this Agreement, the Architect grants to the Owner a license to use the Architect's Instruments of Service as a reference for maintaining, altering and adding to the Project. The Owner agrees to indemnify the Architect from all costs and expenses related to claims arising from the Owner's use of the Instruments of Service without retaining the Architect. When transmitting copyright - protected information for use on the Project, the transmitting party represents that it is either the copyright owner of the information, or has permission from the copyright owner to transmit the information for its use on the Project. ARTICLE 4 TERMINATION, SUSPENSION OR ABANDONMENT In the event of termination, suspension or abandonment of the Project by the Owner, the Architect shall be compensated for services performed. The Owner's failure to make payments in accordance with this Agreement shall be considered substantial nonperformance and sufficient cause for the Architect to suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days' written notice if the Project is suspended for more than 90 days, or if the other party substantially fails to perform in accordance with the terms of this Agreement. Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. AIA Document B105TM —2017. Copyright ©1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Ale Init. Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document ( was created on 03/01/2022 11:32:19 under the terms of AIA Documents on Demand' Order No. 2114295421 , and is not for resale. This document is licensed by The American Institute of Architects for one -time use only, and may not be reproduced prior to its completion. ARTICLES MISCELLANEOUS PROVISIONS This Agreement shall be governed by the law of the place where the Project is located. Terms in this Agreement shall have the same meaning as those in AIA Document A105 -2017, Standard Short Form of Agreement Between Owner and Contractor. Neither party to this Agreement shall assign the contract as a whole without written consent of the other. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or the Architect. The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT The Architect's Compensation shall be: Refer to attached Proposal for design services dated March 4, 2022. The Owner shall nav the Architect an initial Davment of ($ ) as a minimum payment under this Agreement. The initial payment shall be credited to the final invoice. The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus five percent( 5%). Payments are due and payable upon receipt of the Architect's monthly invoice. Amounts unpaid Thirty ( 30 ) days after the invoice date shall bear interest from the date payment is due at the rate of percent( %) , or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. At the request of the Owner, the Architect shall provide additional services not included in Article 1 for additional compensation. Such additional services may include, but not be limited to, providing or coordinating services of consultants not identified in Article 1; revisions due to changes in the Project scope, quality or budget, or due to Owner - requested changes in the approved design; evaluating changes in the Work and Contractors' requests for substitutions of materials or systems; providing services necessitated by the Contractor's failure to perform; and the extension of the Architect's Article I services beyond Twelve ( 12 ) months of the date of this Agreement through no fault of the Architect. ARTICLE 7 OTHER PROVISIONS (Insert descriptions of other services and modifications to the terms of this Agreement.) Refer to attached Proposal for design services dated March 4, 2022. Init. AIA Document B105- — 2017. Copyright O 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIAe Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document / was created on 03/01/2022 11:32:19 under the terms of AIA Documents on Demand' Order No. 2114295421 , and is not for resale. This document is licensed by The American Institute of Architects for one -time use only, and may not be reproduced prior to its completion. This Agreement entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) (Signature) J Davis, AIA (Printed name, title, and license number, if required) AIA Document B105- —2017. Copyright m 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Ale Init. Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Al a Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was created on 03101/2022 11:32:19 under the terms of AIA Documents on Demands Order No. 2114295421 , and is not for resale. This document is licensed by The American Institute of Architects for one -time use only, and may not be reproduced prior to its completion. Proposal for Architectural Services Owasso Police Department Shoot House and Firearms Range Multiuse Structure Owasso, Oklahoma March 4, 2022 k +d architects is pleased to present this proposal for design services for the Owasso Police Department's new Shoot House and Firearms Range Multiuse Structure in Owasso. k +d architects understands the Scope of Work to be as follows: Schematic Design The proposed project will consist of two separate facilities: the Shoot House and Multiuse Structure. The Shoot House will be located on the existing 40' x 60' concrete pad at the firing range. The structure is proposed to be a steel building frame with a metal roof. The wall construction is to be yet to be determined but shall be an easily reparable /replaceable system, as they are expected to be damaged by ammunition on a regular basis. There will be no interior walls as the Police Department will provide movable partitions that can be set up for specific training scenarios. The Multiuse Structure will be located east of the existing parking lot and is believed to be completely out of the 100 -year flood plain but might be partially located in the 500 -yr flood plain. This building is proposed to be a pre- engineered metal structure with approximately 4000 sf. This building will contain a large training room, toilet facilities for the entire range, offices, and storage. These schematic design statements are based on meeting with department staff and the preliminary designs created by this office. Construction Documents Once a Schematic Design is approved, Construction Documents will be produced based on the Schematic Design. The Construction Documents will be suitable for permitting and construction and meet all applicable codes. Structural Engineering drawings will be provided as part of the CDs and include foundation design and the building structural system Richards and Associates will be the Structural Engineer. A soils report will be provided for the use by the design team Mechanical and Electrical Engineering will be provided by HP Engineering. HP will provide the heat and air systems, lighting, power, and plumbing design for the CDs. Civil Engineering will be provided by Mills Engineering. The Civil Engineer will provide site, grading, paving, erosion control, and utility plans, and all associated detailing needed to permit and construct the project. It has been mentioned that not all the utilities are currently at this site. It is anticipated that the site already has sufficient electricity and water service and that there is currently no gas or sanitary sewer service. Given the unknown of where the nearest services are located or potential routing, any design associated with the utility extensions will be done on an hourly basis as indicated below. Construction Administration Construction Administration will be included with our fee. Construction Administration includes the review of any required submittals, answer contractor questions during construction, issue any clarifications /changes, and make site visits to observe k +d architects + 201 South Main Street, Suite 203 + Owasso, OK 74055 + 916.376.3113 + www.k- darchitects.com overall quality and compliance of the work, document the site, and review contractor's pay applications. We will make 2 official site visits per month. Reimbursable Expenses Reimbursable expenses for printing, photocopies, postage, mileage (outside the Tulsa metro area), permit reviewfees, permit fees, delivery services, etc., will be billed at the actual cost plus 5 %. Scope Changes Any changes to the scope of the project mentioned in this proposal, will be reviewed, discussed, and agreed upon before any work is to be completed. Fees for scope changes will also be agreed upon at the time of change. Exclusions The following items are excluded from the Scope of Work to be provided by k +d architects and its consultants + Second stories with elevators - • Design of any service roads • Any sustainability certifications • Testing — third party testing of certain items should be budgeted into the overall project budget. • Record Drawings (As- Builts) • Warranty Inspections (1 year anniversary) Proposed Fees Our proposed fee for this project will be as follows: • Structural Engineering (Richards Associates) $8,000 • Mechanical & Electrical Engineering (HP Engineering) $9,000 • Architecture (k +d architects) $26,250 TOTAL $43,250 Additional Services The following is a list of items that will be required for the project, but do not have a defined scope. Once the scope for each item is defined, we will provide proposals for approval before moving forward with the related work. • Civil Engineering $10,000 (estimate) • Soils Report $4,000 (estimate) • Topographic Survey $6,000 (estimate) Payments Invoices will be submitted monthly or upon completion of a milestone (Schematic Design, Design Development, Construction Documents, Construction Administration). Payment will be due within 30 days. We are excited to have the opportunity to work with you on your new training facilities. If you have any further questions, please do not hesitate to contact me. Thank you for your consideration Jeff Davis, AIA TO: The Honorable Mayor and City Council FROM: Larry Escalanta General Services Superintendent SUBJECT U.S. Highway 169 Right -Of -Way Mowing Agreement Approval DATE: April 1, 2022 BACKGROUND: The City of Owasso has previously contracted mowing services for the U.S. Highway 169 right -of -way mowing in order to supplement the Oklahoma Department of Transportation (ODOT) contracted mowing cycles. The typical ODOT mowing cycle is four to six weeks between services, This cycle period is not sufficient to maintain the vegetative growth and desired appearance during the mowing season. SOLICITATION OF BIDS: A notice was published in the Owasso Reporter on Monday, March 14, 2022, and March 21, 2022, to solicit bids for the U.S. Highway 169 Right -Of -Way Mowing Agreement. In addition, four vendors and four plan houses were notified of the bid opportunity. The bid opening occurred on March 28, 2022, with three contractors submitting bids: Contractor Per Mowing Add Alt. MTS Brush Hogging Dozer & Lawn LLC $5,976.60 $1,707.60 Precision Lawn Care of Tulsa $7,950.00 $2,150.00 Lot Maintenance of Oklahoma, Inc. $7,364.00 $2,564.00 City staff completed a bid evaluation and determined the bid submitted by MTS Brush Hogging Dozer & Lawn LLC, met the requirements. MTS Brush Hogging Dozer & Lawn LLC, has performed several mowing projects and is a competent, qualified, responsible bidder. In addition, staff determined the base bid (mowing) and the one alternate bid (litter control,) are within the project budget. FUNDING: Funding is included in the FY 2022 Stormwater Fund Budget. RECOMMENDATION: Staff recommends awarding the base bid and the add alternate to MTS Brush Hogging Dozer & Lawn LLC, of Mannford, Oklahoma, in the amount of $7,684.20 per mowing, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Agreement 108th CITY OF OWASSO CONTRACTED MOWING= 213.45 ACRES PUBLIC WORKS MOWING ROUTES AGREEMENT 2022 U.S. HIGHWAY 169 RIGHT -OF -WAY MOWING CONTRACT made this 51" day of April, 2022 between NITS Brush Hogging Dozer & Lawn LLC, hereinafter referred to as "Contractor "), and THE CITY OF OWASSO, an Oklahoma municipality, operating pursuant to its charter, (hereinafter referred to as "City "). In consideration of the mutual promises set forth herein, it is agreed by and between contractor and city as follows, to -wit: SECTION ONE - RELATIONSHIP OF PARTIES The parties intend that an independent contractor relationship be established by this Contract. Contractor is not to be considered as an agent or employee of City for any purpose, nor is Contractor entitled to any of the benefits. SECTION TWO - DESCRIPTION OF WORK The City hereby contracts with Contractor for the mowing of city property, more particularly, U.S. Highway 169 Right -of -Way — 66" Street North to 126`" Street North, east & west sides (see "location map" in Bid Document). Such work to be accomplished beginning in April, 2022 and continuing through the 2022 growing season with base bid mowing cycles determined at the sole discretion of the City of Owasso and any alternate bid services determined at the sole discretion of the City of Owasso, performed upon seven (7) day advanced notification of the City. Work hours shall be at the discretion of the contractor provided the operation does not interfere with normal traffic or disrupt the public peace. There shall be no mowing on Ozone Alert days. The required duties of the Contractor will be according to the bid specifications. The Contractor covenants unto the City that Contractor possesses sufficient equipment capable to perform the services called for hereunder in a timely manner. It is understood and agreed that the time of performance, as provided above, is of the essence and that any delay in performance would be unacceptable and serve as grounds for early termination of this Contract. Further, it is understood that any time, and for as many times as City deems appropriate, the City shall have the opportunity to inspect all work being performed by Contractor, to assure the accuracy thereof for the benefit of City. SECTION THREE - COMPENSATION For the work performed under this Contract, at the sole discretion of the City, the contractor shall execute any one or combination of alternate bid items prior to or in conjunction with a base bid mowing cycle. The City will pay Contractor the sum of $5,976.60 base bid mowing cycle, the sum of $1,707.60 for Alternate 1 bid service (litter pickup & disposal), Such sum and/or sums payable on or before thirty (30) days after Contractor's billing. It is specifically understood that such payment constitutes total compensation hereunder and that no further compensation shall be provided unto the Contractor. It will be the responsibility of the Contractor to mow within the specified time schedule; to call for an inspection of work each time it is completed; and to turn in all invoices due by the last day of each month for payment to be made following the second City Council meeting of each month for the preceding month's work. SECTION FOUR - INSURANCE The Contractor covenants unto the City that Contractor carries liability insurance in a minimum amount of One Million Dollars. It is understood that Contractor shall furnish to City a copy of his Certificate of Insurance showing the amount of coverage and the term of the policy. Such copy of insurance coverage shall be supplied to City prior to any work being done. SECTION FIVE - TERM The effective date of this Contract shall begin in April, 2022, and continue through the October 2022 growing season determined at the sole discretion of the City of Owasso. The City is requiring designated right of way to be mowed approximately every 5 (five) weeks, up to 6 (six) times per growing season, if needed. The City may, for its convenience, at any time terminate this Contract by serving written notice of such termination upon the Contractor, as well as providing compensation due for services rendered through the date of termination. SECTION SIX - ENTIRE CONTRACT The foregoing represents the entire understanding between the parties. No modification, variation, change, addition, deletion or alteration of the relationship of the parties shall be effective unless agreed to in writing and executed by both parties hereto. SECTION SEVEN - CHOICE OF LAW This Contract shall be construed in accordance with the laws of the State of Oklahoma. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate. One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on April 5th, 2022 OWNER: By Bill Bush, Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk Approved as to form: Julie Lombardi, City Attorney Address for giving notices: 301 W. 2nd Ave. Owasso OK 74055 CONTRACTOR: (SEAL) Title NOTICE OF AWARD To: NITS Brush Hogging Dozer & Lawn LLC 34910 W Hwy 51 Mannford, OK 74044 Project Description: 2022 U.S. HIGHWAY 169 RIGHT -OF -WAY MOWING The OWNER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids first published on March 14 ", 2022 and Instructions to Bidders. You are hereby notified that your BID for the above title project has been accepted for items in the amount of $5,976.60. Add Alternate $1,707.60. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this day of 12022. THE CITY OF OWASSO, OKLAHOMA Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of Title: CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/12/22 Department Payroll Expenses Total ExDenses 105 Municipal Court 6,131.24 9,617.62 110 Managerial 23,901.19 33,359.88 120 Finance 19,345.34 29,056.94 130 Human Resources 9,832.29 14,818.34 160 Community Development 19,962.83 31,230.01 170 Engineering 20,310.53 31,628.49 175 Information Systems 18,490.81 27,100.21 181 Support Services 9,773.40 14,980.40 190 Cemetery 1,606.82 3,199.54 201 Police Grant Overtime 3,859.87 3,911.27 215 Central Dispatch 2,603.44 3,905.41 221 Animal Control 4,437.52 6,612.41 280 Emergency Preparedness 2,460.89 3,459.26 370 Stormwater /ROW Maint. 6,620.13 11,094.65 515 Park Maintenance 7,508.64 11,494.17 520 Culture /Recreation 9,406.00 15,549.54 550 Community- Senior Center 6,582.18 8,791.55 580 Historical Museum 844.40 942.76 710 Economic Development 5,076.45 7,652.85 720 Strong Neighborhood 278.46 455.12 General Fund Total 179 032.43 268,860.42 185 Garage Fund Total 10 224.21 17 202.04 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 24,374.54 38,682.94 250 Fire Fund 37 Total 202,098.64 309,122.23 201 Police Fund 38 Total 186,979.22 289,140.04 300 Streets Fund 39 Total 20,298.90 35,739.48 370 Stormwater Fund 27 Total 4,975.89 7,682.63 150 Worker's Compensation Total 1,438.63 1,687.18 720 Strong Neighborhoods Total 4,463.15 __§,733 01 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03126122 Department Payroll Expenses Total Expenses 105 Municipal Court 5,896.46 9,381.34 110 Managerial 23,811.20 33,262.84 120 Finance 19,305.34 29,013.75 130 Human Resources 9,830.44 14,779.74 160 Community Development 19,969.68 31,225.41 170 Engineering 20,148.85 31,410.91 175 Information Systems 19,645.81 28,437.13 181 Support Services 9,848.55 15,022.54 190 Cemetery 1,356.00 2,893.23 201 Police Grant Overtime 2,352.22 2,383.49 215 Central Dispatch 2,603.44 3,905.41 221 Animal Control 4,292.91 6,443.66 280 Emergency Preparedness 2,460.89 3,459.26 370 Stormwater /ROW Maint. 6,510.09 10,962.91 515 Park Maintenance 8,172.44 12,308.49 520 Culture /Recreation 13,804.04 20,983.39 550 Community- Senior Center 6,635.18 8,851.16 580 Historical Museum 804.40 898.10 710 Economic Development 10,128.66 11,813.79 720 Strong Neighborhood 285.31 463.47 General Fund Total 187 861.91 277,900.02 185 Garage Fund Total 10 224.21 17,20Z03 255 Ambulance Fund Total 553.85 615.38 215 E911 Communication 23,248.01 37,354.41 250 Fire Fund 37 Total 202,761.09 309,337.66 201 Police Fund 38 Total 189,760.01 293,696.44 300 Streets Fund 39 Total 20,897.61 36,467.29 370 Stormwater Fund 27 Total 4,975.88 7,682.63 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,451.85 6,722.59 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/31122 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 76,300.40 HEALTHCARE MEDICAL SERVICE 59,256.98 HEALTHCARE MEDICAL SERVICE 62,504.88 ADMIN FEES 14,667.03 STOP LOSS FEES 85,287.51 HEALTHCARE DEPT TOTAL 298,016.80 DELTA DENTAL DENTAL MEDICAL SERVICE 6,157.75 DENTAL MEDICAL SERVICE 8,153.80 DENTAL DEPT TOTAL 14,311.55 VSP VISION MEDICAL SERVICES 357.09 VISION MEDICAL SERVICES 208.09 ADMIN FEES 82.81 ADMIN FEES 1,385.21 VISION DEPT TOTAL 2,033.20 HEALTHCARE SELF INSURANCE FUND TOTAL 314,361.55 OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY SCOTT A. T N Executive Director rector OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY March 10, 2022 Mr. Travis Blundell, Assistant Public Works Director City of Owasso P.O. Box 180 (301 W. 2nd Ave.) Owasso, Oklahoma 74055 Re: Permit No. WL000072220143 Waterline Extension for Ascension St. John Rehabilitation Hospital - Owasso Facility No. 3002718 Dear Mr. Blundell: KEVIN STITT Governoi Enclosed is Permit No. WL000072220143 for the construction of 1,581 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Waterline Extension for Ascension St. John Rehabilitation Hospital - Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on March 10, 2022. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay Kabariti, P.E. Construction Permit Section Water Quality Division QK/RC /md /MM Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE A. Nicole Watts, P.E., CFM, Wallace Design Collective 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle O K L A H O M A DEPARTMENT Of ENVIi0NWNTAL OUAIITY SCOTT A.THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director tor PERMIT TO CONSTRUCT March 10, 2022 KEVIN STITT Governor PERMIT No. WL000072220143 WATER LINES FACILITY No. 3002718 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,581 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Waterline Extension forAscension St. John Rehabilitation Hospital - Owasso, located in NW /4 Section 28, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved March 10, 2022. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) 2) 3) 4) 5) 6) 7) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 1,625 gpm. That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -21. That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1611 please recycle EXeCU A.Trector N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director PERMIT TO CONSTRUCT KEVIN STITT Governor PERMIT No. WL000072220143 WATER LINES FACILITY No. 3002718 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle SOOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072220143 WATER LINES FACILITY No. 3002718 PERMIT TO CONSTRUCT 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Rocky Chen, P.E., Engineering Manager, Construction Permit Section Water Quality Division 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle