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Home My WebLink About2001.05.01_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 1, 2001 The Owasso Public Works Authority met in regular session, jointly with the Owasso City Council the Owasso Public Golf Authority, on Tuesday, May 1, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 27, 2001. ITEM 1: CALL TO ORDER Mayor Williams called the meeting to order at 6:34 p.m. ITEM 2: INVOCATION The invocation was offered by Dr Roger Ferguson, senior pastor at First Baptist Church. ITEM 3: FLAG SALUTE Mayor Williams led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT H C "Will" Williams, Mayor Mary Lou Barnhouse, Vice Mayor Melinda Voss, Councilor Randy Brogdon, Councilor Rebecca Armstrong, Councilor Michael Helm, Councilor -Elect STAFF Larry Mitchell, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A. quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CITY COUNCIL CONSENT AGENDA A. Approval of the Minutes of the April 17, 2001 Regular Meeting and April 26, 2001 Special Meeting. B. Approval of Claims. C. Action Relating to Authorization for Notice, Equalization and Levy of Assessments Against Properties Within Tulsa. County Sewer Improvement District #6. D. Action Relating to Acceptance of the Water and Sanitary Sewer Systems Constructed to Serve Bradford Park Phase I, an Addition to the City of Owasso, Tulsa County, Oklahoma. Owasso Public Works Authority May 1, 2001 E. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed to Serve Nottingham Estates V, an Addition to the City of Owasso, Tulsa County, Oklahoma. F. Action Relating to Ordinance #668, an Ordinance Providing for the Rezoning of Property Generally Located at the Southeast Corner of East 116th Street North and North Mingo Road; from AG (Agriculture) to CS (Commercial Shopping, RD (Residential Duplex), and IL (Light Industrial), Containing 26.8 Acres, More or Less (Ward 1). G. Action Relating to Ordinance #669, an Ordinance Providing for a Planned Unit Development on Property Located at the Southeast Corner of East 116th Street North and North Mingo Road, and Containing 26.8 Acres, More or Less (Ward 1). The City Council consent agenda included minutes of the April 17, 2001 regular meeting and April 26, 2001 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $41,899.36; (2) Ambulance Fund $3,428.62; (3) Park Development $20,308.00; (4) Bond Projects $70,708.50; (5) City Garage $7,148.79; (6) Workers' Comp Self Insurance $6,487.38; (7) Collision Self -Insurance $857.83; (8) Payroll $179,549.91 (9) City Garage Payroll $3,465.40; (10) Ambulance Payroll $11.,921.49. Item C on the consent agenda requested authorization for notice, equalization and levy of assessments against properties within the Sewer Improvement District sufficient to pay the interest, principal and reserve due on the outstanding indebtedness represented by the District Bonds. Item D requested acceptance of the water and sanitary sewer systems constructed to serve Bradford Park Phase I. Item E requested acceptance of the streets and storm drainage systems constructed to serve Nottingham Estates V. Item F requested approval of Ordinance #668, providing for the rezoning of property located at the southeast corner of E 116t1' St N and N Mingo Rd. Item G requested approval of Ordinance #669, providing for a Planned Unit Development on property located at the southeast corner of E 116th St N and N Mingo Rd, Ms Voss moved, seconded by Ms Armstrong, to approve the City Council consent agenda. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. The OPWA consent agenda included minutes of the April 17, 2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $124,221.09; (2) OPWA Capital Improvements $26,411.58; (3) OPWA Sales Tax Fund $111,498.65; (4) Payroll $34,484.89. Ms Voss moved, seconded by Ms Barnhouse, to approve the OPWA consent agenda. -2- Owasso Public Works Authority May 1, 2001 AYE: Voss, Barnhouse, Armstrong, Brogdon, Williams NAY: None Motion carried 5-0. ITEM 7: REQUEST APPROVAL OF THE OPGA CONSENT AGENDA. The OPWA consent agenda included minutes of the April 17, 2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Golf Authority $67,308.75; (2) Payroll $24,393.05. Ms Voss moved, seconded by Ms Armstrong, to approve the OPGA consent agenda. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 8: OATH OF OFFICE ADMINISTERED TO COUNCILOR -ELECT HELM. City Clerk Marcia Boutwell administered the oath of office to Councilor -elect Helm, who then took his seat at the council bench. ITEM 9: ELECTION OF MAYOR/OPWA CHAIR/OPGA CHAIR. Mayor Williams called for nominations for Mayor/OPWA Chair/OPGA Chair. Mr Brogdon nominated Ms Barnhouse for Mayor and Chair of the OPWA and OPGA, seconded by Mr Helm. AYE: Brogdon, Helm, Armstrong, Williams, Barnhouse NAY: None Motion carried 5-0 and Ms Barnhouse was elected Mayor/OPWA Chair/OPGA Chair. ITEM 10: ELECTION OF VICE MAYOR/OPWA VICE CHAIR/OPGA VICE CHAIR. Mayor Barnhouse called for nominations for Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. Mr Helm nominated Mr Brogdon for Vice Mayor and Vice Chair of the OPWA and OPGA, seconded by Mr Williams. AYE: Helm, Williams, Armstrong, Barnhouse, Brogdon NAY: None Motion carried 5-0 and Mr Brogdon was elected Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. Mayor Barnhouse announced that a reception honoring newly -seated Councilor Helm, Retiring Councilor Voss, Mayor Williams, Vice Mayor Barnhouse, and the newly -elected Mayor and Vice Mayor would be held immediately following the Council meeting. -3- Owasso Public Works Authority May 1, 2001 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE ORDER #3 A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND McGUIRE BROTHERS CONSTRUCTION FOR 961H STREET NORTH ROADWAY IMPROVEMENTS. Mr Lutz presented items 11 & 12 as one. He said a contract was awarded to McGuire Brothers Construction in June 2000 in the amount of $530,431.90. The work included traffic lanes in the area of the Owasso Market from the U.S. Highway 169 southbound off ramp to about 450 feet west of N 119th East Ave. Intersection signalization at the off ramp and at 121" East Ave, and stormwater drainage improvements were also included. Two previous change orders have been issued for weather delays. Further weather delays, as well as relocation of the entrance to the RCB Center has necessitated the request for 22 additional days. Several traffic signal bid item quantities have experienced cost overruns when quantities were not adjusted to include signalization for the second intersection. That additional cost amounts to $11,557.10. The project has now been completed and inspected and staff also requested acceptance of the project and final payment. Mr Williams moved, seconded by Mr Brogdon, to approve Change Order #3 to the contract with McGuire Brothers Construction, increasing the cost of the project by $11,557.10 due to quantity overruns and adding a time extension of 55 days for a completion date of April 12, 2001. AYE: Williams, Armstrong (with reservations), Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. I Jill 1191" MINI ACCEPTANCE OF WORD PERFORMED UNDER A CONTRACT FOR 96TH STREET NORTH ROADWAY IMPROVEMENTS BETWEEN THE CITY OF OWASSO AND McGUIRE BROTHERS CONSTRUCTION, AND AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF RETAINAGE. Ms Armstrong moved, seconded by Mr Brogdon, to accept the work performed under the contract with McGuire Brothers Construction and approve final payment, including retainage, in the amount of $85,187,34. AYE: Armstrong, Brogdon, Helm, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A BID FOR THE PURCHASE OF BLEACHER COVERS FOR THE SOFTBALL 4-PLEX AT THE SPORTS PARK. Mr Rooney said that bids were opened on April 16, 2001 for the purchase and installation of eight bleacher covers for the softball 4-plex at the Sports Park. The only bid received was from -4- Owasso Public Works Authority May 1, 2001 Allied Fence Company, Tulsa, OK. The bid met all the specifications and was under the estimated cost. The vendor will be able to install the bleacher covers within two weeks of award of the bid. Ms Armstrong moved, seconded by Mr Williams, to award a bid for the purchase and installation of bleacher covers for the softball 4-plex at the Sports Park to Allied Fence Co, Tulsa, OK in the amount of $8900. AYE: Armstrong, Brogdon, Helm, Williams, Barnhouse NAY: None Motion carried 5-0. ITEM 14: REPORT FROM CITY MANAGER Mr Mitchell gave a brief report on the status of the 76th St intersection project. He also thanked Mr Williams for his service as Mayor. ITEM 15: REPORT FROM CITY ATTORNEY. No report. ITEM 16: REPORT FROM CITY COUNCILORS. Councilor Helm introduced his mother -and father-in-law. Mayor Barnhouse also thanked Councilor Williams for his year as Mayor. ITEM 17: NEW BUSINESS. Former Mayor John Groth stated that he thought this was the best run administration we've had in a long time. ITEM 18: RECESS TO COMMUNITY CENTER LOBBY FOR RECEPTION. Upon advice of Counsel, the meeting was adjourned rather than recessed. ITEM 19: ADJOURNMENT Ms Armstrong moved, seconded by Mr Williams to adjourn. AYE: Armstrong, Williams, Armstrong, Helm, Barnhouse NAY: None Motion carried 5-0, and the meeting was adjourned at 6:55 p.m. Marci Boutwell, Autho ity Secretary Mary Vou Barnhouse, Chair -5-