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Home My WebLink About2022.04.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 19, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order APR 15 2012 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 5, 2022, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date April 9, 2022 • Monthly Budget Status Report - March 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Str96T pt 12:00 pm on Friday, April 15, 2022. M. Stevens, The City of Owasso encourages citizen participation. To requestrin accommodation due to a disability, contact the City Clerk of least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 5, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 5, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 1, 2022. 1. Call to Order Chair Bill Bush called the meeting to order at 7:37 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair - Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -March 15, 2022, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $46,374.59. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date March 12, 2022, and March 26, 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority April 5, 2022 Page 2 9. Adjournment Mr. Bonebrake moved YEA: Bonebrake, NAY: None seconded by Ms. Lewis to adjourn the meeting. Dunn, Fruga, Lewis, Bush Motion carried: 5 -0 and the meeting adjourned at 7:38 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk Claims List - 4/19/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY GOLF CART LEASE $3,545.61 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $7,091.22 CART OPERATIONS -Total $2,424.48 $10,636.83 AT &T PHONE SERVICE $3.04 CITY GARAGE CITY GARAGE OH LABOR $67.58 JPMORGAN CHASE BANK MARC $149.12 JESCO PRODUCTS, INC SUPPLIES $707.40 JPMORGAN CHASE BANK BULK WILDFLOWERS -SEED $168.49 JPMORGAN CHASE BANK LOWES- CONCRETE $32.10 JPMORGAN CHASE BANK LOWES- SUPPLIES $26.44 JPMORGAN CHASE BANK OREILLY- FILTER $54.65 JPMORGAN CHASE BANK OREILLY- FILTERS $208.61 JPMORGAN CHASE BANK OREILLY -FLUID $22.99 JPMORGAN CHASE BANK OREILLY- SEALANT $47.97 JPMORGAN CHASE BANK OREILLY -SPARK PLUGS $58.87 JPMORGAN CHASE BANK OREILLY- SUPPLIES $344.28 JPMORGAN CHASE BANK OREILLY -VENT $4,97 JPMORGAN CHASE BANK PLATINUM PRO - SECURITY $25.00 JPMORGAN CHASE BANK SPRINGDALE -PARTS $489.09 JPMORGAN CHASE BANK STANDARD SPLY- FILTERS $75.84 JPMORGAN CHASE BANK STANDARD SPLY -PARTS $1,826.59 JPMORGAN CHASE BANK TURNPRO -POND TREATMEN $630.00 JPMORGAN CHASE BANK UNIFIRST- SUPPLIES $62.94 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $446.52 UNIFIRST HOLDINGS LP ENV CHARGE $33.94 UNIFIRST HOLDINGS LP JANITORIAL $61.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $62.91 UNIFIRST HOLDINGS LP SUPPLIES $41.36 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 COURSE MAINT -Total $2,424.48 $5,539.23 JPMORGAN CHASE BANK SAMS- SUPPLIES $30.09 JPMORGAN CHASE BANK SYSCO- SUPPLIES $650.24 JPMORGAN CHASE BANK TANKERSLEY- SUPPLIES $149.12 JPMORGAN CHASE BANK UNITED LINEN- RENTAL $344.27 JPMORGAN CHASE BANK WALMART- SUPPLIES $65.76 OKLAHOMA STATE DEPT OF HEALTH LICENSE $335.00 STEPHEN R GRINTER ICE MACHINE REPAIR $850.00 FOOD & BEV - Total $2,424.48 AT &T LONG DISTANCE PHONE $9.07 AT &T LONG DISTANCE LONG DISTANCE PHONE $62.90 CYBERGOLF LLC WEB HOSTING $585.00 1 Claims List - 4/19/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA INFINITE DUO INC SOUND PANEL $10,600.00 JPMORGAN CHASE BANK COX -CABLE $110.06 JPMORGAN CHASE BANK GRIMSLEY- SUPPLIES $259.46 JPMORGAN CHASE BANK PLATINUM PRO - SECURITY $25.00 JPMORGAN CHASE BANK TERMINIX- EXTERMINATIN $100.00 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $59.42 JPMORGAN CHASE BANK UPS - POSTAGE $82.33 JPMORGAN CHASE BANK WASTE MGMT- REFUSE $1,000.71 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $575.70 GOLFADMIN -Total $13,469.65 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,362.70 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $876.80 JPMORGAN CHASE BANK CHICKFILA -TOURN FOOD $477.25 JPMORGAN CHASE BANK IMPERIAL- COFFEE $135.40 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $40.89 JPMORGAN CHASE BANK PEPSI - BEVERAGES $693.18 JPMORGAN CHASE BANK PING- MERCHANDISE $1,519.00 JPMORGAN CHASE BANK SAMS -FOOD $1,199.18 JPMORGAN CHASE BANK SYSCO -FOOD $369.18 JPMORGAN CHASE BANK TANKERSLEY -FOOD $375.95 JPMORGAN CHASE BANK WALMART -BEER $358.89 JPMORGAN CHASE BANK WALMART -FOOD $330.81 OPGA -Total $7,739.23 OPGA -Total $39,809.42 OPGA Grand Total $39,809.42 2 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04109122 Pavroll Expenses 4,773.10 2,928.45 9,710.80 4,040.05 3,954.81 Total Expenses 8,427.42 3,269.63 15,534.01 5,873.27 5,699.72 FUND TOTAL 25,407.21 38, CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2022 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH TO -DATE $ 51,701 14,817 15,415 (6,346) 12,523 YEAR TO -DATE $ 386,705 99,143 98,270 (43,697) 100,296 (8,756) (67,984) $ 79,354 $ 572,733 $ (18,498) (3,556) (45,282) (14,157) (19,423) $ (100,916) $ (171,296) (67,616) (587,903) (96,040) (209,088) (7,641) $ (1,139,585) BUDGET $ 422,851 118,034 99,279 (48,891) 123,567 (85,732) $ 629,108 $ (278,167) (126,738) (852,523) (146,394) (296,338) $ (1,700,160) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (21,562) $ (566,852) $ (1,071,052) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 12,394 $ 568,317 $ 1,040,000 55 45 $ 2,449 $ 568,362 $ 1,040,000 $ (9,113) $ 1,510 $ (31,052) $ (74,447) 72,937 72,937 $ (0) $ 41,885 PERCENT OF BUDGET 91.45% 84.00% 98.98% 89.38% 81.17% 79.30% 91.04% 61.58% 53.35% 68.96% 65.60% 70.56% 0.00% 67.03% 54.65% 0.00% 54.65%