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Home My WebLink About2022 03_STP Application ODOT 116 St N Memorial Drive to Mingo RdCITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2022-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE 116th STREET NORTH, MEMORIAL DRIVE TO MINGO ROAD RESURFACING PROJECT WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, The City of Owasso has selected a project described as follows: The 1161h STREET NORTH, MEMORIAL DRIVE TO MINGO, Resurfacing Project, Owasso, Oklahoma; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and WHEREAS, the engineer's preliminary estimate of cost is $745,418, and Federal participation under the terms of the Surface Transportation Block Grant Program Urbanized Area funds are hereby requested for funding of 73 percent of the project cost ($546,640); and WHEREAS, the City of Owasso proposes to utilize the 1/2 Penny Sales Tax Fund and the Capital Improvements Fund for the balance of the project costs; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right -of -way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation said matching funds within the time frame as required by the ODOT. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, that, to -wit: The Indian Nations Council of Governments is hereby requested to program this project into the Transportation Improvement Program for the Tulsa Transportation Management Area, should the project be selected for funding; and That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the same to the Federal Highway Administration for its approval. The Mayor is authorized to execute the application on behalf of the City of Owasso. ATTEST: M. APPROVED AS TO FORM: OE Julig Lombardi, City Attorney PASSED 19th day of April, 2022. Bush, Mayor OFFICIAL East 116th Street North ST Project 1" = 1200 ft Project Location Map 03/27/2022 STP Funding Page 3 CONCEPTUAL COST SUMMARIES: The proposed work for these roadway sections is to remove the surface course of pavement and replace it with a new surface course. The pavement will be restriped. Repairs will be made as needed and driveway aprons replaced if necessary. Based on the conceptual cost estimate, the anticipated costs for construction of the proposed roadway improvements are listed below. Construction administration (testing, inspection and administration of pay applications) is equal to 10% of the construction fee. Budgeting another 10% for engineering, surveying and geotechnical exploration, the estimated total project cost for each submitted roadway segment is listed below. If authorized by the City Council, the City of Owasso will pay for engineering design locally and request ODOT funding to contribute towards construction. ODOT funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs, while the local government funds 20 %. Based upon this information, the following tables indicate the project estimates: East 1 16th Street North, North Memorial Drive to North Minao Road Project Segment Estimate ODOT Portion City of Owasso Construction $621,182 $496,946 $124,236 Administration $62,118 $49,694 $12,424 Engineering $62,118 N/A $62,118 Total Project Cost $745,418 $546,640 $198,778 North Garnett Road, East 1I6th Street North to East 126th Street North Project Segment Estimate ODOT Portion City of Owasso /Tulsa County Construction $668,500 $534,800 $133,700 Administration $66,850 $53,480 $13,370 Engineering $66,850 N/A $66,850 Total Project Cost $802,200 $588,280 $213,920 US Hiqhway 169 East Service Road, East 76th Street North to East 86th Street North Project Segment Estimate ODOT Portion City of Owasso Construction $825,176 $660,140 $165,035 Administration $82,518 $66,014 $16,504 Engineering $82,518 N/A $82,518 Total Project Cost $990,211 $726,154 $264,057 Therefore, 100% of the engineering costs will be paid by the City of Owasso. Construction and construction administrative services will be shared with ODOT paying for 80% of these costs and the City of Owasso paying 20% of these costs. The total project cost to ODOT will be 73 %, which STP Funding Page 4 will be paid with STP funds. Local project costs for the overall project will be 27 %. Reducing the STP request to 73% will allow an extra point in the scoring criteria. RECOMMENDATION: Staff recommends approval of Resolutions 2022 -03, 2022 -04, and 2022 -05. ATTACHMENTS: Resolutions 2022 -03, 2022 -04, and 2022 -05 Location Maps RESOLUTION NO. 2022 -06 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: WHEREAS, it is in the best interest of the City of OWASSO, Oklahoma, to execute that certain project agreement for Job Piece Number 27073(04), by and between the City of OWASSO and the Oklahoma Department of Transportation; NOW THEREFORE, it is hereby resolved that the Mayor is hereby authorized and directed to execute the above described agreement on behalf of the City of Owasso, and duly signed by the Mayor on this 5th day of April, 2022. CITY OF OWASSO Approved as to form and legality this 19th day of April, 2022. Julie Lg bardi, Ci y Attorney STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION PROJECT AGREEMENT NO. 27073(04) US -169: OVER 76TH STREET (SH -135), 8.7 MILES NORTH OF 1 -44 THIS AGREEMENT, made the day and year last written below, by and among the City of OWASSO, hereinafter referred to as the CITY and the Department of Transportation of the State of Oklahoma, hereinafter referred to as the DEPARTMENT, for the following intents and purposes and subject to the following terms and conditions, to wit: WITNESSETH: WHEREAS, the DEPARTMENT is charged under the laws of the State of Oklahoma with the construction and maintenance of state highways and bridges; and, WHEREAS, the DEPARTMENT, as part of its responsibilities for the construction and maintenance of state highways and bridges, must cooperate with the local entities of government to allow the location, construction and maintenance of mutual use facilities pursuant to Title 69 OS §304; and WHEREAS, receipt of the benefits of this project will require that the CITY assume certain financial obligations; and, WHEREAS, the CITY is a municipal corporation and charter city created and existing under the Constitution and laws of Oklahoma; and, WHEREAS, the Constitution and laws of the State of Oklahoma impose fiscal limitations on the CITY and its ability to agree to financial obligations; and, WHEREAS, the parties hereto recognize those fiscal limitations and agree that the financial obligations assumed by the CITY by the terms of this agreement are enforceable only to the extent as may be allowed by law or as may be determined by a court of competent jurisdiction; and, WHEREAS, it is understood that, by virtue of the Oklahoma Constitution Article 10, Section 26, the payment of CITY funds in the future will be limited to appropriations and available revenues in the then - current CITY fiscal year; NOW THEREFORE, subject to the limitations herein before described and the limitations of applicable Oklahoma law, the DEPARTMENT and the CITY, in consideration of the mutual covenants and stipulations as set forth herein, do mutually promise and agree as follows: