HomeMy WebLinkAbout2022 05_STP Application ODOT US Hwy 169 E Service Rd_E 76 St N to E 86 St NCITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2022-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING
AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
DEPARTMENT OF TRANSPORTATION FOR THE US HWY 169 EAST SERVICE ROAD, EAST 76TH STREET
NORTH TO EAST 86th STREET NORTH ROAD RESURFACING PROJECT
WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for
transportation improvements within the Tulsa Transportation Management Area; and
WHEREAS, The City of Owasso has selected a project described as follows: US HWY 169 EAST
SERVICE ROAD, EAST 76TH STREET NORTH TO EAST 86th STREET NORTH ROAD RESURFACING PROJECT;
and
WHEREAS, the selected project is consistent with the local comprehensive plan, including
applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and
WHEREAS, the engineer's preliminary estimate of cost is $990,211, and Federal participation under
the terms of the Surface Transportation Block Grant Program Urbanized Area funds are hereby requested
for funding of 73 percent of the project cost ($726,155); and
WHEREAS, the City of Owasso proposes to utilize the 1/2 Penny Sales Tax Fund and the Capital
Improvements Fund for the balance of the project costs; and
WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion,
and to furnish the necessary right -of -way clear and unobstructed; and
WHEREAS, the City of Owasso has required matching funds available and further agrees to
deposit with the Oklahoma Department of Transportation said matching funds within the time frame as
required by the ODOT.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, that, to -wit
The Indian Nations Council of Governments is hereby requested to program this project into the
Transportation Improvement Program for the Tulsa Transportation Management Area, should the project
be selected for funding; and
That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation
Commission is hereby requested to concur in the programming and selection of this project and to
submit the some to the Federal Highway Administration for its approval.
The Mayor is authorized to execute the application on behalf of the City of Owasso
ATTEST:
M. Stevens,
APPROVED AS TO FORM:
JuliV Lombardi, City Attorney
PASSED AND APPROVED this 19th day of April, 2022.
Bill Bush,
US HVVY 169 - East Service Road STP Project
Project Location Map
03/27/2022
map may represents a visual display of related geographic information. Data provided hereon is not auaramee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
TO: The Honorable Mayor and Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
APPROVED BY COUNCIL
APR 19 2022
SUBJECT: Resolutions 2022 -03, 2022 -04 and 2022 -05, Surface Transportation Project
Application for Three (3) Asphalt Overlay Projects
East 1 16th Street North, North Memorial Drive to North Mingo Road
North Garnett Road, East l 16th Street North to East 126th Street North
US Highway 169 East Service Road, East 76th Street North to East 86th Street
North
DATE: April 15, 2022
In January 2022, Indian Nations Council of Governments ( INCOG) opened applications for the
FY 2024 Surface Transportation Program (STP) funds. These funds are made available on an
annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department
of Transportation (ODOT), for the implementation of eligible transportation improvements in the
Tulsa Urbanized Area. Road rehabilitation and reconstruction projects are scored together, with
the higher scoring projects being successfully funded.
This year, INCOG opened the projects up to where multiple projects could be submitted as long
as projects were prioritized based on funding preference. After internal review, staff is proposing
three (3) projects be submitted. Each project has:
Increasing average daily traffic;
Are located adjacent to a project either under construction or soon will be under
construction and will affect the surface of the road due to road construction;
Roads that should be able to withstand waiting 3 -4 years for funding to be approved
and ready to make improvements.
The projects recommended are as follows:
• East 116th Street North, North Memorial Drive to North Mingo Road
• North Garnett Road, East 116th Street North to East 126th Street North
• US Highway 169 East Service Road, East 76th Street North to East 86th Street North
East 116th Street North, North Memorial Drive to North Mingo Road is a heavily traveled road.
Recent traffic counts taken showed that 9,830 vehicles per day (VPD) traveled the two -lane
road. The road funnels traffic from US Highway 169 to US Highway 75. The City of Owasso
annexed the road in the mid -70s and has been in our maintenance system since then. The road
has not been resurfaced in many years and is due for a new surface. The project is located at
the west end of the East 116th Street North Vision Project corridor and will need a new surface
even more with the increased traffic this corridor will experience.
North Garnett Road, East 116th Street North to East 126th Street North is another heavily traveled
two -lane road, registering 7,240 VPD. The project is currently maintained by Tulsa County, but
half the road belongs to the City of Owasso by way of annexation. The roadway is the original US
STP Funding
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Highway 169 that traversed along North Garnett Road from East 86th Street North to Collinsville,
Oklahoma. Tulsa County has been using the double chip and seal method to resurface the
road; however, the heavy traffic requires the road to be resurfaced every 4 -5 years. The
expansion of the intersection at East 116th Street North and Garnett Road and the subsequent
mile south of the intersection will allow more traffic to flow in the area.` A mill and overlay of the
road section is being proposed to restore the life of the road. Tulsa County has agreed that if the
project is funded, they will contribute 50% of the local match for the project.
The US Highway 169 service road between East 76th Street North to East 86th Street North is a busy
roadway that serves many businesses, restaurants, single - family, multi - family and light industrial
users. The road section was constructed by ODOT with the new elevated US Highway 169 in the
1980s. The road has medium duty asphalt, but has had very little maintenance since originally
constructed. Staff registered traffic loads for one week and the traffic averaged 6,280 VPD. The
floodplain on the southern end is not conducive to curb and gutter due to potential flooding,
which is evident with the use of large borrow ditches. For this project, staff proposes to
concentrate on the road surface through this program and continue to maintain the drainage
with local crews. As the interchange at East 76 +h Street North and US Highway 169 is modified,
there will be an increase of traffic on this section of road as people avoid the construction.
Staff has targeted these sections of roadway for resurfacing in the next few years as part of the
annual street rehabilitation program, but the cost to mill and overlay the roads with 100% City of
Owasso funds would take almost 2 years of funding. Utilizing STP for arterial maintenance has
been staff's focus for the last few years and these three projects are prime candidates for the
funds.
STP FUNDS:
INCOG administers the grant funding and has established a selection process for the distribution
of STP funds. Priority funding is given to projects that meet federal regulations, help advance the
Regional Transportation Plan through safety improvements, and reduce traffic congestion.
Proposed projects are evaluated for eligibility and prioritized based on a 100 -point rating system.
While the two project categories (rehabilitation and capacity improvements) have different
scoring criteria and reconstruction projects score higher, maintenance projects typically cost less
and asking for less funds score higher at the end.
The total funding for projects in the urbanized area is $22,000,000 for the FY 2024 funding year.
$6,000,000 is designated to the Gicrease Expressway implementation, which leaves $16,000,000
for remaining projects. INCOG solicited for STP funding applications with a submittal deadline of
March 18, 2022. Resolutions are allowed to be submitted following the deadline.
PROPOSED RESOLUTION FOR CONSTRUCTION PHASE:
Similar to the process utilized in obtaining federal funding assistance for previous STP projects,
such as East 86th Street North Pavement Improvements from North 119th East Avenue to North
129th East Avenue that were recently bid by ODOT, a resolution is necessary in order to complete
the application process. The application will request federal funding assistance for the
construction of the roadway improvements. If this project is selected in spring 2024, the funding
for construction will be targeted in FY 2027 or sooner, depending on funding availability.
STP Funding
Page 3
CONCEPTUAL COST SUMMARIES:
The proposed work for these roadway sections is to remove the surface course of pavement
and replace it with a new surface course. The pavement will be restriped. Repairs will be made
as needed and driveway aprons replaced if necessary.
Based on the conceptual cost estimate, the anticipated costs for construction of the proposed
roadway improvements are listed below. Construction administration (testing, inspection and
administration of pay applications) is equal to 10% of the construction fee. Budgeting another
10% for engineering, surveying and geotechnical exploration, the estimated total project cost
for each submitted roadway segment is listed below.
If authorized by the City Council, the City of Owasso will pay for engineering design locally and
request ODOT funding to contribute towards construction. ODOT funding for this project would
be through the Surface Transportation Program, which would fund 80% of eligible construction
costs, while the local government funds 20 %. Based upon this information, the following tables
indicate the project estimates:
East 1 16th Street North, North Memorial Drive to North Minao Road
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction
$621,182
$496,946
$124,236
Administration
$62,118
$49,694
$12,424
Engineering
$62,118
N/A
$62,118
Total Project Cost
$745,418
$546,640
$198,778
North Garnett Road, East 1I6th Street North to East 126th Street North
Project Segment
Estimate
ODOT Portion
City of Owasso /Tulsa
County
Construction
$668,500
$534,800
$133,700
Administration
$66,850
$53,480
$13,370
Engineering
$66,850
N/A
$66,850
Total Project Cost
$802,200
$588,280
$213,920
US Hiqhway 169 East Service Road, East 76th Street North to East 86th Street North
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction
$825,176
$660,140
$165,035
Administration
$82,518
$66,014
$16,504
Engineering
$82,518
N/A
$82,518
Total Project Cost
$990,211
$726,154
$264,057
Therefore, 100% of the engineering costs will be paid by the City of Owasso. Construction and
construction administrative services will be shared with ODOT paying for 80% of these costs and
the City of Owasso paying 20% of these costs. The total project cost to ODOT will be 73 %, which
STP Funding
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will be paid with STP funds. Local project costs for the overall project will be 27 %. Reducing the
STP request to 73% will allow an extra point in the scoring criteria.
RECOMMENDATION:
Staff recommends approval of Resolutions 2022 -03, 2022 -04, and 2022 -05.
ATTACHMENTS:
Resolutions 2022 -03, 2022 -04, and 2022 -05
Location Maps