Loading...
HomeMy WebLinkAbout2001.01.16_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 16, 2001 The Owasso Public Works Authority met in a regular session on Tuesday, January 16, 2001 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 pan. on Friday, January 12, 2001. ITEM 1: CALL TO ORDER Chairman Williams called the meeting to order at 6:40 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT H C "Will" Williams, Chairman Mary Lou Barnhouse, Vice Chair Melinda Voss, Trustee Randy Brogdon, Trustee Rebecca Armstrong, Trustee STAFF Larry Mitchell, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of January 2, 2001 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the January 2, 2001 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $38,111.80; (2) OPWA Sewer Line Extension. $23,000.00; (3) OPWA Sales Tax $2,000.00; (4) Payroll $37,733.24 Mr Brogdon moved, seconded by Ms Voss, to approve the consent agenda. AYE: Brogdon, Voss, Annstrong, Barnhouse, Williams NAY: None Motion carried 5-0. Owasso Public Works Authority January 16, 2001 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #2001-01 A RESOLUTION DECLARING THE INTENT OF THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") TO EXPEND CERTAIN FUNDS FOR SANITARY SEWER LINE CONSTRUCTION AND RELATED ENGINEERING AND LEGAL FEES WITH SAID EXPENDITURES TO BE REIMBURSED FROM THE PROCEEDS OF DEBT TO BE INCURRED BY THE AUTHORITY-, AND CONTAINING OTHER PROVISIONS RELATING THERETO. Ms Bishop presented the item. She explained that during construction of the Ator Relief Line, a project identified and required by Consent Order from the Oklahoma Department of Enviromnental Quality, the OPWA will cash flow the project from the current operating reserves. Those funds will be reimbursed to the OPWA upon closing of a loan with the Oklahoma Water Resources Board. In order to expend funds prior to actually incurring the debt, the Trustees must officially declare their intent to do so. OPWA Resolution #2001-01 states that the Authority intends to construct the Ator project and pay for it with its own funds, and expects to be reimbursed with proceeds of debt that will be incurred at a later date. Ms Voss moved, seconded by Ms Armstrong, to approve OPWA Resolution #2001-01, declaring the intent to expend funds and be reimbursed from the proceeds of debt. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #2001-02 A RESOLUTION AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD FOR FINANCIAL ASSISTANCE THROUGH THE CLEAN WATER SRF LOAN PROGRAM AND/OR FINANCIAL ASSISTANCE PROGRAM FOR THE PURPOSE OF FINANCING AND REFINANCING THE EXPANSION AND IMPROVEMENT OF THE AUTHORITY'S WASTEWATER FACILITIES• AND CONTAINING OTHER PROVISIONS RELATED THERETO. Ms Bishop said that the Oklahoma Water Resources Board operates the State Revolving Fund loan program and the Financial Assistance Program to provide low interest, tax-exempt financing for eligible projects. The OPWA currently has an interim construction loan with the OWRB for the improvements that are underway at the wastewater treatment facility. When this project is complete and the interim loan is converted to permanent financing, funding for the Ator Relief Line Project will also be obtained from the OWRB. OPWA Resolution #2001-02 authorizes the execution and filing of two applications for financing and refinancing with the OWRB; payment of the application fees to the OWRB; OPWA staff, the Oppenheim firm and the Fagin law firm to take action necessary to obtain financing; and the Chair and Secretary to carry out the terms of the resolution. Mr Brogdon moved, seconded by Ms Voss, to approve OPWA Resolution #2001-02, agreeing to file application with the OWRB for financial assistance. -2- Owasso Public Works Authority January 16, 2001 AYE: Brogdon, Voss, Armstrong, Baiaihouse, Williams NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR THE CONSTRUCTION OF WASTEWATER COLLECTION SYSTEM IMPROVEMENTS - ATOR RELIEF LINE. Mr Carr said that the City of Owasso owns and operates a lift station in the vicinity of the west end of W 18th St in the Ator Heights Addition. Residential and commercial growth in the service area to this station has increased wastewater flows, which ultimately flows into a portion of Old Town where it is combined with flows from other areas of the city. These combined flows have caused bypasses during wet weather conditions. The City of Owasso 1997 Wastewater Master Plan recommends rerouting the flows from the lift station, with construction of a gravity relief line to the Ranch Creek Interceptor. A Consent Order entered into with the Oklahoma Department of Environmental Quality includes this project and sets out a schedule. Design plans and specifications have been completed and permitted for construction by DEQ. Bids were advertised in November 2000, with a bid opening on December 7, 2000. Five bids were received, with the apparent low bidder being Sapulpa Digging Inc. The amount of the bid is $818,270, which is $25,590 below the next lowest bid. The Engineer's Estimate was approximately $750,000. If the bid is awarded, construction is anticipated to being in March 2001. Based on the contract specification 180-day construction period, the project should be completed by September 2001, which is in conformance with the Consent Order. The OPWA is in the process of securing loan funds from the OWRB for this and other water and wastewater system improvements. Ms Voss moved, seconded by Ms Armstrong, to award a contract for construction of the Ator Wastewater Relief Line to Sapulpa Digging Inc, Sapulpa, OIL, in the amount of $818,270, and authorization for the Chair to execute the contract. AYE: Voss, Armstrong, Brogdon, Barnhouse, Williams NAY: None Motion carried 5-0. No report. No report. ITEM 10: NEW BUSINESS. None -3- Owasso Public Works Authority January 16, 2001 ITEM 11: ADJOURNMENT Ms Voss moved, seconded by Ms Barnhouse, to adjourn. AYE: Voss, Barnhouse, Brogdon, Armstrong, Williams NAY: None Motion carried 5-0, and the meeting was adjourned at 6:50 p.m. X2bA Marci Boutwell, Secret ry f H C Williams, Chairperson -4-