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HomeMy WebLinkAbout2022.04.19_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, APRIL 19, 2022 The Owasso City Council met in regular session on Tuesday, April 19, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 15, 2022. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Councilor Alvin Fruga. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor- Bill Bush None Vice Mayor - Kelly Lewis Councilor - Alvin Fruga Councilor - Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 5, 2022, Regular Meeting B. Approve claims C. Grant a Public Utility Easement to serve the Coffee Creek Lift Station located south of East 106th Street North on the west side of North 145th East Avenue D. Approve Resolution 2022 -02, accepting certain real property, shown as Tulsa County Assessor's Parcel # 91432- 14 -32- 32730; and, as described in the Deed of Dedication from Book 4160 Page 1263, located adjacent to property owned by the City of Owasso, which is used as access to a sanitary lift station, located on the East side of North 1 17th East Avenue, between East 69th Street North and East 72nd Street North E. Accept public sanitary sewer infrastructure located at 13311 East 1 16th Street North (Tommy's Car Wash) Ms. Lewis moved, seconded by Mr. Fruga to approve the Consent Agenda, as presented with claims totaling $1,321,444.32. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council April 19, 2022 Page 2 7. Consideration and appropriate action relating to a contract for audit services for Fiscal Year ending June 30, 2022 Carly Novozinsky presented the item, recommending approval of a contract with BT & Co., PA of Topeka, Kansas, in the amount of $51,000.00, related to auditing services for the City and its Trust Authorities; and $4,000.00, each, for any federal grant audits required under the Single Audit Act; and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the contact and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to bids received for the purchase of integrated software for Computer Aided Dispatch, Law Enforcement Records, Mobile Operations and Court Management David Hurst presented the item, recommending to award the project bid to Tyler Technologies, of Plano, Texas, in an amount not to exceed $999,829.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Fruga moved, seconded by Ms. Lewis, to award the bid. Councilor Bonebrake requested additional discussion and Mr. Fruga and Ms. Lewis withdrew the motion and second. Additional discussion was held. Mr. Fruga moved, seconded by Ms. Lewis to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to bids received for the East 116th Street North Improvement Project from Garnett Road to North 1291h East Avenue Daniel Dearing presented the item, recommending to award the construction contract to Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $8,603,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a utility relocation agreement for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue Daniel Dearing presented the item, recommending approval of the Utility Relocation Agreement with Washington County Rural Water District #3 and authorization for the Mayor to execute the Agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council April 19, 2022 Page 3 11. Consideration and appropriate action relating to bids received for US Highway 169 Right -of- Way Finish Mowing Larry Escalanta presented the item, recommending to award the contract to SourceOne Management Services, Inc., of Tulsa, Oklahoma, in the amount of $1,691.00 per mowing, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to an agreement between the Oklahoma Department of Transportation and the City of Owasso to decommission State Highway 135, located along East 761h Street North from Main Street, extending east to the Northbound off - ramp of US Highway 169 Dwayne Henderson presented the item, recommending approval of the agreement between the Oklahoma Department of Transportation and the City of Owasso to allow for the decommissioning of State Highway 135, and to convert the segment to a municipal street in the City of Owasso and accept conveyance of title of right -of -way for public use, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to three separate Resolutions, authorizing applications requesting federal funding assistance through the Surface Transportation Program for the following roadway improvement projects: • Resolution 2022 -03, East 1161h Street North, from North Memorial Drive to North Mingo Road -Resolution 2022 -04, North Garnett Road, from East 11P Street North to East 1261h Street North • Resolution 2022 -05, US Highway 169 East Service Road, from East 761h Street North to East 86th Street North Dwayne Henderson presented the item, recommending approval of Resolutions 2022 -03, 2022 -04, and 2022 -05. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2022 -03, as recommended. YEA: Bonebrake, Dunn, Frugal, Lewis, Bush NAY: None Motion carried: 5 -0 Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2022 -04, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Ms. Lewis moved, seconded by Mr. Dunn to approve Resolution 2022 -05, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council April 19, 2022 Page 4 14. Consideration and appropriate action relating to Resolution 2022 -06, authorizing the Mayor to execute a project agreement between the Oklahoma Department of Transportation and the City of Owasso for additional scope of work related to the East 761h Street North and U.S. Highway 169 Interchange Improvement Project and authorization for payment Roger Stevens presented the item, recommending approval of Resolution 2022 -06; and, authorization for payment to the Oklahoma Department of Transportation, in the amount of $350,000.00 for additional traffic signalization improvements. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve Resolution 2022 -06 and authorize payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to the appointment of a City Councilor to serve on the Board of Directors of the Owasso Chamber of Commerce Mayor Bush presented the item. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Fruga to appoint Councilor Lyndell Dunn to serve on the board. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 16. Report from City Manager Warren Lehr reported on the closure of East 761h Street North for a railroad repair, the construction project being performed by the Oklahoma Department of Transportation on East 861h Street North, the Spring Fling at Redbud Festival Park, and the Economic Summit. 17. Report from City Attorney None 18. Report from City Councilors Councilor Fruga commented on serving as a City Councilor for the past year. 19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date April 9, 2022 • Health Care Self- Insurance Claims- dated as of April 14, 2022 • Monthly Budget Status Report - March 2022 20. New Business (New Business is any Item of business which could not have been foreseen at the time of posting of the agenda) None 21. Adjournment Ms. Lewis moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None!:;W;:.. Motion carried: 5 -0 and the mg;t� rg!dc4joured at 8:11 pm. (, OFFT .11,11 91?� n� Juliann M. Stevens, dity, Clerk c.