HomeMy WebLinkAbout2022.05.10_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only.
There Is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, May 10, 2022 - 6:00 PM
AGENDA
1. Call to Order
Mayor /Chair Kelly Lewis
RECEIVED 4
MAY 0 6 2022
2. Discussion relating to Community Development items City Clerk's Office
Karl Fritschen /Alexa Beemer
A. The GrOwasso 2035 Land Use Master Plan update
B. Request for rezoning (OZ 22 -03) - approximately 0.62 acres located at 11940 East 86th
Street North from Office (0) to Commercial Shopping (CS)
3. Discussion relating to the purchase of a NetApp Storage Area Network (SAN)
Andrew Neyman
4. Presentation of the Proposed FY 2022 -2023 Annual Operating Budget
Warren Lehr /Linda Holt
5. Discussion relating to City /Authority Manager items
Warren Lehr
A. Annual appointments - various citizen boards and committees
B. Monthly sales tax report and revenue outlook
C. City Manager report
6. City Councilor /Trustee comments and inquiries
7. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters of the City Attorney and City Manager as provided for
in Title 25, O.S. § 307(B)(1)
Mayor Kelly Lewis
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the
Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 6, 2022.
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowosso.com
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer
Proposed Zoning
City Planner
SUBJECT:
Rezoning OZ 22 -03, 11940 East 86th Street North
DATE:
May 6, 2022
BACKGROUND:
The Community Development Department received a rezoning request for property located at
11940 East 86th Street North, a portion of Lot 68, Block 2 of the Three Lakes addition. The subject
property is approximately 0.62 acres in size, and is zoned Office (0). The property was annexed
into the City Limits in 1973, under Ordinance 165. The applicant is requesting a rezoning to
Commercial Shopping (CS).
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.62 acres +/-
Current Zoning
Office O
Proposed Zoning
Commercial Shopping CS
Present Use
Vacant
Land Use Master Plan
Commercial
Within PUD?
Na
Within Overla District?
No
Water Provider
City of Owasso
Sewer Provider
City of Owasso
ANALYSIS:
• The applicant desires to rezone the subject property to accommodate a proposed drive -
thru coffee establishment.
• The GrOwasso 2030 Land Use Master Plan identifies the subject property for future
commercial development; if the rezoning request is approved, said decision would be in
accordance with the long -range vision for the subject property.
• Per the Owasso Zoning Code, the minimum lot frontage required for CS -zoned properties
is one hundred and twenty -five feet (125'). This subject property is only approximately
one hundred eight feet (108') in width.
o The Owasso Board of Adjustment granted a variance (OBOA 22 -03) at their
regular meeting on April 26, 2022, to allow for a reduction in the minimum
frontage requirement on the subject property. Therefore, the subject property is
considered a conforming lot.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the subject property. Any development that occurs on the subject property
must adhere to all subdivision, zoning, and engineering requirements of the City of
Owasso.
OZ 22 -03
Page 2
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Commercial Shopping
Commercial /
Commercial /
North
(CS) / Residential
Residential
Residential
City of Owasso
Single - Family (RS -3)
South
Agriculture (AG)
Neighborhood Park
Parks & Recreation
City of Owasso
East
Office (0)
Office
Commercial
City of Owasso
West
Office (0)
Office
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on May 9, 2022.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
Rezoning Exhibit
OZ 22-03
TO: The Honorable Mayor and City Council
FROM: Andrew Neyman
Information Systems Administrator
SUBJECT: etApp Storage Area Network "SAN"
DATE: May 6, 2022
BACKGROUND:
On April 19, 2022, City staff requested and received approval for the purchase of a new Computer
Aided Dispatch system (CAD). The new CAD system will require approximately twelve new servers.
IT staff has determined the need to expand the city's NetApp SAN infrastructure in order to meet
the needs of these new server workloads.
Staff recommends the purchase of one additional NetApp SAN to supplement the performance
and storage capacity of the existing SAN architecture. This new NetApp SAN will help with
increasing data storage and processing needs for multiple applications across city departments.
The NetApp's are configured to provide redundancy in the event one NetApp needs to be taken
offline due to catastrophic failure, maintenance or other scenarios. In the event one NetApp is
down, another is configured to take over and function independently, providing continuity of
service.
Staff is in the process of researching current pricing and state contracts, but estimate the cost at
$100,000 for the NetApp, with a 3 -year manufacturer 24/7/365, 4-hour response time service
agreement.
Staff plans to bring this item back to City Council at a future date for consideration.
TO: The Honorable Mayor and City Council
FROM: Linda Holt
Finance Director
SUBJECT: FY 2022 -2023 Annual Operating Budget
DATE: May 6, 2022
BACKGROUND:
Pursuant to statutory and Charter provisions, recommended annual operating budgets for the
City of Owasso, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) have been developed. The budget proposal will be presented to City Council on May
10, 2022, and printed copies will be made available for public viewing at City Hall and on the
City's website by May 13, 2022.
The City Council is required to hold a public hearing on the proposed budget. The proposed
Budget Summary must be published in the newspaper with a notice of public hearing, which
gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public
Hearing has been scheduled for May 17, 2022, with the legal notice to be published by May 11,
2022.
Once the City's budget is adopted, it can only be amended by vote of the Council. While
Trustees for the OPWA and OPGA also adopt a budget, due to fluctuations in revenues, state
law does not restrict Trusts to the amount adopted as the budget.
Adoption of the Budget has been scheduled for June 15, 2022.
ATTACHMENT:
FY 2022 -2023 Budget Summary
CITY OF OWASSO
BUDGET SUMMARY BY FUNCTION
REVENUES BY SOURCE
ADOPTED
PROPOSED
$ 460,645
8.2%
Community Development
BUDGET
BUDGET
AMOUNT
PERCENT
Public Safety 7
FY2021 -22
FY2022 -23
CHANGE
CHANGE
Taxes'
$ 43,321,887
$ 50,651,422
$ 7,329,535
16.9%
Licenses & Permits
293,196
443,202
150,006
51.2%
Intergovernmental
4,854,513
5,122,147
267,634
5.5%
Charges for Service 3
20,680,624
22,504,084
1,823,460
8.8%
Proceeds of Debt 3
7,100,000
9,500,000
2,400,000
33.8%
Fines & Forfeitures
221,346
$ 181,700
(39,646)
-17.9%
Miscellaneous
1,689,678
312,817
(1,376,861)
-81.5%
TOTAL SOURCE REVENUES
$ 78,161,244
$ 88,715,372
$ 10,554,128
13.5%
TOTAL INTERNAL SERVICE FUNDS 3
8,756,956
$ 8,925,336
168,380
1.9%
TOTAL INTERFUND TRANSFERS "
58,555,720
68,473,160
9,917,440
16.9%
TOTAL REVENUES
$145,473,920
$ 166,113,868
$ 20,639,948
14.2%
EXPENDITURES BY FUNCTION
General Government °
$ 5,620,467
$ 6,081,112
$ 460,645
8.2%
Community Development
934,638
1,016,507
81,869
8.8%
Public Safety 7
23,503,418
26,797,312
3,293,894
14.0%
Public Works 8
20,327,307
27,040,361
6,713,054
33.0%
Utilities
20,098,618
19,776,013
(322,605)
-1.6%
Recreation & Culture 9
3,555,808
4,210,060
654,252
18.4%
Economic Development 10
1,171,541
1,472,977
301,436
25.7%
Debt Service
8,346,765
8,225,750
(121,015)
-1.4%
TOTAL FUNCTIONAL EXPENDITURES
$ 83,558,562
$ 94,620,092
$ 11,061,530
13.2%
TOTAL INTERNAL SERVICE FUNDS
8,657,391
8,824,262
166,871
1.9%
TOTAL INTERFUND TRANSFERS"
58,555,720
68,473,160
9,917,440
16.9%
TOTAL EXPENDITURES
$150,771,673
$ 171,917,514
$ 21,145,841
14.0%
1 - Increase primarily due to an increase in expected sales and use tax revenues
2 - Increase mainly due to increases in customers and rates for the golf course and utility services
3 - Increase due to loan requirements for Vision Recapture street projects and sewer capital
projects
4 - Primarily reflects decrease in surplus land parcels marketed for sale
5 - Increase primarily due to employee benefit costs
6 - Increase primarily due to one -time capital purchases
7 - Increase primarily due to budgeting three new firefighters, capital projects, employee benefit
costs and negotiated union increases
8 - Increase primarily due to capital projects
9 - Increase due to personnel changes at the Community Center and capital projects at the Golf
Course
10 - Increase due to an increase in taxes rebated within the TIF District
11 - Decrease due to debt payments related to the OWRB note for wastewater capital projects
12 - See page 33 for breakdown of interfund transfers
PROPOSED BUDGET FY 2022 -2023
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, City Clerk
SUBJECT: Board and Commission Appointments
DATE: May 6, 2022
BACKGROUND:
In order to continue citizen participation and City staff involvement on the various boards,
committees, trusts, and commissions, an item has been placed on the May Worksession agenda
to discuss the annual appointment process.
The purpose of this memorandum is to provide background information for each board or
committee and identify terms which are vacant or set to expire June 301h.
BOARDS AND COMMITTEES:
AUDIT COMMITTEE - This committee oversees the audit of financial statements, ensures the
auditor is independent of city management and reviews internal controls and policies. Five
voting members and two non - voting ex- officio members (City Manager and Finance Director).
With the exception of the City Council Representative who serves a one -year term,
appointments are for three -year terms:
Lyndell Dunn (Seat 1, City Council Representative)
Nick Sokolosky (Seat 5, Banker Person)
" In accordance with the City Ordinance, Seat No. 1 shall be held by a City Councilor who is serving the
second year of their three -year term. Councilors Kelly Lewis and Alvin Fruga are eligible for this committee.
BOARD OF ADJUSTMENT - This is a quasi-judicial body to hear and decide cases relating to zoning
variances and appeals of the Building Inspector's interpretation of the building codes. Appeals
of decisions made by this board must be taken to District Court. Five citizen members and
appointments are for three -year terms:
Jim Bausch (At Large)
Kyle Davis (At Large)
CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement project
requests proposed to be funded by the third -penny sales tax. This committee is comprised of
citizens, representatives of other boards and commissions, and city staff. Appointments are for
one -year terms:
Bill Bush (City Council Representative)
Jason Drake (At Large)
Lyndell Dunn (City Council Representative)
Jim Hunter (At Large)
Paul Loving (Planning Commission Representative)
Rob Haskins (At Large)
Dirk Thomas (OEDA Representative)
Kent Inouye (At Large)
Jeff Davis (At Large)
Keith Whiffield (At Large)
Warren Lehr, City Manager
Chris Garrett, Assistant City Manager
Linda Jones, Finance Director
B &C appointments
Page 2
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan,
implement, and promote projects and programs that will directly benefit the economic well
being of the community. Seven Trustees include five members At Large, one representative of
the Chamber of Commerce, and one City Councilor. With the exception of the Chamber and
the City Council Representative serving one -year terms, member appointments are for five -year
terms:
Dr. Bryan Spriggs (At Large)
Chelsea Feary (Chamber Representative)
Alvin Fruga (Council Representative)
PERSONNEL BOARD - This board meets when there is business to be addressed relating to
appeals of personnel decisions made by the City Manager. Meetings are called by the Chair
when a petition from a City employee is received in the Office of the City Clerk per the
Personnel Policy Manual. Three citizen members and appointments are for three -year terms:
Rob Wright (At Large) - Mr. Wright is resigning from the Board, effective June 30,
2022.
PLANNING COMMISSION - The purpose of this commission is to review and recommend to the
City Council actions relating to zoning, platting, subdivision construction, annexation,
commercial site plans, and other related planning functions. Appointments are for three -year
terms:
Dr. Paul Loving (At Large)
Tim Miller (At Large)
Jeri Moberly (At Large) - Ms. Moberly is resigning from the Commission, effective
after the May 9, 2022 meeting. This term expires June 30, 2024.
SALES TAX OVERSIGHT COMMITTEE - The purpose of this committee is to maintain citizen oversight
of the collected third -penny sales tax and Vision 2025 sales tax, ensure the proper use of
revenues generated, and report findings to the public. Members are appointed for the life of
the sales tax or until resignation or events cause a termination as defined in the committee
policy. Appointees may not serve in any elective or other City Council appointed position with
the City of Owasso. The following positions are vacant due to either resignation or attendance
requirements:
VACANCY (Service Business)
VACANCY (At Large)
VACANCY (At Large)
Service Business appointment is an individual who operates a service business providing direct
services to the public within the service area
At Large appointment is an individual who resides with the area defined as the Owasso
fenceline and /or school district
INDIAN NATIONS COUNCIL OF GOVERNMENTS (INCOG) BOARD OF DIRECTORS AND GENERAL
ASSEMBLY - This regional council of local governments facilitates a cooperative effort with
federal, state, and local governments. Members must be an elected official and appointments
are for two -year terms:
Bill Bush (City Council Representative)
Warren Lehr (City Manager, Alternate)
B&C appointments
Page 3
INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates
a cooperative effort with federal, state, and local governments and other transportation
agencies to assess the area's transportation requirements. Appointments to the committee are
for one -year terms:
Doug Bonebrake (City Council Representative)
Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG
Transportation Policy Committee to develop comprehensive, multi -modal plans that address the
transportation needs and goals of the region. Appointments to the committee are for one -year
terms:
Roger Stevens (Public Works)
Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken
Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality
utility efforts. Appointments to the Authority are for one -year terms:
Roger Stevens (Public Works Director)
Dwayne Henderson (City Engineer)