HomeMy WebLinkAbout2022.05.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, May 17, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Kelly Lewis
RECEIVED
2. Invocation
Pastor David Payne of Speak Life Church MAY 13 2022
3. Flag Salute City Clerk's Office
4. Roll Call
5. Presentation of the Employee of the Quarter
Warren Lehr
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - May 3, 2022 and May 10, 2022, Regular Meetings
B. Approve claims
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. PUBLIC HEARING -The City Council will conduct a public hearing for the purpose of receiving
citizen input and discussing the proposed FY 2022 -2023 Annual Operating Budget
Warren Lehr /Linda Holt
9. Consideration and appropriate action relating to budget amendments in the Capital
Improvement Grants Fund, Federal Grants Fund, and City Garage Fund
Linda Holt
Staff recommends approval of budget amendments increasing the estimated revenue and
the appropriation for expenditures totaling $3,303,115.01, as follows:
Capital Improvement Grants Fund $35,747.01
Federal Grants Fund $3,227,368.00
City Garage Fund $40,000.00
10. Consideration and appropriate action relating to Ordinance 1192, rezoning approximately
0.62 acres located at 11940 East 86 +h Street North from Office (0) to Commercial Shopping
(CS), as referenced in Application OZ 22 -03
Alexa Beemer
Staff recommends adoption of Ordinance 1192.
11. Consideration and appropriate action relating to an engineering agreement for the
Nottingham Stormwater Drainage Improvements Project
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services with Meshek and
Associates, LLC, of Tulsa, Oklahoma, in the amount of $117,300.00 and authorization to
execute the necessary documents.
Owasso City Council
May 17, 2022
Page 2
12. Consideration and appropriate action relating to bids received for the East 96th Street North
Overlay Project
Jake Ketner
Staff recommends awarding the construction contract to Paragon Contractors, LLC of Tulsa,
Oklahoma, in the amount of $252,222.55, and authorization to execute all necessary
documents.
13. Consideration and appropriate action relating to an agreement for right -of -way services for
the East 106th Street North and the North 129th East Avenue Intersection Improvement Project
Roger Stevens
Staff recommends approval of the Right -of -Way Consultant Agreement with Meshek &
Associates, LLC in an amount not to exceed $108,800.00, and authorization to execute all
necessary documents.
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
• Payroll Payment Report - Pay Period Ending Date May 7, 2022
• Health Care Self- Insurance Claims - dated as of May 12, 2022
• Monthly Budget Status Report - April 2022
• Red Flag Policy Annual Report dated May 1, 2022
• Oklahoma Department of Environmental Quality Permit No. SL000066220209
Sanitary Sewers and Lift Station for McKnight Farm at Preston Lakes
• Oklahoma Department of Environmental Quality Permit No. WL000072220161
Twill Bailey Creek Waterline Extension
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 13, 2022.
Julinn M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, MAY 3, 2022
The Owasso City Council, OPWA and OPGA, met in regular session on Tuesday, May 3, 2022, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public
Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and
posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 29, 2022.
1. Call to Order
Mayor /Chair Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Noah McCormick, Pastor to Students of Central Baptist Church.
3. Flag Salute
Councilor Lyndell Dunn led the flag salute.
4. Presentation of the Character Trait of Sincerity
Kelly Lewis, Character Council Member, presented the character trait for the month of May.
5. Oath of Office for Ward 5 Councilor - Elect, Doug Bonebrake
Julie Lombardi administered the Oath of Office for Ward 5 City Councilor /Trustee Doug
Bonebrake.
6. Roll Call
Present Absent
Mayor /Chair - Bill Bush None
Vice Mayor /Chair - Kelly Lewis
Councilor /Trustee - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
7. Consideration and appropriate action relating to the Election of Mayor /OPWA Chair /OPGA
Chair
Mayor /Chair Bill Bush called for a nomination for the position of Mayor /Chair. Mr. Bonebrake
moved, seconded by Mr. Dunn to elect Kelly Lewis to serve as Mayor /OPWA Chair /OPGA
Chair
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to the Election of Vice Mayor /OPWA Vice
Chair /OPGA Vice Chair
Mayor /Chair Kelly Lewis called for a nomination for the position of Vice Mayor /Vice Chair. Mr.
Bush moved, seconded by Mr. Bonebrake to elect Alvin Fruga to serve as Vice Mayor /OPWA
Vice Chair /OPGA Vice Chair.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
Owasso City Council, OPWA, OPGA
May 3, 2022
Page 2
9. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve the April 19, 2022 minutes of the City Council, OPWA, and OPGA Regular
Meetings
B. Approve claims - City Council, OPWA, and OPGA
C. Accept the 1 17th East Avenue Retaining Wall Replacement Project and authorize
final payment in the amount of $8,606.45 to Contech, Inc., of Broken Arrow,
Oklahoma (City Council)
D. Accept supplemental funding from the 2022 Oklahoma Highway Safety Office
Grant, authorize execution of the necessary documents, and approve a budget
amendment in the General Fund, increasing the estimated revenues and the
appropriation for expenditures in the Police Department by $15,000.00 (City
Council)
Mr. Bush moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with
City Council claims totaling $368,842.02, OPWA claims totaling $1,296,383.85, and OPGA
claims totaling $24,928.11.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to items removed from the Consent Agenda
None
11. Consideration and appropriate action relating to Resolution 2022 -07, authorizing an
application for a fund - matching grant through the State of Oklahoma 911 Management
Authority to purchase a new 911 Logging Recorder (City Council)
Jason Woodruff presented the item, recommending approval of Resolution 2022 -07.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded by
Mr. Bonebrake to approve Resolution 2022 -07, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to the ratification of a purchase for body worn
cameras and associated services (City Council)
Jason Woodruff presented the item, recommending ratification of the purchase of three (3)
body worn cameras and associated services in the amount of $27,279.72 from Axon Enterprise
Inc., of Scottsdale, Arizona, of which $13,815.72 will be paid in Fiscal Year 2022, and subsequent
payments for Fiscal Year 2023 through Fiscal Year 2026 are contingent upon the annual
appropriations by the City Council.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by
Mr. Bonebrake to ratify the purchase, as recommended.
YEA: Bonebrake, Bush, Dunn, Frugal, Lewis
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to bids received for tree planting along the
North Garnett Road Improvement Project, from East 96th Street North to East 106th Street North
(City Council)
Dwayne Henderson presented the item, recommending to award the contract to
Grassolutions LLC, of Catoosa, Oklahoma, in the amount of $32,235.00 and authorization to
execute all necessary documents.
Owasso City Council, OPWA, OPGA
May 3, 2022
Page 3
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by
Mr. Fruga to award the contract and authorize execution of all necessary documents, as
recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
14. Report from City /Authority Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works Project Status
Report and discussion was held. Mr. Lehr reported on various City events.
15. Report from City /Authority Afforney
None
16. Report from City Councilors /Trustees
Mr. Bonebrake expressed gratitude for being re- elected, and reported on a recent Indian
Nations Council Oklahoma of Governments committee meeting where Owasso street projects
were not selected for funding. Mr. Bush expressed appreciation for the opportunity to serve as
Mayor /Chair. City Councilors /Trustees offered congratulations to Ms. Lewis and Mr. Fruga.
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
The Mayor /Chair acknowledged receipt of the following:
• Health Care Self- Insurance Claims dated as of April 27, 2022
• General Fund Payroll Payment Report - pay period ending date April 23, 2022
• Owasso Public Works Authority Payroll Payment Report - pay period ending date
April 23, 2022
• Owasso Public Golf Authority Payroll Payment Report - pay period ending date
April 23, 2022
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Mr. Dunn moved, seconded by Mr. Fruga to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:14 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, MAY 10, 2022
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, May 10, 2022, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 10, 2021; and, the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 12:00 pm on Friday, May 6, 2022.
1. Call to Order /Roll Call
Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Kelly Lewis None
Vice Mayor /Vice Chair- Alvin Frugo
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Discussion relating to Community Development items
A. The GrOwasso 2035 Land Use Master Plan update
B. Request for rezoning (OZ 22 -03) -approximately 0.62 acres located at 11940 East 861h Street
North from Office (0) to Commercial Shopping (CS)
Karl Fritschen presented item A and discussion was held. Alexa Beemer presented item B and
discussion was held. It was further explained that item B would be placed on the May 17, 2022 City
Council agenda for consideration and action.
3. Discussion relating to the purchase of a NetApp Storage Area Network (SAN)
Andrew Neyman presented the item and discussion was held.
4. Presentation of the Proposed FY 2022 -2023 Annual Operating Budget
Warren Lehr presented the item and discussion was held. It was further explained the required
Public Hearing would take place during the May 17, 2022, City Council meeting.
5. Discussion relating to City /Authority Manager items
A. Annual appointments - various citizen boards and committees
B. Monthly sales tax report and revenue outlook
C. City Manager report
Juliann Stevens presented item A and discussion was held. Carly Novozinsky presented item B and
discussion was held. Under item C, no report.
6. City Councilor /Trustee comments and inquiries
None
7. Consideration and appropriate action relating to a request for an executive session for the purpose
of discussing personnel matters of the City Attorney and City Manager as provided for in Title 25,
O.S. § 307(B)(1)
Mayor Kelly Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Bush to enter into
executive session to discuss annual evaluations and employment contracts for the City Attorney
and the City Manager.
YEA: Bonebrake, Dunn, Fruga, Bush, Lewis
NAY: None
Motion Carried 5 -0
At 7:05 pm, the City Council members entered into executive session.
At 7:27 pm, Warren Lehr entered into executive session.
At 8:11 pm, Warren Lehr exited executive session.
At 8:13 pm, the City Council exited executive session and returned to open session.
Owasso City Council, OPWA & OPGA
May 10, 2022
Page 2
8. Adjournment
Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Bush, Lewis
NAY: None
Motion Carried 5 -0 and the meeting adjourned at 8:14 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 05/17/2022
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$88.79
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$189.83
COX COMMUNICATIONS
PHONE USAGE
$10.60
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$35.24
JPMORGAN CHASE BANK
ACADEMY - UNIFORM
$174.98
JPMORGAN CHASE BANK
AMAZON - EQUIPMENT
$215.99
JPMORGAN CHASE BANK
AMAZON - REFUND
($23.99)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$45.28
JPMORGAN CHASE BANK
AMAZON - UNIFORM
$13.99
JPMORGAN CHASE BANK
HARBOR FREIGHT - SUPPLI
$64.99
JPMORGAN CHASE BANK
TOMMYS- SUPPLIES
$34.99
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$93.75
JPMORGAN CHASE BANK
ZOETIS- SUPPLIS
$166.50
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$1,190.96
ADVANCED HOME INC
15 X 28 ENCLOSED METAL BU
$13,553.00
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$10.21
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$219.82
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.40
GEN CEMETERY -Total
LOWES- SUPPLIES
$13,803.43
VICKI LYNN WIESE
SERVICES
$455.00
GEN COMM CTR DONATIONS -Total
$455.00
COX COMMUNICATIONS
PHONE USAGE
$17.66
JPMORGAN CHASE BANK
AMAZON -PAPER
$135.76
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$35.99
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$112.04
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$42.86
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$183.66
JPMORGAN CHASE BANK
TJ MAXX- SUPPLIES
$60.91
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$400.73
GEN COMMUNITY CENTER -Total
$989.61
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$80.65
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$354.67
COX COMMUNICATIONS
PHONE USAGE
$28.26
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$297.16
HAROLD RANDALL PINNEY
THE REMOVAL OF TRASH AT T
$500.00
JPMORGAN CHASE BANK
NEXT LEVEL - UNIFORM
$96.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$10.50
TULSA COUNTY CLERK
LIEN AND RELEASE
$36.00
VERIZON WIRELESS
WIRELESS CONNECTION
$204.51
1
Claims List - 05/17/2022
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN COMMUNITY DEVELOPMENT - Total
PHONE SERVICE
$1,607.75
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$37.45
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$67.58
COX COMMUNICATIONS
PHONE USAGE
$14.13
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$183.66
JPMORGAN CHASE BANK
NEWELL SERVICE - PREVEN
$465.00
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$9.68
GEN CULTURE & RECREATION -Total
QUIT BUGGIN - EXTERMINA
$777.50
OWASSO CHAMBER OF COMMERCE
EDSP AGREEMENT- BLANKET
$11,001.68
VERDIGRIS VALLEY ELECTRIC COOP
PO
$94.29
VERIZON WIRELESS
WIRELESS CONNECTION
$10.34
GEN ECONOMIC DEV -Total
$335.83
$11,012.02
AT &T
PHONE SERVICE
$3.01
BEAR COMMUNICATIONS INC
RENEWAL MAINT CONT
$7,308.00
COX COMMUNICATIONS
OUTDOO
$28.26
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$186.67
COX COMMUNICATIONS
PHONE USAGE
$3.53
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$67.73
JPMORGAN CHASE BANK
HOME DEPOT -INSECTICI
$17.94
JPMORGAN CHASE BANK
QUIT BUGGIN - EXTERMINA
$85.00
JPMORGAN CHASE BANK
TTC- MEETING EXPENSE
$237.50
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$94.29
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$335.83
$8,043.68
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$585.17
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$11.29
COX COMMUNICATIONS
PHONE USAGE
$28.26
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$705.48
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$32.08
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
$335.83
$1,451.30
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$98.92
COX COMMUNICATIONS
PHONE USAGE
$28.27
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$74.15
JPMORGAN CHASE BANK
STAPLS- SUPPLIES
$34.49
JRW INC DBA/FINANCIAL EQUIPMENT CO.
WYSIGN MULTI SIG
$100.00
GEN FINANCE -Total
$335.83
AT &T
PHONE SERVICE $9.02
CITY GARAGE
CITY GARAGE PARTS APRIL 2 $55.60
ENTERPRISE FM TRUST
CITY HALL LEASE VEHICLE F $327.16
E
Fund
Claims List - 05/17/2022
Vendor Name
01 GENERAL FLEETCOR TECHNOLOGIES
HALL, ESTILL, HARDWICK, GABLE,
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
MAILROOM FINANCE INC
ONEOK INC OKLAHOMA NATURAL GAS
PROSTAR SERVICES INC
SUMNERONE INC
TREASURER PETTY CASH
VERIZON WIRELESS
Payable Description Payment
Amount
FUELMAN CHGS APRIL 22
$70.06
GENERAL LEGAL SERVICE FEE
$110.00
AMER WASTE - DUMPSTER
$96.60
SAMS -PAPER
$174.90
POSTAGE
$1,000.00
NATURAL GAS USAGE
$560.74
COFFEE SUPPLIES
$86.38
COPIER SERVICE AND SUPPLI
$613.09
VEHICLE TAG - EQUINOX
$46.00
WIRELESS CONNECTION
$42.24
GEN GENERAL GOVERNMENT -Total
$3,191,79
COX COMMUNICATIONS PHONE USAGE
$153
ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE
$124.70
GEN HISTORICAL MUSEUM -Total
$128,23
JPMORGAN CHASE BANK OFFICE EVERYTHING -PAP
$120.00
GEN HR -CHAR INITIATIVE -Total
$120.00
COX COMMUNICATIONS
PHONE USAGE
$14.13
JPMORGAN CHASE BANK
COMMUNITY MARKETIN -AD
$280.00
JPMORGAN CHASE BANK
FACEBK- ADVERTISING
$77.71
JPMORGAN CHASE BANK
INDEED - ADVERTISING
$89.59
JPMORGAN CHASE BANK
OFFICE EVERYTHING -LAB
$8.25
OKLAHOMA SAFETY COUNCIL
DEF DRIVING COURSE
$450.00
GEN HUMAN RESOURCES -Total
$919.68
CITY GARAGE
CITY GARAGE O/H CHGS APR[
$136.67
COX COMMUNICATIONS
PHONE USAGE
$21.19
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$553.98
JPMORGAN CHASE BANK
BASS PRO - SUPPLIES
$209.97
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$149.98
JPMORGAN CHASE BANK
COX - INTERNET
$1,585.28
JPMORGAN CHASE BANK
COX -SIP BILL
$68.51
JPMORGAN CHASE BANK
GODADDY- RENEWAL
$174.04
JPMORGAN CHASE BANK
GOTO CENTRAL - RENEWAL
$1,659.99
JPMORGAN CHASE BANK
HOME DEPOT -EAR PLUGS
$7.44
VERIZON WIRELESS
WIRELESS CONNECTION
$252.06
GEN INFORMATION TECH -Total
$4,819.11
CITY GARAGE
CITY GARAGE O/H CHGS APR[
$246.50
COX COMMUNICATIONS
PHONE USAGE
$24.73
ENTERPRISE FM TRUST
CITY HALL LEASE VEHICLE F
$369.19
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$79.33
JPMORGAN CHASE BANK
IQ CARWASH -MAINT
$12.00
3
Fund
01 GENERAL
Claims List - 05/17/2022
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
LODGING EXPENSE 4118
$106.58
MEETING EXPENSE 4/11
$37.59
MEETING EXPENSE 4/13
$128.75
MEETING EXPENSE 5102
$45.97
OWASSO CHAMBER - REGIST
$150.00
PIKEPASS -FEES
$18.00
GEN MANAGERIAL -Total
$1,218.64
COX COMMUNICATIONS
PHONE USAGE
$14.13
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$16.45
JPMORGAN CHASE BANK
CORNERSTONE -KEY
$3.41
JPMORGAN CHASE BANK
OFFICE EVERYTHING -TON
$89.29
JPMORGAN CHASE BANK
PIKEPASS -FEES
$16.00
GEN MUNICIPAL COURT -Total
$139.28
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$69.29
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$1,534.08
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$316.04
CITY OF OWASSO
WATER
$2,919.00
COX COMMUNICATIONS
PHONE USAGE
$3.53
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$401.94
JPMORGAN CHASE BANK
AMAZON -PC EQUIPMENT
$67.20
JPMORGAN CHASE BANK
ATWOOD- UNIFORM
$209.98
JPMORGAN CHASE BANK
CORNERSTONE -KEY
$1.39
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$64.97
JPMORGAN CHASE BANK
DELL - MONITOR
$243.75
JPMORGAN CHASE BANK
DELL -PC
$939.89
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$69.24
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY
$89.99
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$187.32
PLAY BY DESIGN, INC.
30X20X12 RECTANGLE SHADE
$19,999.00
THE ADT SECURITY CORPORATION
PARKS OFFICE SECURITY SYS
$85.44
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$29.24
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$27,271.30
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$492.24
CITY GARAGE
CITY GARAGE O/H CHGS APR]
$4,295.83
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$2,912.82
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$1,863.56
GM LAWNCARE LLC
MOWING 116/169 HWY RAMP T
$560.00
GM LAWNCARE LLC
MOWINGNJEEDEATING WHITE F
$1,560.00
JPMORGAN CHASE BANK
GRAINGER - SAFETY
$48.21
JPMORGAN CHASE BANK
HARD HAT - SAFETY
$52.00
4
Claims List - 05/1712022
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
MUSTANG- SUPPLIES
$345.77
JPMORGAN CHASE BANK
PIKEPASS -FEES
$12.10
JPMORGAN CHASE BANK
STANDARD SUPPLY -BELT
$39.66
SPIRIT LANDSCAPE MANAGEMENT LLC
MONTHLY LANDSCAPE
$657.50
ENTERPRISE FM TRUST
MAINTEN
$525.30
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$95.44
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$13,015.15
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$66.27
CITY GARAGE
CITY GARAGE OIH CHGS APRI
$641.75
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$54.17
COX COMMUNICATIONS
PHONE USAGE
$10.60
ENTERPRISE FM TRUST
CITY HALL LEASE VEHICLE F
$525.30
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$99.15
JPMORGAN CHASE BANK
ALARM BILL SVC -FEES
$90.00
JPMORGAN CHASE BANK
CAMFIL - FILTERS
$219.52
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
FASTSIGNS -NAME PLATES
$31.00
JPMORGAN CHASE BANK
LOCKE- FILTERS
$5412
JPMORGAN CHASE BANK
LOCKE -PARTS
$92.96
JPMORGAN CHASE BANK
LOWES- LIGHTS
$17.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$52.27
JPMORGAN CHASE BANK
OFFICE DEPOT - LABELS
$9.29
JPMORGAN CHASE BANK
OFFICE DEPOT - LABELS
$8.05
JPMORGAN CHASE BANK
PIKEPASS -FEES
$19.60
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$33.46
JPMORGAN CHASE BANK
STAPLS- SUPPLIES
$18.99
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$23.60
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
$2,178.04
AEP IPSO
STREET LIGHTS
$10.92
TREASURER PETTY CASH
CC DEP REF- HOLTZHAUSE
$50.00
GENERAL -Total
$60.92
GENERAL -Total
$92,729.22
20 AMBULANCE SERVICE CITY GARAGE
CITY GARAGE OIH CHGS APRI
$1,254.08
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$3,390.09
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$4,385.22
JPMORGAN CHASE BANK
AMAZON -BOOK
$44.49
JPMORGAN CHASE BANK
AMAZON - EQUIPMENT
$140.00
JPMORGAN CHASE BANK
BKGBOOKING- REFUND
($581.50)
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,363.94
5
Claims List - 05/17/2022
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
JPMORGAN CHASE BANK
EMS TECH -SEALS
$110.00
JPMORGAN CHASE BANK
ESO -CONF FEE
$899.00
JPMORGAN CHASE BANK
EXCELLENCE -BULB
$132.45
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$56.00
JPMORGAN CHASE BANK
HENRY SHEIN - SUPPLIES
$1,676.68
JPMORGAN CHASE BANK
JIM NORTON - REPAIR
$150.00
JPMORGAN CHASE BANK
LIFE ASSIST- REFUND
($79.20)
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$689.52
JPMORGAN CHASE BANK
LODGING EXP 4/12
$581.50
JPMORGAN CHASE BANK
LODGING EXPENSE 4/22
$1,612.82
JPMORGAN CHASE BANK
LODGING EXPENSE 4129
($109.60)
JPMORGAN CHASE BANK
MEDLINE - SUPPLIES
$18.15
JPMORGAN CHASE BANK
ORILEY- WIPERS
$56.76
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
$206.95
JPMORGAN CHASE BANK
SUMNERONE- COPIES
$18.71
JPMORGAN CHASE BANK
T &W TIRE - SERVICE
$122.95
JPMORGAN CHASE BANK
TRAVEL EXPENSE 4/19
$51.46
JPMORGAN CHASE BANK
TRAVEL EXPENSE 4/20
$65.96
JPMORGAN CHASE BANK
TRAVEL EXPENSE 4121
$91.73
JPMORGAN CHASE BANK
UBER -FARE
$73.49
JPMORGAN CHASE BANK
UBER -FEE
$44.12
JPMORGAN CHASE BANK
USPS -SHIPPING
$7.38
JPMORGAN CHASE BANK
USPS- SHIPPING
$54.93
MEDICLAIMS INC
BILLING SERVICES
$16,510.15
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$33,078.24
AMBULANCE SERVICE
-Total
$33,078.24
21 E -911
AT &T
TI CIRCUITS @ RADIO TOWER
$1,990.17
COX COMMUNICATIONS
TI CIRCUITS @ RADIO TOWER
$229.00
INCOG
E911 CHARGES APRIL 22
$8,256.37
JPMORGAN CHASE BANK
MEETING EXPENSE 4125
$60.00
JPMORGAN CHASE BANK
VIRTUAL ACADEMY -TRAIN
$828.00
MOTOROLA SOLUTIONS INC
MO PYMT ASTRO SYSTEM APRI
$2,714.75
SEAN MOORE
TUITION REIMBURSEMENT
$535.65
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
E911 COMMUNICATIONS -Total
$14,653.95
E -911 -Total
$14,653.95
25 HOTELTAX
OWASSO CHAMBER OF COMMERCE
EDSP AGREEMENT- BLANKET
$8,164.99
PO
HOTEL TAX ECON DEV -Total
$8,164.99
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$69.92
R
Claims List - 05/1712022
Fund
Vendor Name
Payable Description
Payment
Amount
25 HOTEL TAX
COX COMMUNICATIONS
PHONE USAGE
$7.06
JPMORGAN CHASE BANK
OREILEY -WIPER BALDES
$40.78
JPMORGAN CHASE BANK
VISTAPRINT- SUPPLIES
$233.59
STRONG NEIGHBORHOODS -Total
$351.35
HOTELTAX -Total
$8,516.34
27 STORMWATER MANAGEMENT
COX COMMUNICATIONS
PHONE USAGE
$7.06
JPMORGAN CHASE BANK
AMAZON -PC EQUIPMENT
$67.20
JPMORGAN CHASE BANK
DELL - MONITOR
$243.75
JPMORGAN CHASE BANK
DELL -PC
$939,89
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY
$89.99
JPMORGAN CHASE BANK
WCO TRAIN ING-TRAININ
$59.95
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$3,452.50
MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES - BL
$2,202.50
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.56
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total
$7,114.41
STORMWATER MANAGEMENT
-Total
$7,114.41
34 VISION TAX
JPMORGAN CHASE BANK
ENV QUALITY -FEE
$2,020.13
116TH - GARNETT RD TO 129TH -Total
$2,020.13
CROSSLAND HEAVY CONTRACTORS
CONSTRUCTION SVCS - 116 S
$364,643.30
116TH / GARNETT INTERS IMPR -Total
$364,643.30
MESHEK & ASSOCIATES, P.L.C.
ROW ACQUISITION SERVICES
$1,750.00
96TH FROM 119TH TO 129TH -Total
$1,750.00
VISION TAX -Total
$368,413.43
37 SALES TAX FIRE
AT &T
PHONE SERVICE
$3.01
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$4,532.75
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$339.87
CITY OF OWASSO
WATER
$136.50
COX COMMUNICATIONS
PHONE USAGE
$116.56
DALE & LEES SERVICE INC
ST1 A/C UNIT
$138.00
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$3,543.00
JPMORGAN CHASE BANK
AMAZON- COFFEE POT
$23.33
JPMORGAN CHASE BANK
AMAZON - LIGHTS
$256.60
JPMORGAN CHASE BANK
AMAZON -PC CASE
$299.94
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$255.62
JPMORGAN CHASE BANK
AMAZON -TOOL
$44,99
JPMORGAN CHASE BANK
CONRAD -MAINT
$2,940.59
JPMORGAN CHASE BANK
CONRAD- SCREEN
$3,733.14
JPMORGAN CHASE BANK
CUMMINS- DIAGNOSTRICS
$353.43
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$790.00
7
Claims List - 05/17/2022
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
FAM ANIMAL MED -SVC
$446.60
JPMORGAN CHASE BANK
FAM ANIMAL MED -VACCS
$60.95
JPMORGAN CHASE BANK
FIRE TRAINING - TRAININ
$1,550.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$749.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$402.40
JPMORGAN CHASE BANK
KENCO FIRE - SUPPLIES
$88.00
JPMORGAN CHASE BANK
LODGING EXPENSE 4/11
$1,407.90
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$102.62
JPMORGAN CHASE BANK
LOWES -WATER HOSE
$8.98
JPMORGAN CHASE BANK
MAIL THIS - POSTAGE
$13.31
JPMORGAN CHASE BANK
MEETING EXPENSE 514
$51.50
JPMORGAN CHASE BANK
NORTHERN SAFETY -UPGRA
$4,942.52
JPMORGAN CHASE BANK
PET SUPPLIES - SUPPLIES
$74.93
JPMORGAN CHASE BANK
PIKEPASS -FEES
$1.65
JPMORGAN CHASE BANK
REASORS- REFUND
($18.49)
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$18.49
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$465.38
JPMORGAN CHASE BANK
STANDARD SPLY -MAINT
$170.27
JPMORGAN CHASE BANK
SUMNER ONE - SERVICE
$160.27
JPMORGAN CHASE BANK
WASHINGTON CO -WATER
$105.72
JPMORGAN CHASE BANK
WS DARLEY- WRENCH
$99.20
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,028.47
VERIZON WIRELESS
WIRELESS CONNECTION
$1,038.08
SALES TAX FUND -FIRE -Total
$30,475.08
SALES TAX FIRE - Total
$30,475.08
38 SALES TAX POLICE AT &T
PHONE SERVICE
$9.03
BRYAN LEE SPRIGGS
VETERINARY CARE
$412.74
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$10,065.75
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$7,565.06
CITY OF OWASSO
WATER
$45.50
COX COMMUNICATIONS
PHONE USAGE
$201.33
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$16,379.08
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$322.70
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$138.00
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$168.36
JPMORGAN CHASE BANK
COPQUEST- SUPPLIES
$28.84
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MEDI
$1,305.09
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$141.72
JPMORGAN CHASE BANK
LOCKE -PARTS
$33.17
JPMORGAN CHASE BANK
LOWES -PARTS
$97.82
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$161.60
9
Claims List - 05/17/2022
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$1,428.20
JPMORGAN CHASE BANK
QUIT BUGGIN -BUG SPRAY
$195.00
JPMORGAN CHASE BANK
SAFARILAND- MUNITIONS
$3,258.25
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$34730
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$221.56
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$428.98
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$384.96
JPMORGAN CHASE BANK
SUMNER ONE- RENTAL
$106.43
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$454.27
JPMORGAN CHASE BANK
USPS- POSTAGE
$48.00
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,133.79
JPMORGAN CHASE BANK
ZOOM- SUBSCRIPTION
$149.90
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$813.11
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$210.00
VERIZON WIRELESS
WIRELESS CONNECTION
$1,867.63
SALES TAX FUND- POLICE -Total
$48,123,17
SALES TAX POLICE -Total
$4812317
39 SALES TAX STREETS AEP /PSO
STREET LIGHTS
$8,175.44
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$275.41
CINTAS CORPORATION
FIRST AID SUPPLIES
$56.50
CITY GARAGE
CITY GARAGE O/H CHGS APRI
$3,490.00
CITY GARAGE
CITY GARAGE PARTS APRIL 2
$414.26
CONSOLIDATED TRAFFIC CONTROLS,
CRITICAL SPARES FOR SCHOO
$1,734.00
INC
COX COMMUNICATIONS
PHONE USAGE
$7.06
FLEETCOR TECHNOLOGIES
FUELMAN CHGS APRIL 22
$2,742.61
JPMORGAN CHASE BANK
AMAZON -PC EQUIPMENT
$67.20
JPMORGAN CHASE BANK
ATWOOD- MATERIALS
$27.94
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$12.99
JPMORGAN CHASE BANK
BROWN -SOD
$160.00
JPMORGAN CHASE BANK
BROWNCO- UNIFORM
$90.00
JPMORGAN CHASE BANK
DELL - MONITOR
$243.75
JPMORGAN CHASE BANK
DUNHAMS- ASPHALT
$698.36
JPMORGAN CHASE BANK
GRAINGER - SAFETY
$48.21
JPMORGAN CHASE BANK
HARD HAT - SAFETY
$52.00
JPMORGAN CHASE BANK
LOWES- CONCRETE
$53.12
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$302.28
JPMORGAN CHASE BANK
LOWES -TOOLS
$9.98
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY
$109.99
JPMORGAN CHASE BANK
PIKEPASS -FEES
$11.45
JPMORGAN CHASE BANK
QT- REFUND
$7.66
JPMORGAN CHASE BANK
VANCE BROS- SUPPLIES
$168.00
K
Claims List - 05/17/2022
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
WASTE MGMT - SUPPLIES
$146.95
JPMORGAN CHASE BANK
WELSCO- RENTALS
$48.20
PINKLEY SALES
TATTLE TAIL LIGHTS -96 /SB
$1,086.82
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$219.04
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
SALES TAX FUND - STREETS -Total
$20,539.24
SALES TAX STREETS - Total
$20,539.24
40 CAPITAL IMPROVEMENTS
MAGNUM CONSTRUCTION
FUNTASTIC ISLAND RENOVATI
$236,419.00
CIP FUNTASTIC SPLASH PAD -Total
$236,419.00
CAPITAL IMPROVEMENTS
-Total
$236,419.00
70 CITY GARAGE
BLUE ENERGY FUELS LLC
CNG FUEL PURCH APRIL 22
$13.90
COX COMMUNICATIONS
PHONE USAGE
$14.13
JPMORGAN CHASE BANK
AMAZON -PARTS
$112.00
JPMORGAN CHASE BANK
AR SPEEDOMETER- REPAIR
$150.00
JPMORGAN CHASE BANK
CHEVORELTE -AIR BAG L
$450.00
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$13.70
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$205.44
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$698.54
JPMORGAN CHASE BANK
SAVON- DECALS
$360.00
JPMORGAN CHASE BANK
SUPPLIES
$24.97
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$330.08
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$69.72
CITY GARAGE -Total
$2,442.48
CITY GARAGE -Total
$2,442.48
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$43236.98
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$5,895.31
WORKERS' COMP SELF -INS
-Total
$5,895.31
77 GENERAL LIABILITY - PROPERT DAVID LANGLEY
TORT CLAIM
$160.00
HALL, ESTILL, HARDWICK, GABLE,
LEGAL SERVICE FEES TAYLEU
$4,125.00
JAKOB BAGDANOV
TORT CLAIM
$6,374.00
JPMORGAN CHASE BANK
SPEEDY TOWING- TOWING
$360.60
LIANNE NAMEHAS
TORT CLAIM
$790.33
MICHAEL C WACKENHUTH
INS CONS FEE TR- 2022 -0501
$280.00
GEN LIAB -PROP SELF INS -Total
$12,089.93
GENERAL LIABILITY - PROPERT - Total
$12,089.93
City Grand Total
$880,489.80
10
TO: The Honorable Mayor and City Council
FROM: Linda Holt, Finance Director
SUBJECT: FY 2022 -2023 Budget Public Hearing
DATE: May 13, 2022
BACKGROUND:
The Municipal Budget Act establishes definitions and other requirements for budgetary
accounting. Among the requirements is a public hearing by the governing body of the proposed
budget. The hearing is to be conducted no later than fifteen days before the end of the fiscal
year. Notice of the hearing with the proposed Budget Summary must be published five days
before the hearing. The attached notice was published in the Owasso Reporter on
Wednesday, May 11, 2022.
The public hearing provides an opportunity for comments or questions about the proposed
budget from the public and the City Council. The proposed budget will be on the June 14, 2022,
Worksession agenda for discussion. A resolution to approve the FY 2022 -2023 budget will be on
the June 21, 2022, City Council agenda for consideration and action.
ATTACHMENT:
Notice of Public Hearing
Notice of Public Hearing
Owasso City Council will hold a public hearing on the proposed FY 2023 budget during the City Council meeting at 6:30 on May 17, 2022 In the
Council Chambers at Old Central, 109 N.
Birch. The proposed budget is available for inspection at City Hall, the Owasso Community Center and
www.cityofowasso.com
City of Owasso - Proposed Budget Summary
Fiscal Year 2022 -2023
Revenue by Fund & Source
Expenditure by Fund & Department
General Fund:
General Fund:
Taxes $
38,176,041
Municipal Court
$ 395,345
Licenses & Permits
361,252
Managerial
1,025,491
Intergovernmental
1,329,004
Finance
1,013,178
Charges & Fees
778,257
Human Resources
550,285
Fines & Forfeitures
181,100
General Government
517,851
Other
134,664
Information Technology
1,974,237
Interfund Transfers In
21,387,824
Support Services
594,725
Half -Penny Sales Tax Fund:
Community Development
1,016,507
Taxes
5,421,391
Police Services
7,939,691
Other
28,499
Police Communications
272,647
Interfund Transfers In
1,134,515
Animal Control
320,642
Ambulance Service Fund:
Fire Services
5,780,000
Charges & Fees
1,940,178
Emergency Preparedness
147,432
Other
224,593
Engineering
965,334
Ambulance Capital Fund:
Stormwater
626,996
Charges & Fees
347,679
Cemetery
270,587
Other
500
Parks
1,008,430
E -911 Fund:
Recreation and Culture
498,246
Charges & Fees
313,400
Community Center
565,087
Other
3,180
Historical Museum
37,232
Interfund Transfers In
1,259,084
Economic Development
164,500
Cemetery Care Fund:
Strong Neighborhood
15,018
Charges & Fees
1,050
Half -Penny Sales Tax Fund:
Other
33
Police Services
2,296,548
Emergency Siren Fund:
Fire Services
2,390,832
Licenses & Permits
1,950
Streets
2,692,329
Other
187
Vision Recapture Tax Fund
8,900,000
Juvenile Court Fund:
Ambulance Fund
1,933,993
Fines & Forfeitures
600
Ambulance Capital Fund
514,883
Other
73
E -911 Fund
1,582,628
Hotel Tax Fund:
Cemetery Care Fund
1,850
Taxes
595,260
Emergency Siren Fund
1,010,000
Other
6,589
Juvenile Court Fund
10,000
Stormwater Management Fund:
Hotel Tax Fund:
Charges & Fees
1,686,860
Economic Development
98,000
Other
9,697
Strong Neighborhood
218,528
Federal Grants Fund
Stormwater Management Fund
1,608,997
Intergovernmental
3,107,369
Federal Grants Fund
6,279,965
Other
-
Park Development Fund
88,000
Tax Incremental Financing:
Capital Improvements Grants Fund
150,000
Taxes
495,000
Capital Improvements Fund
9,760,816
Other
274
City Garage Fund
769,942
Vision Recapture Tax Fund:
Self- Insurance Fund:
Taxes
5,963,530
Workers' Comp
580,000
Other
45,149
Gen Prop Liab
420,000
Interfund Transfers In
3,000,000
Healthcare
7,054,320
Park Development Fund:
Subtotal Expenditures
74,061,092
Licenses & Permits
80,000
Other
572
Interfund Transfers Out:
Capital Improvement Grants Fund:
General Fund Transfer to OPWA
32,338,345
Intergovernmental
150,000
General Fund Transfer to Capital Improvements Fund
2,000,000
Capital Improvements Fund:
General Fund Transfer to E -911 Fund
1,259,084
Other
29,721
General Fund Transfer to OPGA
1,040,000
Interfund Transfers In
7,678,021
General Fund Transfer to Half -Penny Fund - Streets
1,134,515
City Garage Fund:
TIF Transfer to OPWA
635,171
Charges & Fees
743,746
Sinking Fund Transfer to Self- Insurance Fund
200
Self- Insurance Fund:
Total Expenses
S 112,468,407
Charges & Fees
8,133,870
Other
47,720
Interfund Transfers in
200
Sinking Fund:
Taxes
200
Total Revenues $
104,798,833
TO: The Honorable Mayor and City Council
FROM: Linda Holt
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: May 13, 2022
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all expenditures of the City are required to have annual budget
appropriations. Expenditures may not legally exceed the budgeted appropriation. Often
Federal funds are appropriated on a different fiscal timeline and, as such, are not awarded in
time to be included in the original budget adopted by City Council. Therefore, a budget
amendment is necessary to expend the funds and comply with State law.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG):
In recent years, the City has been awarded annually Federal funds restricted for capital projects
in a CDBG qualified area, i.e. Hale Acres. The City recently was notified that the award for the
Hale Acres sewer project was increased by $35,747.01 to $450,103.34.
FEDERAL GRANTS FUND:
The City of Owasso was notified earlier this fiscal year of $6,334,737.00 in American Recovery Plan
Act awarded funds (ARPA). In order to more easily track the ARPA funds, staff recommends
recording the (ARPA) revenues and expenditures in a separate fund. Since this new fund was
not included in the originally adopted budget, a budget amendment is necessary in the
amount of $3,227,368.00 for the FY 2021 -2022 funds. The remaining $3,107,369.00 of awarded
ARPA funds have been built into the FY 2022 -2023 budget proposal to be adopted in June 2022.
CITY GARAGE:
The City Garage Fund provides services in the maintenance of vehicles, trucks, and other
equipment to ensure operational safety, cost efficiency, and quality service for the City. Utilities,
the number of repairs, and the cost of repair parts have been running substantially higher than
prior year. If order to stay within the City's statutory budget authority; a budget amendment is
needed.
RECOMMENDATION:
Staff recommends approval of budget amendments increasing the estimated revenue and the
appropriation for expenditures totaling $3,303,115.01 as follows:
Capital Improvement Grants Fund $35,747.01
Federal Grants Fund $3,227,368.00
City Garage Fund $40,000.00
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
Proposed Zoning
City Planner
SUBJECT: Ordinance 1192, Rezoning OZ 22 -03- 11940 East 86th Street North
DATE: May 13, 2022
BACKGROUND:
The Community Development Department received a rezoning request for property located at
11940 East 86th Street North, a portion of Lot 68, Block 2 of the Three Lakes addition. The subject
property is approximately 0.62 acres in size, and is zoned Office (0). The property was annexed
into the City Limits in 1973, under Ordinance 165. The applicant is requesting a rezoning to
Commercial Shopping (CS).
SUBJECT PROPERTY /PROJECT DATA:.
Property Size
0.62 acres +/-
Current Zoning
Office O
Proposed Zoning
Commercial Shopping CS
Present Use
Vacant
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Sewer Provider
City of Owasso
ANALYSIS:
• The applicant desires to rezone the subject property to accommodate a proposed drive -
thru coffee establishment.
The GrOwasso 2030 Land Use Master Plan identifies the subject property for future
commercial development; if the rezoning request is approved, said decision would be in
accordance with the long -range vision for the subject property.
• Per the Owasso Zoning Code, the minimum lot frontage required for CS -zoned properties
is one hundred and twenty -five feet (125'). This subject property is only approximately
one hundred eight feet (108') in width.
o However, the Owasso Board of Adjustment granted a variance (OBOA 22 -03) at
their regular meeting on April 26, 2022, to allow for a reduction in the minimum
frontage requirement on the subject property. Therefore, the subject property is
considered a conforming lot.
The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the subject property. Any development that occurs on the subject property
must adhere to all subdivision, zoning, and engineering requirements of the City of
Owasso.
OZ 22 -03
Page 2
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Commercial Shopping
Commercial /
Commercial /
North
(CS) / Residential
Residential
Residential
City of Owasso
Single - Family (RS -3)
South
Agriculture (AG)
Neighborhood Park
Parks & Recreation
City of Owasso
East
Office (0)
Office
I Commercial
City of Owasso
West
Office (0)
Office
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of rezoning request OZ 22-
03, at their regular meeting on May 9, 2022.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1192.
ATTACHMENTS:
Ordinance 1192
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
Rezoning Exhibit
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1192
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 22 -03 AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described as 11940 East 86th Street North, Owasso, Oklahoma, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the rezoning of the property referenced in
Application OZ 22 -03.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A tract of land described as 11940 East 86 +h Street North, said tract more particularly described as
follows:
THE EAST 108.13 FEET OF THE WEST 241.91 FEET OF LOT SIXTY -EIGHT (68), BLOCK TWO (2),
THREE LAKES, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED
PLAT NO. 3620, AND AS RECORDED IN DOCUMENT NUMBER 2008030360, TULSA
COUNTY, OKLAHOMA DEED RECORDS, MORE PARTICULARLY DESCRIBED BY METES
AND BOUNDS AS FOLLOWS:
COMMENCING AT A 1/2 INCH REBAR FOR THE SOUTHEAST CORNER OF SAID LOT 68;
THENCE S 88°28'57" W A DISTANCE OF 28.13 FEET TO THE 1/2 INCH REBAR BEING THE
POINT OF BEGINNING AND THE SOUTHEAST CORNER OF THE HEREIN DESCRIBED TRACT;
THENCE S 88°41' 15" W 108.19 FEET TO A 1/2 INCH REBAR FOR THE SOUTHWEST CORNER
OF THE HEREIN DESCRIBED TRACT; THENCE N 01°20'34" W A DISTANCE OF 248.01 FEET
TO A 5/8 INCH REBAR SET AT THE NORTHWEST CORNER OF THE HEREIN DESCRIBED
TRACT; THENCE N 88°32'40" E A DISTANCE OF 108.18 FEET TO A 1/2 INCH REBAR AT THE
NORTHEAST CORNER OF THE HEREIN DESCRIBED TRACT; THENCE S 01°20'49" E A
DISTANCE OF 248.28 FEET, RETURNING TO THE POINT OF BEGINNING, CONTAINING 0.62
ACRES MORE OR LESS.
The same is hereby zoned from Office (0) to Commercial Shopping (CS).
SECTION 2.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 3.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 4.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
Ordinance 1192
Page 1 of 3
SECTION 5.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map.
PASSED AND ADOPTED this 171h day of May, 2022.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1192
Page 2 of 3
zoning map oz 22-03
GrOwasso Land Use Master Plan Map OZ 22-03
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Nottingham Drainage Improvements
Agreement for Engineering Services
DATE: May 13, 2022
Nottingham Subdivision, Phase V, is located south of East 96th Street North, east of North 138th
East Ave. The upper end of the subdivision drains from north to south. There are two areas of
concern in the Nottingham area regarding drainage conveyance. The first area is located on
the eastern edge of Nottingham, Phase V located near a United States Army Corps of Engineers
(USACE) regulated stream. The other area is located at the south end of North 1391h East Ave at
the location of a cul -de -sac (eye- brow).
The first project involves the USACE regulated stream running south from the southwest comer of
Life Church to the drainage channel downstream, constructed years ago to relieve drainage
issues in the Silver Creek subdivision. The channel conveys flows to the Camelot Detention Pond.
Known by staff as the Nottingham N -S Channel, development along the stream has caused
water to drain slowly and is raising concerns. The existing channel will be overwhelmed during
the 100 -year flows and several residences will be at -risk if action is not taken to improve the
channel or pipe the flows,
The second project, known as the Nottingham Eye -Brow Project, terminates at the same
terminus as the Nottingham N -S Channel Project. Flows have increased on North 1391h East Ave
causing the drainage inlets in the eye -brow to overwhelm the curb inlets. The overflowing curb
inlets have threatened two (2) residents downstream of the eye -brow with water getting into
garages or onto front porches.
STUDY RESULTS:
The Nottingham N -S Channel was studied in 2017 to determine if a wider earthen channel,
concrete channel or drainage pipe is the best solution. The current earthen channel is narrow
and meanders the length of the project. To widen the earthen channel with a larger channel will
cause the owners to lose a portion of their yard and fences to be altered or removed. Piping the
flows is the most desirable option for staff, but also a costly option. A series of public meetings will
be held to determine the best solution for the neighborhood.
The Nottingham Eye -Brow Project, studied in 2021, will need more inlets in the street and a grate
drain to extend across the entire lane width to capture the stormwater flows. The flows will need
to be piped to the channel feeding Camelot Detention Pond.
ENGINEERING AGREEMENT /SCOPE OF WORK:
The scope of services for the two projects have been combined into one project. The
agreement includes a few neighborhood meetings to gather information and address concerns
before final design commences.
Nottingham Drainage Improvements
Page 2
FUNDING:
Funding is available in the FY 2022 Stormwater Fund.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for the Nottingham
Drainage Improvements with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount of
$117,300 and authorization to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
Nottingham Drainage Improvements
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
THIS AGREEMENT, made and entered into this 17th day of May . 2022
between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter
referred to as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to analyze various stormwater or erosion control issues for
existing infrastructure, to review existing ordinances for possible revision, to provide
stormwater reviews of development projects and to assist the City in general stormwater
review or design services, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2022 -2023
Stormwater Management Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
PAGE 1 OF 14
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
PAGE 2 OF 14
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers
and employees harmless from and against damages, losses and judgments
arising from claims by third parties, including reasonable attorneys' fees and
expenses recoverable under applicable law, but only to the extent they are
caused by the negligent acts or omissions of the ENGINEER, its employees
and its consultants in the performance of professional services under this
Agreement. The ENGINEER's duty to indemnify the CITY under this
provision shall be limited to the available proceeds of insurance coverage.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
PAGE 3 OF 14
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
12.2. ENGINEER shall furnish CITY updated certificates of insurance upon
request at anytime throughout the duration of the contract.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, LLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Benjamin W. Fletcher, PE, LSI
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
PAGE 4 OF 14
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the
Consultant, this contract may be extended for three (3) successive, one (1) year terms
if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate
changes from the consultant and maximum contract are subject to change. This
extention is the first extention of a maximum of three (3) extentions.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Staci Cuccio as Project Manager for the PROJECT. ENGINEER agrees
PAGE 5 OF 14
that no change will be made in the assignment of this position without prior
approval of CITY.
IN WPI'NESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk, Juliann M. Stevens
APPROVED AS TO FORM:
City Attorney, Julie Lombardi
Meshek & Associates, LLC
Ben amin W. Fletcher, P9 LSI
Date 5/6/2022
CITY OF OWASSO, OKLAHOMA
Mayor, Kelly Lewis
Date 05 / 17 / 2022
PAGE 6 O 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Attend up to two (2) public neighborhood meetings in support of the project and
provide exhibits of the project alternatives;
2. Perform topographic survey and boundary survey to verify existing easements and right
of way of the project site;
3. Prepare preliminary and final construction plans for the drainage improvements;
4. Prepare a final hydraulic summary memo, noting the results of the final design;
5. Assist in the preparation of bidding documents, attend up to two (2) meetings during
the bidding and award process, and attend up to two (2) meetings with the contractor
during construction;
6. Prepare As -Built plans.
PAGE 7 OF 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the City of Owasso design
criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
B.1.a) Attend Public Meetings:
B.l.a)1. Attend up to two (2) public meetings in support of the project
and provide exhibits of the project alternatives.
B.1.b) Perform a Topographic Survey and Boundary Survey
B.1.b) 1. Perform topographic survey: natural ground features
including flowlines, ditches, and slopes; structures; paving,
utilities including the storm sewer, sanitary sewer, gas, water,
and telecommunications as per field observation and SUE
utility locates; fences and other observed improvements.
B.1.b) 2. Perform boundary survey to verify existing easements and
right of way of the project site.
B.l.c) Provide Preliminary Design
B.1.c) 1. Provide preliminary hydrologic and hydraulic design for the
PROJECT
B.1.c) 2. Prepare preliminary construction plans for the PROJECT
B.l.c) 3. Prepare preliminary construction estimate
B.1.d) Provide Final Design
B.1.d) 1. Provide final hydrologic and hydraulic design for the
PROJECT
B.Ld) 2. Prepare final construction plans for the PROJECT
PAGE 8 OF 14
B.l.d) 3. Prepare final construction estimate
B.1.e) Provide Construction Services
B.l.d)1.
Assist in the preparation of bidding documents for the
PROJECT
B.1.d) 2.
Attend up to two (2) meetings during the bidding and award
process
B.1.d) 3.
Respond to all contractor's requests for information
B.l.d) 4.
Review all material submittals
B.l.d) 5.
Attend up to two (2) meetings with the contractor during
construction
B.l.d) 6
Prepare As -Built plans based on the inspector's and
contractor's field notes
B.2 Services not included in the Scope of Services are:
B.2.a)1. Design or modification of private bridge /gazebo structures
B.2.a) 2. Design of private decorative drainage features or
landscaping
B.2.a) 3. Design of sanitary sewer relocation
B.2.a) 4. Design modifications to the existing concrete channel in
Reserve Area "D"
B.2.a) 5. Acquisition of any permanent or temporary easements, as well
as preparation of R/ W instruments or R/ W staking
B.2.a) 6. Construction inspections
PAGE 9 OF 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
Cl Reports, Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing'.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 10 OF 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon actual hours or work, invoiced according the Rate Schedule provided
in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by
such documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be One Hundred Seventeen Thousand
Three Hundred Dollars and no cents ($117,300.00) which amount shall not be
exceeded without further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates. Services of subcontractors
and other consultants shall be compensated for at actual cost. Use of sub -
consultants shall be authorized in advance by CITY.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
D.6 Conditions of Payment.
D.6.1 Payments shall be made based on actual hours worked using the rates in
ATTACHMENT E and expenses incurred as indicated within this
AGREEMENT and shall be due and owing within thirty days of
ENGINEER'S submittal of his progress payment invoices.
PAGE 11 OF 14
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
PAGE 12 OF 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
2022 Billing Rate Sheet
Attachment E
Allowance for Office Work
Project Principal II
$ 280.00
GIS Project Principal
$ 210.00
Project Principal 1
$ 245.00
GIS Project Manager II
$ 195.00
Project Manager II
$ 225.00
GIS Project Manager 1
$ 150.00
Project Manager 1
$ 150.00
GIS Specialist II
$ 130.00
Project Engineer II
$ 145.00
GIS Specialist 1
$ 100.00
Project Engineer 1
$ 125.00
GIS Analyst
$ 85.00
Engineering Intern
$ 110.00
GIS Technician
$ 75.00
Engineering Technician II
$ 125.00
GPS Field Technician
$ 75.00
Engineering Technician 1
$ 85.00
ROW Project Manager II
$ 180.00
CAD Designer
$ 100.00
ROW Project Manager 1
$ 140.00
3 Man Survey Crew
$ 295.00
Assistant ROW Project Manager
$ 115.00
2 Man Survey Crew
$ 200.00
Acquisition/Relocation Agent
$ 95.00
Survey CAD Technician
$ 90.00
Real Estate Trainee
$ 85.00
Survey Crew Chief I
$95.00
Planning Project Manager II
$ 155.00
Survey Crew Chief II
$ 120.00
Planning Project Manager 1
$ 115.00
Survey Crew Technician
$ 80.00
Planner II
$ 110.00
Survey Project Manager
$ 185.00
Planner I
$ 90.00
LIDAR Survey Crew
$ 250.00
Contract Administrator
$ 155.00
LIDAR Data Specialist
Mileage
1 $ 120.00 Administrative
ce for Travel'
Billed at Current IRS Rate
$ 100.00
Per Diem
Billed at Current IRS Rate
Per Diem
Billed at Current GSA Rate
uction Costs
8- 1/2"x11" print
$ 0.15
Billed per page printed
8 -1/2 "x14" rint
$ 0.20
11 "x17" print
$ 0.30
Black and White Plots
$ 3.00
Color Plot
$ 6.00
M lars
$ 9.00
Miscellanuous
Outside Direct Project Expenses
Fees
Passthrou h at Cost
AIL
Subconsultant Services
Cost plus 5% management fee
PAGE 13 OF 14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NOTTINGHAM DRAINAGE IMPROVEMENTS
Schedule
Attachment F
F. SCHEDULE. The schedule for engineering services for the fiscal year 2022 -2023
PROJECT is provided as follows:
F.I. Notice to Proceed: May 31, 2022 (or when Agreement is fully executed)
F.2. Contract Expiration: April 30, 2023
F.3. Project reviews shall be completed in 10 working days by ENGINEER
FA. Schedule for other assignments to be established at the time assignment is
made to ENGINEER.
IWAR actelaC!
TO: The Honorable Mayor and City Council
FROM: Jake Ketner, P.E.
APAC - Central, Inc.
Civil Engineer
SUBJECT: Recommendation for Contract Award
Becco Contractors, Inc.
East 961h Street North Overlay
DATE: May 13, 2022
BACKGROUND:
East 96th Street North from approximately North 119th East Avenue to the US Highway 169 overpass
needs repair. This area is one of the busiest street segments in the city and keeping the paving in
working order is a high priority. It is scheduled to be widened in two to three years, but the surface
is less than satisfactory at this time. In an effort to keep this street segment in a functional condition
in the interim, a mill and overlay of the street is being proposed. The project will consist of a mill,
asphalt leveling course, one -inch asphalt overlay and then restriping the new surface.
BID ADVERTISEMENT:
The project was publicly advertised on April 10th and 17th per state requirements. A mandatory
pre -bid meeting was held at City Hall, with five (5) contractors in attendance. The bid opening
was held on May 5, 2022, and four (4) contractors submitted a bid on the project.
BID SUBMITTALS:
Paragon Contractors, LLC was the low bidder with a bid of $252,222.55. The bid results are
summarized below:
Bidder
Base Bid
Paragon Contractors, LLC
$252,222.55
APAC - Central, Inc.
352,810.00
Ellsworth Construction, LLC
$412,893.15
Becco Contractors, Inc.
$487,000.00
Engineer's Estimate
$274,597.70
FUNDING:
Funding is available from the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends awarding the construction contract to Paragon Contractors, LLC of Tulsa,.
Oklahoma, in the amount of $252,222.55, and authorization to execute all necessary documents.
ATTACHMENTS
Location Map
Agreement
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 17 °i day of May, 2022, by and between The City of
Owasso (hereinafter called OWNER) and Paragon Contractors LLC (hereinafter called
CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants
hereinafter set forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
East 96" Street North Overlay
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Mill, asphalt overlay and stripe East 96'h Street North from approximately North 119'" East
Avenue to the US- Highway 169 overpass in Owasso, Oklahoma.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Thirty (30) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within Forty -Five (45) calendar days from the date of Notice to Proceed,
which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five
Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is Two Hundred Fifty -Two Thousand,
Two Hundred Twenty -Two Dollars and 55 /100, $252,222.55.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 8, inclusive, and Standard Drawings.
7.21 Addendum Numbers 0 to 0, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on May 17 ", 2022.
OWNER:
By
Kelly Lewis, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Approved as to form:
Julie Lombardi, City Attorney
Address for giving notices:
302 W. 2 °d St.
Owasso, OK 74055
CONTRACTOR:
(SEAL)
Title
Address for giving notices:
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Right -of -Way Consultant Agreement - Meshek & Associates, LLC
East 106th Street North and North 129th East Avenue Intersection Improvement
Project
DATE: May 13, 2022
BACKGROUND:
• February 2019, City Council approved an engineering agreement with Garver, LLC.
• July 2021, staff received right -of -way and easement documents for 17 parcels.
• September 2021, City Council approved an interlocal agreement with Tulsa County
outlining the right -of -way obtainment responsibilities for each entity.
• October 2021, Tulsa County informed the City that County funding was not allocated for
the project; therefore, the Tulsa County Board of Commissioners would not be approving
the Interlocal Agreement and Tulsa County staff were evaluating other potential funding
sources for the project. Several months following, Tulsa County presented two possible
funding options -1. add the project to the County's eight -year plan, which could take up
to 8 years to fund the project; or 2. utilize a portion of the County's American Rescue Plan
Act (ARPA) funds towards a separate City project and use City funding for the intersection.
During the April 2022 Worksession, City staff provided an update to the City Council concerning
the status of this project, as well as proposed moving forward with right -of -way obtainment using
Capital Improvement (CIP) Funds. With no concerns expressed by City Council, City staff metwith
Meshek & Associates, LLC to discuss a scope of work and fee for right -of -way services.
AGREEMENT /SCOPE OF WORK:
Staff received a formal agreement from Meshek & Associates, LLC and the following is the scope
of work for right -of -way services:
• Order and review appraisals;
• Order and review title reports;
• Make initial contact with property owner;
• Offer a donation letter to each property owner (in lieu of payment);
• Assist City with offers for right -of -way and easements;
• Work with City staff with any changes affecting the parcels;
• Keep staff informed of all negotiations, contacts and documentation; and
• File all necessary documents at the courthouse.
The fee for services is a not to exceed amount of $108,800, which includes appraisals, title reports
and Land acquisition services.
FUNDING:
Funding for the land acquisition services is included in the project budget in the Capital
Improvement Fund.
ROW Consultant Agreement
Page 2
RECOMMENDATION:
Staff recommends approval of a Right -of -Way Consultant Agreement with Meshek & Associates,
LLC in an amount not to exceed $108,800, and authorization to execute all necessary documents.
ATTACHMENTS:
Location Map
Agreement
E 106 St N and N 129 E Ave
Meshek
SERVICEAGREEMENT BETWEEN OWNER AND CONSULTANT
OWNER INFORMATION:
Owner name: City of Owasso
Address: 301 W. 2nd Ave.
City: Owasso State: Oklahoma Zip: 74055
Contact: Romer Stevens
Telephone: 918 -272 -4959 Email: rstevens @cityofowasso.com
Nature of Owner:
❑Individual /Sole Proprietorship ❑Corporation El Limited Liability Company ❑Limited
Partnership ❑Partnership ®Other: County
State of formation (if an entity) or residence (if an individual): Oklahoma
Tax ID /SSN
CONSULTANT INFORMATION:
Consultant (company) name: Meshek & Associates. LLC
Address 1437 South Boulder Avenue, Suite 1550
City., Tulsa State: OK Zip: 74119
Contact: Gretchin Fisher Title: ROW Proiect Manager
Telephone: 918 -392 -5620 Fax: 918 - 392 -5621 Email: gfisher @meshekengr.com
Nature of Consultant:
❑Individual /Sole Proprietorship ❑Corporation 0Limited Liability Company ❑Limited
Partnership ❑Partnership ❑Other:
State of formation (if an entity) or residence (if an individual): Oklahoma
Tax ID /SSN: 73- 1322397
All invoices must be addressed and delivered to "Attn: Accounts Payable" atthe appropriate address.
www.meshekengr.com
phone: 918 -392 -5620 • fax: 918-392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
TERM/TERMINATION:
THIS IS AN AGREEMENT effective as of
of Owasso
Meshek & Associates, LLC
Service Agreement Between Owner and Consultant Page 2 of 8
( "Effective Date ") between
( "Owner") and
("Consultant ").
Owner's Project, of which Consultant's services under this Agreement are a part, is generally identified as
follows:
J/P 33317: Tulsa County: 106th Street & 129th
Consultant's Services under this Agreement are generally identified as follows:
Project Management: Acauisition. Appraisals, Title Research
AGREEMENT:
Owner and Consultant further agree as follows:
1.01 BasicAgreementandPeriodofSeivice
A. Consultant shall provide, or cause to be provided, the services set forth in this
Agreement. If authorized by Owner, or if required because of changes in the Project,
Consultant shall furnish services in addition to those set forth above and in Exhibit
"A ", any additional work agreed upon shall be approved in writing. Owner shall pay
Consultant for its services as set forth in Paragraphs 7.01 and 7.02.
B. Consultant shall complete its services within a reasonable time.
2.01 Payment Procedures
A. Invoices: Consultant shall prepare invoices in accordance with its standard invoicing
practices and submit the invoices to Owner on a milestone basis. Invoices are due and payable
within 30 days of receipt. Milestones shall include: Invoice shall be submitted to the Owner
after each task is complete with the exception of Acquisition, for which 50% of fee shall be
submitted following offer presentation per parcel and balance submitted upon completion
and submission of packet. If Owner fails to make any payment due Consultant for services
and expenses within 90 days after receipt of Consultant's invoice, Consultant may, after giving
seven days written notice to Owner, suspend services under this Agreement until Consultant
has been paid in full all amounts due for services, expenses, and other related charges. Owner
waives any and all claims against Consultant for any such suspension.
3.01 Termination
A. The obligation to continue performance under this Agreement maybe terminated:
www.meshekengr.com
phone: 918 - 392 -5620 • fax: 918 -392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 3 of 8
1. For cause,
a. By either party upon 30 days written notice in the event of substantial failure
by the other party to perform in accordance with the Agreement's terms
through no fault of the terminating party.
b. By Consultant:
1) upon seven days written notice if Owner demands that Consultant
furnish or perform services contrary to Consultant's responsibilities as a
licensed professional: or
2) upon seven days written notice if the Consultant's services for the
Project are delayed for more than 90 days for reasons beyond
Consultant's control.
Consultant shall have no liability to Owner on account of a termination by Consultant under
Paragraph 3.01.A.1.b.
c. Notwithstanding the foregoing, this Agreement will notterminate as a result
of a substantial failure under Paragraph 3.01.A.1.a if the party receiving
such notice begins, within seven days of receipt of such notice, to correct
its substantial failure to perform and proceeds diligently to cure such failure
within no more than 30 days of receipt of notice; provided, however, that if
and to the extentsuch substantial failure cannot be reasonably cured within
such 30 day period, and if such party has diligently attempted to cure the
same and thereafter continues diligently to cure the same, then the cure
period provided for herein shall extend up to, but in no case more than, 60
days after the date of receipt of the notice.
2. For convenience, by Owner effective upon Consultant's receipt of written notice
from Owner.
B. The terminating party under Paragraph 3.01.A may set the effective date of
termination at a time up to 30 days later than otherwise provided to allow Consultant
to complete tasks whose value would otherwise be lost, to prepare notes as to the
status of completed and uncompleted tasks, and to assemble Project materials in
orderly files.
C. In the event of any termination under Paragraph 3.01, Consultant will be entitled to
invoice Owner and to receive just payment for all services performed and furnished in
accordance with this Agreement and all reimbursable expenses incurred through the effective
date of termination.
4.01 Successors, Assigns, and Beneficiaries
A. Owner and Consultant are hereby bound and the successors, executors,
administrators, and legal representatives of Owner and Consultant (and to the extent
permitted by Paragraph 4.01.13 the assigns of Owner and Consultant) are hereby
bound to the other party to this Agreement and to the successors, executors,
administrators, and legal representatives (and said assigns) of such other party, in
respect of all covenants, agreements, and obligations of this Agreement.
B. Neither Owner nor Consultant may assign, sublet, or transfer any rights under or
interest (including, but without limitation, moneys that are due or may become due)
w .meshekengr.com
phone: 918-392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 4 of 8
in this Agreement without the written consent of the other, except to the extent that
any assignment, subletting, or transfer is mandated or restricted by law. Unless
specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility
under this Agreement.
C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to
create, impose, or give rise to any duty owed by Owner or Consultant to any contractor,
subcontractor, supplier, other individual or entity, or to any surety for or employee of
any of them. All duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of Owner and Consultant and not for the
benefit of any other party.
5.01 Genera / Considerations
A. The standard of care for all professional consulting and related services performed or
furnished by Consultant under this Agreement will be the care and skill ordinarily used
by members of the subject profession practicing under similar circumstances at the
same time and in the same locality. Consultant makes no warranties, express or
implied, under this Agreement or otherwise, in connection with Consultant's services.
Subject to the foregoing standard of care, Consultant and its consultants may use or
rely upon design elements and information ordinarily or customarily furnished by
others, including, but not limited to, specialty contractors, manufacturers, suppliers,
and the publishers of technical standards.
B. This Agreement is to be governed by the law of the state or jurisdiction in which the
Project is located.
C. Owner shall have a limited license to use the documents on the Project, extensions of
the Project, and for related uses of the Owner, subject to receipt by Consultant of just
payment for all services relating to preparation of the documents and subject to the
following limitations: (1) Owner acknowledges that such documents are not intended
or represented to be suitable for use on the Project unless completed by Consultant,
or for use or reuse by Owner or others on extensions of the Project, on any other
project, or for any other use or purpose, without written verification or adaptation by
Consultant; (2) any such use or reuse, or any modification of the documents, without
written verification, completion, or adaptation by Consultant, as appropriate for the
specific purpose intended, will be at Owner's sole risk and without liability or legal
exposure to Consultant or to its officers, directors, members, partners, agents,
employees, and consultants; (3) Owner shall indemnify and hold harmless Consultant
and its officers, directors, members, partners, agents, employees, and consultants
from all claims, damages, losses, and expenses, including attorneys' fees, arising out
of or resulting from any use, reuse, or modification of the documents without written
verification, completion, or adaptation by Consultant; and (4) such limited license to
Owner shall not create any rights in third parties.
D. To the fullest extent permitted by law, Owner and Consultant (1) waive against each
other, and the other's employees, officers, directors, agents, insurers, partners, and
consultants, any and all claims for or entitlement to special, incidental, indirect, or
www.meshekengr.com
phone: 918- 392 -5620 • fax: 918 - 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 5 of 8
consequential damages arising out of, resulting from, or in any way related to the
Project, and (2) agree that Consultant's total liability to Owner under this Agreement
shall be limited to $50,000 or the total amount of compensation received by
Consultant, whichever is greater.
E. The parties acknowledge that Consultant's scope of services does not include any
services related to a Hazardous Environmental Condition (the presence of asbestos,
PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive
Environmental Response, Compensation and Liability Act, 42 U.S.C. § §9601 et seq.,
or radioactive materials). If Consultant or any other party encounters a Hazardous
Environmental Condition, Consultant may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion
of the Project affected thereby until Owner: (1) retains appropriate specialist
consultants or contractors to identify and, as appropriate, abate, remediate, or
remove the Hazardous Environmental Condition; and (2) warrants that the Site is in
full compliance with applicable Laws and Regulations.
F. Owner and Consultant agree to negotiate each dispute between them in good faith
during the 30 days after notice of dispute. If negotiations are unsuccessful in
resolving the dispute, then the dispute shall be mediated. If mediation is
unsuccessful, then the parties may exercise their rights at law.
6.01 Tota /Agreement
A. This Agreement (including any expressly incorporated attachments), constitutes the
entire agreement between Owner and Consultant and supersedes all prior written or
oral understandings. This Agreement may only be amended, supplemented, modified,
or canceled by a duly executed written instrument.
7.01 Basis ofPayment— Milestones
Milestones shall include: Invoice shall be submitted to the Owner after each
task is complete with the exception of Acquisition, for which 50% of fee shall be
submitted following offer presentation per parcel and the remaining balance to
be submitted upon completion of the parcel packet.
Total compensation for services and reimbursable expenses is estimated to be
$108.800.00
7.02 Additional Services: For additional services of Consultant's employees engaged directly
on the Project, Owner shall pay Consultant an amount to be determined dependent on the
additional service and with prior approval in writing.
SIGNATURES:
By signing below, each undersigned acknowledges that it has read and understands, and
agrees to be legally bound by this Professional Services Agreement. If a person is signing
below on behalf of an entity or another person, the person signing represents and warrants
that he or she has been properly authorized and empowered to sign this Professional Services
Agreement on behalf of that entity or other person and to bind that entity or other person to
this Professional Services Agreement. This Agreement may be executed in any number of
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phone: 918 - 392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 6 of 8
counterparts, each of which will be considered an original but all of which will constitute one
and the same instrument.
City of Owasso
By:
Printed Name:
Title:
Date:
Consultant's License No:
Meshek & Associates, LLC
By:
Printed Name:
Title:
Date:
Consultant's License No.: 1487 (OK)
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phone: 918 - 392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 7 of 8
Exhibit A
Consultant's Rates
Bid Form
Acquisition Project Management
'17
$800.00
$13,600.00
Appraisal
17
$2,500.00
$42.500.00
RAN Acquisition 17 $2,900.00 $49,300.00
Title Reports '17 $ 200.00 $ 3,400.00
Total $108,800.00
www.meshekengr.com
phone: 918 -392 -5620 • fax: 918 - 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
Service Agreement Between Owner and Consultant Page 8 of 8
Exhibit B
Required Insurance Limits and Coverages forConsultants
Before commencing work, Consultants must provide a Certificate of Insurance certifying that the insurance limits and
coverages, with the appropriate endorsements, all as outlined below are in effect.
Commercial General Liability
Comprehensive Automobile Liability
Workers' Compensation
$1,000,000 Each Occurrence
$1,000,000 General Aggregate
* Must include coverage for blanket
contractual liability for the obligations assumed
under contract
$1,000,000 Combined Single Limit Each
Occurrence
* Coverage must extend to all owned, non -
owned, leased, hired or borrowed vehicles and
must include coverage for blanket contractual
liability for the obligations assumed under
contract
Statutory Limits where Services are to be
performed
* Must include coverage for Longshoremen's
and Harbor Workers' Compensation, if
applicable, and coverage for Federal
Employers' Liability Act, if applicable
Employer's Liability $1,000,000 Each Occurrence
$1,000,000 Disease per Employee
* * An Umbrella liability policy, which follows
form, may be used to obtain the
aforementioned limits
Professional Liability $1,000,000 Each Occurrence
(If applicable) $2,000,000 General Aggregate
Certificate Holder and Endorsement Requirements
• Owner shall be listed as Certificate Holder.
• Consultant and the Consultants identified in the Purchase Order for a Specific Project shall be listed on
Owner's general liability policies of insurance as additional insureds.
Other Requirements
• All policies required shall be written by a reputable insurance company reasonably acceptable to Company or
with a Best's Guide Rating of A- and Class VII or better, and authorized to do business in the state(s) in which
Consultant is performing for Company.
Failure to provide evidence as required shall entitle, but not require, Owner to terminate immediately.
Acceptance of a certificate that does not comply with this document shall not operate as a waiver of
Consultant's obligations hereunder.
www.meshekengr.com
phone: 918 - 392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1550, Tulsa, OK 74119
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05107122
Department Payroll Expenses Total Expenses
105 Municipal Court
6,091.86
9,594.44
110 Managerial
25,131.79
35,190.90
120 Finance
20,620.73
31,545.07
130 Human Resources
9,825.94
14,774.64
160 Community Development
20,017.62
31,221.29
170 Engineering
20,595.48
31,838.87
175 Information Systems
19,764.36
29,138.40
181 Support Services
9,773.40
14,939.96
190 Cemetery
1,356.00
2,893.23
201 Police Grant Overtime
5,168.39
5,236.65
215 Central Dispatch
2,603.44
3,893.11
221 Animal Control
4,262.57
6,409.79
280 Emergency Preparedness
2,460.89
3,459.26
370 Stormwater /ROW Maint.
6,194.77
10,030.16
515 Park Maintenance
8,172.44
12,275.29
520 Culture /Recreation
8,465.40
15,224.32
550 Community- Senior Center
6,489.68
8,688.72
580 Historical Museum
804.40
898.10
720 Strong Neighborhood
333.25
522.02
General Fund Total
178,132.41
267,774.22
185 Garage Fund Total 10 224.21 17 186.34
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 22,245.27 35,391.44
250 Fire Fund 37 Total 201,979.17 310 923.30
201 Police Fund 38 Total 198,649.66 304,176.37
300 Streets Fund 39 Total 20,471.76 35,950.70
370 Stormwater Fund 27 Total 5,195.88 7,934,22
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,107.49 6,153.87
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 05/1212022
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
36,459.09
120,173.20
34,601.35
302.17
95,333.32
286,869.13
6,271.30
3,124.73
9,396.03
1,824.34
1,824.34
298,089.50
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues & Expenditures
As of April 30, 2022
Q: \Finance It 20)Wccounting \Reports \Current FY\GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 3,424,819
$ 35,446,778
$ 37,418,096
94.73%
Licenses & permits
79,490
392,570
256,639
152.97%
Intergovernmental
80,001
1,357,840
1,525,321
89.02%
Charges for services
68,984
681,909
764,001
89.25%
Fines & forfeits
27,531
163,734
219,100
74.73%
Other
460
207,420
212,565
97.58%
Interest
7,473
65,557
97,761
67.06%
TOTAL REVENUES
$ 3,688,759
$ 38,315,807
$ 40,493,483
94.62%
EXPENDITURES:
Personal services
$ (2,370,238)
$ (19,077,296)
$ (24,388,469)
78.22%
Materials & supplies
(99,892)
(1,241,878)
(2,058,485)
60.33%
Other services
(138,158)
(2,042,461)
(3,051,593)
66.93%
Capital outlay
(7,284)
(407,811)
(5,043,304)
8.09%
Deferred Budget - COVID Grant
0.00%
TOTAL EXPENDITURES
$ (2,615,572)
$ (22,769,446)
$ (34,541,851)
65.92%
REVENUES OVER EXPENDITURES
$ 1,073,187
$ 15,546,361
$ 5,951,632
TRANSFERS IN (OUT):
Transfers in
$ 1,796,329
$ 18,257,167
$ 19,406,940
94.08%
Transfers out
(2,859,751)
(30,791,752)
(33,173,084)
92.82%
TOTAL TRANSFERS
$ (1,063,421)
$ (12,534,585)
$ (13,766,144)
91.05%
NET INCOME (LOSS)
$ 9,766
$ 3,011,775
$ (7,814,512)
ENCUMBRANCES OUTSTANDING
$ (2,105,480)
FUND BALANCE (Budgetary Basis)
Beginning Balance
18,057,397
18,057,397
Ending Balance
$ 18,963,692
$ 10,242,884
Q: \Finance It 20)Wccounting \Reports \Current FY\GF Financials
REAL People • REAL Characlar • REAL C.rp.oMly
Red Flag Policy Annual Report
May 1, 2022
BACKGROUND:
Identity theft is a serious problem in the United States. To combat the problem, as part of the Fair and
Accurate Credit Transactions Act of 2003 (the FACT Act), the Federal Trade Commission and several other
federal agencies have issued rules requiring creditors (including municipalities under certain
circumstances) to develop, adopt and implement written Identity Theft Prevention Programs. The Programs
were required to be In place by May 1, 2009. The rules are often referred to as RED FLAG requirements and
apply to financial institutions and municipalities that provide utility services and /or other services for which
payment is made in arrears. It is the provision of services on a deferred payment basis that makes a
municipality a "creditor" as defined under Red Flags.
ACTION TAKEN:
The City of Owasso adopted Resolution No. 2009 -03 to help protect identity theft and fight theft of customer
account information, and provide procedures that identify, detect, and respond to possible signals of identify
theft known as Red Flags.
As a result, the following list of security enhancements are enforced to ensure the security of customer
information:
1) Only allow for applications for service to be made in person;
2) Verify the identification of existing customers if they request information in person, via telephone,
via facsimile, or via e-mail.
3) Verify identification of existing customers when requesting to transfer service, change account
status, change mailing address, or to terminate service;
4) Verify proof of ownership /lease agreement;
5) Require proper identification when a customer presents a Credit or Debit Card for payment if the
name is on the card is different from the name on the utility account.
ANNUAL REPORT:
Red Flag procedures were reviewed in May 2022. No breach of confidential customer personal identifying
information or suspected identity theft was detected over the past year.
Scott A. Thompson OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
April 19, 2022
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180, 301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. SL000066220209
Sanitary Sewers and Lift Station for McKnight Farm at Preston Lakes
Facility No. S -21310
Dear Mr. Stevens:
Enclosed is Permit No. SL000066220209 for the construction of 9,070 linear feet of eight (8) inch PVC
gravity sewer line, 1,500 linear feet of six (6) inch PVC force main, one (1) 200 -gpm lift station with an onsite
emergency power generator and all appurtenances to serve the McKnight Farm at Preston Lakes, Rogers
County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on April 19, 2022. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay R. Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /md
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Russell K. Fischer, P.E., TEP Associates, Inc.
707N. ROBINSON ST, OKLAHOMA CITY, OK 73102. OFFICE: 405 - 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
V Environmental
Quality
PERMIT TO CONSTRUCT
PERMIT No.
Kevin Stitt
Governor
SEWER LINES
FACILITY No. S -21310
April 19, 2022
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 9,070
linear feet of eight (8) inch PVC gravity sewer line, 1,500 linear feet of six (6) inch PVC force main, one (1)
200 -gpm lift station with an onsite emergency power generator and all appurtenances to serve McKnight
Farm at Preston Lakes, located in Section 22, T -21 -N, R -14 -E, Rogers County, Oklahoma, in accordance
with the plans approved April 19, 2022.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with CAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102.OFFICE: 405- 702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT 0 F ENVIRONMENTAL QUALITY • DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. SL000066220209
SEWER LINES
FACILITY No. S -21310
9) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
10) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
12) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. 2 -6 -201 et. seq. For information ore copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NO[) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
13) That all manholes shall be constructed in accordance with the standards far Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 -
4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Water
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102, OFFICE: 405- 702-0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV
Scott A. Thompson OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
April 18, 2022
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180, 301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. WL000072220161
Twill Bailey Creek Waterline Extension
Facility No. 3007218
Dear Mr. Stevens:
Enclosed is Permit No. WL000072220161 for the construction of 1,914 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve the Twill Bailey Creek, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on April 18, 2022. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay R. Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /md
Enclosure
C: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Christopher R. R. Savage, P.E., Johnson & Associates
707 N. ROBINSON ST, OKLAHOMA CITY, OK 73102 -OFFICE: 405- 702 -0100
STATE OF OKLAHOMA -OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
April 18, 2022
Kevin Stitt
Governor
PERMIT No. WL000072220161
WATER LINES
FACILITY No. 3007218
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,914
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Twill Bailey Creek,
located in Section 18, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
April 18, 2022.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -2].
6) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
7) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
8) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 - OFFICE: 405- 702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson OKLAHOMA Kevin Stitt
Executive Director C Environmental Governor
Quality
PERMIT No. WL000072220161
WATER LINES
FACILITY No. 3007218
PERMIT TO CONSTRUCT
9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
10) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT
(OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of
Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution
Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677,
Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
11) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
12) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
13) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested to the highest pressure obtainable under the most severe head conditions of the
collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
2_0, CZ,
Water Quality Division
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102. OFFICE: 405-702-0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV