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Home My WebLink About2022.05.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 17, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order Chair Kelly Lewis MAY 13 2022 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 3, 2022 and May 10, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date May 7, 2022 • Monthly Budget Status Report - April 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street at 12:00 pm on Friday, May 13, 2022. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowasso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, MAY 3, 2022 The Owasso City Council, OPWA and OPGA, met in regular session on Tuesday, May 3, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 29, 2022. 1. Call to Order Mayor /Chair Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Noah McCormick, Pastor to Students of Central Baptist Church. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Presentation of the Character Trait of Sincerity Kelly Lewis, Character Council Member, presented the character trait for the month of May. 5. Oath of Office for Ward 5 Councilor - Elect, Doug Bonebrake Julie Lombardi administered the Oath of Office for Ward 5 City Councilor /Trustee Doug Bonebrake. 6. Roll Call Present Absent Mayor /Chair -Bill Bush None Vice Mayor /Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 7. Consideration and appropriate action relating to the Election of Mayor /OPWA Chair /OPGA Chair Mayor /Chair Bill Bush called for a nomination for the position of Mayor /Chair. Mr. Bonebrake moved, seconded by Mr. Dunn to elect Kelly Lewis to serve as Mayor /OPWA Chair /OPGA Chair YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to the Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor /Chair Kelly Lewis called for a nomination for the position of Vice Mayor /Vice Chair. Mr. Bush moved, seconded by Mr. Bonebrake to elect Alvin Fruga to serve as Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council, OPWA, OPGA May 3, 2022 Page 2 9. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve the April 19, 2022 minutes of the City Council, OPWA, and OPGA Regular Meetings B. Approve claims - City Council, OPWA, and OPGA C. Accept the 117th East Avenue Retaining Wall Replacement Project and authorize final payment in the amount of $8,606.45 to Contech, Inc., of Broken Arrow, Oklahoma (City Council) D. Accept supplemental funding from the 2022 Oklahoma Highway Safety Office Grant, authorize execution of the necessary documents, and approve a budget amendment in the General Fund, increasing the estimated revenues and the appropriation for expenditures in the Police Department by $15,000.00 (City Council) Mr. Bush moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with City Council claims totaling $368,842.02, OPWA claims totaling $1,296,383.85, and OPGA claims totaling $24,928.11. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to items removed from the Consent Agenda None 11. Consideration and appropriate action relating to Resolution 2022 -07, authorizing an application for a fund - matching grant through the State of Oklahoma 911 Management Authority to purchase a new 911 Logging Recorder (City Council) Jason Woodruff presented the item, recommending approval of Resolution 2022 -07. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Resolution 2022 -07, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the ratification of a purchase for body worn cameras and associated services (City Council) Jason Woodruff presented the item, recommending ratification of the purchase of three (3) body worn cameras and associated services in the amount of $27,279.72 from Axon Enterprise Inc., of Scottsdale, Arizona, of which $13,815.72 will be paid in Fiscal Year 2022, and subsequent payments for Fiscal Year 2023 through Fiscal Year 2026 are contingent upon the annual appropriations by the City Council. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to ratify the purchase, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to bids received for tree planting along the North Garnett Road Improvement Project, from East 96 +h Street North to East 106 +h Street North (City Council) Dwayne Henderson presented the item, recommending to award the contract to Grassolutions LLC, of Catoosa, Oklahoma, in the amount of $32,235.00 and authorization to execute all necessary documents. Owasso City Council, OPWA, OPGA May 3, 2022 Page 3 There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Fruga to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Frugo, Lewis NAY: None Motion carried: 5 -0 14. Report from City /Authority Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works Project Status Report and discussion was held. Mr. Lehr reported on various City events. 15. Report from City /Authority Attorney None 16. Report from City Councilors /Trustees Mr. Bonebrake expressed gratitude for being re- elected, and reported on a recent Indian Nations Council Oklahoma of Governments committee meeting where Owasso street projects were not selected for funding. Mr. Bush expressed appreciation for the opportunity to serve as Mayor /Chair. City Councilors /Trustees offered congratulations to Ms. Lewis and Mr. Fruga. 17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor /Chair acknowledged receipt of the following: • Health Care Self- Insurance Claims dated as of April 27, 2022 • General Fund Payroll Payment Report - pay period ending date April 23, 2022 • Owasso Public Works Authority Payroll Payment Report - pay period ending date April 23, 2022 • Owasso Public Golf Authority Payroll Payment Report - pay period ending date April 23, 2022 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 19. Adjournment Mr. Dunn moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Frugo, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:14 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MAY 10, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 10, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and, the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 6, 2022. 1. Call to Order /Roll Call Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to Community Development items A. The GrOwasso 2035 Land Use Master Plan update B. Request for rezoning (OZ 22 -03) - approximately 0.62 acres located at 11940 East 86th Street North from Office (0) to Commercial Shopping (CS) Karl Fritschen presented item A and discussion was held. Alexa Beemer presented item B and discussion was held. It was further explained that item B would be placed on the May 17, 2022 City Council agenda for consideration and action. 3. Discussion relating to the purchase of a NetApp Storage Area Network (SAN) Andrew Neyman presented the item and discussion was held. 4. Presentation of the Proposed FY 2022 -2023 Annual Operating Budget Warren Lehr presented the item and discussion was held. It was further explained the required Public Hearing would take place during the May 17, 2022, City Council meeting. 5. Discussion relating to City /Authority Manager items A. Annual appointments - various citizen boards and committees B. Monthly sales tax report and revenue outlook C. City Manager report Juliann Stevens presented item A and discussion was held. Carly Novozinsky presented item B and discussion was held. Under item C, no report. 6. City Councilor /Trustee comments and inquiries None 7. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters of the City Attorney and City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor Kelly Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Bush to enter into executive session to discuss annual evaluations and employment contracts for the City Attorney and the City Manager. YEA: Bonebrake, Dunn, Fruga, Bush, Lewis NAY: None Motion Carried 5 -0 At 7:05 pm, the City Council members entered into executive session. At 7:27 pm, Warren Lehr entered into executive session. At 8:11 pm, Warren Lehr exited executive session. At 8:13 pm, the City Council exited executive session and returned to open session. Owasso City Council, OPWA & OPGA May 10, 2022 Page 2 8. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Bush, Lewis NAY: None Motion Carried 5 -0 and the meeting adjourned at 8:14 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 05/17/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA TREASURER PETTY CASH FILING FEE EASEMENT $20.00 WASHINGTON CO RURAL WATER WATER METER TAP FEE - COF $1,500.00 DISTRICT COFFEE CREEK LIFT STATION -Total $1,520.00 BLUE ENERGY FUELS LLC CNG FUEL PURCH APRIL 22 $182.63 CINTAS CORPORATION FIRST AID SUPPLIES $77.17 CITY GARAGE CITY GARAGE O/H CHGS APR] $195.17 CITY GARAGE CITY GARAGE PARTS APRIL 2 $22.34 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $24.73 FLEETCOR TECHNOLOGIES FUELMAN CHGS APRIL 22 $24.53 JPMORGAN CHASE BANK ACCURATE- RENEWAL $75.00 JPMORGAN CHASE BANK MAIL THIS- POSTAGE $9.47 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIE $8.39 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERIE $119.65 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $35.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $587.70 UNIFIRST HOLDINGS LP UNIFORM SERVICES $74.74 OPWA ADMINISTRATION -Total $26,436.52 CITY GARAGE CITY GARAGE O/H CHGS APRI $270.24 COX COMMUNICATIONS PHONE USAGE $3.53 JPMORGAN CHASE BANK WASTE MGMT -FEE $1,649.49 OSI ENVIRONMENTAL INC USED OIL COLLECTION FEE 4 $100.00 TERMINIX MONTHLY PEST CONTROL -2/ $83.00 TERMINIX MONTHLY PEST CONTROL -03/ $83.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.90 RECYCLE CENTER -Total $2,227.16 BLUE ENERGY FUELS LLC CNG FUEL PURCH APRIL 22 $2,682.47 CITY GARAGE CITY GARAGE O/H CHGS APRI $4,299.25 CITY GARAGE CITY GARAGE PARTS APRIL 2 $2,441.12 COX COMMUNICATIONS PHONE USAGE $3.53 FLEETCOR TECHNOLOGIES FUELMAN CHGS APRIL 22 $7,079.69 JPMORGAN CHASE BANK BUMPER- SUPPLIES $183.53 JPMORGAN CHASE BANK FASTENAL- SUPPLIES $6.34 JPMORGAN CHASE BANK FLEETPRIDE- SUPPLIES $218.15 JPMORGAN CHASE BANK GRAINGER- SAFETY $48.22 JPMORGAN CHASE BANK HARD HAT - SAFETY $52.00 JPMORGAN CHASE BANK KIMS -HOSES $273.19 JPMORGAN CHASE BANK LOWES- SUPPLIES $89.98 JPMORGAN CHASE BANK PTG -AC $207.18 JPMORGAN CHASE BANK PTG -TEST $1,487.60 1 Claims List - 05/17/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK QUALITY HITCH -TOOLS $446.50 JPMORGAN CHASE BANK WASTE MGMT -FEE $1,668.58 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.52 VERIZON WIRELESS WIRELESS CONNECTION $191.20 REFUSE COLLECTIONS -Total FUELMAN CHGS APRIL 22 $21,519.05 COX COMMUNICATIONS PHONE USAGE $17.66 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,209.62 INC CORNERSTONE- SUPPLIES $49.99 UTILITY BILLING -Total $3,227.28 BLUE ENERGY FUELS LLC CNG FUEL PURCH APRIL 22 $152.80 CITY GARAGE CITY GARAGE O/H CHGS APRI $1,580.92 CITY GARAGE CITY GARAGE PARTS APRIL 2 $119.82 COX COMMUNICATIONS PHONE USAGE $7.06 FLEETCOR TECHNOLOGIES FUELMAN CHGS APRIL 22 $1,280.72 JPMORGAN CHASE BANK ATWOOD -OIL $5.38 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $63.13 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $49.99 JPMORGAN CHASE BANK ENV QUALITY- LICENSE $62.00 JPMORGAN CHASE BANK GRAINGER- SAFETY $48.21 JPMORGAN CHASE BANK HARD HAT - SAFETY $52.00 JPMORGAN CHASE BANK LOCKE SUPPLY- INSTALL $1.52 JPMORGAN CHASE BANK LOWES- INSTALL $26.10 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $240.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $122.70 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $3,892.83 AT &T PHONE SERVICE $9.03 BLUE ENERGY FUELS LLC CNG FUEL PURCH APRIL 22 $10.40 CITY GARAGE CITY GARAGE O/H CHGS APRI $1,364.67 CITY GARAGE CITY GARAGE PARTS APRIL 2 $1.71 COX COMMUNICATIONS PHONE USAGE $14.13 FLEETCOR TECHNOLOGIES FUELMAN CHGS APRIL 22 $958.45 JPMORGAN CHASE BANK FIZZ -O WATER -WATER $38.00 JPMORGAN CHASE BANK GRAINGER- SAFETY $48.21 JPMORGAN CHASE BANK HARD HAT - SAFETY $52.00 JPMORGAN CHASE BANK LOWES- CLEANER $6.58 JPMORGAN CHASE BANK LOWES -FUSE $5.28 JPMORGAN CHASE BANK LOWES- SUPPLIES $88.90 JPMORGAN CHASE BANK LOWES -TOOLS $24.98 JPMORGAN CHASE BANK NCL OF WISC- EQUIPMENT $209.75 JPMORGAN CHASE BANK OREILLY- CLEANER $13.27 71 Claims List - 05/17/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK PIKEPASS -FEES $12.00 JPMORGAN CHASE BANK WALMART -WATER $12.96 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $9,667.86 UNIFIRST HOLDINGS LP UNIFORM SERVICES $327.04 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $12,945,24 BLUE ENERGY FUELS LLC CNG FUEL PURCH APRIL 22 $135.72 CINTAS CORPORATION FIRST AID SUPPLIES $86.48 CITY GARAGE CITY GARAGE O/H CHGS APRI $1,766.25 CITY GARAGE CITY GARAGE PARTS APRIL 2 $84.69 CITY OF TULSA UTILITIES WATER $229,538.25 COX COMMUNICATIONS PHONE USAGE $7.06 FLEETCOR TECHNOLOGIES FUELMAN CHGS APRIL 22 $1,927.37 JPMORGAN CHASE BANK ACCURATE- RENEWAL $150.00 JPMORGAN CHASE BANK GRAINGER - SAFETY $48.21 JPMORGAN CHASE BANK HARD HAT- SAFETY $52.00 JPMORGAN CHASE BANK HOME DEPOT - REFUND ($2.28) JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $27.80 JPMORGAN CHASE BANK LOCKE- SUPPLIES $150.46 JPMORGAN CHASE BANK LOWES- SUPPLIES $349.21 JPMORGAN CHASE BANK RED WING- UNIFORM $170.00 JPMORGAN CHASE BANK SHERWIN- PAINT $105.98 UNIFIRST HOLDINGS LP UNIFORM SERVICES $141.02 VERIZON WIRELESS WIRELESS CONNECTION $40.05 WATER -Total $234,778.27 CP &Y INC WWTP LS EXP PROJECT $23,151.58 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $889,897.71 EXPANSION WWTP UPGRADE -Total $913,049.29 OPWA -Total $1,219,595.64 OPWA Grand Total $1,219,595.64 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05107/22 Department Payroll Expenses Total Expenses 400 OPWA Administration 17,328.17 25,854.61 405 Utility Billing 7,258.40 12,698.27 420 Water 16,483.61 27,803.93 450 Wastewater 15,270.69 25,333.91 455 Wastewater Collection 14,822.46 25,039.14 480 Refuse 14,666.30 25,784.11 485 Recycle Center 2,551.20 4,768.96 FUND TOTAL 88,380.83 147,282.93 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2022 MONTH YEAR PERCENT TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 562,629 $ 6,517,551 $ 7,341,475 88.78% Wastewater 485,188 4,753,886 5,387,234 88.24% Refuse 205,737 2,106,179 2,513,437 83.807 Recycle 4,115 54,841 36,903 148.61% Other Utility fees 14,974 175,266 280,659 62.45% TOTAL OPERATING REVENUES $ 1,272,643 $ 13,607,724 $ 15,559,708 87.45% OPERATING EXPENSES: OPWA administration $ (104,484) $ (995,549) $ (2,161,292) 46.11% Utility Billing (50,169) (407,512) (495,454) 82.25% Water (360,941) (3,436,724) (4,600,561) 74.70% Wastewater Treatment (132,134) (1,155,430) (1,414,542) 81.68% Wastewater Collections (324,047) (996,231) (8,004,844) 12.45% Refuse (129,9451 (982,834) (1,347,987) 72.91% Recycle (21,529) (157,628) (751,281) 20.987 Debt payments (242,033) (2,340,987) (5,222,200) 44.837 TOTAL OPERATING EXPENSES $ (1,365,282) $ (10,473,894) $ (23,998,161) 43.64% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ (92,639) $ 3,133,830 $ (8,458,453) NONOPERATING REVENUES (EXPENSES): Interest $ 3,132 $ 27,299 $ 27,670 98.66% Other revenues /(expenses) 3,157 81,574 24,838 328.42% TIF revenues /( expenses) 207,504 121,841 (386,641) - 31.51% Transfers in 3,042,000 0.0017 Transfers out #DIV /01 TOTAL NONOPERATING REVENUES (EXPENSES) $ 213,794 $ 230,714 $ 2,707,867 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 2,006,512 $ 14,219,054 $ 28,705,080 Unissued Debt Proceeds 8,465,613 Expenditures of long -term debt (1,917,645) (14,664,651) (33,135,261) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 88,867 $ (445,597) $ 4,035,432 NET INCOME (LOSS) $ 210,022 $ 2,918,947 $ (1,695,154) ENCUMBRANCES OUTSTANDING $ (15,207,650) BOND PROCEEDS RECEIVABLE $ 10,041,886 FUND BALANCE (Budgetary Basis) Beginning Balance 6,575,164 6,575,164 Ending Balance $ 4,328,348 $ 4,880,010