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Home My WebLink About2022.06.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 7, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order RECEIVED Mayor Kelly Lewis 2. Invocation JUN 03 2022 Pastor Claud Slate of Fireside Baptist Church City Clerk's Office 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Endurance Chelle Mount, Owasso IT Department 6. Recognition of the Owasso Character Council Scholarship Recipients Mayor Kelly Lewis 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes —May 17, 2022, Regular Meeting B. Approve claims C. Approve normal retirement benefits for Stephen Pfaff through the Oklahoma Municipal Retirement Fund D. Authorize execution of the fourth amendment to the Vision 2025 Capital Improvements Agreement for the Owasso Event Facilities - Sports Park Project #2, extending the expiration term for the agreement to November 1, 2023 E. Accept public infrastructure improvements of a concrete approach and sidewalk located at 8554 North 145th East Avenue (Granny & Dots) S. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to a donation from the Cherokee Nation and a budget amendment David Hurst Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a budget amendment in the Half -Penny Sales Tax Fund, increasing the estimate of revenues and the appropriation for expenditures in the Fire Services budget by $3,500.00. 10. Consideration and appropriate action relating to the purchase of a NetApp Storage Area Network (SAN) Andrew Neymon Staff recommends approval to purchase a NetApp Storage Area Network system from Peak Uptime of Tulsa, Oklahoma, in the amount of $87,099.82. Owasso City Council June 7, 2022 Page 2 11. Consideration and appropriate action relating to the employment agreement between the City of Owasso and the International Association of Firefighters (IAFF) Local #2789 Michele Dempster Staff recommends ratification of the Fiscal Year 2022 -2023 contract and authorization for the Mayor to execute the contract. 12. Consideration and appropriate action relating to the Master Services Agreement with First Responder Support Services (FRSS) for professional behavioral health services Michele Dempster Staff recommends approval of the Fifth Renewal Agreement in the amount of $39,238.80, and authorization to execute all necessary documents. 13. Report from City Manager • Monthly Public Works Project Status Report 14. Report from City Attorney 15. Report from City Councilors 16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date of May 21, 2022 • Health Care Self- Insurance Claims - dated as of May 31, 2022 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters of the City Attorney and the City Manager as provided for in Title 25, O.S. § 307(B)(1) Michele Dempster 19. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Strut 12:00 pm on Friday „dun",,2022. M. Stevens, City The City of Owasso encourages citizen participation. To request bn accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, MAY 17, 2022 The Owasso City Council met in regular session on Tuesday, May 17, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 13, 2022. 1. Call to Order Mayor Kelly Lewis called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor David Payne of Speak Life Church. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor- Kelly Lewis Vice Mayor- Alvin Fruga Councilor- Doug Bonebrake Councilor- Bill Bush Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Employee of the Quarter Warren Lehr presented the Employee of the Quarter to Tina Mushrush, Recreation and Culture Department. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 3, 2022, and May 10, 2022, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $880,489.80. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None B. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input and discussing the proposed FY 2022 -2023 Annual Operating Budget Warren Lehr presented the item. At 7:01 pm, the Mayor opened the Public Hearing for comment. There were no comments from the audience. At 7:02 pm, the Mayor closed the Public Hearing. Owasso City Council May 17, 2022 Page 2 9. Consideration and appropriate action relating to budget amendments in the Capital Improvement Grants Fund, Federal Grants Fund, and City Garage Fund Linda Holt presented the item, recommending approval of budget amendments increasing the estimated revenue and the appropriation for expenditures totaling $3,303,115.01, as follows: Capital Improvement Grants Fund $35,747.01 Federal Grants Fund $3,227,368.00 City Garage Fund $40,000.00 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 10. Consideration and appropriate action relating to Ordinance 1192, rezoning approximately 0.62 acres located at 11940 East 86th Street North from Office (0) to Commercial Shopping (CS), as referenced in Application OZ 22 -03 Alexa Beemer presented the item, recommending adoption of Ordinance 1192. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to adopt Ordinance 1192, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 11. Consideration and appropriate action relating to an engineering agreement for the Nottingham Stormwater Drainage Improvements Project Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services with Meshek and Associates, LLC, of Tulsa, Oklahoma, in the amount of $117,300.00, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement and authorize execution of the necessary documents, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 12. Consideration and appropriate action relating to bids received for the East 96th Street North Overlay Project Jake Ketner presented the item, recommending to award the construction contract to Paragon Contractors, LLC of Tulsa, Oklahoma, in the amount of $252,222.55, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 Owasso City Council May 17, 2022 Page 3 13. Consideration and appropriate action relating to an agreement for right -of -way services for the East 106th Street North and the North 129th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending approval of the Right -of -Way Consultant Agreement with Meshek & Associates, LLC in an amount not to exceed $108,800.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 14. Report from City Manager Warren Lehr reported on Owasso CARES Day, Annual Economic Summit, National Peace Officers Memorial Day and Police Week. IS. Report from City Attorney None 16. Report from City Councilors Councilor Bonebrake commented on the Owasso Rams Baseball State Championship win, and Owasso CARES Day. 17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date May 7, 2022 • Health Care Self- Insurance Claims - dated as of May 12, 2022 • Monthly Budget Status Report - April 2022 • Red Flag Policy Annual Report dated May 1, 2022 • Oklahoma Department of Environmental Quality Permit No. SL000066220209 Sanitary Sewers and Lift Station for McKnight Farm at Preston Lakes • Oklahoma Department of Environmental Quality Permit No. WL000072220161 Twill Bailey Creek Waterline Extension 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 19. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:35 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL PDG INC. FUNTASTIC ISLAND - PLANNI $1,800.00 FUNTASTIC SPLASH PAD -Total $1,800.00 AEP /PSO ELECTRIC USE $189.32 COX COMMUNICATIONS PHONE USAGE $10.60 JPMORGAN CHASE BANK ACADEMY - UNIFORM $59.99 JPMORGAN CHASE BANK AMAZON- REFUND ($65.00) JPMORGAN CHASE BANK AMAZON- SUPPLIES $37.72 JPMORGAN CHASE BANK AMAZON- UNIFORM $122.97 JPMORGAN CHASE BANK AMAZON -VEH EQUIP $555.71 JPMORGAN CHASE BANK APPLE -PROF FEE $49.99 JPMORGAN CHASE BANK FAM ANIMAL MED -FEE $40.00 JPMORGAN CHASE BANK OSU VET MED - TRAINING $160.00 JPMORGAN CHASE BANK PETSMART- SUPPLIES $26.97 JPMORGAN CHASE BANK TROY DVM- STERILIZATIO $75.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $51.70 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total $1,394.99 JPMORGAN CHASE BANK BROWN -SOD $70.00 JPMORGAN CHASE BANK LOWES -MULCH $29.88 JPMORGAN CHASE BANK LOWES -PAINT $104.18 JPMORGAN CHASE BANK LOWES -PARTS $15.96 JPMORGAN CHASE BANK LOWES- REFUND ($56.46) JPMORGAN CHASE BANK LOWES- SUPPLIES $473.13 JPMORGAN CHASE BANK SHERWIN -PAINT $34.56 JPMORGAN CHASE BANK TWIN CITIES - SUPPLIES $2,630.40 UNIFIRST HOLDINGS LP UNIFORM SERVICES $30.60 GEN CEMETERY -Total $3,332.25 JPMORGAN CHASE BANK CURTIS- SUPPLIES $175.00 JPMORGAN CHASE BANK PARKS- SUPPLIES $124.77 JPMORGAN CHASE BANK REASORS- SUPPLIES $65.98 JPMORGAN CHASE BANK SAMS CLUB #6238 -SUPPL $42.62 JPMORGAN CHASE BANK SAMS - SUPPLIES $67.59 JPMORGAN CHASE BANK WALMART - SUPPLIES $394.69 VICKI LYNN WIESE REDBUD CAFE CUISINE $546.00 VICKI LYNN WIESE REDBUD CAFE LUNCH PREP AN $455.00 GEN COMM CTR DONATIONS -Total $1,871.65 AEP /PSO ELECTRIC USE $810.02 COULTER AND COMPANY DOOR REPLACE $9,000.00 COX COMMUNICATIONS PHONE USAGE $17.66 IMAGE BUILDERS, INC MATERIALS 81NSTALLATION $215.00 JOSHUA QUIGLEY TUITION REIMBURSEMENT $2,008.50 1 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON- SUPPLIES $45.93 JPMORGAN CHASE BANK CINTAS- SUPPLIES $570.85 JPMORGAN CHASE BANK COX -WIFI $4.60 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $114.30 JPMORGAN CHASE BANK NRPA - REGISTRATION $615.00 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 JPMORGAN CHASE BANK SHERWIN -PAINT $153.08 SUMNERONE INC COPIER SERVICE $294.60 GEN COMMUNITY CENTER -Total $13,944.54 COX COMMUNICATIONS PHONE USAGE $28.26 HAROLD RANDALL PINNEY THE CLEANING UP AND MOWN $200.00 JPMORGAN CHASE BANK [CC-EXAM FEE $241.00 JPMORGAN CHASE BANK LODGING EXPENSE 5123 $586.50 JPMORGAN CHASE BANK SAMS- SUPPLIES $38.60 JPMORGAN CHASE BANK SP CONST EXAM- TRAININ $995.00 KENNETH LIVINGSTON BRUSH HOG ABATEMENT $600.00 PROPE KENNETH LIVINGSTON MOW ABATEMENT PROPERTY, $400.00 W TREASURER PETTY CASH INSP LIC - BOGGS $70.00 TREASURER PETTY CASH INSP LIC - DEMPSTER $70.00 TREASURER PETTY CASH SUPPLIES $8.26 TREASURER PETTY CASH TRAVEL EXPENSE BOGGS $383.50 VERIZON WIRELESS WIRELESS CONNECTION $204.51 GEN COMMUNITY DEVELOPMENT -Total $3,825.63 CHRISTOPHER WALKER PARK RESTROOMS JANITORIAL $1,300.00 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK BLUE - PAW- ENGINEER $120.00 JPMORGAN CHASE BANK CANVA- ADVERTISING $119.40 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORM $9.68 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $4.84 GEN CULTURE & RECREATION -Total $1,568.05 AEP IPSO ELECTRIC USE $76.23 AT &T PHONE USE $13.90 COX COMMUNICATIONS PHONE USAGE $3.53 JPMORGAN CHASE BANK BATTERYSHARKS -PARTS $1,628.81 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $1,762.48 COX COMMUNICATIONS PHONE USAGE $28.26 JPMORGAN CHASE BANK BOOTBARN- UNIFORM $159.99 JPMORGAN CHASE BANK ENGINEERING - CONFERENC $800.00 2 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK OFFICE DEPOT- BATTERIE $548.97 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $365.98 JPMORGAN CHASE BANK RFPE & LAND SUR -RENEW $154.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $48.12 UNITED STATES CELLULAR PUBLIC WORKS MONTHLY CELL $49.57 CORPORATION FACEBK- ADVERTISING $270.41 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $2,234.91 AMAX SIGN COMPANY, INC NAME PLATE FOR AMBRY REED $30.00 COX COMMUNICATIONS PHONE USAGE $28.26 JPMORGAN CHASE BANK AMAZON- SUPPLIES $44.30 JPMORGAN CHASE BANK DELL- SPEAKERS $118.76 SUMNERONE INC COPIER SERVICES $49.09 GEN FINANCE -Total FACEBK- ADVERTISING $270.41 AEP IPSO ELECTRIC USE $2,904.59 AT &T PHONE USE $55.60 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES $10,200.00 JPMORGAN CHASE BANK OK NEWS- ADVERT $140.00 JPMORGAN CHASE BANK SAV -ON- SUPPLIES $285.00 MCAFEE & TAFT LEGAL - PERSONNEL $82.50 VERIZON WIRELESS WIRELESS CONNECTION $42.24 GEN GENERAL GOVERNMENT -Total OK NEWS - ADVERT $13,709.93 AEPIPSO ELECTRIC USE $89.13 COX COMMUNICATIONS PHONE USAGE $3.53 GEN HISTORICAL MUSEUM - Total $92.66 COMMUNITYCARE EAP EAP $450.64 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK AMAZON- DEVELOPMENT $279.11 JPMORGAN CHASE BANK CHARTHOUSE -EMPL DEV $718.52 JPMORGAN CHASE BANK CHICKASHA EXP- ADVERT $440.00 JPMORGAN CHASE BANK FACEBK- ADVERTISING $2.08 JPMORGAN CHASE BANK FACEBOOK- ADVERT $195.66 JPMORGAN CHASE BANK GIANT TV- DEVELOPMENT $449.00 JPMORGAN CHASE BANK GIANT TV -EMPL DEV $449.00 JPMORGAN CHASE BANK IFEBP- GUIDES $84.85 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $25.50 JPMORGAN CHASE BANK MEETING EXPENSE 5725 $21.78 JPMORGAN CHASE BANK NATIONAL PELRA- MEMBER $175.00 JPMORGAN CHASE BANK OK NEWS - ADVERT $635.00 JPMORGAN CHASE BANK OKPELRA - TRAINING $75.00 JPMORGAN CHASE BANK REASORS- SUPPLIES $30.33 41 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK SAMS- REFUND ($28.48) JPMORGAN CHASE BANK SAMS - SUPPLIES $115.50 JPMORGAN CHASE BANK SOCIETY- MEMBERSHIP $229.00 JPMORGAN CHASE BANK SURVEYMONKEY- RENEWAL $384.00 JPMORGAN CHASE BANK WALMART -JOB FAIR $12.81 MCAFEE &TAFT LEGAL - PERSONNEL $556.84 GEN HUMAN RESOURCES -Total PHONE USAGE $5,315.47 AT &T PHONE USE $13.90 AT &T MOBILITY PUBLIC SAFE WIRELESS $83.35 COX COMMUNICATIONS PHONE USAGE $21.19 JPMORGAN CHASE BANK AMAZON- CAMERA $17.49 JPMORGAN CHASE BANK CARD QUEST -ID CARDS $922.00 JPMORGAN CHASE BANK CARD QUEST- REFUND ($922.00) JPMORGAN CHASE BANK DELL - EQUIPMENT $59.38 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $17912 JPMORGAN CHASE BANK OFFICE DEPOT -MICE $59.97 VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH -Total $686.46 COX COMMUNICATIONS PHONE USAGE $24.73 JPMORGAN CHASE BANK AMAZON- SUPPLIES $55.95 JPMORGAN CHASE BANK MEETING EXPENSE 05/18 $25.00 JPMORGAN CHASE BANK MEETING EXPENSE 5/27 $38.77 TREASURER PETTY CASH VEHICLE TAG $46.00 GEN MANAGERIAL -Total $190.45 COX COMMUNICATIONS PHONE USAGE $14.13 FELKINS ENTERPRISES LLC ENVELOPES $140.00 FELKINS ENTERPRISES LLC RECEIPT BOOKS $490.00 JPMORGAN CHASE BANK OFFICE - SUPPLIES $21.90 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT • Total $4,791.03 AEP IPSO ELECTRIC USE $2,739.75 BOZ ENTERPRISES, INC HOLE REPAIR AT SPORTS PAR $250.00 COX COMMUNICATIONS PHONE USAGE $3.53 FREDRICK COSTIN JR APRIL MOWINGS: ATOR, DOG $2,031.00 JPMORGAN CHASE BANK ATWOODS -BOOTS $19.99 JPMORGAN CHASE BANK C &C SPLY -TRASH BAGS $314.75 JPMORGAN CHASE BANK CORNERSTONE -BULBS $3.41 JPMORGAN CHASE BANK CORNERSTONE -KEYS $12.08 JPMORGAN CHASE BANK CORNERSTONE - KEYS /RING $3.78 JPMORGAN CHASE BANK CORNERSTONE -LOCKS $56.97 JPMORGAN CHASE BANK CORNERSTONE -PARTS $3.23 4 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $76.96 OKLAHOMA FACILITY SERVICES CENTENNIAL PARK MOWING 51 $950.00 ROGERS COUNTY RURAL WATER CENTENNIAL PARK WATER SER $311.98 DISTRICT F $234.68 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $43.86 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $57.01 VERIZON WIRELESS WIRELESS CONNECTION $40.01 WASHINGTON CO RURAL WATER WATER SERVICE FOR $36.00 DISTRICT MCCARTY $883.08 GEN PARKS -Total PSI -EXAMS $6,954.31 AEP IPSO ELECTRIC USE $334.89 DEPARTMENT OF PUBLIC SAFETY OLETS $2,000.00 JPMORGAN CHASE BANK WALMART- PRISON BOARD $147.26 GEN POLICE COMMUNICATIONS -Total $2,482.15 BILL BASORE TRUCKING & EXCAVATION, APRIL DIRT $195.00 GM LAWNCARE LLC MOWING 1161169 HWY RAMP T $840.00 GM LAWNCARE LLC MOWING/WEEDEATING WHITE $2,340.00 JPMORGAN CHASE BANK F $234.68 JPMORGAN CHASE BANK AMAZON -HATS $17.65 JPMORGAN CHASE BANK ATWOOD -PARTS $11.99 JPMORGAN CHASE BANK LOWES -PARTS $9.57 JPMORGAN CHASE BANK MUSTANG MOWERS- SUPPLI $483.40 JPMORGAN CHASE BANK NORTHERN SAFETY -PARTS $883.08 JPMORGAN CHASE BANK PSI -EXAMS $95.00 SPOK INC. PAGER USE $68.85 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.16 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $5,167.72 AT &T PHONE USE $13.90 COX COMMUNICATIONS PHONE USAGE $10.60 DALE & LEES SERVICE INC OLD CNTRL 2ND FLR AC REPA $506.00 JPMORGAN CHASE BANK CAMFIL - FILTERS $234.68 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK HOMEDEPOT- EQUIPMENT $235.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $82.42 JPMORGAN CHASE BANK SAMS- SUPPLIES $30.98 TREASURER PETTY CASH VEHICLETAG $46.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL - BLANKET $23.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES -Total $1,294.13 TREASURER PETTY CASH CC REF - BRANHAM $50.00 TREASURER PETTY CASH CC REF - JENNINGS $200.00 5 Fund 01 GENERAL 20 Claims List - 06/07/2022 Vendor Name Payable Description Payment Amount TREASURER PETTY CASH CC REF - MULANAX $100.00 TREASURER PETTY CASH CC REF- NEELY $100.00 TREASURER PETTY CASH CC REF - WILLIAMS $50.00 TREASURER PETTY CASH CC REF BAKER $100.00 TREASURER PETTY CASH CC REF BEAMAN $50.00 TREASURER PETTY CASH CC REF BELCHER $50.00 TREASURER PETTY CASH CC REF ESSLINGER $50.00 TREASURER PETTY CASH CC REF HICKOK $50.00 TREASURER PETTY CASH CC REF HOOVER $100.00 TREASURER PETTY CASH CC REF HORTON $100.00 TREASURER PETTY CASH PERMIT REF LOWE $500.00 TREASURER PETTY CASH REDBUD REF - ARLEDGE $200.00 TREASURER PETTY CASH REDBUD REF INGERSOLL $200.00 TREASURER PETTY CASH REDBUD REF- CHURCH $200.00 GENERAL -Total $2,100.00 LEE BHM CORP TULSA WORLD PUBLICATIONS $71.34 OC RESTROOM REMODEL • Total $71.34 GENERAL -Total $74,860.56 AMBULANCE SERVICE ESO SOLUTIONS INC INV- 80418, HIDE $1,046.79 JPMORGAN CHASE BANK AMAZON- BRACKET $20.49 JPMORGAN CHASE BANK AMAZON -HARD DRIVE $80.00 JPMORGAN CHASE BANK AMAZON -RAM $69.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $134.60 JPMORGAN CHASE BANK BOUND TREE - REFUND ($292.25) JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $237.25 JPMORGAN CHASE BANK EXCELLANCE- EQUIPMENT $342.56 JPMORGAN CHASE BANK EXCELLANCE- REPAIR $162.79 JPMORGAN CHASE BANK FULLERTON- EQUIPMENT $400.00 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $60.00 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $215.80 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $2,206.07 JPMORGAN CHASE BANK NSC -TOOLS $230.00 JPMORGAN CHASE BANK OREILLY- COOLANT $16.99 JPMORGAN CHASE BANK SAMS - SUPPLIES $392.87 JPMORGAN CHASE BANK SUMNER- SUPPLIES $11.34 JPMORGAN CHASE BANK TRAVEL EXPENSE 05119 $50.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 05/23 $1,44160 MEDICLAIMS INC BILLING SERVICES $13,901.83 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $20,772.73 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $143.00 9 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE AMBULANCE SERVICE -Total $143.00 AMBULANCE SERVICE -Total $20,915.73 21 E -911 AT &T PHONE USE $225.04 BROOKE WATSON TUITION REIM $1,200.00 JPMORGAN CHASE BANK STAPLS- SUPPLIES $124.53 SEAN MOORE SPRING TUITION REIM $541.65 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $2,131.23 E -911 -Total $2,131.23 25 HOTELTAX AEP /PSO ELECTRIC USE $20.62 HOTEL TAX ECON DEV -Total $20.62 JPMORGAN CHASE BANK SCOREBOARD - UNIFORM $37.75 OSNIGRANTS -Total $37.75 COX COMMUNICATIONS PHONE USAGE $7.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $18.99 JPMORGAN CHASE BANK REASORS- SUPPLIES $98.64 JPMORGAN CHASE BANK SCOREBOARD - UNIFORM $562.25 JPMORGAN CHASE BANK WALMART - SUPPLIES $8.88 TREASURER PETTY CASH OWASSO CARES EXPENSE $30.03 STRONG NEIGHBORHOODS -Total $725.85 HOTELTAX -Total $784,22 27 STORMWATER MANAGEMENT FREESE AND NICHOLS INC 116TH /MINGO DRAINAGE STUD $7,944.73 116TH /MINGO DRAIN STUDY -Total $7,944.73 AEP /PSO ELECTRIC USE $261.06 COX COMMUNICATIONS PHONE USAGE $7.06 FREESE AND NICHOLS INC EAST 5TH AVENUE FLOODPLAI $16,680.70 JPMORGAN CHASE BANK AMERIFLEX -PARTS $213.10 JPMORGAN CHASE BANK ATWOOD -TARPS $98.97 JPMORGAN CHASE BANK ATWOOD- UNIFORM $16.99 JPMORGAN CHASE BANK DELL -PC $59.38 JPMORGAN CHASE BANK DELL - SOUNDBAR $29.69 JPMORGAN CHASE BANK H &E- EQUIPMENT $2,164.32 JPMORGAN CHASE BANK LOWES- SUPPLIES $52.51 JPMORGAN CHASE BANK LOWES -TOOLS $11844 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $12.00 JPMORGAN CHASE BANK TULSA NEW HOLLAND -REP $722.21 JPMORGAN CHASE BANK TWIN CITIES- STORMWATE $555.80 JPMORGAN CHASE BANK WHITE STAR -PARTS $475.10 JPMORGAN CHASE BANK YELLOW HOUSE - REPAIR $1,810.77 UNIFIRST HOLDINGS LP UNIFORM SERVICES $17.34 7 Claims List - 06107/2022 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT UNITED STATES CELLULAR PUBLIC WORKS MONTHLY CELL $33.62 CORPORATION VERIZON WIRELESS WIRELESS CONNECTION $40.03 STORMWATER - STORMWATER -Total $23,369.09 STORMWATER MANAGEMENT -Total $31,313.82 34 VISION TAX GUY ENGINEERING SERVICES INC ENGINEERING SVCS $2,002.67 AGREEMEN 116TH - GARNETT RD TO 129TH -Total $2,002.67 LEE BHM CORP TULSA WORLD PUBLICATIONS $108.46 96TH FROM 119TH TO 129TH -Total $108.46 VISION TAX -Total $2,111,13 35 PARK DEVELOPMENT PDG INC. 5K HEART HEALTHY TRAIL - $2,750.00 PARK DEV 5K TRAIL -Total $2,750.00 PARK DEVELOPMENT •Total $2,750.00 36 CAPITAL IMPROV GRANTS GH2 ARCHITECTS LLC SPORTS PARK VISON 2025 $1,336.26 VSN 2025 SPORTS PARK RDS • Total $1,336.26 CAPITAL IMPROV GRANTS -Total $1,336.26 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $5,167.60 AT &T PHONE USE $1190 COX COMMUNICATIONS PHONE USAGE $116.56 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $31.12 JPMORGAN CHASE BANK AMAZON- FILTERS $134.97 JPMORGAN CHASE BANK AMAZON- MAGNET $84.99 JPMORGAN CHASE BANK AMAZON- OFFICE $27.36 JPMORGAN CHASE BANK AMAZON -TARPS $425.12 JPMORGAN CHASE BANK AMERICAN WASTE -WASTE $62.40 JPMORGAN CHASE BANK CORNERSTONE - EQUIPMENT $31.40 JPMORGAN CHASE BANK CORNERSTONE -FUEL $29.99 JPMORGAN CHASE BANK DELL- EQUIPMENT $59.38 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK LODGING EXPENSE 05/09 $866.40 JPMORGAN CHASE BANK LOWES- EQUIPMENT $238.66 JPMORGAN CHASE BANK LOWES -PARTS $11.41 JPMORGAN CHASE BANK MEETING EXPENSE 05123 $127.96 JPMORGAN CHASE BANK NSC -TOOLS $1,546.06 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $52.41 JPMORGAN CHASE BANK OREILLY- EQUIPMENT $33.99 JPMORGAN CHASE BANK PET SUPPLIES- SUPPLIES $54.98 JPMORGAN CHASE BANK POLLARDWATER -PARTS $97.60 JPMORGAN CHASE BANK POLLARDWATER- SUPPLIES $149.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $63.16 0 Fund 37 SALES TAX FIRE Claims List - 06107/2022 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TREASURER PETTY CASH VERIZON WIRELESS Payable Description Payment Amount T &W -PARTS $1,639.95 TRAVEL EXPENSE 05/03 $34.46 TRAVEL EXPENSE 05/04 $57.04 TRAVEL EXPENSE 05/05 $50.44 TRAVEL EXPENSE 05/06 $67.55 TRAVEL EXPENSE 05109 $25.19 W &B- REPAIRE $659.26 WALMART -DETERGENT $13.68 REG FEE PETERSEN $33.35 WIRELESS CONNECTION $1,037.84 SALES TAX FUND -FIRE -Total $13,440.18 SALES TAX FIRE - Total $13,440.18 38 SALES TAX POLICE TURN -KEY MOBILE, INC PD COMPUTERS $7,500.00 DOJ JAG GRANT - Total $7,500.00 AEP /PSO ELECTRIC USE $5,694.19 AT &T PHONE USE $13.90 AT &T MOBILITY PUBLIC SAFE WIRELESS $138.27 COX COMMUNICATIONS PHONE USAGE $201.33 JPMORGAN CHASE BANK ACADEMY - UNIFORMS $62.98 JPMORGAN CHASE BANK ADOBE -SUB FEE $599.88 JPMORGAN CHASE BANK AMAZON -HARD DRIVES $312.40 JPMORGAN CHASE BANK AMAZON -PC $400.80 JPMORGAN CHASE BANK AMAZON- SUPPLIES $240.32 JPMORGAN CHASE BANK AMER WASTE - RENTAL FEE $116.81 JPMORGAN CHASE BANK BROWNELLS - SUPPLIES $126.62 JPMORGAN CHASE BANK BROWNELLS -TOOLS $239.99 JPMORGAN CHASE BANK C &H PROD -SWAT EQUIP $206.84 JPMORGAN CHASE BANK DELL - MONITORS $2,076.48 JPMORGAN CHASE BANK GRASSFIRE- RECRUITMENT $5,000.00 JPMORGAN CHASE BANK GT DIST- FIREARM SPLY $409.93 JPMORGAN CHASE BANK JIM GLOVER - REPAIR $393.83 JPMORGAN CHASE BANK KUM &GO -FUEL $43.95 JPMORGAN CHASE BANK LODGING 5/11 -5/18 $11,330.03 JPMORGAN CHASE BANK LODGING EXPENSE 5/9 $429.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $27.98 JPMORGAN CHASE BANK OFFICE DEPOT- BATTERIE $199.98 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $502.16 JPMORGAN CHASE BANK SAFARILAND -EQUIP $190.75 JPMORGAN CHASE BANK SAV ON- SUPPLIES $630.00 JPMORGAN CHASE BANK SCHINDLER -INSP FEE $303.74 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $1,304.85 9 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK STAPLS- SUPPLIES $124.53 JPMORGAN CHASE BANK SUMNERONE -LEASE $424.00 JPMORGAN CHASE BANK SUMNERONE - RENTAL FEE $142.35 JPMORGAN CHASE BANK TRAVEL EXP 5/18 DC $295.56 JPMORGAN CHASE BANK TRAVEL EXP 5/23 OKC $284.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 5/23 $11.50 JPMORGAN CHASE BANK TWIN CITIES - SUPPLIES $3,066.26 JPMORGAN CHASE BANK USER 5/11 -5118 $557.90 JPMORGAN CHASE BANK VISTAPRINT - RECRUITMEN $90.31 JPMORGAN CHASE BANK VISTAPRINT- REFUND ($6.62) OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $210.00 TREASURER PETTY CASH TRAVEL EXP - EUBANKS $60.00 TREASURER PETTY CASH TRAVEL EXP -YOUNT $40.00 TURN -KEY MOBILE, INC PD LAPTOPS $1,950.00 VERIZON WIRELESS WIRELESS CONNECTION $1,899.61 SALES TAX FUND - POLICE -Total $40,346.91 SALES TAX POLICE - Total $47,846.91 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $2,216.44 BILL BASORE TRUCKING & EXCAVATION, APRIL DIRT $195.00 COX COMMUNICATIONS PHONE USAGE $7.06 HUTCHINSON SALT CO 100 TON SALT FOR ROADS $7,117.11 JPMORGAN CHASE BANK AMAZON -HATS $17.63 JPMORGAN CHASE BANK ATWOOD- EQUIPMENT $19.99 JPMORGAN CHASE BANK BEST BUY - BATTERY $99.99 JPMORGAN CHASE BANK BROWNCO -PARTS $108.87 JPMORGAN CHASE BANK BROWNCO- UNIFORM $125.76 JPMORGAN CHASE BANK LOWES- CONCRETE MIX $10.70 JPMORGAN CHASE BANK LOWES -PARTS $29.56 JPMORGAN CHASE BANK LOWES- SUPPLIES $44.06 JPMORGAN CHASE BANK QUALITY - SUPPLIES $1,168.13 JPMORGAN CHASE BANK REIMBURSED CHARGE $18.28 JPMORGAN CHASE BANK TWIN CITIES - SIDEWALKS $456.20 JPMORGAN CHASE BANK TWIN CITIES - SUPPLIES $7,254.36 JPMORGAN CHASE BANK VOSS LIGHTING - LIGHTS $1,215.00 SIGNALTEK INC JANUARY 2022 MAINT AGREEM $1,435.00 SIGNALTEK INC MAY 2022 MONTHLY MAINT AG $1,435.00 SPOK INC. PAGER USE $130.70 TREASURER PETTY CASH TAG - DITCH WITCH $9.00 TULSA COUNTY HIGHWAY STREET $239.80 CONSTRUCTION MARKERIREGULATORY UNIFIRST HOLDINGS LP UNIFORM SERVICES $301.64 VERDIGRIS VALLEY ELECTRIC COOP 116/129 TRAFFIC SIGNA $73.75 10 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment AMAZON- SUPPLIES $234.41 JPMORGAN CHASE BANK Amount 39 SALES TAX STREETS VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $78.47 JPMORGAN CHASE BANK VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.45 FOSTERS - SUPPLIES VERIZON WIRELESS WIRELESS CONNECTION $80.02 $1,633.52 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $65.76 JPMORGAN CHASE BANK DISTRICT $1,460.44 JPMORGAN CHASE BANK JIM GLOVER -PARTS SALES TAX FUND- STREETS -Total JPMORGAN CHASE BANK $23,959.73 SALES TAX STREETS -Total OSI- RECYCLE $23,959.73 40 CAPITAL IMPROVEMENTS MAGNUM CONSTRUCTION 5K HEARTH HEALTHY TRAIL P $50,373.00 UNITED FORD -PARTS CIP 5K TRAIL -Total JPMORGAN CHASE BANK $50,373.00 $670.37 GARVER ENGINEERING DESIGN SVCS - $2,559.82 CIP 961145TH INTERSECT -Total $2,559.82 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES FOR 106 AN $132.00 CIP GARN RD WIDE 106 -116 -Total $132.00 CAPITAL IMPROVEMENTS -Total $53,064.82 70 CITY GARAGE AEP /PSO ELECTRIC USE $485.79 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK AMAZON- SUPPLIES $234.41 JPMORGAN CHASE BANK BUMPER -PARTS $859.75 JPMORGAN CHASE BANK BUMPER - SUPPLIES $23.99 JPMORGAN CHASE BANK CUMMINS -PARTS $167.78 JPMORGAN CHASE BANK FOSTERS - SUPPLIES $399.00 JPMORGAN CHASE BANK GOODYEAR -PARTS $1,633.52 JPMORGAN CHASE BANK HOLT TRUCK -PARTS $1,121.29 JPMORGAN CHASE BANK HOOTEN -PARTS $1,460.44 JPMORGAN CHASE BANK JIM GLOVER -PARTS $3,470.13 JPMORGAN CHASE BANK JIM NORTON -PARTS $33.56 JPMORGAN CHASE BANK OSI- RECYCLE $50.00 JPMORGAN CHASE BANK POWER MOWER -PARTS $55.69 JPMORGAN CHASE BANK UNITED FORD -PARTS $703.96 JPMORGAN CHASE BANK WHITE STAR -PARTS $670.37 UNIFIRST HOLDINGS LP UNIFORM RENTAL - BLANKET $102.72 JPMORGAN CHASE BANK SPEEDY TOWING- REFUND ($267.05) GEN LIAB -PROP SELF INS -Total $2,071.80 11 CITY GARAGE -Total $11,486.53 CITY GARAGE -Total $11,486.53 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $9,180.48 WORKERS' COMP SELF -INS -Total $9,180.48 WORKERS' COMP SELF -INS -Total $9,180.48 77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK FOSTERS- SUPPLIES $1,976.00 JPMORGAN CHASE BANK SPEEDY TOWING -PARTS $362.85 JPMORGAN CHASE BANK SPEEDY TOWING- REFUND ($267.05) GEN LIAB -PROP SELF INS -Total $2,071.80 11 Claims List - 06/07/2022 Fund Vendor Name Payable Description Payment Amount 77 GENERAL LIABILITY- PROPERT -Total $2,071.60 76 HEALTHCARE SELF INS FUND THE LAMPO GROUP, LLC SMARTDOLLAR PROGRAM $9,500.00 WELLNESS -Total $9,500.00 HEALTHCARE SELF INS FUND - Total $9,500.00 City Grand Total $306,753.40 12 REAL People • REAL Character •REAL Community TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: June 3, 2022 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not participate in the State Police or State Fire pension plans, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF, an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3, Deferred Retirement is available to a vested employee under the age of 55. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. June 1, 2022 was the last day of employment for Steven Pfaff, Public Works Streets division. Mr. Pfaff is vested and has applied for, and meets, the prerequisites for Normal Retirement. RECOMMENDATION: Staff recommends approval of Normal Retirement benefits for Steven Pfaff. TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Fourth Amendment - Vision 2025 Capital Improvements Agreements for Owasso Sports Park Project #2 DATE: June 3, 2022 BACKGROUND: On April 5, 2022, the City Council approved the Third Amendment to the Capital Improvement Agreement (CIA) for the Sports Park Project #2, extending the agreement's term from May 1, 2022 to November 1, 2022. This CIA with Tulsa County is required in order to receive reimbursement through the sales tax collected as part of the Tulsa County Vision 2025 initiative. ACTION REQUESTED: Staff is requesting approval of an additional amendment to further extend the term of the agreement. This request stems from zero bids received for the project. City staff conducted a follow -up with the contractors who attended the pre -bid meeting and the general comments were the short timeframe given to complete the project, combined with the shortage of construction materials. The Tulsa County Vision Authority has submitted a fourth amendment to the CIA to extend the expiration date from November 1, 2022 to November 1, 2023 to allow for a re -bid of the project. RECOMMENDATION: Staff recommends authorization to execute the amended CIA for the Owasso Events Facilities, Sports Park Project #2, extending the term to November 1, 2023. ATTACHMENT: Fourth Amendment Owasso Events Facilities, Sports Park Project #2 FOURTH AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (Owasso Events Facilities -Sports Park Project #2) THIS AMENDMENT TO CAPITAL IMPROVEMENTS AGREEMENT (this "Amendment") is entered into this day of 2022, by and between the BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the "Board ") and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (the "Contracting Parry "). WITNESSETH: WHEREAS, the Board and the Contracting Party have heretofore entered into that certain Capital Improvements Agreement (the "Agreement'), dated December 6, 2016, as amended by Amendment to Capital Improvements Agreement, dated October 3, 2017, the Second Amendment to Capital Improvements Agreement dated May 3, 2021; and the Third Amendment to Capital Improvements Agreement dated March 28, 2022; and WHEREAS, the Board and the Contracting Party now desire to further amend the Agreement. y NOW, THEREFORE, for and in consideration of the premises, the Board and the N Contracting Party hereby agree as follows: 1. The words and terms not expressly defined herein and used herein with o initial capitalization where rules of grammar do not otherwise require capitalization shall 00 have the meanings set forth in the Agreement. Ul 2. Section 6.6 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2022" and inserting thereat "November 1, 2023." 3. Section 10 of the Agreement is hereby amended by deleting from the third line thereof "November 1, 2022" and inserting thereat "November 1, 2023." 4. The Board and the Contracting Party acknowledge and agree that the Agreement, as amended hereby, is in full force and effect and is hereby ratified and confirmed. 5. This Amendment may be executed in as many counterparts as may be required and all counterparts shall collectively constitute a single instrument. An executed copy of this Amendment delivered by facsimile shall have the effect of an original executed instrument. EXECUTED as of the date first set out above. ATTEST: Juliann M. Stevens, City Clerk "Contracting Party" CITY OF OWASSO, OKLAHOMA By APPROVED AS TO FORM: Name _Kally I awig Title _ Mayor Julie Lombardi, City Attorney "Board" BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY By Name Karen Keith Title Chairman 2 HACounty Clerk BOCCIBOCC Doa1Civ[c ClerklCivialerk Agenda ItenIMSOCC05162Mequesl For Approval - BOCC -Vision 2025 - Ckyofowasso- Evenis Facility- Spodsparkproject #2AMENDMENT4 .Doc BACKGROUND: The subject commercial development is located at 8554 North 145 +h East Avenue. Public infrastructure improvements consist of a concrete approach and sidewalk. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in May 2022, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two -year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements located at 8554 North 1451h East Avenue, consisting of a concrete approach and sidewalk. ATTACHMENTS: Location Map City Attorney Approved Bond TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at 8554 North 1451h East Avenue (Granny & Dots) DATE: June 3, 2022 BACKGROUND: The subject commercial development is located at 8554 North 145 +h East Avenue. Public infrastructure improvements consist of a concrete approach and sidewalk. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in May 2022, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor has supplied the necessary two -year maintenance bond. RECOMMENDATION: Staff recommends acceptance of the public infrastructure improvements located at 8554 North 1451h East Avenue, consisting of a concrete approach and sidewalk. ATTACHMENTS: Location Map City Attorney Approved Bond Granny & Dots Farris, Earl From: Wingert Shellie Sent: Wednesday, April 6, 2022 3:30 PM To: Hancock, Brandon Cc: Farris, Earl Subject: RE: Granny And Dots Concrete Bond Hi Brandon, Julie sent it to me. Sorry I didn't get back to you sooner, I was at the Capitol yesterday and playing catch -up today. I have reviewed the Maintenance Bond for Granny and Dots Concrete Bond at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $2,555,000 underwriting limitation. Therefore, the bond is approved Thank you, Shellie Sheltie Wingert Legal Assistant 200 S. Main St. Owasso, OK 74055 918 - 376 -1548 swingert@cityofowasso.com From: Hancock, Brandon Sent: Wednesday, April 6, 2022 3:11 PM To: Wingert Shellie <swingert @cityofowasso.com> Subject: FW: Granny And Dots Concrete Bond Shellie I forgot to copy you on this. Sorry. Brandon From: Hancock, Brandon Sent: Tuesday, April 5, 2022 1:05 PM To: Lombardi, Julie <1Lombardi @CitvOfOwasso.com> Cc: Farris, Earl (efarris @CityOfOwasso.com) <efarris @CItyOfOwasso.com> Subject: Granny And Dots Concrete Bond Julie Please review the bond attached and reply all to this email with your findings. 1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: NOK 1809 KNOW ALL MEN BY THESE PRESENTS, That we Barnes Construction Solutions, Inc.. as Principal (Developer and Contractor), and Merchants National Bonding, Inc., as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of'I'WELVIs THOUSAND AND 00 /100 DOLLARS ($12,000.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Granny and Dots for Concrete Approach and Sidewalk, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: March 29, 2022 Barnes Construction Solutions, Inc., Principal Merchants National Bonding, Inc. Surety Dayna R Harjo, Attorney -in -Fact Attach Power of Attorney MERCHANT'S BONDING COMPANY. POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the Stale of Iowa (herein collectively called the 'Companies') do hereby make, constitute and appoint, individually, Cary Taylor; oindl L Smith; Dayna R Harjo their true and lawful Atlorney(s) -in -Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written Instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bands and undertakings required or permitted In any actions or proceedings allowed by law. This Power -of- Attorney Is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of MerchantsNalional Bonding, Inc., on October 16, 2015. 'Tile President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -In -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of Indemnity and other writings obligatory In the nature thereof." 'The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, It Is agreed that the power and aut hority hereby given to the Atlornay -In -Fact Includes any and all consents for the release of retained percentages and/or final estimates an engineering and construction contracts required by the Stale of Florida Department of Transportation. It Is fully understood that consenll ng to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or Its assignee, shall not relieve this surety company of any of Its obligations under Its bond. In connection with obligations In favor of the Kentucky Department of Highways only, It Is agreed that the power and authority hereby given to the Altorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 11th day of February , 2020 MERCHANTS BONDING COMPANY (MUTUAL) MERCHANT NATIONAL BONDING, INC. President STATE OF IOWA COUNTY OF DALLAS ss. On this 11th day of February 2020 before me appeared Larry Taylor, to me personally known, who being by me duty swom did say that he Is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Sears of the Companles; and that the said Instrument was signed and sealed In behalf of the Companies by authority of their respective Boards of Directors. POLLY MASON commission Number 750576 My Commission Expires january 07, 2023 Notary Public (Expiration of notary's commission does not Invalidate thlsinstrument) 1, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing Is a true end correct copy of the POWER -OF- ATTORNEY executed by said Companies, which Is still In full force and effect and has not been amended or revoked. In Witness Whereof, 1 have hereunto set my hand and affixed the seal of the Companies on this day of TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: Cherokee Nation Donation Acceptance and Budget Amendment DATE: June 3, 2022 BACKGROUND: On May 23, 2022, the Cherokee Nation donated $3,500.00 to the City of Owasso Fire Department. The donation is part of the Cherokee Nation's initiative to be good partners within the community by aiding worthwhile causes that provide valuable services to the community and Cherokee Nation citizens. If approved, the donated funding will be utilized to support fire department operations. RECOMMENDATION: Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a budget amendment increasing the estimate of revenues and the appropriation for expenditures in the Half -Penny Sales Tax Fund by $3,500.00. TO: The Honorable Mayor and City Council FROM: Andrew Neyman Information Systems Administrator SUBJECT: NetApp Storage Area Network (SAN) DATE: June 3, 2022 BACKGROUND: On April 19, 2022, the City Council approved the purchase of a new Computer Aided Dispatch system (CAD). The new CAD system will require approximately twelve new servers. IT staff has determined the need to expand the City's NetApp SAN infrastructure in order to meet the needs of these new server workloads. Adding an additional NetApp SAN will accommodate increasing data storage and processing needs for the new CAD servers and multiple applications across City departments and work in conjunction with the existing NetApp SANS in order to supply fully redundant data storage for CAD and other critical information systems. The NetApp's are configured to provide redundancy in the event one NetApp needs to be taken offline due to catastrophic failure, maintenance or other scenarios. In the event one NetApp is down, another is configured to take over and function independently, providing continuity of service. PROPOSED EQUIPMENT PURCHASE: Per Owasso Ordinance, a competitive bidding process is not required to purchase equipment when purchased in an amount that does not exceed a price set by a state purchasing agency. The State of Oklahoma, Office of Management and Enterprise Services, has entered into an Interstate Cooperation Contract with The State of Texas, Department of Information Resource Technology Contracts "Texas DIR ". This contract provides access to purchase equipment utilizing Texas DIR contracts and satisfies the City's requirement to seek competitive bids. Texas DIR contract pricing for the NetApp SAN is $187,348.66. A separate vendor, Peak Uptime, provided a quote for the some NetApp in the amount of $87,099.82, including a 3 -year manufacturer 24/7/365, 4-hour response time service agreement. The Peak Uptime quote provides a savings of $100,248.84 over the Texas DIR contract price, and satisfies the City's ordinance requirement of not exceeding the price set by a state purchasing agent. FUNDING: The General Fund includes the necessary funding for the purchase of a NetApp and supporting software systems required for the new CAD /RMS system. RECOMMENDATION: Staff recommends approval to purchase a NetApp Storage Area Network system from Peak Uptime of Tulsa, Oklahoma, in the amount of $87,099.82. ATTACHMENTS: Oklahoma Texas Interlocal Agreement Peak Uptime Quote DIR No: DIR -ISC -020 INTERSTATE COOPERATION CONTRACT for Texas Department of Information Resource Technology Contracts THIS INTERSTATE COOPERATION CONTRACT is entered into by and between THE STATE OF OKLAHOMA acting by and through the OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES INFORMATION SERVICES ( "OMES -IS" or "DIR Customer"), with its principal place of business at 3115 North Lincoln Boulevard, Oklahoma City, Oklahoma 73105, and the STATE OF TEXAS, acting by and through the DEPARTMENT OF INFORMATION RESOURCES, 300 West 151h Street, Suite 1300, Austin, Texas 78701, pursuant to the authority granted and in compliance with the provisions of the Interlocal Cooperation Act, Texas Government Code, Chapter 791 for Texas based Customers and Section 2054.0565, Texas Government Code, for out of state Customers. I. STATEMENT OF PURPOSE: The purpose of this Interstate Cooperation Contract [Contract] is to allow DIR Customer to purchase information resources technologies through DIR Contracts. 1waIe 1!E9LM:737Lo]LTF a. Perthe Interlocal Cooperation Act, Texas Government Code, § 791.025, or other applicable law, the DIR Customer satisfies the requirement to seek competitive bids for the purchase of goods and /or services. b. DIR agrees to allow DIR Customer to procure information resources technologies through existing Vendor contracts and Vendor contracts that DIR may enter into during the term of this interstate cooperation contract, in accordance with specifications submitted through purchase orders from Customer. All DIR Vendor contracts shall be made available to the DIR Customer via the DIR Internet web site. DIR Customers utilizing the Cooperative Contracts shall issue a Purchase Order directly to the relevant Vendor. DIR Customers utilizing a DIR Contract for which DIR is the fiscal agent, the DIR Customer's Purchase Order shall be issued to DIR. c. DIR Customer agrees to notify DIR of any substantial problems in quality or service in relations with a vendor under a DIR vendor contract. III. PAYMENT FOR GOODS AND SERVICES: a. DIR Customer shall comply with Chapter 2251, Texas Government Code, or applicable local law, in making payments to the Vendor. Payment under a DIR Contract shall not foreclose the right to recover wrongful payments. b. Payments must be made in accordance with laws and procedures applicable to DIR Customer. c. DIR Customer agrees to pay the rates and /or prices set by DIR with its vendors. DIR Customer understands these rates and /or prices include a DIR administrative fee. d. All purchases executed under a DIR Contract will require a DIR Customer purchase order. IV. TERM OF CONTRACT: This Interstate Cooperation Contract shall begin when fully executed by both parties and shall continue for two (2) years commencing on the last date of approval by DIR and OMES -IS. Prior to expiration of the original term, DIR may extend this Interlocal Procurement Participation Agreement, by amendment, for up to one (1) optional two -year term and one (1) optional one -year extension. Additionally, the parties by mutual agreement may extend the term for up to ninety (90) additional calendar days. Either party, upon written notice, may terminate this contract on thirty (30) days advance written notice. Customers shall pay for all goods and services received through the effective date of termination. V. GOVERNING LAW AND OTHER REPRESENTATIONS: DIR Customer: Department of Information Resources Page 1 of 4 (DIR rev 09/20/2018) DIR No: DIR- ISC -020 [ ] Unit of Texas Local Government hereby certifying that is has statutory authority to perform its duties hereunder pursuant to Chapter Code. [X I Non -Texas State agency or unit of local government of another state hereby certifying that it has statutory authority to enter in to this Interstate Cooperation Contract and perform its duties hereunder pursuant to 74 O.S. § 85.5. [ ]Customer that is neither a unit of Texas Local Government nor a Non -Texas State agency or unit of local government of another state hereby certifies that it has statutory authority to enter in to this Interstate Cooperation Contract and perform its duties hereunder pursuant to VI. CERTIFYING FUNCTION: Department of Information Resources acting as the owner of the DIR Contracts hereby certifies the eligibility of the DIR Customer to use the DIR Contracts. VII. TERMS AND CONDITIONS FOR OUT OF STATE DIR CUSTOMERS: SELECTIONS PER THE GOVERNING LAW OF THE OUT OF STATE DIR CUSTOMER: 1. In any issue concerning this Interstate Cooperation Contract, or the DIR Contracts, in which DIR is involved shall be governed by the law of the State of Texas, excluding the conflict of law provisions. 2. Exclusive Venue for any litigation whatsoever involving DIR is the state district court of Travis County, Texas. 3. DIR Customer's use of the DIR Contracts shall be governed by the law of the State of Oklahoma, excluding the conflicts of law provisions. 4. Exclusive Venue for litigation arising between DIR Customer and Vendor from use of the DIR Contracts is Oklahoma County, Oklahoma. 5. Any available dispute resolution procedures, as provided by law, shall be used to resolve disputes arising from use of the DIR Contracts. VIII. Notification All notices under this Interstate Cooperation Contract shall be sent to a party at the respective address indicated below. If sent to the DIR: Kelly Parker Director, Cooperative Contracts Department of Information Resources 300 W. 15th Street, Suite 1300 Austin, Texas 78701 Phone: (512) 475 -1647 Facsimile: (512) 475-4700 Email: kellv.parker(adir.texas.eov DIR Customer: Reporting and Contract Usage: Glenda Caudle Strategic Programs and Vendor Specialist 3115 North Lincoln Boulevard Oklahoma City, Oklahoma73105 Deportment of Information Resources Page 2 of 4 (DIR rev 09120/2018) DIR No: DIR -ISC -020 (405) 522 -8597 Rlenda.caudle@omes.ok.gov Procurement Assistance: Allen Cook IT Procurement Manager 5005 North Lincoln Boulevard, Suite 100 Oklahoma City, Oklahoma73105 (405) 522 -0685 allen.cook @omes.ok.gov Material Notices Contact: Bo Reese Chief Information Officer 3115 North Lincoln Boulevard Oklahoma City, Oklahoma 73105 (405) 522 -8855 bo.reese @omes.ok.eov With additional notice to: Deputy General Counsel 3115 North Lincoln Boulevard Oklahoma City, Oklahoma 73105 (405) 522 -0122 isd.legal(@omes.ok.gov This Interstate Cooperation Contract is executed to be effective as of the date of the last party to sign. STATE OF OKLAHOMA, by and through OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, INFORMATION SERVICES Authorized By: Signature on File Name: James L. Reese, II Title: Chief Information Officer Date: 02/05/2019 THE STATE OF TEXAS, acting by and through the DEPARTMENT OF INFORMATION RESOURCES Authorized By: Signature on File Name: Hershel Becker Title: Chief Procurement Officer Date: Department of Information Resources Page 3 of 4 (DIR rev 09/20/2018) Office of General Counsel: Date: 2/6/2019 DIR No: DIR -ISC -020 Department of Information Resources Page 4 of 4 (DIR rev 09/20/2018) FAS2750A HEADER LINE FAS2750A -005 FAS2750 HA System,CNA SW- 2- 2750A- SW,Data at Rest Encryption Enabled,2750A, -C NVE -C X66031A -N -C SW- 2- 2750A- SW,Trusted Platform Module Enabled,2750A, -C TPM -C C SW -CORE- SW,Core Bundle, Per- 0.1TB,SAS,F01, -C BNDLE -SAS- X- SFP- HIOGB- F01-C CU3M- R6 -N -C SW- DATA -PRO SW,Data Protection Bdl,Per- 0.1TB,SAS,F01, -C -BDL- SAS -F01- REPLACEMEN DOC- 2750 -C Documents,FAS2750, -C DATA -AT -REST Data at Rest Encryption Capable Operating Sys - ENCRYPTION Data at Rest Encryption Capable Operating Sys FAS2750 -106 -C FAS2750,24x1.8TB,10K, -C X65668- 05 -N -C Cable,Direct Attach CU SFP+ 10G,0.6M, -C X66030A -N -C Cable,12Gb,Mini SAS HD,0.5m, -C X66031A -N -C Cable,12Gb,Mini SAS HD,1m, -C X- 02659 -00 -N- Rail Kit, 4- Post,Rnd /Sq- Hole,Adj,24 -32, -C $0.00 X800- 42U -R6 -C Jumper Crd,ln- Cab,C13- C14, -C X- SFP- HIOGB- X- SFP- H10GB- CU3M- R6 -N -C CU3M- R6 -N -C CS -4HR- 4hr Parts Delivery and Replacement REPLACEMEN CS- G1 -SE- SupportEdge Advisor ADVISOR $0.00 1 $0.00 $3,182.63 2 $6,365.26 $0.00 2 $0.00 $0.00 2 1 $0.001 $10.441 1296 1 $13,530.24 1 $12.42 1 1296 1 $16,096.32 1 $0.001 1 I $0.00 $0.00 2 $4,845.661 1 1 $4,845.661 $0.00 2 $0.00 $0.00 2 $0.00 $0.00 4 $0.00 $0.00 2 $0.00 $0.00 6 1 $0.00 $0.00 8 $3,799.771 1 1 $3,799.771 $18,998.831 1 1 $18,998.831 FAS2750A -EXP FAS2750,Expansion Shelf,Model 1 $0.001 1 1 $0.00 DS224C- 10 -1.8 Disk Shelf,12G,24x1.8TB,10K, -SK $4,841.86 2 $9,683.72 - 24S -SK SW,Trusted Platform Module Enabled,2750A, -C TPM -C CS -4HR- 4hr Parts Delivery and Replacement $963.34 1 $963.34 REPLACEMEN SW- DATA -PRO SW,Data Protection Bdl,Per- 0.1TB,SAS,F01, -C T C CS- G1 -SE- SupportEdge Advisor $4,816.68 1 $4,816.68 ADVISOR P400100 Professional Services - Block Time $8,000.00 1 $8,000.00 One time block of hours /amount for managed service agreements. 38 hours Subtotal: $87,099.82 FAS2750A HEADER LINE FAS2750A -005 FAS2760 HA System,CNA SW- 2- 2750A- SW,Data at Rest Encryption Enabled,2750A, -C NVE -C SW- 2- 2750A- SW,Trusted Platform Module Enabled,2750A, -C TPM -C SW -CORE- SW,Core Bundle, Per- 0.1TB,SAS,F01, -C BNDLE -SAS- F01-C SW- DATA -PRO SW,Data Protection Bdl,Per- 0.1TB,SAS,F01, -C -BDL- SAS -F01- C DOC- 2750 -C Documents,FAS2750, -C DATA -AT -REST Data at Rest Encryption Capable Operating Sys - ENCRYPTION Data at Rest Encryption Capable Operating Sys FAS2750 -106 -C FAS2750,24x1.8TB,10K, -C f " Optional $0.00 1 $0.00 $6,416.50 2 $12,833.00 $0.00 2 $0.00 $0.001 2 1 $0.001 $34.44 1 1296 1 $44,634.24 1 $41.001 1296 1 $53,136.001 $0.001 1 $0.001 $0.00 2 $0.00 $16,055.601 1 1 $16,055.60 1 X656613- 05 -N -C Cable,Direct Attach CU SFP+ 10G,0.5M, -C X66030A -N -C Cable, I2Gb,Min!SAS HD,0.5m, -C X66031A -N -C Cable,12Gb,MIni SAS HD,lm, -C X- 02659 -00 -N- Rail Kit ,4- Post,Rnd /Sq- Hole,Adj,24 -32, -C C $0.00 X800- 42U -R6 -C Jumper Crd,ln- Cab,C13- C14, -C X- SFP- H10G6- X- SFP - HIOGB- CU3M- R6 -N -C CU3M- R6 -N -C $0.00 CS -4HR- 4hr Parts Delivery and Replacement REPLACEMEN T CS- G1 -SE- SupportEdge Advisor ADVISOR FAS2750A -EXP FAS2750,Expansion Shelf,Model DS224C- 10 -1.8 Disk Shelf,12G,24xl.8TB,10K,SK - 24S -SK CS4HR- 4hr Parts Delivery and Replacement REPLACEMEN T CS- G1 -SE- SupportEdge Advisor ADVISOR * Optional $0.00 2 $0.00 $0.00 2 $0.00 $0.00 4 $0.00' $0.00 2 $0.00 $0.001 6 $0.00 $0.00 8 $3,799.771 1 1 $3,799.771 $18,998.831 1 1 $18,998.831 $0.00 1 $0.00 $16,055.60 2 $32,111.20 $963.341 1 1 $963.341 $4,816.681 1 1 $4,816.681 * Optional Subtotal: I $187,348.66 FAS2750A UTA2 72 x 1.8 SAS Prepared by: Peak UpTime Terry Siemens 918.585.8488 Fax 918 -585 -5615 terry.siemens @peakuptime.com Quote Summary Prepared for: City of Owasso 111 N Main Street Owasso, OK 74055 Andrew Neyman (918) 376 -1517 aneyman@cityofomsso.com Quote Information: Quote #: TS006767 Version: 1 Delivery Date: 05/31/2022 Expiration Date: 07/09/2022 *Optional Expenses K. Texas DIR Comparison x FAS2750A UTA2 72 x 1.8 SAS $87,099.82 Total: $87,099.82 *Optional Expenses K. Texas DIR Comparison x Optional Subtotal: MMMMMMUU='-"A'Ii' Please Note: This is not an Invoice. Proposal valid for 30 days. Shipping and taxes not included unless specified. Prices and availability subject to change. Invoice date based on date of shipment and not on date of installation. All product returns must meet Peak Methods return policies in order to issue a Returns Authorization. A MINIMUM 15% RESTOCKING FEE MAYAPPLY, provided Peak Methods has return rights with its manufacturers or suppliers. Peak Methods only accepts the return of products within THIRTY (30) DAYS from the date of Peak Methods invoice. Peak UpTime makes no other warranties with respect to the services or the deliverables other than those stated in this agreement or any other properly executed work order, expressed or implied, or arising by operation of the law or the course of performance, custom, usage, in the trade or profession, including without limitation the implied warranties of merchantability and fitness for a particular purpose. Peak UpTime Signature: %rrr3 e ew ens Name: Terry Siemens Title: Cloud Sales Executive Date: 05/31/2022 City of Owasso Signature: Name: Andrew Neyman Date: TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: International Association of Firefighters Local #2789 Contract for FY 2022 -2023 DATE: June 3, 2022 BACKGROUND: As a part of the Fiscal Year 2021 -2022 contract negotiated with the International Association of Firefighters (IAFF), the City Council approved language agreeing to ratify the contract for a second year. The second year of the contract, effective for Fiscal Year 2022 -2023, includes a 2.5% across the board increase effective January 1, 2023. All other language remains unchanged. The increase in all costs associated with continuing the contract is $264,285.00. RECOMMENDATION: Staff recommends ratification of the Fiscal Year 2022 -2023 contract between the City of Owasso and the International Association of Firefighters Local #2789 and authorization for the Mayor to execute the contract. ATTACHMENT: 2022 -2023 IAFF contract AGREEMENT BETWEEN THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL NO. 2789 July 1, 2021— June 30, 2022 July 1, 2022 —June 30, 2023 TABLE OF CONTENTS ARTICLE 1 PURPOSE OF AGREEMENT .................................................. ..............................1 ARTICLE 2 RECOGNITION ........................................................................ ..............................2 ARTICLE 3 MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION .........................3 ARTICLE4 GENDER CLAUSE ................................................................... ..............................4 ARTICLE 5 AUTHORITY AND TERM ...................................................... ..............................5 ARTICLE 6 MANAGEMENT RIGHTS AND RESPONSIBILITIES .......... ..............................6 ARTICLE 7 PREVAILING RIGHTS ............................................................ ..............................7 ARTICLE 8 PROHIBITION OF STRIKES ................................................... ..............................8 ARTICLE 9 BARGAINING UNIT RIGHTS AND SECURITY .................. ..............................9 ARTICLE 10 PERSONNEL FILES ................................................................ .............................10 ARTICLE 11 REGULAR AND SPECIAL MEETINGS ................................ .............................12 ARTICLE 12 ORGANIZED MEAL PROGRAM .......................................... .............................13 ARTICLE13 SENIORITY ............................................................................. .............................14 ARTICLE 14 HOURS AND TIME EXCHANGE .......................................... .............................16 ARTICLE 15 PERSONNEL REDUCTION ................................................... .............................17 ARTICLE16 STAFFING ............................................................................... .............................18 ARTICLE 17 SAFETY AND HEALTH COMMITTEE ................................ .............................19 ARTICLE 18 GRIEVANCE PROCEDURES ................................................. .............................20 ARTICLE 19 DUES CHECK - OFF ................................................................. .............................25 ARTICLE 20 COMPENSATION ................................................................... .............................26 ARTICLE21 OVERTIME .............................................................................. .............................30 ARTICLE 22 VACATIONS AND HOLIDAYS ............................................ .............................32 ARTICLE23 SICK LEAVE ........................................................................... .............................34 ARTICLE 24 COURT AND JURY LEAVE .................................................. .............................36 ARTICLE 25 UNIFORMS .............................................................................. .............................37 ARTICLE 26 INSURANCE ............................................................................ .............................39 ARTICLE 27 TUITION REIMBURSEMENT ............................................... .............................40 ARTICLE 28 SUCCESSORS AND ASSIGNS .............................................. .............................41 ARTICLE 29 SAVINGS CLAUSE ................................................................. .............................42 ARTICLE30 LONGEVITY ........................................................................... .............................43 ARTICLE 31 RETIREMENT AND PENSION .............................................. .............................44 ARTICLE 32 PHYSICAL FITNESS PROGRAM ......................................... .............................45 ARTICLE 33 DRUG & ALCOHOL TESTING ............................................. .............................46 SIGNATURE PAGE APPENDIX A, APPENDIX B, APPENDIX C, APPENDIX D, APPENDIX E ARTICLE 1 PURPOSE OF AGREEMENT It is the intent and purpose of this Agreement, entered into by and between the CITY OF OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER and LOCAL NO. 2789, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AFL /CIO /CLC, hereinafter referred to as UNION, Employees, Members of the Bargaining Unit to achieve and maintain harmonious relations between the parties hereto and to provide for the equitable and orderly adjustment of grievances which may arise during the terms of this Agreement. ARTICLE 2 The Employer recognizes the Union as the exclusive bargaining agent for all employees of the Fire Department, except the Chief, one designated Administrative Assistant, civilian employees, and probationary employees. ARTICLE 3 MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation of both parties to undertake affirmative action to insure that applicants or employees are treated without regard to race, color, religion, sex, national origin, status of Union membership, or political affiliations. Specifically, pursuant to Equal Employment Opportunity Commission Guidelines, each party is obligated to take positive action in affording equal employment, training and promotional opportunities to all members, as required by Title VII of the Civil Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be interpreted as diminishing the obligation of both parties to comply with the provisions of the Fair Labor Standards Act, or any duly adopted Department of Labor Regulations promulgated thereunder. Section 2. In the event that any portion of this Agreement unintentionally conflicts with the Employer's capability to be in compliance with said Acts, the EEOC Guidelines and Department of Labor Regulations will be overriding to that portion of this agreement. ARTICLE 4 GENDER CLAUSE "Gender ". A word importing one gender only shall extend and be applied to both genders. ARTICLE 5 AUTHORITY AND TERM Section 1. The Employer and the Union have, by these present, reduced to writing the collective bargaining Agreement resulting from negotiations entered into by the Employer and the Union. Section 2. This Agreement shall become effective on the first day of July, 2021 and shall remain in full force and effect until midnight, June 30, 2022. The Employer and the Union agree that on or before June 30, 2022 each shall ratify all articles of this agreement to provide for a continuation of this agreement for fiscal year July 1, 2022 to June 30, 2023. Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of monies by the Employer are included as a matter of collective bargaining, it shall be the obligation of the Union to serve written notice thereof one hundred twenty (120) days prior to June 23`d of each year, the last day on which monies can be appropriated by the Employer to cover the Agreement period which is the subject of the collective bargaining procedure. Section 4. It shall be the obligation of the Employer and the Union to meet at a reasonable time and confer in good faith with representatives of the Union and Employer ten (10) days after receipt of written notice from the Union or Employer requesting a meeting for purposes of collective bargaining. Section 5. In the event the Union and the Employer are unable, within thirty (30) days from and including the date of the first meeting to reach an agreement, any and all unresolved arbitrable issues may be submitted to arbitration at the request of either party. ARTICLE 6 MANAGEMENT RIGHTS AND RESPONSIBILITIES Section 1. Union recognizes the prerogative of Employer to operate and manage its affairs in all respects and in accordance with its responsibilities, and the powers or authority which the Employer has not officially abridged, delegated, granted or modified by this Agreement are retained by the Employer, and all rights, powers and authority the Employer had prior to the signing of this Agreement are retained by the Employer, and remain exclusively without limitation within the rights of the Employer. Section 2. Except as may be limited herein, the Employer retains the right in accordance with the Constitution, the laws of the State of Oklahoma, and the Charter of the municipality and the responsibilities and duties contained in the laws of the State of Oklahoma and the ordinances and regulations promulgated thereunder: A. To determine Fire Department policy, including the rights to manage the affairs of the Fire Department in all respects, except as stated above; B. To assign working hours, including overtime; C. To direct the members of the Fire Department, including the right to hire, terminate, suspend, discipline, promote or transfer any Firefighter; D. To determine the table of organization of the Fire Department, including the right to organize and reorganize the Fire Department and the determination of job classifications and ranks based upon duties assigned; E. To determine the safety, health and property protection measures for the Fire Department; F. To allocate and assign work to Fire Fighters within the Fire Department; G. To be the sole judge of the qualifications of applicants and training of new employees; H. To schedule the operations and to determine the number and duration of hours of assigned duty per week; I. To establish and enforce Fire Department rules, regulations and orders; J. To introduce new, improved or different methods and techniques of operation of the Fire Department or change existing methods and techniques; K. To determine the amount of supervision necessary; L. To control the departmental budget; and M. To take whatever actions may be necessary to carry out the mission of the employer in situations of emergency. ARTICLE 7 PREVAILING RIGHTS Section 1. All rules, regulations, fiscal procedures, working conditions, departmental practices and manner of conducting the operation and administration of the Owasso Fire Department currently in effect for and with respect to the members of the Fire Department on the effective date of this Agreement, which are not included in this Agreement, shall remain in full force and effect, unchanged and unaffected in any manner, unless and except as modified or changed by the specific terms of this Agreement. ARTICLE 8 PROHIBITION OF STRIKES Section 1. During the term of this Agreement, the Union agrees to a prohibition of any job action, i.e. strikes, work slowdowns, mass absenteeism, or being a party to such activities. The Union shall not be in breach of Agreement where the acts and actions enumerated above are not caused or authorized by the Union. Section 2. Upon notification confirmed in writing by the Employer to the Union that certain of its members are engaged in a job action, the Union shall immediately, in writing, order such member to cease the job action and return to work at once and provide the Employer with a copy of such an order. Additionally, a responsible officer of the Union shall publicly order all employees participating in a job action to cease such action. Section 3. Nothing contained in this Article shall be construed to limit, impair, or affect the right of the Union or any other member of the bargaining unit to the expression or communication of a view, grievance or complaint or opinion or any matter related to conditions or compensation of employment or their betterment so long as the same does not interfere with the full, faithful and proper performance of duties of employment. ARTICLE 9 BARGAINING UNIT RIGHTS AND SECURITY Section 1. Bulletin Boards. The Employer shall provide space in all fire stations for Union bulletin boards. Materials posted on bulletin boards shall be limited to Union business, notice of meetings, seminars, workshops, legislative reports, safety bulletins, etc. No materials of a subversive or derogatory nature or political endorsements shall be posted. Section 2. Time Off for Union Business. After written notice to Fire Chief or Designated Administrative Assistant, Union representatives may be granted time off without loss of pay to conduct bona fide Union business, provided however, that time off will not impede the proper operations of the Fire Department and adequate manpower is available, as determined by the Fire Chief or his designated Administrative Assistant. ARTICLE 10 PERSONNEL FILES Section 1. It is agreed that with all materials concerning investigation, complaints, reprimands, counseling sessions for violations of any rules, regulations or policies, that might be considered detrimental to the employee's position advancement or future with the Department, that are to be placed in the employee's personnel file, that the Employer shall notify said employee of such action and the employee shall be given the proper opportunity to appeal such action before it becomes a part of his personnel file. Section 2. A Fire Fighter shall be allowed to review his personnel file under supervision at any reasonable time upon written request to the Fire Chief. Section 3. Recognizing that disciplinary actions provide a basis for training and counseling and are not meant to perpetually penalize an employee, the following procedure is hereby established: Procedure A. Employees may request that disciplinary actions be sealed according to the following schedule: 1. Written reprimands and notice of oral reprimands with no recurrence after one (1) year may be sealed. 2. Suspensions three (3) days or less than three (3) days, without recurrence, after two (2) years. 3. Suspension more than three (3) days, without recurrence, after two (2) years. 4. Disciplinary probation after two (2) years from the termination of such probation if no other disciplinary action has occurred during that period. B. Written Requests for sealing of disciplinary actions should be directed to the office of the Fire Chief. C. The Human Resources Department shall be notified in all cases where sealing of disciplinary action is taken, and City Personnel file copies will be sealed or destroyed accordingly. D. The sealed action shall not be held to discriminate against the employee in any subsequent disciplinary action, or in the event of impending promotion, merit step raise, transfer, special requests, modification of duty, vacation selection, application for other employment, or against any other action the employee may take for his personal improvement or betterment. 10 ARTICLE 10 PERSONNEL FILES (Continued) E. Once sealed, the file shall not be opened unless the employee request such unsealing; however, the employee may review investigative reports pertaining to the actions; or at the discretion of the Fire Chief who may deem it necessary to the employee's welfare to do so; but, in any case, the employee is to be notified of the opening of the sealed file and the reason therefore. F. Upon request, all unfounded, exonerated, not sustained, and no finding complaints will be immediately removed from the employees personnel file. Such complaints shall be sealed and accessed by the City Attorney for pending litigation or for review of similar complaints which may occur within one (1) year of the original complaint. Such unfounded, exonerated, not sustained, and no finding complaints will be destroyed after five (5) years from date of occurrence. Section 4. All letters of appreciation and/or commendation received by the department regarding an employee(s) will be given to the appropriate employee(s) within five (5) business days. 11 ARTICLE 11 REGULAR AND SPECIAL MEETINGS Section 1. The Union will be permitted to hold regular and special meetings on the Employer's premises with the understanding that permission, time and location of such meetings must be approved by the Fire Chief or his designated Administrative Assistant prior to said meetings. Section 2. It is understood that the Union and the Employer will cooperate in this Agreement and excessive requests will not be made by the Union. Permission to hold meetings shall not be unreasonably denied by the Employer so long as meetings do not impede or interfere with the normal operations of the Fire Department. 12 ARTICLE 12 ORGANIZED MEAL PROGRAM Section 1. Union members will be required to participate in an organized meal program while on duty. However, if any employee is on a special diet, he /she will not be required to participate for the time period he /she is on a special diet. The amount to be contributed for meals will be determined by and contributed by the members of each duty station on each shift. However, the amount shall not be less than Five Dollars ($5.00) per shift per member. This article is not subject to the grievance procedures of this Agreement. Further it is agreed that this section of the Agreement will be enforced solely by the bargaining unit. 13 ARTICLE 13 Section 1. Seniority shall mean the status attained by length of continuous service in the Fire Department. Section 2. Where two or more employees have the same employment date, seniority shall be determined by a hiring list established subsequent to the completion of the hiring process. When two or more employees will be given the same start date, the Union shall be provided a copy of the established hiring list prior to the start date. Section 3. Seniority will be a factor to be considered by the Fire Department in determining the priority of each member to: A. Time when compensatory, vacation and holiday time off is granted; B. Shift assignment; and C. Anytime overtime is required, whether scheduled or non - scheduled, the first choice of replacement shall go to another employee meeting the following criteria: 1. has the same duty qualifications; 2. among those with the same duty qualifications, has the most seniority; and 3. provides compliance with minimum manning criteria of the department. Section 4. Seniority shall be lost upon the occurrence of any of the following: A. Discharge, if not reversed; B. Resignation; C. Un- excused failure to return to work upon the expiration of a formal leave of absence provided no reasonable excuse is found; and D. Retirement. Section 5. Promotion shall be subject to evaluation and examination of job performance and ability. Seniority will be considered, but will not be the determining factor. Any bargaining unit member serving in an acting capacity for six (6) or more consecutive months may be promoted to the vacant position without being subject to a testing procedure, as long as that employee meets the minimum qualifications for the position. Should a member of the bargaining unit serve in an acting capacity for six (6) or more consecutive months and not meet the minimum qualifications, due to budgetary constraints and /or training availability only, such member may be promoted to the vacant position without being subject to a testing procedure; provided, the member of the bargaining unit satisfies the minimum requirements for the position within twelve calendar months from the date of appointment Otherwise the member shall be demoted to the previous position occupied by the member. 14 ARTICLE 13 (Continued) Section 6. Employees demoted as a result of administrative decisions and not based on discipline, shall be given first consideration should the position reopen and such position offered, providing however, no unusual discipline problems have occurred between the demotion and subsequent position opening. 15 ARTICLE 14 HOURS AND TIME EXCHANGE Section 1. There is hereby established a series of fourteen -day work periods. Shift schedule shall be on duty twenty -four (24) hours and off duty forty-eight (48) hours. Section 2. Time of shift change will be 0800 hours. Shift Commander shift change will be at 0700 hours. Section 3. Employees may have the privilege to exchange duty time, subsequent to approval by the Battalion Chief or Acting Shift Commander. The replacement employee must be of at least equal duty qualification of the employee being excused from duty. 16 ARTICLE 15 Section 1. In the case of personnel reduction, the Employee with the least seniority shall be laid off first. In determining seniority for the purpose of personnel reduction, only time as a full -time paid Employee in the Owasso Fire Department shall be counted. Section 2. No new employee shall be hired until all employees laid -off during the past 24 -month period have been notified of any position vacancy within the Fire Department. Such notification will take place via registered mail Return Receipt Requested. Correspondence shall be sent to the last known address of the employee who requires notification. It will then be the duty of the employee to notify Human Resources of his intention to pursue the available position. Such response shall be received within 30 days of receipt of registered mail notification. The employee's failure to respond within the 30 -day period shall be considered an acknowledgment that the employee does not intend to reinstate his employment with the Owasso Fire Department. 17 ARTICLE 16 STAFFING Section 1. The purpose of this Article is to provide a consistent practice of staffing the fire stations and fire apparatus each shift day, during both emergent and non - emergent operations, providing the necessary staffing measures to ensure safety. A. Each fire station will be staffed with no less than three (3) personnel each day. B. The Battalion Chief or Acting Shift Commander shall not count towards the staffing minimum of three (3) per station. C. The Battalion Chief or Acting Shift Commander shall not be dedicated to any suppression apparatus or medic. D. Staffing of each station shall consist of, but not be limited to a Captain or Acting Company Officer, Lieutenant or Acting Lieutenant and a Firefighter. E. Staffing on each fire apparatus will be no less than two (2) personnel. This shall pertain to all fire engines, ambulances, ladder trucks, tankers, wildland vehicles, and Disaster Response Unit (DRU). F. The only exception to Section I -E of this Article is routine travel to the City Garage, or returning to a fire station following an emergency incident response, or station to station travel. All apparatus with one employee are considered out of service for an emergency response. G. Staffing on snowplow will be no less than two (2) personnel when responding as an emergency response vehicle; including when responding in support of another emergency response vehicle during emergency operations. The two (2) personnel minimum shall not apply when the snowplow is being used during non - emergency operations, including (but not limited to) the moving /removing of snow from facilities and roadways, and routine travel to the City Garage, returning to a fire station following an emergency incident response, or station to station travel. H. This Article does not pertain to administrative or command vehicles. Section 2. The Union shall be notified of any opening of a job position within the Owasso Fire Department, and when and where advertisement of said position is being advertised, according to Equal Employment Opportunity (EEOC) regulations. 18 ARTICLE 17 SAFETY AND HEALTH COMMITTEE Section 1. The Employer and the Union agree to cooperate to the fullest extent in the promotion of safety and health, on the Employer's premises and while carrying out the mission of the Employer and the duties of the employees. For this purpose, it is agreed to establish a Safety and Health Committee to consist of two (2) members and one (1) chairperson appointed by the Union. Section 2. The Safety and Health Committee will have the authority to conduct on- site inspections of equipment, buildings, and other related areas to the occupational environment of the Bargaining Unit. They shall also have the latitude to make studies of safety equipment and practices and to conduct investigations into health hazards that may be appropriate to protect the Employer's interest as it may relate to Worker's Compensation or other liability inherent to occupational diseases and injury and to protect the employees' right to a safe employment environment. Members of the Committee may be excused from duty for the work of the Committee, subject to the prior approval of the Fire Chief. Section 3. The Union and the Employer agree to make every effort to correct safety hazards or unsafe working conditions identified by the Safety Committee. It is understood that recommendations of the Committee are not subject to the Grievance Procedure for the Agreement. Section 4. The Safety and Health Committee recommendations to correct safety hazards and /or unsafe working conditions shall be discussed by the Chairperson of the Committee, with the Chief or his designated representative. The answer shall be orally submitted by the Chief or his designated Administrative Assistant within five (5) business days to the Committee. A. If the hazard or condition is not corrected by the provision of Section 4, it shall be submitted in writing to the Chief or his designated Administrative Assistant. B. The Fire Chief shall submit his answer in writing to the Safety and Health Committee within five (5) business days. If the hazard or condition has not been corrected within that time, it then shall be sent to the City Manager for adjustment. C. The City Manager shall submit his answer in writing to the Fire Chief and the Committee in five (5) business days. Section 5. All "First Notice of Injury" and accident reports will be forwarded by the worker's compensation coordinator to the Union Secretary within 72 hours of the incident. 19 ARTICLE 18 GRIEVANCE PROCEDURES Section 1. The Union or any employee covered under this Agreement may file a grievance within ten (10) business days of the alleged occurrence, as hereinafter defined, and shall be afforded the full protection of this Agreement. Section 2. Union President, Vice - President, and Union Grievance Committee, as used hereinafter, shall be understood to mean those persons whose names have been previously identified, in writing, to the Fire Chief or his designated Administrative Assistant. It is understood and agreed that the names of such person or persons shall be submitted to the Fire Chief, or his designated Administrative Assistant, within fifteen (15) working days after such person or persons are elected and /or appointed. Section 3. Except for documented verbal counseling or written reprimands, as defined in Section 5, of this article, any controversy between the Employer and the Union or any employee concerning the interpretation, enforcement or application of any provision of this Agreement, concerning any of the terms or conditions of employment contained in this Agreement, shall be adjusted in the following manner: A. The grievance shall be discussed by the employee with the Chief or his designated Administrative Assistant. Said employee and one of the following; Union President, Vice - President or Grievance Committee Chairman, shall be present at said discussion. The answer shall be submitted in writing by the Chief or his designated Administrative Assistant, within five (5) business days to the employee(s) involved and to the Union President. B. If the grievance is not settled by the provision of Section 3A, it shall be submitted in writing to the Union Grievance Committee. Within ten (10) business days from the written answer rendered by the Chief, or his designated Administrative Assistant, the Union Grievance Committee shall determine, in their sole discretion andjudgement, whether or not a grievance exists within the terms and conditions of this Agreement. 1. If the Union Grievance Committee finds a grievance does exist, the Committee shall submit, in writing, the grievance to the Fire Chief for adjustment, within ten (10) business days of the Chiefs written answer. 2. If the Union Grievance Committee finds a grievance does not exist, no further proceedings shall be necessary. ARTICLE 18 GRIEVANCE PROCEDURES (Continued) C. The Fire Chief shall submit his answer in writing to the employee involved and to the Union Grievance Committee within ten (10) business days. If the grievance has not been settled within that time, it then shall, within ten (10) business days, be sent to the City Manager for adjustment. D. The City Manager shall submit his answer in writing to the Fire Chief, the employee involved, and the Union Grievance Committee within ten (10) business days. If the City Manager and the Union Grievance Committee have not settled the grievance within that time, it may be submitted to arbitration. Grievances submitted to arbitration for adjustment shall proceed as follows: 1. Within twenty (20) calendar days parties shall jointly request a panel of arbitrators from the Federal Mediation and Conciliation Service. a. The Employer and /or the Union shall have the option to utilize a board of three (3) arbitrators in lieu of one (1) arbitrator. The requesting party shall be responsible for the increase in cost associated with a three (3) arbitrator panel. i. The parties shall jointly request a panel of fifteen (15) for a board of three (3) arbitrators. ii. The parties shall jointly request a panel of nine (9) arbitrators for one (I) panel arbitrator. b. Arbitrators must have NAA affiliation (National Academy of Arbitrators). c. The Employer and the Union each may exercise the option to request a new panel once per arbitration selection process. 2. Within ten (10) business days from the receipt of such panel, a representative of the Union and the City shall meet and alternately strike names until one (1) or three (3) arbitrator(s) remains who shall be selected as the impartial arbitrator. The party requesting arbitration shall strike the first name. 3. Upon notification to the Federal Mediation and Conciliation Service of the selection of the arbitrator(s), and the arbitrator(s) is /are contacted, the date for the Arbitration Hearing shall be set within ten (10) business days from the date the arbitrator is notified of his selection. 21 ARTICLE 18 GRIEVANCE PROCEDURES (Continued) 4. Within twenty (20) business days after the conclusion of the hearing, the arbitrator(s) shall issue a written opinion, or panel of arbitrators shall be requested to issue a majority consensus opinion, containing findings and recommendations with respect to the issues presented. A copy of the opinion shall be mailed or delivered to the Union and the Employer. 5. With respect to the interpretation, enforcement or application of the provisions of this Agreement, the decision, findings and recommendations of the arbitrator shall be final and binding on the parties to this Agreement. 6. The arbitrator(s)' authority shall be limited to the interpretation and application of the terms of this Agreement and /or any supplement thereof. The arbitrator(s) shall have no jurisdiction to establish provisions of a new agreement or variation of a new agreement or variation of the present Agreement or to arbitrate away, in whole or in part, any provisions or amendments thereof. This shall not preclude individual wage grievances. 7. The cost of the impartial arbitrator shall be shared equally between the Union and the Employer. If a transcript of the proceedings is requested, then the party so requesting shall pay for it. Section 4. All time limits set forth in this Article may be extended by mutual consent, but if not so extended, they must be strictly observed. If a party fails to pursue any grievance within the time limits provided, he shall have no further right to continue the grievance. Section 5. Any controversy between the Employer and the Union or any employee concerning the interpretation, enforcement or application of any provisions of this Agreement, that resulted in a documented verbal counseling or a written reprimand shall be adjusted in the following manner: A. The grievance shall be discussed by the employee with the Chief or his designated Administrative Assistant. Said employee and one of the following: Union President, Vice - President or Grievance Committee Chairman, shall be present at said discussion. The answer shall be submitted in writing by the Chief or his designated Administrative Assistant, within five (5) business days to the employee(s) involved and to the Union President. 22 ARTICLE 18 GRIEVANCE PROCEDURES (Continued) B. If the grievance is not settled by the provisions of Section 5A, it shall be submitted in writing to the Union Grievance Committee. Within ten (10) business days from the written answer rendered by the Chief, or his designated Administrative Assistant, the Union Grievance Committee shall determine, in their sole discretion and judgement, whether or not a grievance exists within the terms and conditions of this Agreement. 1. If the Union Grievance committee finds a grievance does exist, the Committee shall submit, in writing, the grievance to the Fire Chief for adjustment, within ten (10) business days of the Chief's written answer. 2. If the Union Grievance Committee finds a grievance does not exist, no further proceedings shall be necessary. C. The Fire Chief shall submit his answer in writing to the employee involved and to the Union Grievance Committee within ten (10) business days. If the grievance has not been settled within that time, it then shall, within ten (10) business days, be sent to the City Manager for adjustment. D. The City Manager shall submit his answer in writing to the Fire Chief, the employee involved, and the Union Grievance Committee within ten (10) business days. If the City Manager and the Union Grievance Committee have not settled the grievance within that time, it may be submitted to arbitration. Grievances submitted to arbitration for adjustment shall proceed as follows: 1. The parties shall jointly request a panel of nine (9) arbitrators from the Federal Mediation and Conciliation Service within ten (10) calendar days. a. Arbitrators must have NAA affiliation (National Academy of Arbitrators). 2. Within ten (10) business days from the receipt of such panel, a representative of the Union and the City shall meet and alternately strike names until one (1) arbitrator remains who shall be selected as the impartial arbitrator. The party requesting the arbitration shall strike the first name. 3. Following the selection of the impartial arbitrator both parties shall submit cases in writing to the arbitrator and the other party by an agreed upon date. If parties cannot agree the arbitrator shall set the date. 4. The arbitrator shall be requested to issue a written opinion containing findings and recommendations with respect to the issues presented, within sixty (60) calendar days after submission of the case. A copy of the opinion shall be 23 ARTICLE 18 GRIEVANCE PROCEDURES (Continued) mailed or delivered to the Union and the City. 5. With respect to the interpretation, enforcement, or application of the provisions of the Agreement, the decision, finding, and recommendations of the arbitrator shall be final and binding on the parties of this Agreement. 6. The arbitrator's authority shall be limited to the interpretation and application of the terms of this Agreement and/or any supplement thereof. The arbitrator shall have no jurisdiction to establish provisions of a new Agreement or variations of the present Agreement or to arbitrate away, in whole or in part, any provision or amendments thereof. 7. The cost of the impartial arbitrator shall be shared equally between the Union and the Employer. Section 6. It is specifically and expressly understood that filing a grievance under this Article which has as its last step final and binding arbitration, constitutes an election of remedies and a waiver of any and all rights by both parties, the Union or other representatives of the party, to litigate or otherwise contest the last answer rendered through the Grievance Procedure, in any court of other appeal forum. 24 ARTICLE 19 DUES CHECK -OFF Section 1. The Employer agrees to deduct regular semi - monthly Union dues, Station Fund dues and regular semi - monthly FIREPAC contributions from earned wages of those employees who are in the bargaining unit. The deductions shall be made from each semi- monthly paycheck in an amount certified to be correct by the Secretary- Treasurer of the Local Union. All members of the Bargaining Unit desiring payroll deduction of Union dues and/or FIREPAC contributions shall individually sign an authorization card provided by the Union and approved by the Employer, authorizing the stated semi - monthly dues deduction and /or FIREPAC contributions to be made. Except for employees hired within the contract year, authorizations for FIREPAC contributions and Station Fund dues must be provided to the Employer within thirty days of the effective date of the contract to be effective for the contract year. Payroll deductions shall be revocable by the employee notifying the Employer in writing. The Union shall be notified of any revocation. Section 2. The Employer will deduct only Union dues, FIREPAC contributions and Station Fund dues from the employee's paycheck and will not deduct initiation fees, special assessments, fines or any other deductions. In the event of an increase or decrease in Union dues, the Union will give the Employer thirty (30) days notice in order to allow the Employer to make the proper changes in its accounting records. No deductions will be made when the salary to be paid an employee is not sufficient to cover the amount deducted. Section 3. On the same day as payroll is issued, a deposit for the total deductions shall be made into the financial institutions selected by the Union. It shall be the responsibility of the Union to provide the Employer with deposit slips. The deposit receipt shall be sent to the Union Secretary along with a detailed report showing individual employee's name and deduction amount at the time of deposit. Section 4. All deductions will be for the month in which they are taken. All deductions refundable at the time of termination or resignation will be refunded by the Union. The Employer shall not be responsible for errors. In the case of any error or improper deduction being made by the Employer, a proper adjustment of the same shall be made by the Union with the employee affected. Section 5. The Union shall indemnify, defend and hold the Employer harmless against any claims made and against any suits instituted against the Employer on account of payroll deduction of Union dues or deposit of Union dues. Section 6. This service will be provided at no expense to the Union or its members. 25 ARTICLE 20 COMPENSATION Section 1. For the purpose of this Labor Agreement, each employee of the bargaining unit shall receive compensation based on the range and step plan located in Appendix A, "Pay Plan A" on July 1, 2021 according to the employee's range and step as of June 30, 2021 (with adjustments in steps on anniversary dates.) Effective January 1, 2023 each employee of the bargaining unit shall receive compensation based on "Pay Plan B" according to the employee's range and step as of December 31, 2022 (with adjustments in steps on anniversary dates.) A firefighter's active EMT license shall determine the firefighter's pay range. A firefighter without an active EMT license shall be paid as a Firefighter/Basic in Step 1. An inactive EMT license for a member of the bargaining unit with a rank of Lieutenant, Captain or Chief shall result in being reduced to Step 1 of the member's current range. In the case of extenuating circumstances, outside the member's control, that result in a delay in EMT license renewal, the Chief may authorize a member's continued pay at their current range and step for up to six months, until licensing issues are resolved. The rates contained in the Appendix A range and step plan does not include compensation which may be added to the base rate as provided in Article 20, Section 5; Article 20, Section 6; and Article 31. Section 2. Employees working an eighty (80) hour pay period shall have their pay calculated by the following formula: base (rate from range and step plan PLUS added pay as provided in Article 20, Section 5; Article 20, Section 6; and Article 31) multiplied by 3054, then divided by 2080. Section 3. New employees shall be compensated at the Entry Level/Probationary rate in Appendix A according to the employee's level of EMT certification, except when the new employee is currently employed with another municipal Fire Department and possesses an International Fire Service Accreditation Congress Firefighter I certificate and has previous Advanced Life Support experience. A Firefighter/Medic meeting this criteria may be eligible for lateral entry. The Fire Chief shall conduct a review of the individual's qualifications and experience and determine the appropriate entry -level rate within the range corresponding with the employee's level of EMT certification. New hires shall not be brought in higher than Step 5. New hire placement at a step other than entry level will not affect seniority or seniority -based considerations. Upon successful completion of the twelve -month probation period, the employee shall advance to the next step in the Step Plan in Appendix A. 26 ARTICLE 20 COMPENSATION (Continued) Section 4. Upon promotion employees shall receive a promotional increase to the corresponding range and step that represents at least an increase of 5% for each increase in rank, unless such step is not available. In cases of an employee obtaining a Paramedic license, the employee will advance to the same pay step in the Paramedic range of the Pay Plan, according to Appendix A. Section 5. In addition to their base compensation, Employees who are awarded a degree from an accredited college or university are eligible for Education Incentive pay. Employees holding multiple degrees shall receive the compensation identified for the highest single degree for which the employee qualifies. Education Incentive pay is added to, and included in the employee's base rate of pay. A transcript must accompany each request for initial payment and each request for increasing that payment. Section 6. Employees of the bargaining unit who obtain and maintain Emergency Medical Technician Certification as prescribed by Oklahoma State Statutes shall receive the following hourly rates added to and included in the Employee's base rate of pay. Degree in field of Fire Protection fi Degree not in the field of Fire Chiefs /Fire Marshal/ Technology, Nursing or EMS Protection Technology, Nursing, or Captain EMS Manager EMS Associates Degree thirty -nine cents per hour ($0.39) twenty cents per hour ($0.20) Bachelor's Degree fifty-nine cents per hour ($0.59) thirty -nine cents per hour ($0.39) Master's Degree sixty -nine cents per hour ($0.69) forty -nine cents per hour ($0.49) A transcript must accompany each request for initial payment and each request for increasing that payment. Section 6. Employees of the bargaining unit who obtain and maintain Emergency Medical Technician Certification as prescribed by Oklahoma State Statutes shall receive the following hourly rates added to and included in the Employee's base rate of pay. 27 Firefighter & Chiefs /Fire Marshal/ Lieutenant Captain EMS Manager EMT -Basic fifty -three cents per thirty -nine cents per twenty cents per hour Certification hour ($0.53) hour ($0.39) ($0.20) Intermediate forty -three cents per thirty -nine cents per twenty cents per hour Certification hour ($0.43) hour ($0.39) ($0.20) Paramedic seventy -five cents per seventy -five cents per seventy -five cents per Certification hour ($0.75) hour ($0.75) hour ($0.75) 27 ARTICLE 20 (Continued) Employees of the bargaining unit assigned the additional duty of Fleet Manager, shall have the herein designated compensation added to and included in their base rate of pay. Assigned additional duties may require assessment center testing to determine qualifications prior to the actual assignment by the Fire Chief. "Fleet Manager" — Eighty -three cents per hour ($0.83/hr) Bargaining unit members, at or above the rank/grade of Captain, who obtain IFSAC, Proboard or other Instructor II certification, shall receive thirty -nine cents ($0.39) added to and included in such members base hourly rate. In order to be eligible for the thirty-nine cents ($0.39) certification programs must be approved in advance by the Fire Chief. Bargaining unit members who obtain and maintain Hazardous Materials Technician certification, shall receive twenty -nine cents ($0.29) added to and included in such members base rate of pay. In order to be eligible for the twenty -nine cents ($0.29) the certification program must be approved in advance by the Fire Chief. Bargaining unit members who obtain and maintain Car Seat Installation certification, shall receive fifteen cents ($0.15) added to and included in such members base rate of pay. In order to be eligible for the fifteen cents ($0.15) the certification program must be approved in advance by the Fire Chief. Section 7. In addition to the employee's regular rate of pay, an employee engaged in fire protection activities shall receive an overtime premium of one and one -half (1 1/2) of his regular hourly rate or, at employee's election subject to the limitations hereinafter set forth, one and one -half (1 1/2) hour of compensatory time for each compensable hour of work in excess of one hundred six (106) hours in the stated fourteen (14) day work period. Section 8. Accumulation of compensatory time shall be limited in accordance with the Personnel Policy and Procedure Manual of the City of Owasso, Oklahoma. As pertains to compensatory time, it is agreed that the employee shall have the right to select when to take such compensatory time off; provided, the taking of such time off will not adversely impact upon departmental operations, as determined by the Fire Chief or his designated Administrative Assistant. 28 ARTICLE 20 COMPENSATION (Continued) Section 9. The term "compensable hours of work" shall be defined as set forth in Section 553.14 of the Department of Labor Regulations covering employees of public agencies. It is specifically understood that any leave taken by the employee during the aforestated fourteen (14) day work period shall, whether compensated or not, reduce said employee's hourly accumulation for purposes of determining overtime in accordance with the Fair Labor Standards Act. Provided however, for computation of employee work hours all compensable leave except sick leave shall be considered as hours actually worked. 29 ARTICLE 21 Section 1. As a condition of employment, employees may be required to work overtime because of increased workload, sickness, and absences of other employees or emergencies. All leave except sick leave shall be considered as actual hours worked for the purpose of overtime compensation. For purpose of computation of overtime compensation, the employee's regular rate of pay shall be deemed to be that as defined by the Department of Labor Fair Labor Standards Act. Section 2. Unscheduled Overtime —When an employee is not given at least forty- eight (48) hours of notification a minimum of three (3) hours at one and one -half (1 1/2) times the regular rate shall be paid to any member of the bargaining unit who is called back after his normal tour of duty. Unscheduled overtime shall first go to an employee in the same rank classification as the position being filled. If unable to fill with an employee of the same rank classification, unscheduled overtime will available to all rank classifications. Section 3. Scheduled Overtime —When an employee is given at least forty-eight (48) hours of notification the employee shall be paid overtime pay for actual hours worked at one and one half (1 %_) times the regular rate of pay. Time worked thirty (30) minutes prior to or thirty (30) minutes following a scheduled shift would be considered scheduled overtime. Scheduled overtime shall first go to an employee in the same rank classification as the position being filled. If unable to fill with an employee of the same rank classification, scheduled overtime will available to all rank classifications. Section 4. Emergency Overtime— Overtime needed to combat a catastrophic emergency situation, such defined herein as being any unexpected disastrous occurrence requiring response by the Owasso Fire Department in excess of the manpower existing on the normal duty shift to protect lives and property. This overtime will be approved on a first come basis by order of arrival and will not be susceptible to seniority, but will be deemed as unscheduled overtime. Section 5. Specialty Overtime — Overtime needed that may require specialized team training or by division may be awarded by the Fire Chief or his /her designee. Section 6. Administrative Overtime — Overtime needed to develop, initiate, and complete non - emergency departmental projects and committees. All bargaining unit members will be notified via e-mail and page of administrative project opportunities. Interested individuals must respond to the Fire Chief or his /her designee within the designated time period. Project/committee participation is determined solely by the Chief from those who responded. (Examples of Administrative Overtime include but are not limited to: Uniform Committee, Apparatus Committee, EMS Advisory Committee, and Honor Guard). 30 ARTICLE 21 (Continued) Section 7. Employees who are on approved holiday, vacation or personal leave shall not be eligible for mandatory overtime, unless said employee is available. Section 8. Any employee required by the Employer to attend any school, workshop, or seminar, shall be paid at his hourly current rate of pay for any hours of days that he would normally be off duty. Pay for normal off duty time will include travel time, attendance time in the course of the instruction, and return home. Overtime will be paid when overtime requirements have been met. Section 9. Employees who work a forty (40) hour work week shall not be eligible for shift overtime unless no one else has voluntarily requested the overtime. 31 ARTICLE 22 VACATIONS AND HOLIDAYS Section 1. New employees shall accrue 5.54 hours per pay period as holiday compensation. After completing one year of employment with the department, new employees shall be granted 120 hours of vacation leave. At that time the employee will begin accruing leave each bi- weekly pay period (pp) according to the following schedule: Years of Holiday Vacation Method of Maximum Employment Yearly Yearly Accumulation Limit* Total Total 0 -1 yr 144 0 5.54 hrs /pp 264 hrs. 1 -4 yrs 144 120 10.16 hrs /pp 384 hrs. 5 -9 yrs 144 144 11.08 hrs /pp 408 hrs. 10 -14 yrs 144 192 12.93 hrs /pp 456 hrs. 15 -19 yrs 144 216 13.85 hrs /pp 480 hrs. 20- 24 yrs 144 240 14.77 hrs /pp 504 hrs. 25+ yrs 144 264 15.70 hrs /pp 528 hrs. Section 2. Vacation and holiday usage shall be limited to no less than three (3) hour(s), the only exception shall be if less than three (3) hours of a shift is remaining. If a vacation request is denied for an employee who is at his vacation accrual maximum, the excess accumulation will be allowed for a defined period as determined on a case by case basis. Section 3. Employees in the bargaining unit who work an eighty (80) hour pay period shall accrue vacation and holidays in accordance with the schedule found in the Personnel Manual. Employees over the Personnel Manual's maximum vacation accrual at the time of transfer will be allowed to carry forward their current accrued vacation for future use. Employees in the bargaining unit who work an eighty (80) hour pay period must take vacation and holidays in not less than (1/2) hour increments. Section 4. Employees in the bargaining unit who work an eighty (80) hour pay period, shall be eligible for holiday pay at 1 % times the members regular hourly rate when required to work a scheduled holiday. Such members shall also receive an alternate day off. 32 ARTICLE 22 VACATIONS AND HOLIDAYS (Continued) Section 5. Employees in the bargaining unit may donate vacation leave to another employee in the bargaining unit by notifying Human Resources in writing, to include the recipient of the donation and the number of hours. 33 ARTICLE 23 SICK LEAVE Section 1. Employees within the bargaining unit shall earn sick leave in the amount of 216 hours annually. The method of accrual shall be in increments of 8.31 hours per pay period. No employee of the bargaining unit shall accumulate in excess of 1440 hours of sick leave time. Section 2. Sick leave usage shall be limited to no less than three (3) hours, the only exception shall be if less than three (3) hours of a shift is remaining. Employees will have the option to utilize up to an additional seven (7) hours of sick leave during any one hundred twenty (120) hour pay period when scheduled overtime pay would be lost due to sick leave used. Employees in the bargaining unit who work an eighty (80) hour pay period must take sick in not less than one (1) hour increments. Section 3. Fifteen percent (15 %) of accrued sick leave shall be paid to an employee upon service retirement or disability retirement. An employee may instead convert fifteen percent (15 %) of their accrued sick leave to terminal leave. In order to be eligible for this benefit the employee must provide the City sufficient notice of pending retirement and election option. Said notice to be not less than ninety (90) days prior to expected date of retirement. Such pay will be calculated at the employee's rate of pay at the time of disbursement. Upon death, fifty- percent (50 %) shall be paid to the beneficiary of the City provided group life insurance, unless designated otherwise in writing. In the event that an employee is killed in the line of duty, one - hundred percent of the employee's sick leave balance shall be paid to the beneficiary of the City provided group life insurance, unless designated otherwise in writing. Section 4. Fire Department shift employees will be granted two shifts off for funeral leave per occurrence. Employees on a forty (40) hour work week will be granted up to twenty -four (24) hours off for funeral leave per occurrence. Such leave shall be allowed for an employee to attend the funeral of an immediate family member, defined as: spouse, children (including stepchildren), parents (including stepparents), grandparents, grandchild, brother or sister (including step brother or step sister). Funeral leave may also be used by an employee to attend the funeral of his/her spouse's immediate family members as defined above. Such leave must be approved by the Fire Chief and is not charged against any leave accumulation. Funeral leave can be taken in half hour increments. An employee may request to use vacation or sick leave to attend other funerals. 34 ARTICLE 23 SICK LEAVE (Continued) Section 5. After an Employee has accrued 1440 hours of sick leave, he /she shall be eligible to participate in the following sick leave incentive program. If during the fiscal year an employee covered by this agreement uses: 0 shifts of sick leave - such employee shall receive 35% of that employee's monthly base pay. 1 shift of sick leave - such employee shall receive 27% of that employee's monthly base pay. 2 shifts of sick leave - such employee shall receive 20% of that employee's monthly base pay. 3 shifts of sick leave - such employee shall receive 14% of that employee's monthly base pay. Any Employee covered by this agreement who uses more than three (3) shifts of sick leave during the fiscal year shall not be eligible for this incentive program. Payment for those employees eligible will occur as a lump sum in the first pay period following June 30th of each year. Section 6. Any employee who meets the Sick Leave Incentive criteria established in Section 5 on his /her last day of employment shall be paid a prorated sick incentive based on the percentage of the contract year worked. Section 7. Employees in the bargaining unit who work an eighty (80) hour pay period shall be eligible to participate in the sick incentive program outlined in Section 6, as stated above, after accruing 1000 hours of sick leave. One shift shall be equivalent to eight hours for employees covered by this Section 7. Section 8. Employees within the bargaining unit shall be eligible for incentive pay through only one sick leave incentive plan. Should a member elect and enroll in the Sick Leave Grant/Incentive Plan offered to all employees of the City such member waives his /her right to the Sick Incentive pay herein described in, Section 6 and 7. A member may elect to participate exclusively in the Sick Leave Grant segment of the plan available to all employees and still be eligible for the Sick Leave Incentive herein described in Section 6 and 7. Section 9. Employees in the bargaining unit who work an eighty (80) hour pay period shall accrue sick leave in accordance with the schedule found in the Personnel Manual. 35 ARTICLE 24 COURT AND JURY LEAVE Section 1. Employees who are required to serve as court witnesses orjurors shall be granted time off, subject to the following rules: A. An employee subpoenaed to testify in a court action not arising out of the performance of his duty, involving the federal, state, or municipal government, shall not receive his regular salary, but may use annual leave or be granted a leave of absence without pay for the length of such service. B. An employee serving such duty shall present to his supervisor the original summons or subpoena from the court and, at the conclusion of the duty, a signed statement from the clerk of the court showing the actual dates of attendance at court. C. An employee serving on jury duty or subpoenaed to testify in a court action arising out of the performance of his duty, involving the federal, state, or municipal government, shall be paid his normal rate of pay for that period or the amount paid by the court, which ever is greater. For the purpose of this article, the normal rate of pay shall include "scheduled overtime" pay. 36 ARTICLE 25 Section 1. The Employer shall purchase and replace Employer designated uniforms when, in the opinion of the Fire Chief, such uniforms have fallen below the acceptable level of appearance. Section 2. It is understood that the Employer will provide to each newly hired Employee the following: one (1) short sleeve Class B shirt; one (1) long sleeve Class B shirt; four (4) pair Class C uniform pants; six (6) short sleeve Class C shirts; two (2) long sleeve Class C shirts; two (2) pair Class D shorts; two (2) pair Class D sweatpants; one (1) sweatshirt; one (1) winter coat; one (1) tie; one (1) belt; one (1) pair work boots or shoes; one (1) pullover jacket; one (1) stocking cap; one (1) ball cap. Section 3. All safety equipment, such as helmets, bunk out coats, pants, boots, safety gloves, Nomex coverall and Nomex hood will be furnished by the Employer, in accordance with the rotation plan developed by the Safety and Health Committee, submitted to the Chief by July 1 and approved by the Chief. Section 4. Employer shall repair or replace or reimburse employee at Employer's expense, the current market value, the employee's personal property, clothing and/or equipment which a fire fighter or medic might be reasonably expected to have on duty or use while performing his duties, which is lost, destroyed or damaged beyond the capability of maintaining a professional appearance or usefulness for his duties. Either the repair, replacement or reimbursement of such items will be at the Employer's discretion. Any damaged property replaced by the Employer shall become the property of the Employer. Further, the Employer, as well as the employee, will cooperate in any investigation regarding said loss or destruction. All requests relating to the repair, replacement or reimbursement of personal property shall be made to the Fire Chief; such requests shall be reviewed by a Peer Board Committee. The Peer Board Committee shall be comprised of the entire membership of the Safety and Health Committee appointed for a term equal to that of their service on the Safety and Health Committee. No action can be taken until such committee shall first consider the request and then recommend action to the Fire Chief. The maximum expense the Employer shall have by virtue of this Article shall be limited to One Thousand Dollars ($1000.00) per bargaining unit member per year. No personal property items will be replaced that are lost, destroyed or damaged while performing routine functions, at the fire station. Section 5. All fire fighters will receive protective clothing, as per standard operating procedure of the department. 37 ARTICLE 25 UNIFORMS (Continued) Section 6. Each contract year the City shall provide each member four hundred fifty dollars ($450.00) worth of approved department duty clothing. Members with less than one (1) year of employment as of July tst shall receive forty dollars ($40.00) worth of approved department duty clothing for each month of employment, not to exceed four hundred fifty dollars ($450.00). The Fire Chief prior to the budget year shall designate the type of clothing eligible under this Article. Any items purchased in excess of the allocated amount will be the responsibility of the member. The Fire Chief will submit a purchasing list to each member, award appropriate contracts to vendors, and place necessary orders. Members must finalize orders within 60 days of the start of each fiscal year. The City will make every effort to place orders within 90 days of the start of each fiscal year. Any funds remaining following the initial order at the beginning of the fiscal year, may be carried over to a second ordering period, which will occur between January Pt and January 31st. There will at no time be any money given to the member by the vendor for any reason pertaining to the clothing purchased with the allocated account. The following items are approved for purchase from the uniform fund: Nomex or 100% cotton shirts (long and short sleeve), uniform pants, light weight jacket, winter coat, duty shoes /boots, uniform belts, sweatpants, sweatshirt, workout shorts, t -shirts (long and short sleeve), ball caps, and collar brass and nameplate. Additional items may be added to this list by the Fire Chief. The uniform fund may also be used for alterations of approved uniforms, as arranged by the Fire Chief. Section 7. Members of the bargaining unit shall maintain their uniforms in a safe, neat, and presentable condition. Members shall always maintain an extra proper uniform ready for immediate usage at the station, in case the need arises. Section 8. Members of the bargaining unit shall be responsible for replacing their own articles of clothing and uniform with the exception of those items described hereinabove in Section 5 of this Article. 38 ARTICLE 26 INSURANCE Section 1. The Employer shall provide to all members of the bargaining unit Health, Vision and Dental Insurance that includes a basic benefit package selected by the City. The Employer shall be responsible for One Hundred Percent (100 %) of the cost of such coverage along with an annual biometrics screening. Should a member of the bargaining unit elect not to participate in the annual biometrics screening coordinated by the Employer, such Employee shall be charged $25 per month for Medical Insurance. Section 2. The Employer will provide a basic life insurance policy as a supplement to the above - mentioned Health Insurance, of which One Hundred Percent (100 %) of the cost of such life insurance shall be paid by the Employer. Section 3. The Employer shall pay that amount contributed on behalf of all other non - managerial City employees as a matter of City policy, as a subsidy for each employee's dependent health care coverage. Should the cost of such dependent health coverage increase, the Employer shall bear such increase in cost. However, should a member elect to not participate in the annual biometrics screening coordinated by the Employer, such Employee's premiums shall increase by $25 per month. The Employer shall also pay a subsidy for each employee's dependent vision and dental insurance in an amount equal to that provided for all other employees if the employee elects to cover such dependents under the City sponsored policy and plan. Section 4. The employer shall provide for retiree participation in the employer group health insurance program pursuant to the terms and conditions of 11 O.S.:23 -108. 39 ARTICLE 27 Section 1. The employer shall reimburse tuition, under the limitations hereinafter set forth in this Article, for required courses leading to a Bachelors Degree in Fire Science, or approved related field. The course(s) on which reimbursement will be requested must be approved by the Department Director prior to enrollment (Personnel Form number 10). The tuition herein provided shall be the actual tuition designated for the institution attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive Universities as designated in the "Student Fees" book Approved at Institutions in the Oklahoma System of Higher Education established by the Oklahoma State Regents for Higher Education. A copy of the "Student Fees" book may be reviewed in the City Finance Office, prior to seeking reimbursement. In addition to the tuition reimbursed, the City agrees to pay toward fees, three dollars ($3.00) per credit hour completed in accordance with the reimbursement criteria. Employees must maintain at least 2.0 on a 4.0 scale or a minimum of a "C" grade on a letter grade scale in each course. Failure to maintain a "C" grade in a course will result in non- payment of tuition for those hours. Upon verification of satisfactory completion of the course, reimbursement for tuition shall be made to the employee. Section 2. If an employee voluntarily or involuntarily separates from employment within three years of the last tuition reimbursement, and /or within three years of the last payment made by the Employer for Paramedic classes for that employee, the employee will be required to repay 100% of the tuition reimbursement and /or cost incurred for Paramedic classes during that three year period. Prior to receiving tuition reimbursement and/or enrollment in Paramedic classes to be paid by the Employer, the employee must complete an "Education /Training Repayment Agreement." Attached Appendix D. 40 ARTICLE 28 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the successors and assigns of the parties hereto during the term of this contract; and, no provisions, terms or obligations herein contained shall be affected, modified, altered or changed in any respect whatsoever, by the consolidation, merger or annexation, transfer or assignment, of either party hereto, or affected, modified, altered or changed of any kind in the ownership or management of either party hereto, or by any change geographically of place of business of either party hereto. 41 ARTICLE 29 SAVINGS CLAUSE Section 1. If any provision of this Agreement or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provisions or application, and to this end, the provisions of this Agreement are severable. Section 2. It is understood that the foregoing is a complete understanding of all the terms and conditions of employment to be governed by this Agreement during the contract period and it cannot be altered in any manner, save by the complete written concurrence of the parties subscribing hereto. Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the Employer and the Union and shall be subject to the provisions of this agreement unless the terms of said appendices specifically delete or change a provision of this Agreement, and all appendices shall become a part of this Agreement as is specifically set forth herein. Section 4. It is understood that all time limits found in this Agreement may be extended by mutual concurrence. Section 5. Nothing herein should preclude the City from being in compliance with the Americans with Disabilities Act. 42 ARTICLE 30 LONGEVITY Section 1. Longevity shall be paid at the rate of $0.10 (ten cents) per year of service commencing on the employee's fifth employment anniversary. 43 ARTICLE 31 RETIREMENT AND PENSION Employer and employee shall contribute toward the Oklahoma Firefighters Pension and Retirement System per requirements of State Statutes. 44 ARTICLE 32 PHYSICAL FITNESS PROGRAM Section 1. The Physical Fitness Test outlined in Appendix E will be administered bi- annually in October and April by the Fire Chief or designee and the Safety and Health Officer. Members of the bargaining unit who voluntarily participate and successfully complete the Physical Fitness Test, as established in Appendix E, will receive twenty -four (24) hours of comp time credited to their comp balance following the successful completion of each test, for a maximum annual accrual of forty-eight (48) hours of comp time. 45 ARTICLE 33 DRUG & ALCOHOL TESTING The Union and its bargaining unit members agrees to comply with all of the provisions described in the Substance Abuse Policy as described in the attached Appendix "C ". 46 SIGNATURE PAGE IN WITNESS WHEREOF, the parties have hereunto set their hands this 7" day of June, 2022. CITY OF OWASSO, OKLAHOMA A Municipal Corporation In ATTEST: Kelly Lewis, Mayor Juliann M. Stevens, City Clerk INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL NO. 2789 IAFF President ATTEST: APPROVED AS TO FORM: Julie Lombardi, City Attorney 47 APPENDIX A The rates contained within the Appendix A pay plan do not include compensation which may be added to the base rate as provided in Article 20, Section 5; Article 20, Section 6; and Article 31. Pay Plan A (Effective July 1, 2021) "Pay Plan B" (Effective January 1, 2023) FFIBasic E61T 14.27 14.74 15.21 FFJInt EMT 15.46 15.97 166.48 17.03 17.60 18.19 18.81 19.39 20.05 20.73 21.42 22.17 FF- Paramedic 17.57 18.16 18.76 19.35 20.00 20.66 21.35 22.06 22.77 23.54 24.32 25.14 Lieutenant 18.45 19.06 19.69 20.33 21.01 21.69 22.42 23.18 23.93 24.72 25.53 26.40 Cpt 18.91 19.53 20.19 20.84 23.06 2185 24.67 25.50 26.36 27.25 2816 29.12 Chiefs /FMIEMS Mgr 23.64 M 28.55 29.64 30.62 31.68 32.74 33.86 "Pay Plan B" (Effective January 1, 2023) APPENDIX A FF /Basic EMT 14.62 15.11 15.59 FF/lnt EMT 15.85 16.36 16.89 17.45 18.04 18.64 19.28 19.88 20.56 21.25 21.96 22.72 FF- Paramedic 18.01 18.61 1923 . 19.84 20.50 21.18 21.89 22.61 23.34 2412 24.93 25.77 Lieutenant 18.91 19.53 20.19 20.84 21.54 22.23 22.98 2175 24.53 25.34 26.17 27.06 Cpt 23.64 24.45 2529 26 -14 27.02 27.94 28.86 29.85 Chiefs /F1r1 /EMS Mgr 29.37 30.38 31.39 32.47 33.56 34.70 APPENDIX A 48 (Continued) Article 20 Degree in field of Fire Protection Degree not in the field of Fire Education Propay* Technology, Nursing or EMS Protection Technology, Nursing, or Captain Chiefs/Fire Marshal/ EMS Associates Degree thirty -nine cents per hour ($0.39) twenty cents per hour ($0.20) Bachelor's Degree fifty -nine cents per hour ($0.59) thirty -nine cents per hour ($0.39) Master's Degree sixty -nine cents per hour ($0.69) forty -nine cents per hour ($0.49) Article 20 Firefighter & EMT Propay* Captain Chiefs/Fire Marshal/ Lieutenant EMS Manager EMT -Basic fifty -three cents per thirty -nine cents per twenty cents per hour Certification hour $0.53 hour $0.39 $0.20 Intermediate forty -three cents per thirty -nine cents per twenty cents per hour Certification hour $0.43 hour $0.39 $0.20 Paramedic Certification seventy -five cents per seventy -five cents per seventy -five cents per hour $0.75 hour $0.75 hour $0.75 Article 20 Other Propays • Fleet Manager, eighty -three cents per hour ($0.83/hr)* • IFSAC, Proboard or other Instructor II certification (rank/grade of Captain and above) thirty -nine cents per hour ($0.39).* • Hazardous Materials Technician certification, twenty -nine cents per hour ($0.29)* • Car Seat Installation certification, fifteen cents per hour ($0.15)* *This is not intended to represent the entirety of Article 20. 49 APPENDIX B The following pay items were removed contract year 2006 -2007 at which time they were included in the base pay provided in Appendix A. All items listed below are no longer applicable as of the 2006 -2007 contract. Article 20— Incentive Pro -Pay of $0.07 per hour Article 25— Cleaning Allowance of $0.13 per hour Article 25 —Bed Linen Allowance of $0.01 per hour Article 32— Employer paid 4% of Employee's contribution toward Oklahoma Firefighters Pension and Retirement System The following pay item was removed effective January 1, 2009 at which time it was included in the base pay provided in Appendix A. The item listed below is no longer applicable as of the 2009 -2010 contract. Article 20 —EMS Manager Pro -Pay of $1.00 per hour The following pay item was removed effective July 1, 2015 at which time it was included in the base pay provided in Appendix A. The item listed is no longer applicable as of the 2016 -2017 contract. Working Out of Class Pay 50 APPENDIX C SUBSTANCE ABUSE POLICY Alcohol and drug abuse have an adverse effect on job performance, create dangerous situations, and serve to undermine our community's confidence in the Fire Department. The department cannot and will not condone drug or alcohol abuse on the part of its employees, nor will it condone any employee behavior related to alcohol and /or illegal drugs on or off thejob that may serve to damage the department's reputation. The policy concerning drug and alcohol use and abuse is a follows: 1. The Department will not hire anyone who is known to currently abuse substances. 2. The Department will educate and inform its employees about the health consequences of drug and alcohol abuse. 3. Employees must report to work in a fit condition to perform their duties. Being under the influence of drugs or alcohol is not acceptable. 4. Any employee on department business, on or off City premises, is prohibited from purchasing, transferring, using, or possessing illicit drugs or using alcohol or prescription drugs in a way that is illegal. 5. Employees will not be terminated for voluntarily seeking assistance for a substance abuse problem; however, continued performance, attendance, or behavioral problems may result in disciplinary action. 6. Employees on physician - prescribed medication must notify the Chief or his /her designee, if there is a likelihood that such medication could affect job performance and safety. 7. Employees who are convicted, plead guilty, or who plead no- contest for off -duty drug or alcohol involvement may be considered to be violation of the policy. 8. All available assistance programs shall be made available to the employee, either at the request of the employee, or as a requirement for continued employment, based on factual evidence of a substance abuse problem. 9. No illegal drugs, alcoholic beverage or liquor shall be brought into, or stored in or on any City Property. 10. Drug testing shall be conducted according to the policies and procedures outlined in this policy as well as the applicable existing Federal and Oklahoma State laws and regulations (Standards for Workplace Drug and Alcohol Testing Act, Title 40, Sec. 554). Conditions under which an applicant/employee will be tested are: 51 APPENDIX C SUBSTANCE ABUSE POLICY (Continued) a. Applicants for employment once a conditional offer of employment has been made. b. For existing employees on the basis of: Reasonable Suspicion. ii. Post - Accident where the employee or another person has sustained a work - related injury or the employer's property has been damaged, including damage to equipment, in an amount reasonably estimated at the time of the accident to exceed five hundred dollars ($500.00). iii. Post - rehabilitation testing. iv. Random testing. 11. Failure to submit to a required drug or alcohol test or having a confirmed positive result of such a test will subject the employee to disciplinary action. 12. The City will pay for all City required drug /alcohol testing as required for the proper administration of this policy. 13. In addition the City will pay for a second test at a separate certified facility if a second test is requested by the employee immediately following the first test. 14. If requested by the employee, the City agrees to pay for a blood test at a certified facility to test carbon monoxide levels. Definitions used in the op lice: 1. The "Act" means the Standards for Workplace Drug and Alcohol Testing Act of the State of Oklahoma. 2. "Alcohol" means ethyl alcohol or ethanol. 3. "Applicant" means a person who has applied for a position with the City. 4. "Board" means the State Board of Health. 5. "The City" means the City of Owasso. 6. "Confirmation test" means a drug or alcohol test on a sample to substantiate the results of a prior drug or alcohol test on the same sample and which uses different chemical principles and is of equal or greater accuracy than the prior drug or alcohol test. 7. "State Department" means the State Department of Health. S. "Drug" means amphetamies, cannabinoids, cocaine, phencyclidine (PCP), hallucinogens, methaqualone, opiates, barbiturates, benzodiazepines, synthetic narcotics, designer drugs, or a metabolite of any of the substances listed herein. 52 APPENDIX C SUBSTANCE ABUSE POLICY (Continued) 9. "Drug or alcohol test" means a chemical test administered for the purpose of determining the presence or absence of a drug or its metabolites or alcohol in a person's bodily tissue, fluids or products. 10. "Employee" means any member of the Fire Department (for interpretation of this policy only). 11. "Employer" means the City of Owasso. 12. "Random selection basis" means a mechanism for selecting employees for drug or alcohol testing that: a. Results in an equal probability that any employee from a group of employees subject to the selection mechanism will be selected, and b. Does not give an employer discretion to waive the selection of any employee selected under the mechanism. 13. "Reasonable suspicion" means a belief that an employee is using or has used drugs or alcohol in violation of the City's written policy. This belief must be based on objective and stated facts and reasonable inferences drawn from those facts in light of experience, and may be based upon, among other things: a. Observable phenomena, such as: i. The physical symptoms or manifestations of being under the influence of a drug or alcohol while at work or on duty, or ii. The direct observation of drug or alcohol use while at work or on duty. b. A report of drug or alcohol use while at work or on duty, provided by reliable and credible sources and which has been independently corroborated; c. Evidence that an individual has tampered with a drug or alcohol test during his /her employment with the City of Owasso, or d. Evidence that an employee is involved in the use, possession, sale, solicitation or transfer of drugs while on duty or while on the employer's premises or operating the employer's vehicle, machinery or equipment. 14. "Review officer" means a person, qualified by the State Board of Health, who is responsible for receiving results from a testing facility which have been generated by the City's drug or alcohol testing program, and who has knowledge and training to interpret and evaluate an individual's test results together with the individual's medical history and any other relevant information. 15. "Sample" means tissue, fluid or product of the human body chemically capable of revealing the presence of drugs or alcohol in the human body. 53 APPENDIX C SUBSTANCE ABUSE POLICY (Continued) 16. "Testing facility" means any person, including any laboratory, hospital, clinic or facility, either off or on the premises of the employer, which provides laboratory services to test for the presence of drugs or alcohol in the human body. Drug or Alcohol Testing Restrictions: The employer may only request or require an applicant or employee to undergo testing under the following circumstances. I. Applicant testing: The City may require a job applicant, upon a conditional offer of employment, to undergo drug or alcohol testing and may use a refusal to undergo testing or a confirmed positive test result as a basis for refusal to hire, provided that such testing does not violate the provisions of the Americans with Disabilities Act of 1990, and provided that such testing is required for all applicants who have received a conditional offer of employment for a particular employment classification. 2. Reasonable suspicion testing: The City may require an employee to undergo drug or alcohol testing if the employer has a reasonable suspicion that the employee has violated the City's written substance abuse policy. 3. Post - Accident testing: The City may require an employee to undergo drug or alcohol testing if the employee or another person has sustained a work - related injury or the employer's property has been damaged, including damage to equipment, in an amount reasonably estimated at the time of the accident to exceed five hundred dollars ($500.00). 4. Random testing: The city may require an employee to undergo drug or alcohol testing on a random selection basis. 5. Post - rehabilitation testing: The City may require an employee to undergo drug or alcohol testing without prior notice for a period of up to two (2) years commencing with the employee's return to work, following a confirmed positive test, or following participation in a drug or alcohol dependency treatment program under an employee benefit plan or at the request of the employer. 54 APPENDIX C SUBSTANCE ABUSE POLICY (Continued) Confidentiality of Testing Results and Records Disclosure of General health Information Prohibited: 1. The City shall maintain all drug and alcohol test results and related information, including, but not limited to, interviews, reports, statements and memoranda, as confidential records, separate from other personnel records. Such records, including the records of the testing facility, shall not be used in any criminal proceeding, or any civil or administrative proceeding, except in those actions take by the employer or in any action involving the individual tested and the employer or unless such records are ordered released pursuant to a valid court order. 2. The records described above shall be maintained by the employer and shall be the property of the employer, and, upon the request of the applicant or employee tested, shall be made available for inspection and copying to the applicant or employee. The employer shall not release such records to any person other than the applicant, employee or the employer's review officer, unless the applicant or employer, in writing following receipt of the test results, has expressly granted permission for the employer to release such records or pursuant to a valid court order. 3. A testing facility, or any agent, representative or designee of the facility, or any review officer, shall not disclose to any employer, based on the analysis of the sample collected from an applicant or employee for the purpose of testing for the presence of drugs or alcohol, any information relating to: a. The general health, pregnancy or other physical or mental condition of the applicant or employee, or b. The presence of any drug other than the drug or its metabolites that the employer requested be identified and for which a medically acceptable explanation of the positive result, other than the use of drugs, has not been forthcoming from the applicant or employee. Provided, however, a testing facility shall release the results of the drug or alcohol test, and any analysis and information related thereto, to the individual tested upon his or her request. 55 APPENDIX D EDUCATION/TRAINING REPAYMENT AGREEMENT The undersigned, for and in consideration of the City of Owasso, Oklahoma's incurrence of costs associated with my educational enhancement and or Paramedic training, hereby agrees that if and in the event I should voluntarily or involuntarily separate from employment with the City of Owasso, Oklahoma, within three (3) years from the date of the last payment for my tuition reimbursement and/or Paramedic classes, then in such event I will reimburse the City of Owasso, Oklahoma, one hundred percent (100 %) of all expense incurred by said City for my tuition reimbursement and /or cost incurred for my Paramedic classes. In connection herewith, I hereby authorize the City of Owasso, Oklahoma, to withhold from my final pay any sum due and owing to the City of Owasso, Oklahoma, by virtue of the foregoing. Further, it is my understanding that execution of this repayment agreement does not constitute an agreement on the part of the City of Owasso, Oklahoma, to employ me for any term of years, or portions thereof. Employee State of Oklahoma County of Date: On this day of , 20_, before me, the undersigned, a Notary Public in and for the County and State aforesaid, personally appeared to me, known to be the identical person who executed the above and acknowledged to me that the above was executed as a free and voluntary act and deed for the uses and purposes therein set forth. Given under my hand and seal the office the day and year last above written. Notary Public My Commission Expires (Seal) 56 APPENDIX E PHYSICAL FITNESS TEST To promote and encourage wellness through physical activity, the Fire Chief or designee and the Safety and Health Officer will administer a Physical Fitness bi- annually. Such test will consist of four parts. Part 1: 1.5 Mile Timed Run In order to successfully pass the timed run participants must complete the run within the established number of minutes /seconds, based upon his/her age at testing date. Age: <30 30 -39 40 -49 50 -59 60+ Run Time: 13:36 14:00 14:52 16:22 18:14 Part 2: Push -ups In order to successfully pass the push -ups portion of the Physical Fitness Test participants must complete the established number of push -ups based upon his/her age at testing date. Push -ups require humerus to be level with the ground at the bottom of each rep and elbows locked at the top of each rep. Pausing at the top of rep for no less than one second is required to assure participants are not using momentum from previous rep. Age: <30 30 -39 40 -49 50 -59 60+ Push -ups: 33 27 21 15 14 Part 3: Sit -ups In order to successfully pass the sit -ups portion of the physical fitness test participants must complete the established number of sit -ups based upon his/her age at testing date, within a two minute time limit. Sit -ups require hands locked behind the head, knees bent, chest touching knees at top of rep, and no greater than one inch of space between shoulder blades and ground at the bottom of the rep. Age: <30 30 -39 40 -49 50 -59 60+ Sit -ups: 42 39 34 28 22 Part 4: Abdominal Circumference Participants must have an abdominal circumference of 39" or less. Abdominal circumference will be measured at the navel while participant is at rest. In order to successfully pass the abdominal circumference portion of the physical fitness test the measurement must be held for 90 seconds. The following options are available to individuals participating in the physical fitness test. Option A: Step Mill in Lieu of 1.5 Mile Run Participants can elect to complete ten minutes on a step mill (Stairmaster) in lieu of the 1.5 mile run. In order to substitute the step mill for the run, the step mill must be set on program three, difficulty level six. There will be no age adjustment for the step mill option. 57 APPENDIX E PHYSICAL FITNESS TEST (Continued) Option B: Pull -ups in Lieu of Push -ups, Sit -ups, or Abdominal Circumference Participants can elect to complete ten pull -ups in lieu of either the push -ups, sit -ups, or abdominal circumference. In order to substitute pull -ups for one part of the test participants must complete ten reps with palms away, chin over bar, and complete stop at bottom with arms fully extended. Pull -ups can only replace one of the three requirements mentioned in this option. 58 TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: First Responders Support Services (FRSS) Renewal Agreement DATE: June 3, 2022 BACKGROUND: July 2017, the City of Owasso entered into an agreement with First Responder Support Services, PLLC (FRSS) for behavioral health services for Emergency Responders. The fiscal year -to -date statistics through April 2022, reflect a continued increase in usage of services, with 63 active clients, 20 of which were new participants, for a total of 459 direct service (counseling) hours. This is an increase of 37% in active clients from the some time last year and an increase of 70% in direct service hours. In addition to providing ongoing counseling services, FRSS has provided a series of electronic communication highlighting Therapeutic Lifestyle tips, as well as in- person combined training for the Police and Fire Departments. FUNDING: The cost to continue services for Fiscal Year 2022 -2023 is remaining at $39,238.80, which has been included in the Fiscal Year 2022 -2023 budgets for the Police Department, Half -Penny Sales Tax Fund and the Fire Department, Half -Penny Sales Tax Fund. This is the third year of a three -year rate guarantee. FIRST RESPONDER SUPPORT SERVICES: Approval of the Fifth Renewal Agreement with FRSS will continue the following services: • Unlimited number of hours of self - referred counseling services for Firefighter Medics, Police Officers, Police civilian personnel, and their immediate family members • Up to 55 hours of education and /or training services per department annually • Consultative services, including but not limited to, Critical Incident and Peer Support Teams RECOMMENDATION: Staff recommends approval of the Fifth Renewal Agreement with First Responder Support Services, PLLC, in the amount of $39,238.80, and authorization to execute the agreement. ATTACHMENT: Fifth Renewal Agreement FIFTH RENEWAL AGREEMENT THIS FIFTH RENEWAL AGREEMENT is made and entered into as of June 7, 2022, by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, 200 S. Main, Owasso, Oklahoma, 74055 ( "City ") and, FIRST RESPONDER SUPPORT SERVICES, PLLC a Professional Limited Liability Company, 1612 Harvard, Tulsa, Oklahoma 74112 ( "FRSS "). WITNESSETH: WHEREAS, the parties entered into a Master Services Agreement (the "Agreement") dated July 18, 2017 relating to Behavioral Health Services for the City Police and Fire Departments. Said Agreement covers the period of time commencing July 1, 2017 to and including June 30, 2018; and WHEREAS, the parties entered into a FIRST RENEWAL AGREEMENT renewing and extending the term of the Agreement for the period July 1, 2018 to and including June 30, 2019; and WHEREAS, the parties entered into a SECOND RENEWAL AGREEMENT renewing and extending the term of the Agreement for the period July 1, 2019 to and including June 30, 2020; and WHEREAS, the parties entered into a THIRD RENEWAL AGREEMENT renewing and extending the term of the Agreement for the period July 1, 2020 to and including June 30, 2021; and WHEREAS, the parties entered into a FORTH RENEWAL AGREEMENT renewing and extending the term of the Agreement for the period July 1, 2021 to and including June 30, 2022; and WHEREAS, the parties desire to renew the Agreement for an additional one (1) year period as set forth in SECTION IV —TERMS OF AGREEMENT; and NOW THEREFORE, the parties agree to renew and extend the terms of the above described Agreement for the period July 1, 2022 to and including June 30, 2023, all according to the terms, covenants, and conditions set forth in the original Agreement between the parties, except as amended by the following provision: SECTION II - METHOD OF PAYMENT: In consideration for the services provided to the Departments, the City shall pay to FRSS for the fiscal year July 1, 2022 to June 30, 2023, the annual sum of $ 39,238.80 in two payments of $ 19,619.40 due on July 31, 2022 and January 31, 2023. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above for the term stipulated herein. "City" "FRSS" City of Owasso, First Responder Support Services; PLLC a Municipal Corporation Title: Bv: Dana L. Mugavero Managing Member CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05121/22 Department Payroll Expenses Total Expenses 105 Municipal Court 5,885.93 9,386.99 110 Managerial 25,221.79 35,286.46 120 Finance 21,330.94 32,371.99 130 Human Resources 9,962.45 14,925.07 160 Community Development 20,042.73 31,231.35 170 Engineering 20,173.41 31,312.21 175 Information Systems 19,889.35 29,244.77 181 Support Services 9,843.93 15,023.27 190 Cemetery 1,356.00 2,89123 201 Police Grant Overtime 3,378.44 3,422.88 215 Central Dispatch 2,603.44 3,879.38 221 Animal Control 4,340.50 6,495.60 280 Emergency Preparedness 2,460.89 3,436.55 370 Stormwater /ROW Maint. 7,257.91 11,273.50 515 Park Maintenance 8,197.44 12,302.21 520 Culture /Recreation 8,505.40 15,267.51 550 Community- Senior Center 6,591.18 8,801.58 580 Historical Museum 804.40 898.10 720 Strong Neighborhood 358.36 552.66 General Fund Total 178,204.49 268 005.31 185 Garage Fund Total 6,934.78 13 869.56 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 22,314.51 35,462.45 250 Fire Fund 37 Total 203,084.77 309 263 73 201 Police Fund 38 Total 202,077.34 306,687.41 300 Streets Fund 39 Total 20,730.83 36,242.65 370 Stormwater Fund 27 Total 5,039.08 7,74198 150 Worker's Compensation Total 720 Strong Neighborhoods Total 5,22270 7,501.78 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 05/3112022 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES VISION DEPT TOTAL AMOUNT 62,631.04 31,788.61 63,358.70 41,734.43 71,526.22 14,772.17 85,898.89 371,710.06 31889.70 6,721.61 7,793.56 18,404.87 1,415.49 82.81 1,498.30 HEALTHCARE SELF INSURANCE FUND TOTAL 391,613.23