HomeMy WebLinkAbout2022.06.14_Worksession AgendaThis meeting is a work session for Council /Trustee discussion only.
There is no opportunity for public comments of work session. ,
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 14, 2022 - 6:00 PM
AGENDA
1. Call to Order
Mayor /Chair Kelly Lewis
2. Discussion relating to Community Development Department Items
Brian Dempster
A. Request for a final plat - CVP- Owasso DB, approximately 0.826 acres located east
of the northeast corner of East 116th Street North and North 129th East Avenue
B. Request for a final plat - Caffeine Corner, approximately 0.638 acres located at
the southeast corner of East 106th Street North and U.S. Highway 169
C. Request for a Specific Use Permit - approximately 4.98 acres located at 10927 East
1061h Street North for a ground passenger transportation facility in a Commercial
(CS) District, as referenced in SUP 22 -02
3. Discussion relating to household refuse collection and disposal services
Travis Blundell
4. Discussion relating to a proposed amendment to the list of projects eligible for expenditure
from the Capital Improvement Fund to include East 96th Street North Widening from North 134th
East Avenue to North 145th East Avenue and East 116th Street North Widening from North Garnett
Road to North 129th East Avenue
Teresa Willson
5. Discussion relating to City /Authority Manager items
Warren Lehr
A. Proposed Fiscal Year 2022 -2023 Annual Operating Budget
B. Monthly sales tax report and revenue outlook
C. City Manager report
6. City Councilor /Trustee comments and inquiries
7. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 4:00 pm on Thursday, June 9, 2022.
M. Stevens, City
The City of Owasso encourages citizen participation. To reque§f an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com
TO: The Honorable Mayor and City Council
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Determination
DATE: June 10, 2022
SUMMARY INFORMATION:
This memorandum introduces projects recommended to be included in the Capital Improvement
Project listing. In 2003, a resolution was adopted by the City Council that establishes the procedure
for amending the list of projects eligible to receive funding from the Capital Improvements Fund,
which is funded from a dedicated 1% of the City sales tax. This procedure includes a
recommendation from the Owasso Capital Improvements Committee, followed by a public
hearing before the City Council may adopt a resolution amending the project listing.
BACKGROUND:
The Capital Improvements Committee conducted a public meeting on May 24, 2022, to consider
a proposed amendment to the list of eligible Capital Improvement Fund projects.
As per the resolution defined procedures, the City Council conducts a public hearing to receive
and consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. Notice of the public hearing must be made no less than five days prior to the public
hearing. At the conclusion of the public hearing, the City Council must continue the matter for at
least two weeks before taking any action to amend the listing of projects. Any action taken by
the City Council to amend the current list of projects must be made by adopting a resolution.
PROJECT INFORMATION:
East 96th Street North from North 134th East Avenue to North 145th East Avenue is a two -lane
secondary arterial roadway which is a heavy traffic area that conveys residential and commercial
traffic as well as commuter traffic to and from Owasso.. Currently, the roadway has approximately
9,200 vehicles per day traveling east /westbound. The Transportation Master Plan forecasted this
section of East 96th Street North to be improved by Fiscal Year 2020. The proposed roadway
improvements would include four lanes, sidewalk, a multi -use trail, bike - lanes, curb /gutter and
underground storm drain systems along the one -mile section.
In April 2022, City Council approved a construction contract with Crossland Heavy Contractors,
Inc, for the East 116th Street North from Garnett Road to North 129th East Avenue widening
improvements. The improvements were planned to be fully funded by the Vision Recapture Fund.
However, right -of -way, utility relocations, and construction costs have exceeded preliminary
engineering estimates and Capital Improvement Funds are being proposed to offset the increase
in costs.
CURRENT PROJECTS:
Resolution 2021 -16 designated the following list of projects as eligible for funding from the Capital
Improvements Fund:
• East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue)
• East 76th Street North and US 169 Interchange Improvements
• Garnett Road Widening Project (East 96th Street North to East 106th Street North)
• Garnett Road Widening (East 106th Street North to East 116th Street North)
CIP List
Page 2
• East 96th Street North and North 145th East Avenue Intersection Improvements
• East 106th Street North and North 129th East Avenue Intersection Improvements
• East 106th Street North and North 145th East Avenue Intersection Improvements
• East 1 16th Street North and North 129th East Avenue Intersection Improvements
• East 116th Street North and North 140th East Avenue Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (East 66th Street North to East 126th Street North)
• Central Park / Lakeridge Subdivision Stormwater Improvements
• Rayolo Park and Elm Creek Tributary 5A Stormwater Improvements
• Northwest Regional Detention
• South Sports Park Regional Detention Pond Project
• Sports Park
• 5K Heart Healthy Trail
• Funtastic Island Renovations and Splash Pad
• Elm Creek Park Improvements
• Parks Facility
• Public Works Facility
• Vehicle Maintenance Facility
• Firing Range Multi- Purpose Facility
• Firing Range Shoot House
• Fire Station # 1 Renovations
• Fire Station #2 Renovations
• Public Safety Vehicles
• Fiber Installation Owasso Police Department to Public Works
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On May 24, 2022, the Capital Improvements Committee held a Special Meeting in accordance
with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the
meeting was to consider a recommendation to the City Council to amend the current list of
projects funded through the Capital Improvements Fund. Committee members discussed the
proposed projects. At the conclusion of the meeting, the Capital Improvements Committee
voted in favor of a recommendation to the Owasso City Council amending the project list to
include:
East 96th Street North Widening from North 134th East Avenue to North 145th East Avenue
East 1 16th Street North Widening from North Garnett Road to North 129th East Avenue
PUBLIC HEARING:
In accordance with the procedure for amending the Capital Improvement Projects list, the City
Council must conduct a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee. Notice of the public hearing
will be published in the Owasso Reporter 5 days prior, as required by Resolution 2003 -14, as well as
posted to the Public Notices section of the City website. The public hearing is anticipated to be
conducted on June 21, 2022.
ATTACHMENTS:
Memoranda to Owasso Capital Improvements Committee dated May 20, 2022
Site Maps
TO: Capital Improvement Committee
FROM: Roger Stevens
Public Works Director
SUBJECT: East 96th Street North Widening from North 134th East Avenue to North 1451h
East Avenue
DATE: May 20, 2022
BACKGROUND:
East 96th Street North from North 134th East Avenue to North 145th East Avenue is a 2 -lane
secondary arterial roadway which is a heavily trafficked area that conveys residential and
commercial traffic as well as commuter traffic to and from Owasso. Currently, the roadway has
approximately 9,200 vehicles per day traveling east /westbound. The Transportation Master Plan
forecasted this section of East 96th Street North to be improved by Fiscal Year 2020.
SCOPE OF WORK:
The proposed roadway improvements would include four lanes, sidewalk. a multi -use trail, bike -
lanes, curb /gutter and underground storm drain systems along the one -mile section. The
estimated project cost is $8.1 million which includes engineering, land acquisition, utility
relocation, construction costs, and inflation.
FUNDING:
100% of the funding for this project is being proposed from the Capital Improvement Fund.
RECOMMENDATION:
Staff requests the Capital Improvement Committee submit a recommendation to the Owasso
City Council to include the East 96th Street North Widening from North 134th East Avenue to North
145th East Avenue as a project eligible for the Capital Improvement Fund.
ATTACHMENT:
Site Map
TO: The Capital Improvement Committee
FROM: Roger Stevens
Public Works Director
SUBJECT: East 116th Street North Widening from North Garnett Road to North 129th East
Avenue
DATE: May 20, 2022
BACKGROUND:
East 1 16th Street North from Garnett Road to North 129th East Avenue is a two -lane arterial roadway
which is a heavy traffic area that conveys residential and commercial traffic, as well as commuter
traffic, to and from Owasso. Currently, the roadway has approximately 12,000 vehicles per day
traveling east /westbound. The Transportation Master Plan forecasted this section of East 116th
Street North to be improved by Fiscal Year 2020.
In 2017, the City Council approved an engineering services agreement with Guy Engineering
Services, Inc., for the design of a four -lane roadway section with center turn lanes and landscaped
medians. Bike lanes, sidewalk and trail access were added as part of the "Complete Streets
Policy" adopted by the City of Owasso. In February 2022, the engineering design was complete,
with bid advertisement occurring soon after.
In April 2022, the City Council approved a construction contract with Crossland Heavy
Contractors, Inc. in the amount of $8,603,000.00, with construction scheduled to commence in
July 2022.
ADDITIONAL FUNDING:
East 116th Street Improvements were planned to be fully funded by the Vision Recapture Fund.
However, right -of -way, utility relocations, and construction costs have exceeded preliminary
engineering estimates and Capital Improvement Funds are being proposed to help offset the
increase in costs.
RECOMMENDATION:
Staff requests the Capital Improvement Committee submit a recommendation to the Owasso City
Council to include the East 116th Street North Widening from Garnett Road to North 129th East
Avenue as a project eligible for the Capital Improvement Fund.
ATTACHMENTS:
Site Map
E 96th St N Improvements from N 134th E Ave to N 145th E Ave
1" = 613 ft
Sub Title
04/15/2022
This map may represents a visual display of related geographic information. Data provided hereon is no. guararree of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
Project Location Map
116th Street North
1" = 700 n
from Garnett to 129th E Ave
04/11/2022
This map may represents a visual cisplay of related geographic information. Data provided h_re cn is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
Total Monthly Sales Tax Comparisons
$4,500,000
$4,()00,000
53'soo.000
$3.000,000
$2,500,000
52.000,000
51,500,000
$t.000,aoa
$500,000
Jul Aug Sep Oct Nov No Jan Feb Mar AW May Jun
Sales Tax Totals
550,00,
545,000,000
W,o00.000
535,000;000
530,000,000 -
$25,000,000
$20,000,000 -
$15,000,000 -
510,000,000
55,000,000
City of Owasso
Total Monthly Sales Tax Revenues
Last Five Fiscal Years
* *Sales tax increase from 3.5% to 4.05% (55/100) for street improvements.
2021 -2022
2020 -2021
2019 -2020
2018 -2019
2017 -2018
2016 -2017
Jul
$ 3,440,377
$ 3,464,240
$ 3,005,671
$ 2,998,609
$ 2,856,618
$ 2,458,012
Aug
3,558,829
3,386,133
2,968,434
2,920,263
2,835,784
2,350,922
Sep
3,522,962
3,227,732
2,969,838
2,810,048
2,687,213
2,290,655
Oct
3,653,860
3,093,584
3,067,281
2,899,646
2,670,945
2,292,548
Nov
3,443,276
3,162,417
2,855,219
2,753,335
2,764,781
2,296,775
Dec
3,538,043
3,214,507
3,105,262
2,858,066
2,741,992
2,242,747
Jan
3,890,744
3,466,684
3,399,527
3,330,435
3,136,816
2,657,262
Feb
4,033,475
3,406,382
3,294,059
3,132,584
3,091,385
2,498,036
Mar
2,990,573
2,987,980
2,677,677
2,523,512
2,507,808
2,436,309 **
Apr
3,491,187
2,803,716
2,845,063
2,723,563
2,621,904
2,557,997
May
3,726,630
3,596,560
2,953,020
2,945,503
2,935,547
2,810,748
Jun
3,678,903
3,714,051
2,907,154
3,046,140
2,717,252
2,715,777
$42,968,861
$39,523,987
$ 36,048,205
$ 34,941,703
$ 33,568,047
$ 29,607.789
* *Sales tax increase from 3.5% to 4.05% (55/100) for street improvements.
City of Owasso
Total Sales Tax Report
Two Year Comparison
June 9, 2022
Note: Fiscal Year 2022 Sales Tax Budget is $37.490 million; FY'21 budget was $35.177 million.
2021 -22
2020 -21
_ Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
Jul
$ 3,440,377
9.2%
$ 3,464,240
9.8%
$ (23,863)
-0.7%
Aug
3,558,829
9.5%
3,386,133
9.6%
172,696
5.1%
Sep
3,522,962
9.4%
3,227,732
9.2%
295,230
9.1%
Oct
3,653,860
9.7%
3,093,584
8.8%
560,276
18.1%
Nov
3,443,276
9.2%
3,162,417
9.0%
280,859
8.9%
Dec
3,538,043
9.4%
3,214,507
9.1%
323,537
10.1%
Jan
3,890,744
10.4%
3,466,684
9.9%
424,059
12.2%
Feb
4,033,475
10.8%
3,406,382
9.7%
627,093
18.4%
Mar
2,990,573
8.0%
2,987,980
8.5%
2,593
0.1%
Apr
3,491,187
9.3%
2,803,716
8.0%
687,472
24.5%
May
3,726,630
9.9%
3,596,560
10.2%
130,070
3.6%
Jun
3,678,903
9.8%
3,714,051
10.6%
(35,148)
-0.9%
Totals
$42,968,861
114.6%
$39,523,987
112.4%
8.7%
$ 3,444,874
Note: Fiscal Year 2022 Sales Tax Budget is $37.490 million; FY'21 budget was $35.177 million.
City of Owasso
Total Sales Tax Report
Budget to Actual Comparison
June 9, 2022
2021 -22
2021 -22
Actual Collections
Budget Projections
Over (Under)
Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 3,440,377
9.2%
$ 3,177,138
8.6%
$ 263,239
8.3%
Aug
3,558,829
9.5%
3,128,225
8.3%
430,605
13.8%
Sep
3,522,962
9.4%
3,035,939
8.1%
487,023
16.0%
Oct
3,653,860
9.7%
3,117,420
8.3%
536,440
17.2%
Nov
3,443,276
9.2%
2,982,071
8.0%
461,205
15.5%
Dec
3,538,043
9.4%
3,121,355
8.3%
416,689
13.3%
Jan
3,890,744
10.4%
3,537,803
9.4%
352,941
10.0%
Feb
4,033,475
10.8%
3,412,757
9.1%
620,718
18.2%
Mar
2,990,573 -
8.0%
2,764,116
7.4%
226,458
8.2%
Apr
3,491,187
9.3%
2,936,773
7.8%
554,414
18.9%
May
3,726,630
9.9%
3,167,518
8.4%
559,112
17.7%
Jun
3,678,903
9.8%
3,108,886
8.3%
570,018
18.3%
Totals
$ 42,968,861
114.6%
$ 37,490,000
100.0%
14.6%
$ 5,478,861
City of Owasso
Total Use Tax Report
Two Year Comparison
June 9, 2022
2021 -22
2020 -21
Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
Jul
$ 326,380
8.2%
$ 320,463
7.7%
$ 5,918
1.8%
Aug
404,700
10.1%
308,877
7.4%
95,823
31.0%
Sep
318,417
8.0%
319,035
7.6%
(618)
-0.2%
Oct
392,609
9.8%
322,295
7.7%
70,314
21.8%
Nov
339,020
8.5%
325,866
7.8%
13,155
4.0%
Dec
368,226
9.2%
353,105
8.4%
15,121
4.3%
Jan
487,449
12.2%
406,969
9.7%
80,480
19.8%
Feb
509,782
12.7%
493,847
11.8%
15,935
3.2%
Mar
330,651
8.3%
291,099
7.0%
39,551
13.6%
Apr
310,281
7.8%
286,867
6.9%
23,414
8.2%
May
390,745
9.8%
439,483
10.5%
(48,738)
-11.1%
Jun
348,589
316,929
7.6%
31,660
10.0%
Totals
$ 4,526,850
113.2%
$ 4,184,835
100.0%
8.2%
$ 342,014
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
*Increase in sales tax rate from 3.5% to 4.05% March 2017
* *Increase in sales tax revenue from taxation of internet sales beginning May 2017
Fiscal Year 2022 Use Tax Budget is $4,000,000
2021 -2022
2020 -2021
2019 -2020
2018 -2019
2017 -2018
2016 -2017
Jul
$ 326,380
$ 320,463
$ 224,427
$ 107,929
$ 131,532
$ 82,565
Aug
404,700
308,877
213,728
134,957
115,912
86,552
Sep
318,417
319,035
258,541
237,044
126,135
87,371
Oct
392,609
322,295
211,009
177,983
146,402
86,713
Nov
339,020
325,866
212,040
151,865
139,772
80,855
Dec
368,226
353,105
226,537
193,866
128,876
84,107
Jan
487,449
406,969
280,550
265,379
205,110
127,549
Feb
509,782
493,847
404,153
290,595
166,541
106,593
Mar
330,651
291,099
187,882
140,226
134,603
99,853
Apr
310,281
286,867
233,275
173,422
112,614
101,930
May
390,745
439,483
257,842
201,224
119,189
123,116 **
Jun
348,589
316,929
321,127
192,601
137,552
114,846
$4,526,849
$4,184,835
$3,031,109
$2,267,091
$1,664,238
$1,182,051
*Increase in sales tax rate from 3.5% to 4.05% March 2017
* *Increase in sales tax revenue from taxation of internet sales beginning May 2017
Fiscal Year 2022 Use Tax Budget is $4,000,000