HomeMy WebLinkAbout2002.05.21_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, May 21, 2002
The Owasso Public Works Authority met in regular session on Tuesday, May 21, 2002 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 17, 2002.
ITEM 1: CALL TO ORDER
Chairman Brogdon called the meeting to order at 7:13 p.m.
ITEM 2: FLAG SALUTE
The flag salute was held during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Randy Brogdon, Chair
Michael Helm, Vice Chair
Susan Kimball, Trustee
Gary Cochran, Trustee
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
Rebecca Armstrong, Trustee
Ronald D Cates, Authority Attorney
ITEM 4: REQUEST APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of May 7, 2002 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the May 7, 2002 regular meeting, by reference made a
part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public
Works Authority $59,218.08; (2) OPWA Capital Improvements Fund $15,450.00; (3) OPWA
Sewerline Extension Fund $23,000.00; (4) Interfund Transfers $47,591,67; (5) Payroll
$38,033.39. Ms Kimball recused from voting because of an item on the claims list for a
purchase made to Kimball's Ace Hardware prior to Ms Kimball being sworn in as a member of
the City Council. It was Councilor Kimball's position to not vote on the claims in order to avoid
the appearance of a conflict. Mr Helm moved, seconded by Mr Cochran to approve the consent
agenda
AYE: Helm, Cochran, Brogdon
NAY: None
Motion carried 3-0.
Owasso Public Works Authority
May 21, 2002
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #1 A CHANGE ORDER TO A CONTRACT BETWEEN THE OWASSO
PUBLIC WORKS AUTHORITY AND LAMAR INDUSTRIES SHAWNEE OK
FOR PHASE IIB IMPROVEMENTS TO THE WASTEWATER TREATMENT
FACTT TTV
Mr Carr presented the item. Three work change directives have been issued for a total credit of
$2,008.41, and no additional work days. Two additional items are included in the proposed
change order, for a total of $23,163.40, and no additional days. The total net cost of the change
order is $21,154.99, however, a project allowance of $60,000 was included in the total
construction contract award, and staff proposes to use a portion of the project allowance for the
items included in the change order. Funds in the amount of $38,845.01 would still be included in
the project allowance. Mr Helm moved, seconded by Ms Kimball, to approve Change Order #1
to the contract with Lamar Industries for work at the Wastewater Treatment Facility,
incorporating three Work Change Directives and two additional items, utilizing $21,154.99 of
the $60,000.00 project allowance, and no increase in the contract time.
AYE: Helm, Kimball, Cochran, Brogdon
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF WORK PERFORMED UNDER A CONTRACT FOR
CONSTRUCTION OF THE ATOR RELIEF LINE BETWEEN THE OWASSO
PUBLIC WORKS AUTHORITY AND SAPULPA DIGGING INC AND
AUTHORIZATION FOR FINAL PAYMENT.
Mr Carr said that a contract for the construction of the Ator Relief Line was awarded to Sapulpa
Digging Inc in January 2001 in the amount of $818,270.00. Change Orders revised the contract
sum to $821,306.38. Substantial completion was achieved November 14, 2001 when the gravity
line became operational. Final inspection was held in January, and the Trustees authorized
release of retainage on February 7, 2002. At that time, only the installation of sod on the tee
boxes of hole #2 at the golf course remained to be done. This work has now been completed and
an invoice received for the work. Staff considers the project complete. Ms Kimball moved,
seconded by Mr Helm, to accept the work performed under the contract for construction of the
Ator Relief Line, and to authorize final payment in the amount of $4500.00
AYE: Kimball, Helm, Cochran, Brogdon
NAY: None
Motion carried 4-0.
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Owasso Public Works Authority
ITEMT REPORT FROM OPWA MANAGER
No report.
ITEM 8: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 9: NEW BUSINESS.
May 21, 2002
Mr John Groth thanked Robert Carr and Chris Roberts for work done on the drainage at Eighth
and Dogwood.
ITEM 10: ADJOURNMENT
Mr Helm moved, seconded by Mr Cochran to adjourn.
AYE: Helm, Cochran, Kimball, Brogdon
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:20 p.m.
AaA
Marti outwell, Authori y Secretary
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Randall C Brogdon, Chair