HomeMy WebLinkAbout2022.06.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 21, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Kelly Lewis RECEIVED S
2. Invocation JUN 17 2022
Pastor John -David Meissner of New Heights Church Clerks Office
3. Flag Salute city
4. Roll Call
5. Presentation of Proclamation - Owasso High School Varsity Baseball Team
Mayor Kelly Lewis
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - June 7, 2022, and June 14, 2022, Regular Meetings
B. Approve claims
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving
citizen input on a proposed amendment to the list of Capital Improvement Projects eligible for
funding from the Capital Improvements Fund to include East 96th Street North Widening from
North 1341h East Avenue to North 145th East Avenue; and East 116th Street North Widening from
North Garnett Road to North 1291h East Avenue
Teresa Willson
9. Consideration and appropriate action relating to citizen appointments to various City Boards
and Committees
Mayor Kelly Lewis
AUDIT COMMITTEE:
Kelly Lewis, Seat 1, City Council - term expires June 30, 2023
Nick Sokolosky, Seat 5, Banker- term expires June 30, 2025
BOARD OF ADJUSTMENT:
Jim Bausch - term expires June 30, 2025 Kyle Davis - term expires June 30, 2025
CAPITAL IMPROVEMENTS COMMITTEE:
term expires June 30, 2023
Bill Bush, City Council
Lyndell Dunn, City Council
Paul Loving, Planning Commission
Dirk Thomas, OEDA
Jeff Davis, Citizen Representative
Keith Whitfield, Citizen Representative
Jason Drake, Citizen Representative
Rob Haskins, Citizen Representative
Jim Hunter, Citizen Representative
Kent Inouye, Citizen Representative
Chris Garrett, Assistant City Manager
Warren Lehr, City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
Bryan Spriggs - term expires June 30, 2027
Alvin Fruga, City Council - term expires June 30, 2023
Chelsea Levo Feary, Owasso Chamber of Commerce - term expires June 30, 2023
PERSONNEL BOARD: Matt Inouye - term expires June 30, 2025
Owasso City Council
June 21, 2022
Page 2
PLANNING COMMISSION:
David Smith - term expires June 30, 2024 Tim Miller - term expires June 30, 2025
Paul Loving - term expires June 30, 2025
SALES TAX OVERSIGHT COMMITTEE: term for lifetime of sales tax or resignation
Lindsay Bippus, Service Business
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG) BOARD OF DIRECTORS AND
GENERAL ASSEMBLY: term expires June 30, 2023
Kelly Lewis, City Council / Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2023
Doug Bonebrake, City Council / Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE: term expires June 30, 2023
Roger Stevens, Public Works Director / Dwayne Henderson (Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY. term expires June 30, 2023
Roger Stevens, Public Works Director / Dwayne Henderson (Alternate)
10. Consideration and appropriate action relating to budget amendments for fiscal year -end
supplemental appropriations of excess sales tax revenue
Linda Holt
Staff recommends approval of budget amendments increasing estimated revenues and
appropriations for expenditures in the following amounts:
• General Fund $4,066,000.00
• Tax Incremental Financing (TIF) Fund $ 140,000.00
11. Consideration and appropriate action relating to Resolution 2022 -08, providing for the
adoption of an annual budget for Fiscal Year 2022 -2023, General Fund and other Funds, and
establishing Budget amendment authority as provided by state statute
Linda Holt
Staff recommends approval of Resolution 2022 -08.
12. Consideration and appropriate action relating to a final plat for property containing
approximately 0.826 acres, located east of the northeast corner of East 116th Street North and
North 129th East Avenue
Alexa Beemer
Staff recommends approval of the CVP - Owasso DB Final Plat.
13. Consideration and appropriate action relating to a final plat for property containing
approximately 0.638 acres located southeast of East 106th Street and U.S. Highway 169
Alexa Beemer
Staff recommends approval of the Caffeine Corner Addition Final Plat.
14. Consideration and appropriate action relating to a Specific Use Permit (SUP) for approximately
4.98 acres located at 10927 East 10611, Street North for a Ground Passenger Transportation
Facility in a Commercial (CS) District, as referenced in SUP 22 -02
Karl Fritschen
Staff recommends approval of the Specific Use Permit (SUP 22 -02).
15. Consideration and appropriate action relating to bids received for the Old Central Restroom
Demolition and Remodel Project
Larry White
Staff recommends awarding the construction contract to Magnum Construction of Broken
Arrow, Oklahoma, in the amount of $103,300.00, and authorization to execute all necessary
documents.
Owasso City Council
June 21, 2022
Page 3
16. Consideration and appropriate action relating to the acceptance and final payment of the
Community Development Block Grant (CDBG) Phase IV 2021 Hale Acres Sanitary Sewer Line
Rehabilitation Project
Earl Farris
Staff recommends acceptance of the project and authorization for final payment to
Horseshoe Construction LLC, of La Porte Texas, in the amount of $60,108.30.
17. Consideration and appropriate action relating to a contract with the Fraternal Order of Police
(FOP) Lodge #149 for FY 2022 -2023
Michele Dempster
Staff recommends approval of the FY 2022 -2023 contract between the City of Owasso and
the Fraternal Order of Police, Lodge #149, and authorization to execute all necessary
documents.
18. Consideration and appropriate action relating to the ratification of the second year of the
Employment Agreement between the City and City Manager, Warren Lehr, for FY 2022 -2023
Michele Dempster
19. Consideration and appropriate action relating to an Employment Agreement between the City
and City Attorney, Julie Lombardi
Michele Dempster
20. Report from City Manager
21. Report from City Attorney
22. Report from City Councilors
23. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
• Payroll Payment Report - Pay Period Ending Date June 4, 2022
• Health Care Self- Insurance Claims - dated as of June 15, 2022
• Monthly Budget Status Report - May 2022
• Change orders executed by the City Manager or designee for the Wastewater
Treatment Plant and Main Plant Lift Station Expansion Project and the Coffee Creek
Lift Station and Force Main Improvements Project
• Oklahoma Department of Environmental Quality Permit No. WL000072220281
Waterline for Smith Farm Village
24. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
25. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, June 17, 2022.
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowosso.com
OF OWASSO, OKLAHOMA
Proclamation
WHEREAS: The Ciry of Owasso is proud io recognre the achievements of the Owasso Rams Baseball
program for creating a post ive reputation and image nationwide for the Ciry of Owasso;
and,
WHEREAS: The Owasso Rams Baseball program values character driven purpose and is consistently
recognised and honored both statewide and nationally for achieving great success in
Oklahoma High School baseball history; and,
WHEREAS: On May 13, 2022, the Owasso Rams Parsity Baseball team competed in the 2022 OSSAA
State Baseball Semifinals, accomplishing a 6 -2 victory over Deer Creek Anders, and
further advancing to the State finals; and,
WHEREAS: This Rain family rallied together in a display of sheer determination and defeated
Edmond Santa Fe on Saturday, May 14, 1021, in the Oklahoma Class 6A State
Championship title game with a final score of 7 -3, winning the program's 140 stale title;
and,
WHEREAS: On May 17, 2022, the Owasso Rams Baseball team was recognised at the State Capitol in
Oklahoma City, by Senator J.J. Dossett; and,
WHEREAS: These students have represented the City of Owasso displaying a high standard of
excellence and positive character, achieving success for their school, their families, their
community, and themselves.
NOW, THEREFORE, 7, Kelly Lewis, by virtue of the authority vested in the as Mayor of the City
of Owasso, do hereby proclaim Tuesday, June 21, 2012, as:
OWASSO RAMS VARSITY
in the City of Owasso, and do further encourage all Owasso residents to express their congratulations
and appreciation to all members of the Rams Baseball Team, the coaching staff, and to all the families
who have supported these young men through all their practices and competitions.
IN WITNESS THEREOF, I have
hereunto set my hand and caused
the seal of the City of Owasso to be
affixed this 21st day of June 2012.
Kelly Lewis, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, JUNE 7, 2022
The Owasso City Council met in regular session on Tuesday, June 7, 2022, in the Council Chambers
at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall,
200 South Main Street, at 12:00 pm on Friday, June 3, 2022.
1. Call to Order
Mayor Kelly Lewis called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Claud Slate of Fireside Baptist Church.
3. Flag Salute
Vice Mayor Alvin Fruga led the flag salute.
4. Roll Call
Present Absent
Mayor - Kelly Lewis Councilor - Bill Bush
Vice Mayor - Alvin Fruga
Councilor- Doug Bonebrake
Councilor- Lyndell Dunn
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait of Endurance
Chelle Mount, Owasso IT Department, presented the character trait for the month of June.
6. Recognition of the Owasso Character Council Scholarship Recipients
Mayor Kelly Lewis recognized Elizabeth Price from Rejoice Christian School, and Rebekah Rake
and Shiloh Sells from Owasso High School.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matt ers listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -May 17, 2022, Regular Meeting
B. Approve claims
C. Approve normal retirement benefits for Stephen Pfaff through the Oklahoma
Municipal Retirement Fund
D. Authorize execution of the fourth amendment to the Vision 2025 Capital
Improvements Agreement for the Owasso Event Facilities - Sports Park Project #2,
extending the expiration term for the agreement to November 1, 2023
E. Accept public infrastructure improvements of a concrete approach and sidewalk
located at 8554 North 1451h East Avenue (Granny & Dots)
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented
with claims totaling $306,756.40.
YEA: Bonebrake, Dunn, Frugo, Lewis
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
June 7, 2022
Page 2
9. Consideration and appropriate action relating to a donation from the Cherokee Nation and a
budget amendment
David Hurst presented the item, recommending acceptance of the donation from the
Cherokee Nation, and approval of a budget amendment in the Half -Penny Sales Tax Fund,
increasing the estimate of revenues and the appropriation for expenditures in the Fire Services
budget by $3,500.00.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by
Mr. Bonebrake to accept the donation and approve the budget amendment, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to the purchase of a NetApp Storage Area
Network (SAN)
Andrew Neyman presented the item, recommending approval to purchase a NetApp
Storage Area Network system from Peak Uptime of Tulsa, Oklahoma, in the amount of
$87,099.82.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the purchase, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
11. Consideration and appropriate action relating to the employment agreement between the
City of Owasso and the International Association of Firefighters (IAFF) Local #2789
Michele Dempster presented the item, recommending ratification of the Fiscal Year 2022 -2023
contract and authorization for the Mayor to execute the contract.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn
to ratify the contract and authorize the Mayor to execute the contract, as recommended.
YEA: Bonebrake, Dunn, Frugal, Lewis
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to the Master Services Agreement with First
Responder Support Services (FRSS) for professional behavioral health services
Michele Dempster presented the item, recommending approval of the Fifth Renewal
Agreement in the amount of $39,238.80, and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by
Mr. Bonebrake to approve the renewal agreement and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
13. Report from City Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report and discussion was held. Mr. Lehr reported a Keep Owasso Clean event will be held on
Saturday, June l Ith, and a Public Meeting will be held on Thursday, June 16th to present
construction information for the widening of East 1 16th Street North from Garnett Road to North
1291h East Avenue.
14. Report from City Attorney
None
Owasso City Council
June 7, 2022
Page 3
15. Report from City Councilors
None
16. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report -Pay Period Ending Date of May 21, 2022
• Health Care Self- Insurance Claims - dated as of May 31, 2022
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
18. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters of the City Attorney and the City Manager as provided
for in Title 25, O.S. § 307(B)(1)
Mr. Dunn moved, seconded by Mr. Bonebrake to enter into executive session.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion Carried 4 -0
At 7:23 pm, the City Council members entered into executive session.
At 7:30 pm, Julie Lombardi entered into executive session.
At 8:01 pm, Warren Lehr entered into executive session.
At 8:34 pm, Julie Lombardi exited executive session.
At 8:36 pm, Warren Lehr and the City Council exited executive session and returned to open
session.
19. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 8:36 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JUNE 14, 2022
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 14, 2022, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 12:00 pm on Friday, June 10, 2022.
1. Call to Order /Roll Call
Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair- Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Discussion relating to Community Development Department Items
A. Request for a final plat - CVP- Owasso DB, approximately 0.826 acres located east of
the northeast corner of East 1 16th Street North and North 1291h East Avenue
B. Request for a final plat - Caffeine Corner, approximately 0.638 acres located at the
southeast corner of East 106th Street North and U.S. Highway 169
C. Request for a Specific Use Permit - approximately 4.98 acres located at 10927 East
106th Street North for a ground passenger transportation facility in a Commercial (CS)
District, as referenced in SUP 22 -02
Brian Dempster presented the items and discussion was held. It was further explained these items
would be placed on the June 21, 2022, City Council agenda for consideration and action.
3. Discussion relating to household refuse collection and disposal services
Travis Blundell presented the item and discussion was held.
4. Discussion relating to a proposed amendment to the list of projects eligible for expenditure from
the Capital Improvement Fund to include East 96th Street North Widening from North 1341h East
Avenue to North 145th East Avenue and East 116th Street North Widening from North Garnett Road
to North 129th East Avenue
Teresa Willson presented the item and discussion was held. It was further explained the required
Public Hearing would take place during the June 21, 2022, City Council meeting.
5. Discussion relating to City /Authority Manager items
A. Proposed Fiscal Year 2022 -2023 Annual Operating Budget
B. Monthly sales tax report and revenue outlook
C. City Manager report
Warren Lehr presented item A and discussion was held. It was further explained that an item
would be placed on the June 21, 2022, City Council, OPWA, and OPGA agendas for
consideration and action. Linda Holt presented item B and discussion was held. Mr. Lehr reported
on road closures related to the East 76th Street North and U.S. Highway 169 project.
6. Adjournment
The meeting adjourned at 6:50 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 06/21/2022
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL PDG INC. FUNTASTIC ISLAND - PLANNI $1,800.00
FUNTASTIC SPLASH PAD -Total
$1,800.00
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$72.32
CITY GARAGE
CITY GARAGE OH MAY22
$189.83
DALE & LEES SERVICE INC
KENNEL AC REPAIR
$184.00
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$755.35
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$93.98
JPMORGAN CHASE BANK
DELL - EQUIPMENT
$117.82
JPMORGAN CHASE BANK
KUM &GO -GAS
$36.10
JPMORGAN CHASE BANK
MIDWEST VETERINARY -SU
$63.10
JPMORGAN CHASE BANK
PAYPAL- SERVICES
$75.00
JPMORGAN CHASE BANK
TRACTOR SUPPLY -EQUIP
$31.99
JPMORGAN CHASE BANK
VET -OBVME RENEWAL
$42.75
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$100.77
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM
$73.95
JPMORGAN CHASE BANK
WILL ROGERS- SUPPLIES
$548.40
GEN ANIMAL CONTROL -Total
$2,385.36
JPMORGAN CHASE BANK
GRAPHIC - SUPPLIES
$72.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.40
GEN CEMETERY -Total
NATURAL GAS USAGE
$92,40
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$83.99
JPMORGAN CHASE BANK
BRAUMS- SUPPLIES
$25.00
JPMORGAN CHASE BANK
PARKS COFFEE -FOOD
$425.32
JPMORGAN CHASE BANK
REASORS -FOOD
$6.96
JPMORGAN CHASE BANK
SAMS -FOOD
$345.06
JPMORGAN CHASE BANK
WALMART -FOOD
$275.61
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$36.94
SUSAN R CHERMACK
PAINTING CLASS MAY 2022
$400.00
GEN COMM CTR DONATIONS -Total
$1,598,88
CIVICPLUS, LLC
CIVICREC ANNUAL FEE
$11,838.00
JPMORGAN CHASE BANK
AMERICAN AED -PARTS
$1,741.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$207.00
SUMNERONE INC
CONTRACT BASE RATE FOR JU
$228.80
GEN COMMUNITY CENTER -Total
$14,014.80
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$81.23
CITY GARAGE
CITY GARAGE OH MAY22
$354.67
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$667.81
HAROLD RANDALL PINNEY
THE CLEANING UP AND MOWIN
$200.00
HAROLD RANDALL PINNEY
THE MOWING AND CLEANING U
$200.00
JPMORGAN CHASE BANK
CHAMBER -REG FEE
$140.00
1
Fund
01 GENERAL
Claims List - 06/21/2022
Vendor Name
Payable Description
Payment
$60.24
CITY GARAGE
Amount
JPMORGAN CHASE BANK
FASTSIGNS- ZONING SIGN
$470.00
JPMORGAN CHASE BANK
LODGING EXP 6/6 -6 /8
$109.20
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$60.08
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$54.00
GEN COMMUNITY DEVELOPMENT -Total
$2,336.99
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$60.24
CITY GARAGE
CITY GARAGE OH MAY22
$67.58
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$325.65
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$23.74
JPMORGAN CHASE BANK
OFFICE DEPOT - REFUND
($19.39)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$22.77
JPMORGAN CHASE BANK
SWANK- COMMUNITY FEE
$465.00
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORM
$9.68
GEN CULTURE & RECREATION -Total
$955.27
AT&T
PHONE SERVICE
$3.17
CITY GARAGE
CITY GARAGE OH MAY22
$186.67
CIVICPLUS, LLC
RENEWAL CONTRACT
$7,019.55
JPMORGAN CHASE BANK
ALERTSEN
$1,976.45
JPMORGAN CHASE BANK
MAIL THIS - SUPPLIES
$172.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$76.77
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$94.83
GEN EMERG PREPAREDNESS -Total
$7,553.79
CITY GARAGE
CITY GARAGE OH MAY22
$585.17
CITY GARAGE
CITY GARAGE PARTS MAY22
$58.37
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$500.37
JPMORGAN CHASE BANK
DELL - EQUIPMENT
$1,976.45
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$500.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$69.96
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$32.08
GEN ENGINEERING •Total
$3,722.40
CITY GARAGE
CITY GARAGE OH MAY22
$98.92
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$10.77
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$70.00
JPMORGAN CHASE BANK
LODGING EXP 615 -6/8
$772.71
JPMORGAN CHASE BANK
LODGING EXP 6/6 -6/8
$45.90
JPMORGAN CHASE BANK
TRAVEL EXP 6/6 -6/8
$10.72
JPMORGAN CHASE BANK
TRAVEL EXPENSE 619
$46.29
JPMORGAN CHASE BANK
USER -FEE
$29.38
GEN FINANCE •Total $1,084.69
AMERICANCHECKED INC ATTN: BILLING SOLICITOR BACKGROUND $108.25
CHEC
2
Fund
Claims List - 06/21/2022
Vendor Name
01 GENERAL AT &T
CITY GARAGE
ELIZABETH ANNE CHILDS
ENTERPRISE FM TRUST
FLEETCOR TECHNOLOGIES
GRAND GATEWAY ECO. DEV. ASSC.
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
MAILROOM FINANCE INC
MAILROOM FINANCE INC
ONEOK INC OKLAHOMA NATURAL GAS
PROSTAR SERVICES INC
SUMNERONE INC
TULSA COUNTY CLERK
Payable Description Payment
Amount
PHONE SERVICE
$9.51
CITY GARAGE PARTS MAY22
$45.60
GENERAL LEGAL SERVICE FEE
$2,025.00
CITY HALL LEASE VEHICLE F
$908.94
FUELMAN CHGS MAY 2022
$102.55
PELIVAN TRANSIT SERVICES
$10,200.00
OFFICE DEPOT - SUPPLIES
$58.06
QUADIENT LEASING -LEAS
$1,110.66
STAPLS- SUPPLIES
$290.57
SUNDANCE- SUPPLIES
$118.98
WASTE - DUMPSTER
$96.60
POSTAGE
$1,000.00
POSTAGE SUPPLIES
$258.10
NATURAL GAS USAGE
$214.00
COFFEE SUPPLIES
$79.04
COPIER SERVICE AND SUPPLI
$847.91
TULSA COUNTY FILINGS
$44.00
GEN GENERAL GOVERNMENT -Total
$17,517,77
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$53.66
GEN HISTORICAL MUSEUM -Total
$53.66
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$422.90
FELKINS ENTERPRISES LLC
TORT CLAIM BUS. CARDS (BA
$35.00
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$35.00
JPMORGAN CHASE BANK
COMMUNITY- ADVERTISING
$280.00
JPMORGAN CHASE BANK
HOME DEPOT - EQUIPMENT
$17.36
JPMORGAN CHASE BANK
INDEED - ADVERTISING
$364.99
JPMORGAN CHASE BANK
NEXTCARE URGENT -MEDIC
$715.00
JPMORGAN CHASE BANK
OFFICE DEPOT - REFUND
($12.42)
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$47.04
JPMORGAN CHASE BANK
PIKEPASS -FEES
$12.40
JPMORGAN CHASE BANK
STAPLS - SUPPLIES
$128.60
JPMORGAN CHASE BANK
STRATA LEAD - SUPPLIES
$2,193.42
GEN HUMAN RESOURCES -Total
$4,239,29
CITY GARAGE
CITY GARAGE OH MAY22
$136.67
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$71.30
JPMORGAN CHASE BANK
AJ TEK- MAINTENANCE
$60.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$57.93
JPMORGAN CHASE BANK
CARD QUEST- ACCESS
$461.00
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$70.00
JPMORGAN CHASE BANK
COX - INTERNET
$1,658.38
JPMORGAN CHASE BANK
GODADDY- RENEWAL
$20.17
3
Claims List - 06/21/2022
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$63.21
JPMORGAN CHASE BANK
VISTAPRINT- SUPPLIES
$28.40
GEN INFORMATION TECH -Total
CITY GARAGE OH MAY22
$2,627.66
CITY GARAGE
CITY GARAGE OH MAY22
$246.50
ENTERPRISE FM TRUST
CITY HALL LEASE VEHICLE F
$369.19
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$43.31
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$140.00
JPMORGAN CHASE BANK
CHAMBER -REG FEE
$100.00
JPMORGAN CHASE BANK
IQ CARWASH - MAINTENANC
$12.00
JPMORGAN CHASE BANK
LODGING EXP 5/21 -5126
$1,097.45
JPMORGAN CHASE BANK
MEETING EXP 5/11
$205.64
JPMORGAN CHASE BANK
PIKEPASS -FEES
$10.35
JPMORGAN CHASE BANK
SAMS -WATER
$7,96
JPMORGAN CHASE BANK
TRAVEL EXP 5123
$15.84
JPMORGAN CHASE BANK
TRAVEL EXP 5/24
$19.38
GEN MANAGERIAL -Total
$2,267.62
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$222.30
JPMORGAN CHASE BANK
DROPBOX- TRAINING
$11.99
OKLAHOMA MUNICIPAL COURT CLERKS
TRAINING
$150.00
GEN MUNICIPAL COURT -Total
$384.29
ADT SECURITY SERVICES INC
PARKS OFFICE SECURITY SYS
$85.44
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$81.90
CITY GARAGE
CITY GARAGE OH MAY22
$1,534.08
CITY GARAGE
CITY GARAGE PARTS MAY22
$188.11
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$581.31
FREDRICK COSTIN JR
5/10,5/23,6/2 MOWING -
$2,031.00
G.W. ELECTRIC CO.
SPORTS PARK LIGHTNING STR
$1,767.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$35.97
JPMORGAN CHASE BANK
DELL - EQUIPMENT
$29.69
JPMORGAN CHASE BANK
HOME DEPOT- EQUIPMENT
$27.75
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$56.52
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$29.24
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$84.54
GEN PARKS -Total
$6,532.55
JPMORGAN CHASE BANK
CJ SERVICE - REPAIR
$179.50
TYLER TECHNOLOGIES, INC.
CAD SOFTWARE
$435,274.00
GEN POLICE COMMUNICATIONS -Total
$435,453.50
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$465.12
CITY GARAGE
CITY GARAGE OH MAY22
$4,295.83
CITY GARAGE
CITY GARAGE PARTS MAY22
$1,124.90
4
Claims List - 06121/2022
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$2,118.31
GM LAWNCARE LLC
MOWING 1161169 HWY RAMP T
$280.00
GM LAWNCARE LLC
MOWINGANEEDEATING WHITE
$780.00
ENTERPRISE FM TRUST
F
$1,343.03
JPMORGAN CHASE BANK
QUALITY TIRE - REPLACE
$115.99
SPIRIT LANDSCAPE MANAGEMENT LLC
96 ST N LANDSCAPE
$257.40
SPIRIT LANDSCAPE MANAGEMENT LLC
MAIN STREET LANDSCAPE
$426.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$95.44
GEN STORMWATER -Total
STREET LIGHTS
$9,959.39
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$49.49
CITY GARAGE
CITY GARAGE OH MAY22
$641.75
CITY GARAGE
CITY GARAGE PARTS MAY22
$45.60
ENTERPRISE FM TRUST
CITY HALL LEASE VEHICLE F
$1,343.03
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$111.90
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$50.99
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$70.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$5.84
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$18.38
JPMORGAN CHASE BANK
LOWES- INSTALL
$61.82
JPMORGAN CHASE BANK
LOWES - OUTLETS
$40.92
JPMORGAN CHASE BANK
LOWES- REPAIR
$7.78
JPMORGAN CHASE BANK
LOWES -WATER LINE
$36.92
JPMORGAN CHASE BANK
MATLOCK SECURITY -REPA
$205.54
JPMORGAN CHASE BANK
OFFICE DEPOT -PAPER
$2199
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$64.64
JPMORGAN CHASE BANK
OFFICE- REPLACEMENT
$239.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.80
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$35.40
JPMORGAN CHASE BANK
STAPLS- SUPPLIES
$41.51
UNIFIRST HOLDINGS LP
UNIFORM RENTAL - BLANKET
$23.60
GEN SUPPORT SERVICES -Total
AEP(PSO
GENERAL -Total
STREET LIGHTS
$3,127.90
$10.92
$10,92
GENERAL -Total
$517,718.53
20 AMBULANCE SERVICE CITY GARAGE
CITY GARAGE OH MAY22
$1,254.08
CITY GARAGE
CITY GARAGE PARTS MAY22
$54.57
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$5,271.32
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$239.40
JPMORGAN CHASE BANK
CAPITAL WASTE- REMOVAL
$339.20
JPMORGAN CHASE BANK
HMP- CONFERENCE FEES
$1,127.00
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$238.82
5
Claims List - 06/21/2022
Fund Vendor Name Payable Description
20 AMBULANCE SERVICE JPMORGAN CHASE BANK SAFE KIDS -CAR SEAT
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SAS -MERCH EXP
STRYKER- REPAIR
Payment
Amount
$110.00
$129.22
$1,327.60
11
AMBULANCE -Total
$10,091.21
HELEN BAKER
AMBULANCE REFUND
$40.00
JAY GARRISON
AMBULANCE REFUND
$620.49
LINDA LOCKHART
AMBULANCE REFUND
$88.69
AMBULANCE SERVICE -Total
$749,18
AMBULANCE SERVICE -Total
$10,840.39
21 E -911
COX COMMUNICATIONS
Ti CIRCUITS @ RADIO TWR
$229.00
INCOG
E911 CHGS MAY22
$7,784.89
JPMORGAN CHASE BANK
APCO INTERNATIONAL -TR
$30.00
JPMORGAN CHASE BANK
LANGUAGE LINE - SERVICE
$228.08
MOTOROLA SOLUTIONS INC
MNTHLY PYMT ASTRO SYSTEM
$2,714.75
VERTIV SERVICES
SVC AGMT FOR RADIO & BAT
$1,957.86
E911 COMMUNICATIONS -Total
$12,944.58
E -911 -Total
$12,944.58
25 HOTEL TAX
CITY GARAGE
CITY GARAGE OH MAY22
$69.92
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$74.19
STRONG NEIGHBORHOODS -Total
$144,11
HOTELTAX -Total
$14411
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
BROWN FARMS- SUPPLIES
$48.00
JPMORGAN CHASE BANK
BROWNCO- REFUND
($141.29)
JPMORGAN CHASE BANK
BROWNCO- SUPPLIES
$271.49
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$31.92
JPMORGAN CHASE BANK
NORTHERN SAFETY -SUPPL
$628.13
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$4,220.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - BL
$9,331.25
SOURCEONE MANAGEMENT SERVICES
BIRD CREEK WATERSHED 4/
$1,486.00
INC
SOURCEONE MANAGEMENT SERVICES
CAMELOT DETENTION POND 4
$495.00
INC
SOURCEONE MANAGEMENT SERVICES
HWY 169 ROW FINISH MOWING
$8,459.40
INC
SOURCEONE MANAGEMENT SERVICES
THREE LAKES DRAINAGE CHAN
$742.50
INC
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.56
STORMWATER - STORMWATER -Total
$25,583.96
STORMWATER MANAGEMENT
-Total
$25,583.96
34 VISION TAX
GUY ENGINEERING SERVICES INC
ENGINEERING SVCS
$5,510.68
AGREEMEN
JPMORGAN CHASE BANK
REIMBURSEMENT CHARGE
($505.47)
11
Claims List - 06/21/2022
Fund Vendor Name
Payable Description
Payment
Amount
34 VISION TAX TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$22.00
116TH - GARNETT RD TO 129TH -Total
$5,027.21
CROSSLAND HEAVY CONTRACTORS
CONSTRUCTION SVCS - 116 S
$371,945.32
116TH / GARNETT INTERS IMPR -Total
$371,945.32
VISION TAX -Total
$376,972.53
37 SALES TAX FIRE AT &T
PHONE SERVICE
$3.17
CITY GARAGE
CITY GARAGE OH MAY22
$4,532.75
CITY GARAGE
CITY GARAGE PARTS MAY22
$1,067.35
DENTON POLSON
SP22 TUITION REIMB
$1,937.25
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$4,220.93
GARRETT WENDLANDT
SP22 TUITION REIMS
$1,039.95
JPMORGAN CHASE BANK
ADVANCE- SUPPLIES
$43.01
JPMORGAN CHASE BANK
AJ TAG -BOAT REGISTER
$11.76
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$45.30
JPMORGAN CHASE BANK
AMAZON - REPAIR
$38.96
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$68.71
JPMORGAN CHASE BANK
ATWOOD- REPAIR
$2.99
JPMORGAN CHASE BANK
BOATS -PARTS
$126.09
JPMORGAN CHASE BANK
CHAMBER -ECON SUMMIT
$105.00
JPMORGAN CHASE BANK
CHEWY -FOOD
$56.03
JPMORGAN CHASE BANK
CONRAD -MERCH EXP
$799.88
JPMORGAN CHASE BANK
CUSTOM CRAFT - PLAQUE
$67.50
JPMORGAN CHASE BANK
FIRE SERVICE - TRAINING
$1,600.00
JPMORGAN CHASE BANK
HOME DEPOT -LOCKS
$15.56
JPMORGAN CHASE BANK
IAFC - REGIST FEE
$2,796.00
JPMORGAN CHASE BANK
LOWES- REPAIR
$10.02
JPMORGAN CHASE BANK
METRO APPLIANCE -DRYER
$1,099.00
JPMORGAN CHASE BANK
MOORE'S -POND MAINT
$250.00
JPMORGAN CHASE BANK
NSC- SCANNER
$79.73
JPMORGAN CHASE BANK
PIKEPASS -FEES
$12.30
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$706.47
JPMORGAN CHASE BANK
SOUTHWES- AIRFARE
$1,207.84
JPMORGAN CHASE BANK
SUMNER- COPIER
$160.27
JPMORGAN CHASE BANK
T &W -TIRES
$3,294.40
JPMORGAN CHASE BANK
UNITED ENGINES - MAINTE
$944.63
JPMORGAN CHASE BANK
UNITED ENGINES- SUPPLI
$645.66
JPMORGAN CHASE BANK
W &B- REPAIR
$739.78
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$34.86
JPMORGAN CHASE BANK
WASHINGTON CO -WATER
$104.48
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$813.21
SALES TAX FUND -FIRE -Total
$28,680.84
7
Claims List - 06/21/2022
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
-Total
$28,680.84
38 SALES TAX POLICE
AT &T
PHONE SERVICE
$9.51
CITY GARAGE
CITY GARAGE OH MAY22
$10,065.75
CITY GARAGE
CITY GARAGE PARTS MAY22
$7,542.12
ENTERPRISE FM TRUST
PD LEASE VEHICLES
$1,399.51
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$17,831.11
JPMORGAN CHASE BANK
41MPRINT- SUPPLIES
$1,076.82
JPMORGAN CHASE BANK
AMAZON -NEW PC
$156.20
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$559.11
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$138.00
JPMORGAN CHASE BANK
BAYSINGERS- UNIFORM
$2,351.91
JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
$79.98
JPMORGAN CHASE BANK
BROWNELLS -TOOLS
$108.49
JPMORGAN CHASE BANK
CAMFIL- SUPPLIES
$168.36
JPMORGAN CHASE BANK
CARD QUEST- ACCESS
$461.00
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$72.48
JPMORGAN CHASE BANK
FAMILY ANIMAL- MEDICAL
$861.76
JPMORGAN CHASE BANK
FBI LEEDA- TRAINING
$1,390.00
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
$15.54
JPMORGAN CHASE BANK
IN EXTREMIS- TRAINING
$1,200.00
JPMORGAN CHASE BANK
KUM&GO -GAS
$55.59
JPMORGAN CHASE BANK
LIBERTY FLAGS- SUPPLIE
$1,675.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$27.92
JPMORGAN CHASE BANK
MEETING EXP 5/27
$58.97
JPMORGAN CHASE BANK
NEXTCARE URGENT -MEDIC
$400.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$108.31
JPMORGAN CHASE BANK
OREILLY -PARTS
$45.59
JPMORGAN CHASE BANK
PAYPAL- SUPPLIES
$70.05
JPMORGAN CHASE BANK
SUMNER ONE- RENTAL
$11310
JPMORGAN CHASE BANK
THOMSON WEST - ACCESS
$454.27
JPMORGAN CHASE BANK
TRAVEL EXP 5/16
$34.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE 5116
$60.54
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$435.97
JPMORGAN CHASE BANK
WATERSTONE-UNI FORM
$1,273.71
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$683.75
SUMNERONE INC
COPIER RENTAL
$7,14
SALES TAX FUND - POLICE -Total
$50,992.16
SALES TAX POLICE
• Total
$50,992.16
39 SALES TAX STREETS
AEP IPSO
STREET LIGHTS
$8,143.52
BLUE ENERGY FUELS LLC
CNG FUEL PURCH MAY 2022
$355.49
CITY GARAGE
CITY GARAGE OH MAY22
$3,490.00
K
Claims List - 06/21/2022
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
CITY GARAGE
CITY GARAGE PARTS MAY22
$636.50
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$3,012.20
JPMORGAN CHASE BANK
ATWOOD - SUPPLIES
$3.49
JPMORGAN CHASE BANK
BROWNCO- SUPPLIES
$92.00
JPMORGAN CHASE BANK
DELL - EQUIPMENT
$29.69
JPMORGAN CHASE BANK
DUNHAMS- ASPHALT
$509.48
JPMORGAN CHASE BANK
FLEET FUELS -GAS
$800.60
JPMORGAN CHASE BANK
J &ATRAFFIC -PARTS
$2,212.50
JPMORGAN CHASE BANK
JIM GLOVER - REPLACE
$612.35
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$17.70
JPMORGAN CHASE BANK
STANDARD SUPPLY -REPAI
$543.12
JPMORGAN CHASE BANK
WELSCO- RENTAL
$49.64
PINKLEY SALES
REPAIR ASTRO BRACKETS FOR
$435.50
PINKLEY SALES
REPAIR OF CONTROLLER
$913.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$246.13
VERDIGRIS VALLEY ELECTRIC COOP
1161129TRAFFIC SIGNAL
$79.22
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$82.59
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.91
SALES TAX FUNDSTREETS -Total
$22,271.63
SALES TAX STREETS
-Total
$22,271.63
40 CAPITAL IMPROVEMENTS
JPMORGAN CHASE BANK
MEEKS GROUP -MAINT
$736.39
MOTOROLA SOLUTIONS INC
NEW RADIOS FOR PD CARS
$17,032.32
CIP POLICE VEHICLES -Total
$17,768.71
CAPITAL IMPROVEMENTS
•Total
$1776871
70 CITY GARAGE
FLEETCOR TECHNOLOGIES
FUELMAN CHGS MAY 2022
$81.12
JPMORGAN CHASE BANK
AMAZON -BOOTS
$124.95
JPMORGAN CHASE BANK
AMAZON- REFUND
($124.95)
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$23.00
JPMORGAN CHASE BANK
DITCH WITCH -PARTS
$338.72
JPMORGAN CHASE BANK
EREPLACEMENTPARTS -PAR
$60.91
JPMORGAN CHASE BANK
HESSELBEIN- REFUND
($370.44)
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,294.90
JPMORGAN CHASE BANK
HOLT TRUCK - EQUIPMENT
$287.29
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$162.50
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$1,266.33
JPMORGAN CHASE BANK
LENOX WRECKER - TOWING
$85.00
JPMORGAN CHASE BANK
LENOX- TOWING
$595.00
JPMORGAN CHASE BANK
LOWES- REFUND
($1.33)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$16.27
JPMORGAN CHASE BANK
POWER MOWER- REFUND
($36.29)
JPMORGAN CHASE BANK
RED WING -BOOTS
$125.00
Fund
70 CITY GARAGE
Claims List - 06/21/2022
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ONEOK INC OKLAHOMA NATURAL GAS
UNIFIRST HOLDINGS LP
Payable Description Payment
Amount
REIMBURSEMENT CHARGE
$5.30
ROBERTSON - MAINTENANCE
$89.99
SAMS- SUPPLIES
$19.88
VETRONIX -TOOLS
$139.00
NATURAL GAS USAGE
$137.02
UNIFORM RENTAL - BLANKET
$98.87
CITY GARAGE - Total $4,418.04
CITY GARAGE -Total $4,418.04
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $18,688.50
UNITED SAFETY 8 CLAIMS INC UNITED SAFETY CLAIMS $1,658.33
WORKERS' COMP SELF -INS -Total $20,346.83
WORKERS' COMP SELF -INS -Total $20,346.83
77 GENERAL LIABILITY - PROPERT ANDREW NEYMAN TORT CLAIM $1,100.20
HALL, ESTILL, HARDWICK, GABLE,
LEGAL FEES FOR LITIGATION
$55.00
HALL, ESTILL, HARDWICK, GABLE,
LEGAL FEES FOR SEVERAL LI
$1,171.00
HALL, ESTILL, HARDWICK, GABLE,
LEGAL FEES GENERAL LITIGA
$357.50
HALL, ESTILL, HARDWICK, GABLE,
LEGAL FEES, US V. SPENCER
$137.50
GEN LIAB -PROP SELF INS -Total $2,821,20
GENERAL LIABILITY - PROPERT -Total $2,821.20
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL -MAINT $110.00
WELLNESS -Total $110.00
HEALTHCARE SELF INS FUND -Total $110.00
City Grand Total $1,091,613.51
10
TO: The Honorable Mayor and City Council
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Eligibility Public Hearing
DATE: June 17, 2022
EXECUTIVE SUMMARY:
The City Council conducts a public hearing regarding any project being considered for the list of
projects eligible for funding from the Capital Improvement Fund. The projects being considered
at this time are East 96th Street North Widening from North 134th East Avenue to North 145th East
Avenue and East 1 16th Street North Widening from North Garnett Road to North 129th East Avenue.
BACKGROUND:
The Capital Improvement Committee conducted a public meeting on May 24, 2022, to consider
a proposed amendment to the list of eligible Capital Improvement Fund projects.
As per the resolution defined procedures, the City Council conducts a public hearing to receive
and consider citizen input relevant to the recommendation made by the Capital Improvement
Committee. Notice of the public hearing must be made no less than 5 days prior to the public
hearing. At the conclusion of the public hearing, the City Council must continue the matter for at
feast 2 weeks before taking any action to amend the listing of projects. Any action taken by the
City Council to amend the current list of projects must be made by adopting a resolution.
PROJECT INFORMATION:
East 96th Street North from North 134th East Avenue to North 145th East Avenue is a two -lane
secondary arterial roadway which is a heavy traffic area that conveys residential and commercial
traffic as well as commuter traffic to and from Owasso. Currently, the roadway has approximately
9,200 vehicles per day traveling east /westbound. The Transportation Master Plan forecasted this
section of East 96th Street North to be improved by Fiscal Year 2020. The proposed roadway
improvements would include four lanes, sidewalk, a multi -use trail, bike - lanes, curb /gutter and
underground storm drain systems along the one -mile section.
In April 2022, City Council approved a construction contract with Crossland Heavy contractors,
Inc, for the East 116th Street North from Garnett Road to North 129th East Avenue Widening
improvements. The improvements were planned to be fully funded by the Vision Recapture Fund.
However, right -of -way, utility relocations, and construction costs have exceeded preliminary
engineering estimates and Capital Improvement Funds are being proposed to offset the increase
in costs.
CIP Public Hearing
Page 2 of 3
CURRENT PROJECT PRIORITIES:
Adopted February 15, 2022, Resolution 2022 -01 designated the following list of projects as eligible
for funding from the Capital Improvements Fund:
• East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue)
• East 76th Street North and US 169 Interchange Improvements
• Garnett Road Widening Project (East 96th Street North to East 106th Street North)
• Garnett Road Widening (East 1061h Street North to East 1 16th Street North)
• East 96th Street North and North 1451h East Avenue Intersection Improvements
• East 1061h Street North and North 129th East Avenue Intersection Improvements
• East 106th Street North and North 145th East Avenue Intersection Improvements
• East 1 16th Street North and North 1291h East Avenue Intersection Improvements
• East 1 16th Street North and North 140th East Avenue Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (East 661h Street North to East 126th Street North)
• Central Park / Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• Northwest Regional Detention
• South Sports Park Regional Detention Pond Project
• Sports Park
• 5K Heart Healthy Trail
• Funtastic Island Renovations and Splash Pad
• Elm Creek Park Improvements
• Parks Facility
• Public Works Facility
• Vehicle Maintenance Facility
• Firing Range Multi- Purpose Facility
• Firing Range Shoot House
• Fire Station #1 Renovations
• Fire Station #2 Renovations
• Public Safety Vehicles
• Fiber Installation Owasso Police Department to Public Works
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On May 24, 2022, the Capital Improvements Committee held a meeting in accordance with the
Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting
was to consider a recommendation to the City Council to amend the current list of projects
eligible to be funded through the Capital Improvements Fund. Committee members discussed
the proposed interchange improvements. At the conclusion of the discussion, the Capital
Improvements Committee voted in favor of submitting a recommendation to the City Council
amending the list of eligible projects to include:
East 96th Street North Widening from North 134th East Avenue to North 145th East Avenue
East 116th Street North Widening from North Garnett Road to North 129th East Avenue
PUBLIC HEARING:
In accordance with the procedure for amending the Capital Improvement Projects list, the City
Council must conduct a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee.
CIP Public Hearing
Page 3 of 3
Notice of the public hearing was published in the Owasso Reporter June 15, 2022, as required by
Resolution 2003 -14, as well as posted to the Public Notices section of the City website.
ATTACHMENTS:
Memoranda to Owasso Capital Improvements Committee dated June 10, 2022
Site Map
TO: Capital Improvement Committee
FROM: Roger Stevens
Public Works Director
SUBJECT: East 961h Street North Widening from North 1341h East Avenue to North 145th
East Avenue
DATE: May 20, 2022
BACKGROUND:
East 961h Street North from North 1341h East Avenue to North 1451h East Avenue is a 2 -lane
secondary arterial roadway which is a heavily trafficked area that conveys residential and
commercial traffic as well as commuter traffic to and from Owasso. Currently, the roadway has
approximately 9,200 vehicles per day traveling east /westbound. The Transportation Master Plan
forecasted this section of East 961h Street North to be improved by Fiscal Year 2020.
SCOPE OF WORK:
The proposed roadway improvements would include four lanes, sidewalk. a multi -use trail, bike-
]ones, curb /gutter and underground storm drain systems along the one -mile section. The
estimated project cost is $8.1 million which includes engineering, land acquisition, utility
relocation, construction costs, and inflation.
FUNDING:
100% of the funding for this project is being proposed from the Capital Improvement Fund
RECOMMENDATION:
Staff requests the Capital Improvement Committee submit a recommendation to the Owasso
City Council to include the East 96th Street North Widening from North 134th East Avenue to North
145th East Avenue as a project eligible for the Capital Improvement Fund.
ATTACHMENT:
Site Map
TO: The Capital Improvement Committee
FROM: Roger Stevens
Public Works Director
SUBJECT: East 1161h Street North Widening from North Garnett Road to North 1291h East
Avenue
DATE: May 20, 2022
BACKGROUND:
East 116th Street North from Garnett Road to North 1291h East Avenue is a fwo -lane arterial roadway
which is a heavy traffic area that conveys residential and commercial traffic, as well as commuter
traffic, to and from Owasso. Currently, the roadway has approximately 12,000 vehicles per day
traveling east /westbound. The Transportation Master Plan forecasted this section of East 1161h
Street North to be improved by Fiscal Year 2020.
In 2017, the City Council approved an engineering services agreement with Guy Engineering
Services, Inc., for the design of a four -lane roadway section with center turn lanes and landscaped
medians. Bike lanes, sidewalk and trail access were added as part of the "Complete Streets
Policy" adopted by the City of Owasso. In February 2022, the engineering design was complete,
with bid advertisement occurring soon after.
In April 2022, the City Council approved a construction contract with Crossland Heavy
Contractors, Inc. in the amount of $8,603,000.00, with construction scheduled to commence in
July 2022.
ADDITIONAL FUNDING:
East I I 61 Street Improvements were planned to be fully funded by the Vision Recapture Fund.
However, right -of -way, utility relocations, and construction costs have exceeded preliminary
engineering estimates and Capital Improvement Funds are being proposed to help offset the
increase in costs.
RECOMMENDATION:
Staff requests the Capital Improvement Committee submit a recommendation to the Owasso City
Council to include fhe East 1161h Street North Widening from Garnett Road to North 1291h East
Avenue as a project eligible for the Capital Improvement Fund.
ATTACHMENTS:
Site Map
E 96th St N Improvements from N 134th E Ave to N 145th E Ave
04/15/2022
This map may visual display of related geographic information. Data here
is
provided
responsible state rcr most up -to -date in`,onnation.
on no: guarantee of acutual field conditicns. To be sure cf complete accuracy, please contact the
Project Location Map
This map may represens a visual display of related geographic informa *.ion. Data provided herecn is rot �armee of acutual field condition,. To be sure cf cam lEt• -„a
responsible staff far most -to -date information.
116th Street North
from Garnett to 129th E Ave
04/11/2022
This map may represens a visual display of related geographic informa. Data provided herecn is rot �armee of acutual field condition,. To be sure cf cam lEt• -„a
responsible staff far most -to -date information.
TO: The Owasso City Council
FROM: Kelly Lewis, Mayor
SUBJECT: Citizen Board and Commission Appointments
DATE: June 17, 2022
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
are subject to confirmation by the City Council. Additionally, the City Council has established
the same procedure, by precedent, for those appointments not specifically addressed by
ordinance.
It is, therefore, the purpose of this memorandum to recommend for City Council confirmation
the following appointments to the positions as indicated:
AUDIT COMMITTEE:
Kelly Lewis, Seat 1, City Council -term expires June 30, 2023
Nick Sokolosky, Seat 5, Banker -term expires June 30, 2025
BOARD OF ADJUSTMENT:
Jim Bausch - term expires June 30, 2025
Kyle Davis - term expires June 30, 2025
CAPITAL IMPROVEMENTS COMMITTEE: term expires June 30, 2023
Bill Bush, City Council
Lyndell Dunn, City Council
Paul Loving, Planning Commission
Dirk Thomas, OEDA
Jeff Davis, Citizen Representative
Keith Whitfield, Citizen Representative
Jason Drake, Citizen Representative
Rob Haskins, Citizen Representative
Jim Hunter, Citizen Representative
Kent Inouye, Citizen Representative
Chris Garrett, Assistant City Manager
Warren Lehr, City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
Bryan Spriggs - term expires June 30, 2027
Alvin Fruga, City Council - term expires June 30, 2023
Chelsea Levo Feary, Owasso Chamber of Commerce - term expires June 30, 2023
PERSONNEL BOARD:
Matt Inouye -term expires June 30, 2025
Boards and Committees
Page 2 of 2
PLANNING COMMISSION:
David Smith — term expires June 30, 2024
Tim Miller— term expires June 30, 2025
Paul Loving — term expires June 30, 2025
SALES TAX OVERSIGHT COMMITTEE: term for lifetime of sales tax or resignation
Lindsay Bippus, Service Business
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG) BOARD OF DIRECTORS AND GENERAL
ASSEMBLY: term expires June 30, 2023
Kelly Lewis, City Council
Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2023
Doug Bonebrake, City Council
Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE: term expires June 30, 2023
Roger Stevens, Public Works Director
Dwayne Henderson (Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY: term expires June 30, 2023
Roger Stevens, Public Works Director
Dwayne Henderson (Alternate)
TO: The Honorable Mayor and City Council
FROM: Linda Holt
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 17, 2022
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. An
increase in total appropriations in a fund requires City Council approval.
The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority
(OPGA), are required to prepare an annual budget and submit a copy to the City as
beneficiary of the Trust. However, there are no further requirements such as a legal restriction on
spending.
GENERAL FUND SALES TAX REVENUE AND TRANSFER:
Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three
cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the
sales tax, less payback agreements, back to the General Fund and transfers one cent of the
sales tax, less debt service, to the Capital Improvements Fund.
The General Fund sales tax collections for the year total approximately $31.7 million, which is
more than the budgeted revenue. Due to the excess sales tax revenue in the General Fund, the
sales tax transfers to and from the OPWA Fund will exceed budget.
PROPOSED ACTION:
A budget amendment in the amount of $4,066,000 is requested to allow for the transfer of
unexpected tax revenues and to ensure compliance with the voter - approved sales tax
ordinance.
TAX INCREMENT FINANCING (TIF) FUND SALES AND PROPERTY TAX REVENUE AND TRANSFER:
TIF revenues exceeded budget by approximately $140,000 over the past year. Because
revenues generated by the TIF District are required to be deposited into the TIF Fund and then
transferred to the OPWA for expenditure, a budget amendment is needed to comply with the
obligations of the TIF District.
Supplemental appropriations
Page 2
PROPOSED ACTION:
A budget amendment in the amount of $140,000 is requested to allow for the transfer of excess
TIF fax revenues and to ensure compliance with the voter - approved TIF ordinance.
RECOMMENDATION:
Staff recommends approval of budget amendments increasing estimated revenues and
appropriations for expenditures in the following amounts:
• General Fund $4,066,000
• Tax Incremental Financing (TIF) Fund $ 140,000
TO: The Honorable Mayor and City Council
FROM: Linda Holt
Finance Director
SUBJECT: Resolution 2022 -08, FY 2022 -2023 Annual Operating Budget
DATE: June 17, 2022
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and
other funds has been developed and was transmitted for City Council review on May 10, 2022.
The proposed budget was discussed during the May and June City Council work sessions.
Printed copies of the proposed budget have been available for public viewing at City Hall and
on the City's website. Resolution 2022 -08 provides for the adoption of a fiscal year budget for
the City of Owasso, Oklahoma.
PUBLIC HEARING:
On May 11, 2022, a legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on May 17, 2021. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. There were no citizen
comments provided.
RECOMMENDATION:
Staff recommends approval of Resolution 2022 -08, adopting the Fiscal Year 2022 -2023 Budget for
the General Fund and Other Funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2022 -08
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2022 -08
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2022 -2023 FOR THE GENERAL FUND AND OTHER FUNDS AS
ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF
EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act
(the Act); and
WHEREAS, A budget for the fiscal year ending June 30, 2023 (FY 2022 -2023) consistent with the Act
has been prepared: and
WHEREAS, The Act provides for the City Manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the same fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days
prior to the start of the fiscal year in compliance with the Act; and
WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the Public
Hearing on May 17, 2022, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT:
SECTION ONE (1): The City Council of the City of Owasso does hereby adopt the FY 2022-
2023 Budget with total resources available in the amount of $104,798,833 and total
fund /departmental appropriations in the amount of $112,468,907; legal appropriations are
hereby established as shown on "Attachment A" for each fund and department; and,
SECTION TWO (2): The June 30, 2022, encumbrances and unexpended appropriation
balances for capital projects in the Vision Recapture Fund, the Half -Penny Sales Tax Fund, the
Capital Improvements Fund, the Ambulance Capital Fund, the Park Development Fund, the
Stormwater Management Fund, the Federal Grants Fund and the Capital Improvement Grants
Fund be hereby re- appropriated to the same funds, accounts and for the same purposes for
Fiscal Year 2022 -2023 unless the project or purpose is designated or declared closed or
completed, provided that fund balances in each respective fund is equal to or greater than
the amounts to be re- appropriated; and,
SECTION THREE (3): The Sinking Fund Schedules for June 30, 2022, and Sinking Fund Estimate
of Needs for Fiscal Year Ending June 30, 2023, are hereby approved to be Filed with the County
Excise Board; and,
SECTION FOUR (4): The effective date of this Resolution shall be July 1, 2022
PASSED AND APPROVED this 21 sf day of June 2022.
ATTEST:
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
City Resolution No. 2022 -08
ATTACHMENT "A"
BUDGET SUMMARY - FISCAL YEAR 2022 -2023
Appropriation by Fund & Department
General Fund
Municipal Court
$395,345
General Fund
Managerial
1,025,491
General Fund
Finance
1,013,178
General Fund
Human Resources
550,285
General Fund
General Government
517,851
General Fund
Information Technology
1,974,237
General Fund
Support Services
594,725
General Fund
Community Development
1,016,507
General Fund
Police Services
7,939,691
Half -Penny Sales Tax Fund
Police Services
2,296,548
General Fund
Police Communications
272,647
General Fund
Animal Control
320,642
General Fund
Fire Services
5,780,000
Half -Penny Sales Tax Fund
Fire Services
2,390,832
General Fund
Emergency Preparedness
147,432
General Fund
Engineering
965,334
Half -Penny Sales Tax Fund
Streets
2,692,329
General Fund
Stormwater
626,996
General Fund
Cemetery
270,587
General Fund
Parks
1,008,430
General Fund
Recreation & Culture
498,246
General Fund
Community Center
565,087
General Fund
Historical Museum
37,232
General Fund
Economic Development
164,500
General Fund
Strong Neighborhoods
15,018
General Fund
Interfund Transfers Out
37,771,944
Ambulance Service Fund
Ambulance Operations
1,933,993
Ambulance Capital Fund
Ambulance Operations
514,883
E -911 Fund
Police Communications
1,582,628
Cemetery Care Fund
Cemetery
1,850
Emergency Siren Fund
Emergency Preparedness
1,010,000
Juvenile Court Fund
Juvenile Court
10,000
Hotel Tax Fund
Economic Development
98,000
Hotel Tax Fund
Strong Neighborhoods
218,528
Stormwater Management Fund
Stormwater
1,608,997
Federal Grants Fund
General Government
6,280,465
Tax Incremental Financing Fund
TIF Interfund Transfer Out
635,171
Vision Tax Fund
Vision Streets Projects
8,900,000
Park Development Fund
Capital Projects
88,000
Capital Improvement Grants Fund
Capital Projects
150,000
Capital Improvements Fund
Capital Projects
9,760,816
City Garage Fund
Vehicle Maintenance
769,942
Self- Insurance Fund
General Government
8,054,320
Sinking Fund
General Government
200
Total Appropriations
$112,468,907
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Final Plat - CVP- Owasso DB
DATE: June 17, 2022
BACKGROUND:
The Community Development Department received an application for the review and approval
of a combined preliminary/final plat for CVP- Owasso DB. The subject property is approximately
0.826 acres in size and is located just east of the northeast corner of the intersection of East 116th
Street North and North 129th East Avenue, adjacent to the recently constructed MedWise
building. The subject property is zoned Commercial Shopping (CS) under Owasso Planned Unit
Development 05 -02A (OPUD 05 -02A); the property is also within the US -169 Overlay District.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.826 acres +/-
Land Use Master Plan
Commercial
CurrentZoning
Commercial Shopping CS
Proposed Use
Drive -thru Coffee Shop
Proposed Lots /Blocks
1 Lot, 1 Block
Within a PUD?
Yes; OPUD 05 -02A
Within an Overlay District?
Yes; US -169 Overlay District
Water Provider
Washington County Rural Water District #3
Applicable Paybacks /Fees
Storm Siren Fee ($50.00 per acre)
Ranch Creek Sewer Assessment Area ($610.33 per acre)
Garret - Morrow Sewer Assessment Area ($3,146.00 per
acre
Streets I
N/A
ANALYSIS:
• This final plat depicts one (1) lot on one (1) block, to accommodate a drive -thru coffee
establishment.
The proposed lot, as depicted on the plat, meets the bulk and area requirements
stipulated in both the OPUD 05 -02A document as well as those found within the Owasso
Zoning Code for CS -zoned property.
There is one point of access depicted on the plat, off of East 116th Street North.
• This access drive has actually already been constructed, as it also serves as the
access point for the existing medical office just to the west of the subject
property. A Mutual Access Easement (MAE) encompasses this drive, and was
created via separate instrument (Doc. 2021013500)
• Additionally, . this plat dedicates a second MAE, connecting the subject property
to the parcel to the east.
Final Plat- CVP- Owasso DB
Page 2
• Detention is provided per the Hydrology Study and Engineering Report for Morrow Place
by Brian Kellogg, P.E. As such, this plat does not depict any additional detention
easements.
• The plat provides all the necessary perimeter utility easements to serve the proposed
development.
• The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to
the property. Washington County Rural Water District #3 will provide water services.
• Any development that occurs on the subject property shall adhere to all development,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial Shopping (CS)
Vacant
Commercial
City of Owasso
South
Commercial Shopping (CS)
Retail
Commercial
City of Owasso
East
Commercial Shopping (CS)
Vacant
Commercial
City of Owasso
West
Commercial Shopping (CS)
Medical Facility
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at a Special Meeting on June 20, 2022.
RECOMMENDATION:
Staff recommends approval of the Final Plat for CVP- Owasso DB.
ATTACHMENTS:
Aerial Map
Final Plat- CVP- Owasso DB
Aerial Map
Final Plat- CVP-DB Owasso
E 116th St N
Subject
Prooertv
FINAL PLAT
PUD-05-02A/ZONE CS
CVP-OWASSO DB
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
Current Zoning
City Planner
SUBJECT: Final Plot - Caffeine Corner
DATE: June 17, 2022
BACKGROUND:
The Community Development Department received an application for the review and approval
of a combined preliminary/final plat for Caffeine Corner. The subject property is approximately
0.638 acres in size and is located at the southeastern corner of the intersection of East 106th
Street North and US -169, directly west of the Kum and Go convenience store. The subject
property is zoned Commercial Shopping (CS) under Owasso Planned Unit Development 18
(OPUD 18); the property is also within the US -169 Overlay District.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.638 acres +/-
Land Use Master Plan
Commercial
Current Zoning
Commercial Shopping CS
Proposed Use
Drive -thru Coffee Shop
Proposed Lots /Blocks
1 Lot, 1 Block
Within a PUD?
Yes; OPUD 18
Within an Overlay District?
Yes; US -169 Overlay District
Water Provider
Washington County Rural Water District #3
Applicable Paybacks /Fees
Storm Siren Fee ($50.00 per acre)
Elm Creek Extended Sanitary Sewer Relief
Area 1,580.00 per acre
Streets
N/A
ANALYSIS:
• This final plat depicts one (1) lot on one (1) block, to accommodate a drive -thru coffee
establishment.
• The proposed lot, as depicted on the plat, meets the bulk and area requirements
stipulated in both the OPUD 18 document as well as those found within the Owasso
Zoning Code for CS -zoned property.
• There is one point of access depicted on the plat, situated off of North Owasso
Expressway.
o The Owasso Zoning Code requires that points of access be separated from an
intersection by a minimum of one hundred fifty feet (150'). The proposed point of
access depicted on the plat meets this separation requirement.
• Detention is provided per the Revised Hydrology Report and Revised Drainage Plan for
Coffee Creek Development by Brian Kellogg, P.E. As such, this plat does not depict any
additional detention easements.
Final Plat- Caffeine Corner
Page 2
The plat provides all the necessary perimeter utility easements to service the proposed
development.
The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to
the property. Washington County Rural Water District #3 will provide water services.
• Any development that occurs on the subject property shall adhere to all development,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Agriculture (AG)
Right -of -Way
N/A
ODOT
South
Commercial Shopping (CS)
Vacant
Commercial
City of Owasso
East
Commercial Shopping (CS)
Gas Station
Commercial
City of Owasso
West
Agriculture (AG)
Right -of -Way
N/A
ODOT
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at a Special Meeting on June 20, 2022.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Caffeine Corner.
ATTACHMENTS:
Aerial Map
Final Plat- Caffeine Corner
Aerial Map
Final Plat- Caffeine Corner
FINAL PLAT
OPUD- 18/ZONE CS
CAFFEINE CORNER ADDITION
FINAL PLAT
Sheet 1 of 2
FINAL PLAT
OPUD- 18/ZONE CS
CERTIFICATE OF SURVEY
CAFFEINE CORNER ADDITION
A SUBDIASON IN THE CITY OF OWASSO, FEINTS APAPTOF THE.. NES OF SECTION 1S, TOWNSMP
21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN, FASA FOUN1Y, STATE OF OXILMgN4
KNOW ALL MEN BY THESE PRESENTS;
CERTIFICATE OF OWNERSHIP
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen RLA, AICP
Jurisdiction
Planning Manager
SUBJECT: Specific Use Permit (SUP 22 -02) — M Coach USA Inc.
DATE: June 17, 2022
BACKGROUND:
The Community Development Department received an application for review and approval of
a Specific Use Permit (SUP) for M Coach USA Inc., a proposed office development and motor
coach facility located at 10927 East 106th Street North. The subject tract is presently unplatted
and is approximately 4.98 acres in size and is currently zoned Commercial Shopping (CS) under
Ordinance 1185, that was approved by the City Council in November 2021. While the proposed
office uses are permitted in the CS zoning district the other proposed use, Ground Passenger
Transportation, requires that a Specific Use Permit be approved in order to operate in a CS
zoning district per the Owasso Zoning Code.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Master Plan
Jurisdiction
North
Residential Multi-Family
Undeveloped
Transitional
City of Owasso
Within Overlay District?
Water Provider
City of Owasso
Applicable Poybacks
N/A
Commercial Shopping
South
(CS) / Commercial
Vacant
Commercial
City of Owasso
General (CG)
East
Agriculture (AG)
Residential
Commercial
City of Owasso
West
Agriculture (AG)
Residential
Commercial
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
4.98 acres +/-
Current Zoning
Commercial Shopping CS
Proposed Use
Ground Passenger Transportation and Office
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Applicable Poybacks
N/A
ANALYSIS:
A Specific Use Permit (SUP) is required in certain zoning districts for uses or structures that may be
considered more intensive than what is allowed by right through the City of Owasso Zoning
Page 2
SUP 22 -02
Code. The applicant is proposing the construction of a ground passenger service facility and
office buildings.
• The proposed office uses are permitted in the CS zoning district, however the other
proposed use, Ground Passenger Transportation, requires that a Specific Use Permit be
approved in order to operate in a CS zoning district per the Owasso Zoning Code.
• The proposed uses are compatible with the identified land use depicted on the 2030
Land Use Master Plan, subject to the securing of an SUP for the ground passenger
transportation use.
• The subject property is surrounded by undeveloped land to the north zoned Residential
Multi - Family (RM), large rural residential tracts zoned Agriculture (AG) to the east and
west, and undeveloped tracts zoned CG and CS to the south across East 106th Street
North.
• Staff has determined that the proposed ground passenger transportation facility is
acceptable in this location, if the correct controls are utilized with an SUP.
• The applicant has worked with staff to design the site and structure in an appropriate
manner that conforms to the design requirements of the Zoning Code as the facility is
situated in such a way that minimizes negative visual impacts along East 106th Street
North and with the neighborhood that lies further to north.
• The conceptual site plan for the subject property depicts a 6 -foot screening fence
constructed between the bus storage and operations facility and the future office use
area (depicted as tract 1 and tract 2 on the site plan). Additionally, an opaque fence is
proposed to be installed along the east and west boundary with intermittent masonry
fence columns around the bus storage and service area. Ornamental fencing will be
provided around the east, west, and south boundary of the office area with intermittent
masonry columns. This is required to be installed at the time the office portion of the site
is developed.
• A Mutual Access Easement (MAE) will be required along the east and west boundaries of
the office area to allow for future cross access connections with the adjoining properties.
This will be provided at the time of platting.
• Landscaping is proposed along the East 106th Street North frontage road, along the
perimeter boundary to the east and west as well as internally. Staff is requesting that
trees, fifty percent (50 %) of which shall be evergreen, be planted along the east and
west boundaries along with three (3) large evergreen shrubs every 30 feet around the
perimeter of the office facility once it is developed.
• All of the structures within the facility are indicated to be constructed out of stucco with
brick accent, which would comply with the architectural requirements of Chapter 11 of
the Zoning Code. The dumpster areas are shown to be fully enclosed and constructed of
materials that are compatible with the other buildings
• The larger maintenance structures are situated a significant distance from the back
property line of the adjoining neighborhood to the north, further minimizing negative
impacts.
The proposed office uses will offer an effective buffer from the south once constructed.
• The applicant proposes that the buildings be designed to be compatible with the Bailey
Hospital facility.
In summary, the proposed facility is in keeping with the uses prescribed in the GrOwasso Land
Use Master Plan. The main purpose of the SUP requirement for the proposed facility is to ensure
Page 2
SUP 22 -02
that it is in harmony with the context of the surrounding area and to mitigate any negative
external impacts to the greatest extent possible. While the immediate adjacent tracts are
relatively undeveloped, the subject tract is within an emerging corridor that is beginning to see
more urbanization. To the south of East 1061h Street North is the Bailey Hospital, and staff worked
with the applicant to ensure the integrity of the hospital facility and surrounding medical uses
are not negatively compromised. Any future development that occurs on the subject property
must adhere to all Owasso subdivision, zoning, and engineering requirements which includes
platting, site plan and landscape plan approval.
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at a Special Meeting on June 20, 2022.
RECOMMENDATION:
Staff recommends approval of the Specific Use Permit (SUP 22 -02).
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
Note: Graphic overlays
with may 0 100 200 400
not features precisely s align with Subject
features on the ground. SUP 22-02
Aerial Photo Date: 2020/2021 Feet
Surrounding Zoning
SUP 22 -02
PUD 17 -01
Commercial
Industrial
Lake
Neighborhood M.
Parks /Recreatic
Land Use Master Plan
SUP 22 -02
Public/ Institutional
Residential
Transitional
AERIAL SITE RENDERING
COVER SHEET
M Coach USA Inc. Tulsa Yard - Owasso
eultnlRCS
Office Area
Zoning
Commander Strapping (CS)
Proposed
Vehicle Ser iee and Repair
Site
LANDSCAPE TABLE SITE NOTES PARKING INFORMATION
REWIRED PROVIDIM 1. Site UgnOng shall M 9tieged. and dll nave Office - 1 spoaa per 250 SF of Office Span
L(I FRONVCE be lull cur -elf fivlurea. Vehicle Service and Repair - 1 Space per 30D SF (9rya ml Included)
(1 Per 50-11) J Tttea J Tmea 2. At outdoor lighting most cohere le Ne Onafae Parking Spocea Required v 134 Parking Space.
Zoning Code. Lfghling CMPter 20. Perking Spaced Prided 140 Parking S .... d
PARNIHC 3. No grel arms ar porting urea may be
(1 Tray per 15 Parking Spaces) 10 Trend 19 Trace in ".lad :.11 auras /perking a must he
constructed of duet -free material.
(6 Shrub. Per 15 Parking Sporn) 60 Shrubs W Shnhs 4. MI Bocce mud remain behind Me lemparyry -- -- ---- - -' - -- nz PROPERTY URES (SIDE) 5. Ste t cone,. b the Oaroso ,.else (1 Tree every W -lest) u Tttea 49 Trues erdimnce. 6. Me anti,. demlapment (orrice Vale inc uaed) (3 Ivry. Statutes eery W -tees) 131 Shrubs 136 Shrub. sill be limited to the loo monument signs Ted I show. A Pylon Sign may replace one t ign If Im than 12 -led.
INTERIOR ELEVATION KEYNOTES;
001 BUILDING SIONAGE PROVIDED BY OTHERS
002 METAL AWNING BY OTHERS
003 CONCRETE FILLED TRAFFIC YELLOW BOLLARDS WITH PLASTIC COVER
104CONTROLJOINTS
OFFICE BUILDINGS RENDERING
CONCRETE FILLED TRAFFIC YELLOW BOLLARDS WITH
PLASTIC COVER
OFFICE BUILDING TYPE
OFFICE BUILDING TYPE D RENDERING'
TO: The Honorable Mayor and City Council
FROM: Larry White
Support SerVices Director
SUBJECT: Old Central Restroom Remodel
DATE: June 17, 2022
BACKGROUND:
The FY22 Budget includes the remodel of the Old Central restrooms, located at 109 North Birch.
The construction will include complete demolition and remodel of the two restroom facilities
located in the North Hall of Old Central. The new design will include more than one stall in each
respective men and women's facilities, with upgraded finishes and fixtures.
PROJECT BIDS:
On April 22, 2022, a bid opportunity was advertised for the demolition and remodel of the
restroom facilities at Old Central. A pre -bid meeting was held on May 10, 2022, where seven
potential bidders attended. The bid opening was held on May 19, 2022, and three bids were
received. The bids included submissions from the following contractors:
1. Magnum Construction - lump sum bid $103,300.00
2. Tittle & Tittle Construction -lump sum bid $135,009.00
3. TekTone Builders -lump sum bid $133,700.00 (Bid was missing Non - Discrimination form and
was not considered)
FUNDING:
Project funding is available in the Support Services FY22 Budget.
RECOMMENDATION:
Staff recommends awarding the construction contract to Magnum Construction of Broken
Arrow, Oklahoma, in the amount of $103,300.00, and authorization to execute all necessary
documents.
ATTACHMENT:
Project Scope
TO: The Honorable Mayor and City Council
The Honorable Chair and Trustees, Owasso Public Works Authority (OPWA)
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of the 2021 Hale Acres Sewer Line Replacement (Project 1) and the
Trails End Sewer Line (Project 2) and Authorization for Final Payment
DATE: June 17. 2022
BACKGROUND:
• In December 2021; the City Council approved a construction contract with Horseshoe
Construction, LLC. in the amount of $496,102.00 to pipe burst 4,505 linear feet of clay tile sewer
line (Project 1) and the OPWA authorized payment in the amount of $68,254.00 for costs
associated with the construction contract in excess of the available CDBG funding.
• On the same date, the OPWA also approved a construction contract with Horseshoe
Construction, LLC. In the amount of $35,243.00 to pipe burst an additional 257 linear feet of
line (Project 2) between the businesses of Trails End BBQ and Johnstone Flooring.
• Both projects were to include new manholes in addition to pipe bursting the existing lines.
• During construction, the contractor approached the City concerning the need for
replacement of the manholes. After a thorough cleaning and re- inspection, City staff
determined that thirteen of the fourteen manholes within the project did not need to be
replaced at a savings of $71,500. At that time, City staff reached out to Indian Nations Council
of Government and was granted the ability to utilize the unspent funds to pipe burst the
remainder of the clay file sewer lines in the Hale Acres subdivision (Project 1).
• In May 2022, Horseshoe Construction LLC. completed all work in Project 1 and Project 2. City
staff inspected the improvements and found that all standards for acceptance have been
met.
• Final payment to Horseshoe Construction LLC. for both projects, in the amount of $60,108.30,
will result in a total amount of $521,016.00, a contract underrun of $10,329.00.
FUNDING:
Funding is available through the Community Development Block Grant and the Owasso Public Works
Authority (OPWA) Fund.
RECOMMENDATION:
Staff recommends acceptance of both Project 1 and Project 2 and authorization for final payment
to Horseshoe Construction LLC, of La Porte Texas, in the amount of $60,108.30.
ATTACHMENTS:
Final Payment Documents
Location Map
PO 20210740
City Funding Additions
Progress Estimate - Unit Price Work
Contractor's Application
For (CCmmcD: 2021 Hale ACreS CDBG Sewer Use Replacement Pr*te
AppSwtion Number.
4-FINAL
AppOCalipn Palled O4Nt5I2022- G51=22
APPlicotion Date:
5/2012022
Item
Costrad
lnlormalipn
PmVleJe
We
Period
Male0ai5 Presently
Slated (not 0 C)
Total COmp:Metl
and Stored to
%
(FIB)
Balance to Fi,Wh
(B. F)
SW Item No.
DeSCriptIN
Item ODan10y
Use,
Total Value
of Item (5)
FENCE REMOVEB REPLACE
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Project/ Owner Contractor
We Acres COBG Sewer Line Replacement Project Name: Horseshoe Construction, Inc
Address: 200 South Main
Owasso OK 74055
City Slate Zip Code
Owner: City of Owasso
TO ALL WHOM IT MAY CONCERN:
Address: 2309 S Battleground Rd.
La Porte TX 77571
City Stale Zip Code
Contractor Licence:
Contract Date: 10/ 21 /2021
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which Is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
undersigned further hereby acknowledges that the sum of
thousand one hundred eight & 30/100
Dollars ($60,108.30 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
Dated this 20th day of May 2022
Contractor
By: James R. Holt
Title: President
Page 1 of 1
Print For
TRAILS END SEWER LINE (PROJECT 2)
a 2021 CDBG HALE ACRES (PROJECT 1)
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: Fraternal Order of Police (FOP) Contract for FY 2022 -2023
DATE: June 17, 2022
BACKGROUND:
The Fraternal Order of Police Lodge # 149 (FOP) and the City have been meeting to negotiate a
contract for fiscal year 2022 -2023, and have reached a tentative agreement. The proposed
contract has been voted on and approved by the Lodge.
PROPOSED CONTRACT:
The proposed contract is for a one -year term and provides for a 9.25% across - the -board increase.
The increase in costs, including benefits, is $728,484.
In addition, the proposed contract includes language clarifications and procedural modifications
agreed to by the City and the FOP, as well as the following non - monetary changes:
• Convert Lodge President union leave accrual from monthly to bi- weekly to match other
leave accruals;
• Modify promotional process to allow current or past employees to be utilized as assessors
in a promotional process;
• Modify promotional process to allow the Chief to make a Lieutenant promotion selection
from the top two scores, matching what is currently in place for Captain promotions;
• Add department issued hand gun and four magazines to the uniform and equipment
issued to new employees, and increase the amount of ammunition issued annually for all
employees;
• Modify language to allow employees with more than ten -years of service and honorable
discharge to keep their department issued handgun; and remove option for employees
leaving with less than ten -years of service to keep badge and badge number..
RECOMMENDATION:
Staff recommends approval of the FY 2022 -2023 contract between the City of Owasso and the
Fraternal Order of Police, Lodge #149, and authorization to execute all necessary documents.
ATTACHMENT:
Recommended FOP Contract with Strikeouts
AGREEMENT BETWEEN
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
FRATERNAL ORDER OF POLICE
LODGE NO. 149
Daly -1, 2021— june -30, 2822
July 1, 2022 —June 30, 2023
TABLE OF CONTENTS
Article 1
Purpose of Agreement ................................................... ..............................3
Article 2
Authority and Term ....................................................... ..............................4
Article 3
Savings Clause .............................................................. ..............................5
Article 4
Gender Clause ............................................................... ..............................6
Article 5
Mutual Responsibility to Avoid Discrimination ........... ..............................7
Article 6
Prevailing Rights ........................................................... ..............................8
Article 7
Management Rights and Responsibilities ..................... ..............................9
Article 8
Bargaining Units Rights and Security ......................... .............................11
Article 9
Prohibition of Strikes ................................................... .............................12
Article 10
Successors and Assigns ............................................... .............................13
Article 11
Recognition .................................................................. .............................14
Article 12
Publication and Distribution ........................................ .............................15
Article 13
Grievance Procedure .................................................... .............................16
Article 14
Personnel Fil es ............................................................. .............................20
Article 15
Officer Bill of Rights ................................................... .............................22
Article 16
Safety and Health Committee ...................................... .............................25
Article17
Honor Guard ................................................................ .............................26
Article 18
Dues Check Off ............................................................ .............................27
Article 19
Classifications and Promotions .................................... .............................28
Article20
Vacation ....................................................................... .............................30
Article21
Holiday Pay .................................................................. .............................31
Article22
Sick Leave .................................................................... .............................32
Article 23
Work Schedule ............................................................. .............................34
Article24
Seniority ....................................................................... .............................37
Article 25
Retirement and Pension ............................................... .............................39
Article 26
Insurance ...................................................................... .............................40
Article 27
Uniform and Equipment .............................................. .............................41
Article 28
Personal Property ......................................................... .............................44
Article 29
Temporary Assignment ................................................ .............................45
Article 30
Education Incentive ..................................................... .............................46
Article 31
Longevity Pay .....:........................................................ .............................48
Article 32
Detective "On -Call' Pay .............................................. .............................49
Article 33
Compensation .............................................................. .............................50
Article 34
Drug and Alcohol Testing ............................................ .............................53
Article 35
Wellness Program ........................................................ .............................54
Article 36
Shift Dif ferential .......................................................... .............................56
SignaturePage ............................................................. .............................57
2
ARTICLE 1
PURPOSE OF AGREEMENT
It is the intent and purpose of this Agreement, entered into by and between the CITY OF
OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER, and LODGE NO. 149,
FRATERNAL ORDER OF POLICE, hereinafter referred to as LODGE, to achieve and maintain
harmonious relations between the parties hereto and to provide for the equitable and orderly
adjustment of grievances which may arise during the term of this Agreement.
ARTICLE 2
AUTHORITY AND TERM
Section 1. The Employer and Lodge have, by these presents, reduced to writing the
collective bargaining agreement resulting from negotiations entered into by the Employer and
the Lodge.
Section 2. This Agreement shall become effective on the 1 st day of July, 2024- 2022 and
shall remain in full force and effect until midnight, June 30, 2822 -2023.
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of
monies by the Employer are included as a matter of collective bargaining, it is understood by the
parties hereto that this agreement shall serve as notice to collectively bargain for all issues and
compensation for the following fiscal year, in lieu of written notice, pursuant to O.S.A. 11,
(1994) 51 -101, et eq.
Section 4. It shall be the obligation of the Employer and the Lodge to meet the first business
day of March or within ten (10) days thereof to negotiate in good faith with representatives of
the Lodge and Employer.
Section 5. In the event the Lodge and the Employer are unable to reach an agreement within
thirty (30) days from and including the date of the first meeting, any and all unresolved
arbitrable issues may be submitted for mediation before arbitration at the request of either party.
ARTICLE 3
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the applications thereof to any person or
circumstances is held invalid, the invalidity shall not affect other provisions or applications of
this Agreement which can be given effect without the invalid provision or applications and, to
this end, the provisions of this Agreement are severable.
Section 2. It is understood that the articles included herein constitute a complete
understanding of all the terms and conditions of employment to be governed by this Agreement
during the contract period and it cannot be altered in any manner save by the complete written
concurrence of the parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the
Employer and the Lodge and shall be subject to the provisions of this Agreement, and all
appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be extended by
mutual concurrence.
Section 5. In the event an Agreement is not made for the fiscal year 2022 2023 2023 -2024
this Agreement will remain in effect until such time as one is made in succession.
ARTICLE 4
GENDER CLAUSE
"Gender ". A word importing one gender only shall extend and be applied to both genders.
ARTICLE 5
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation of
both parties to undertake affirmative action to insure that applicants or employees are treated
without regard to race, color, religion, sex, national origin, status of Lodge membership, or
political affiliations. Specifically, pursuant to Equal Employment Opportunity Commission
Guidelines, each party is obligated to take positive action in affording equal employment,
training and promotional opportunities to all members, as required by Title VII of the Civil
Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be interpreted as
diminishing the obligation of both parties to comply with the provisions of the Fair Labor
Standards Act, or the Americans with Disabilities Act, or any duly adopted Department of Labor
Regulations promulgated thereunder.
Section 2. In the event that any portion of this Agreement unintentionally conflicts with the
Employer's capability to be in compliance with said Acts, the EEOC Guidelines and Department
of Labor Regulations will be over - riding to that portion of this Agreement.
7
ARTICLE 6
PREVAILING RIGHTS
Section 1. All rules, regulations, fiscal procedures, working conditions, departmental
practices and manner of conducting the operation and administration of the Owasso Police
Department currently in effect for and with respect to the members of the Police Department on
the effective date of this Agreement shall remain in full force and effect, unchanged and
unaffected in any manner, unless and except as modified or changed by the specific terms of this
Agreement.
Section 2. It is understood by the parties hereto that the portions hereof regarding Safety and
Health Committee as well as departmental practices, as previously stated, are subject to a
modification by adoption of an appropriate ordinance, personnel manual or departmental
procedure and negotiation. By reason thereof, upon promulgation by the Employer of the
Accident Review Board, together with the practices, procedures and policies therein, as well as
promulgation of the Owasso Police Department Operations Manual, the Lodge, upon notification
of such by the Employer, shall re -open negotiations between the parties whereby inclusion of
said matters shall be negotiated between the parties.
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. Lodge recognizes the prerogative of the Employer to operate and manage its
affairs in all respects and in accordance with its responsibilities, and the power or authority
which the Employer has not officially abrogated, delegated, granted or modified by this
Agreement is retained by the Employer, and all rights, powers and authorities the Employer had
prior to the signing of this Agreement are retained by the Employer, and remain exclusively and
without limitation within the rights of the Employer.
Section 2. Except as may be limited within this agreement, the Employer retains the rights in
accordance with the Constitution, the laws of the State of Oklahoma, and Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated there under.
A. To determine Police Department policy including the rights to manage the affairs of the
Police Department in all respects;
B. To assign working hours, including overtime;
C. To direct the members of the Police Department, including the right to hire, promote or
transfer any employee;
D. To discipline, suspend, or terminate any employee, as provided for in this agreement,
provided that just cause shall be the standard for any discipline, suspension or
termination;
E. To determine the organizational chart of the Police Department, including the right to
organize and reorganize the Police Department and the determination of job
classifications and ranks based upon duties assigned;
F. To determine the safety, health and property protection of the Police Department;
G. To allocate and assign work to all Employees within the Police Department;
H. To be the sole judge of qualifications of applicants and training of new Employees;
I. To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
J. To establish and enforce Police Department rules, regulations and orders;
ARTICLE 7
MANAGEMENT RIGHTS AND RESPONSIBILITIES
(continued)
K. To introduce new, improved, or different methods and techniques of Police
Department operation or change existing methods and techniques;
L. To determine the amount of supervision necessary;
M. To control the departmental budget;
N. To take whatever actions may be necessary to carry out the mission of the Employer in
situations of emergency.
10
ARTICLE 8
BARGAINING UNIT RIGHTS AND SECURITY
Section 1. Bulletin Boards. The Employer shall provide space in all Police Stations for
Lodge bulletin boards. No materials of a subversive or derogatory nature or political
endorsements shall be posted. The location of such Bulletin Boards shall be mutually agreed
upon by the Employer and the Lodge and shall not cover more than sixteen square feet. The
Bulletin Boards and items posted are the sole property of the Lodge.
Section 2. Members of the Lodge will be allowed to attend Lodge functions within the city,
while on duty without loss of pay.. However, members will be subject to call out.
Section 3. Members of the Lodge may be given time off for lodge functions. After written
notice to the Chief of Police, Lodge Representatives may be granted time off without loss of pay
to conduct bonafide Lodge business. For business outside the city limits, Employer shall make
schedule adjustments to insure that Lodge Officers' days off or compensation time will be
scheduled during the time of the Lodge business. Such schedule adjustments shall not be
unreasonably withheld.
Section 4. The Employer shall grant few (4) 1.85 hours of Union leave accrual per mefit
pay period to the current President of the lodge, to conduct lodge business. Such accrual shall be
accrued separately from vacation and compensatory leave. The balance of Union leave accrued
will not carry forward from one fiscal year to the next.
Section 5. The Chief of Police may grant leave with pay to Lodge Representatives to
conduct Lodge business which mutually benefits the Lodge as well as the Police Department.
11
ARTICLE 9
Section 1. The Lodge and the Employer are well aware of the public policy and the necessity
that there shall be no strikes or other action which would tend to disrupt the provision of those
services traditional to Employer's business; in that the public policy of the State of Oklahoma has
been expressly stated by the Oklahoma Legislature and codified as Title 11 O.S. Section 51 -111,
as amended that statutory provision is deemed to provide the spirit and intent under which the
following sections of this article are provided and the parties hereto are bound.
Section 2. Neither the Lodge, nor any of its officers, agents, or employees, or any of the
employees for which it bargains, shall in any manner coerce, intimidate, instigate, induce,
sanction, suggest, conspire with, promote, support, engage in, condone, or encourage any person
to participate in any strike, work stoppage or slowdown. The Lodge shall not aid or assist any
persons or pasties engaging in the above prohibited conduct, nor shall the Lodge provide funds,
financial and other assistance for the conduct or direction of such activities for the payment of
strike, unemployment, or other benefits to those persons participating in such prohibited conduct
and activities; provided, however, that the Lodge may provide legal representation for itself or
persons accused of such activities, or for any purpose it may deem necessary.
Section 3. Upon notification confirmed in writing, by the Employer to the Lodge that certain
of its members are engaging in a strike, the Lodge shall immediately, in writing, order such
members to return to work at once and provide the Employer with a copy of such an order and
responsible officials of the Lodge shall publicly order them to return to work. Such
characterization of strike by the Employer shall not establish the existence of a strike.
Such notification by the Lodge shall not constitute an admission by it that a strike is in progress
or has taken place or that any particular member is or has engaged in a strike. The notification
shall be made solely on the representation of the Employer.
In the event that a strike occurs, the Lodge agrees to take all reasonable effective and affirmative
action to secure the members return to work as promptly as possible. The Lodge shall not be in
breech of this agreement where the acts or actions hereinbefore enumerated are not caused or
authorized by the Lodge.
12
ARTICLE 10
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the successors and assigns of the parties hereto during the
term of this Agreement; and no provisions, terms or obligations herein contained shall be
affected, modified, altered or changed in any respect whatsoever by any change of any kind in
the ownership of management of either party hereto, or by any change geographically of place of
business of either party hereto.
13
ARTICLE 11
Section 1. The Employer recognizes the Lodge as the exclusive bargaining agent for all
police officers, except the Chief and, one designated Administrative Assistant. The Lodge shall
be advised in writing who the Chief's Designated Administrative Assistant is, within ten (10)
days after this agreement takes effect. In the event there is no Designated Administrative
Assistant appointed, the Lodge will be so notified.
Section 2. Police Officers who are CLEET certified upon hire are probationary employees
for twelve (12) months from date of hire. Police Officers who are required to attend the CLEET
Academy are probationary employees for twelve (12) months from the date of graduation from
the CLEET Academy.
In situations where a probationary employee misses a significant portion of training due to an
on -the job injury or off-the-job injury or illness, or at the discretion of the Chief of Police,
probation may be extended up to six (6) months.
14
ARTICLE 12
PUBLICATION AND DISTRIBUTION
The City shall provide the Lodge with one (l) signed original contract for the term of this
agreement and one computer file copy. The cost of publication shall be born by the Employer.
15
ARTICLE 13
GRIEVANCE PROCEDURE
Section 1. It is the intent of the parties to this Agreement to prevent grievances and to settle
any which may occur as fairly and promptly as practical. Therefore, it is agreed that there
should be time limits between the initiation of a grievance and its occurrence and between steps
of the grievance procedure and the time in which each answer must be given. All time limits set
forth in this Article may be extended by mutual consent, once by each party per step in the
grievance process, but if not so extended, they must be strictly observed. If a party fails to
pursue any grievance within the time limits provided, the party shall have no further right to
continue the grievance. Further, this article is not intended to limit the parties' right to grieve or
arbitrate any matter which would otherwise be subject to arbitration by statute.
Section 2. The Lodge or any employee covered under this Agreement may file a grievance
within twenty (20) business days of alleged occurrence, as hereinafter defined, and shall be
afforded the full protection of this Agreement.
Section 3. The Lodge President or his authorized representative may report an impending
grievance to the Chief of Police in an effort to forestall its occurrence.
Section 4. Except for documented verbal counseling or written reprimands, as defined in
Section 5, of this article, any controversy between the Employer and the Lodge or any employee
concerning the interpretation, enforcement or application of any provisions of this Agreement,
concerning any of the terms or conditions of employment contained in this Agreement, shall be
adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or the Chief of Police's
designated representative. Said employee's Lodge President, or his alternate, shall be
present at said discussion. The answer shall be orally submitted by the Chief or his
designated representative, within twenty (20) business days to the employee(s) involved
and to the Lodge President.
B. If the grievance is not settled by the provision of Section 4A, it shall be submitted in
writing by the Lodge to the Chief of Police within twenty (20) business days from the
receipt of oral answer with a possible solution to said grievance.
C. The Chief of Police shall submit his reply in writing to the employee involved and to the
Lodge President or designate within twenty (20) business days. If the grievance has not
been settled within that time, both the grievance and solution recommended by the
Lodge shall be sent to the City Manager for adjustment. Said grievance and
recommended solution shall be submitted to the City Manager within (20) twenty
business days of the Chief's reply.
16
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
D. The City Manager shall submit his answer in writing to the Police Chief, the employee
involved and the Lodge President or designate within twenty (20) business days. If the
City Manager and the Lodge President or designate have not settled the grievance within
that time, it may then be submitted to arbitration. Grievances submitted to arbitration for
adjustment shall proceed as follows:
1. Within ten (10) business days parties shall jointly request a panel of arbitrators
from the Federal Mediation and Conciliation Service.
a) The Employer shall have the option to utilize a board of three (3) arbitrators in
lieu of one (1) arbitrator. The Employer shall be responsible for the increase
in cost associated with a three (3) arbitrator panel.
i. The parties shall jointly request a panel of fifteen (15) for aboard of
three (3) arbitrators.
ii. The parties shall jointly request a panel of nine (9) arbitrators for one (1)
panel arbitrator.
b) Arbitrators must have NAA affiliation (National Academy of Arbitrators).
c) The Employer and the Lodge each may exercise the option to request a new
panel once per arbitration selection process.
2. Within ten (10) business days from the receipt of such panel, a representative of
the Lodge and the Employer shall meet and alternately strike names until one (1)
or three (3) arbitrator(s) remains who shall be selected as the impartial
arbitrator(s). The party requesting arbitration shall strike the first name.
3. Upon notification of the Federal Mediation and Conciliation Service of the
selection of the arbitrator(s) and the arbitrator(s) is /are contacted, the date for the
arbitration hearing shall be requested to be set subject to the earliest availability
of the selected arbitrator(s).
4. The arbitrator shall be requested to issue a written opinion, or panel of arbitrators
shall be requested to issue a majority consensus opinion, containing findings and
recommendations with respect to the issues presented, within twenty (20)
business days after the conclusion of the hearing. A copy of the opinion shall be
mailed or delivered to the Lodge and Employer.
5. With respect to the interpretation, enforcement, or application of the provisions of
this Agreement, the decision, findings, and recommendations of the arbitrator(s)
shall be final and binding on the parties of this Agreement.
17
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
6. The arbitrator(s)' authority shall be limited to the interpretation and application of
the terms of this Agreement and /or any supplement thereto. The arbitrator(s)
shall have no jurisdiction to establish provisions of a new Agreement or variation
of the present Agreement or to arbitrate away, in whole or in part, any provision
or amendments thereof. This shall not preclude individual wage grievances.
7. The cost of the impartial arbitrator shall be shared equally between the Lodge and
the Employer. If a transcript of the proceedings is requested, the party so
requesting shall pay for it.
Section 5. Any controversy between the Employer and the Lodge or any employee concerning
the interpretation, enforcement or application of any provisions of this Agreement, that resulted
in a documented verbal counseling or a written reprimand shall be adjusted in the following
manner:
A. The grievance shall be discussed by the employee with the Chief or the Chief of Police's
alternate. Said employee's Lodge President, or his alternate, shall be present at said
discussion. The answer shall be orally submitted by the Chief or his designated
representative, within twenty (20) business days to the employee(s) involved and to the
Lodge President.
B. If the grievance is not settled by the provision of Section 5A, it shall be submitted in
writing by the Lodge to the Chief of Police within twenty (20) business days from the
receipt of oral answer with a possible solution to said grievance.
C. The Chief of Police shall submit his reply in writing to the employee involved and to the
Lodge President or designate within twenty (20) business days. If the grievance has not
been settled within that time, both the grievance and solution recommended by the
Lodge shall be sent to the City Manager for adjustment. Said grievance and
recommended solution shall be submitted to the City Manager within twenty (20)
calendar days from the Chief's reply.
D. The City Manager shall submit his answer in writing to the Police Chief, the employee
involved and the Lodge President or designate within twenty (20) business days. If the
City Manager and the Lodge President or designate have not settled the grievance within
that time, it may then be submitted to arbitration through a written review by an impartial
arbitrator.
18
ARTICLE 13
GRIEVANCE PROCEDURE
(continued)
1. The parties shall jointly request a panel of nine (9) arbitrators from the Federal
Mediation and Conciliation Service within ten (10) business days.
Arbitrators must have NAA affiliation (National Academy of
Arbitrators).
2. Within ten (10) business days from the receipt of such panel, a representative of
the Lodge and the Employer shall meet and alternately strike names until one (1)
arbitrator remains who shall be selected as the impartial arbitrator. The party
requesting arbitration shall strike the first name.
3. Following the selection of the impartial arbitrator both parties shall submit cases
in writing to the arbitrator and the other party by an agreed upon date. If parties
cannot agree the arbitrator shall set the date.
4. The arbitrator shall be requested to issue a written opinion containing findings
and recommendations with respect to the issues presented, within sixty (60)
business days after submission of the case. A copy of the opinion shall be mailed
or delivered to the Lodge and Employer.
5. With respect to the interpretation, enforcement, or application of the provisions of
the Agreement, the decision, finding, and recommendations of the arbitrator shall
be final and binding on the parties of this Agreement.
6. The arbitrator's authority shall be limited to the interpretation and application of
the terms of this Agreement and /or any supplement thereto. The arbitrator shall
have no jurisdiction to establish provisions of a new Agreement or variations of
the present Agreement or to arbitrate away, in whole or in part, any provision or
amendments thereof.
7. The cost of the impartial arbitrator shall be shared equally between the Lodge and
the Employer.
Section 6. It is specifically and expressly understood that filing a grievance under this
Article which has as its last step, final and binding arbitration, constitutes an election of remedies
and a waiver of any and all rights by both parties, the Lodge or other representatives of the party,
to litigate or otherwise contest the last answer rendered through the Grievance Procedure in any
court or their appeal forum.
ARTICLE 14
PERSONNEL FILES
Section 1. Master personnel files for employees shall be maintained exclusively by the
Human Resources Office. However, it is agreed that the term master personnel files does not
include supervisor notes and internal investigations, which may be maintained by the
department. It is further agreed that if materials concerning investigations, complaints, and
reprimands, for violations of any rules, regulations or policies, or other materials that might be
considered detrimental to the employee's position, advancement or future with the department
are to be placed in the employee's master personnel files, the Employer shall notify the employee
of said action and the employee shall be given the proper opportunity to appeal such action
before it becomes a part of his master personnel files.
Section 2. Any Employee shall be allowed to review his master personnel files under
supervision at any reasonable time upon written request to the Human Resources Office and
notice to the Chief of Police. The employee requesting review of their master personnel file
shall schedule an appointment with the Human Resources Office.
Section 3. Recognizing that disciplinary actions provide a basis for training and counseling
and are not meant to perpetually penalize an employee, the following procedure is hereby
established:
Procedure:
A. Employees may request that disciplinary actions be sealed according to the following
schedule.
1. Written reprimands and notice of Documented Verbal Counseling with no
recurrence after eighteen (18) months from date of discipline may be sealed.
2. Suspensions, without recurrence, after three (3) years from date of discipline
may be sealed.
3. Upon approval of a request to seal or remove disciplinary actions from an
employees' master personnel file, departmental internal investigation files
shall be expunged contemporaneously with such request and approval.
Disciplinary actions, including sealed files with no recurrence, are eligible for removal, at
the request of the employee after eight (8) years. In order to be eligible for removal the
employee must authorize the City to view all sealed files to determine if a recurrence has
occurred. Employees may request that disciplinary action, including sealed files, with no
recurrence, be removed prior to eight (8) years if mutually agreed upon by the employee
and city.
20
ARTICLE 14
PERSONNEL FILES
(continued)
B. Requests for sealing or removal of disciplinary actions should be directed to the office of
the Chief of Police.
C. Sealing or removal shall include all memos, letters, correspondence, complaint forms and
any other written or electronically recorded material pertaining to the action.
D. Sealing or removal shall not include any material related to criminal offenses for which
the employee was charged nor any material related to a pending tort claim or pending
litigation, except in concurrence with the sealing or expungement of criminal charges by
a court of competent jurisdiction, or except in the event of complete exoneration of the
employee by the court.
E. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step raise,
transfer, special requests, modification of duty, vacation selection, application for other
employment, or against any other action the employee may take for his personal
improvement or betterment.
F. Once sealed, the file shall not be opened unless the employee requests such unsealing; or
records are required for a pending tort, pending litigation or valid court subpoena
approved by the City Attorney; but, in any case, the employee is to be notified of the
opening of the sealed file and the reason therefore.
G. All unfounded, exonerated, not sustained, and no finding complaints will be maintained
in a separate file by the department, for a period of no more than two (2) years from the
date of the alleged occurrence, unless a tort or litigation is pending.
21
ARTICLE 15
OFFICER BILL OF RIGHTS
Section 1. The Chief of Police shall establish and put into operation a system for the receipt,
investigation, and determination of all complaints against Police Officers received by such Chief
of Police from any person.
Section 2. Whenever an Officer is under investigation and is subject to interrogation by
members of his agency, for any reason which could lead to disciplinary action, demotion, or
dismissal, or is a witness to any such incident such interrogation shall be conducted under the
following conditions:
A. Interrogation: When an Officer is under investigation by the Owasso Police Department
for a complaint received, and is to be interrogated in respect to such complaint by other
members of the department when there is a logical possibility that suspension, demotion,
or dismissal may result, such interrogation shall be conducted as follows:
B. When an Officer is to be interrogated or interviewed as a witness in an investigation by
the Owasso Police Department for a complaint received, and is to be interrogated or
interviewed in respect to such complaint by other members of the department when there
is a logical possibility that suspension, demotion, or dismissal may result for an officer,
such interrogation or interview shall be conducted as follows:
An accused Officer shall be notified of the name of all complainants, and the
purported aggrieved person. Such notification shall accompany the notice of
investigation. Absent corroborating evidence, no member of the Department can
stand in as the complainant or aggrieved person, in order to protect the identity of
the complainant or aggrieved person. The only exception shall be in the instance
of criminal complaints against an officer. The employee may request to be
confronted by the complainants. This shall be allowed where deemed necessary
to by the employee or the investigating officer.
2. Preliminary discussions with supervisory personnel within the Police Department,
in relation to a complaint received, shall not be considered as interrogation as
used herein.
3. The Officer being interrogated / interviewed shall be informed of the rank, name,
and command of the Officer in charge of the investigation, the interrogating
Officer or identity of any agent acting on behalf of the Officer in charge of the
investigation, and all persons present during the interrogation. All questions
directed to the Officer being interrogated / interviewed shall be asked by and
through any one interrogator at any one time.
22
ARTICLE 15
OFFICER BILL OF RIGHTS
(continued)
4. The Officer being interrogated /interviewed shall be informed of the nature of the
investigation prior to any interrogation /interview.
5. Interrogation /interview sessions shall be for reasonable periods and shall be timed
to allow for such personal necessities and rest periods as are reasonably
necessary.
6. The Officer being interrogated / interviewed shall not be subjected to offensive
language or threatened with transfer, dismissal, or disciplinary action. No
promise or reward shall be made as an inducement to obtain testimony or
evidence.
7. The Officer being interrogated / interviewed shall be completely informed of all
his rights pursuant to this procedure prior to the commencement of the
interrogation and of his responsibility to answer all questions, and this
notification shall be included on the tape recording or written record of the
session.
8. At the request of any Officer being interrogated/ interviewed, he shall have the
right to be represented by counsel or any other representative of his choice who
may be present at all times during such interrogation, at no additional expense to
the Employer.
9. Interrogation / interviewing of Officers may be taped or recorded in written form
at the discretion of the investigating Officer. Officers being interrogated /
interviewed may record the proceedings with his own equipment or record at his
own expense. Records and tapes compiled by the department shall be exclusively
retained by the department as confidential information, but may be used at the
discretion of the Employer in administrative hearings or for other administrative
purposes.
C. An Officer under investigation shall receive written notification from the investigating
Officer or the Chief of Police as to the conclusion of the investigation. Adjudication will
commence not more than 20 business days from the conclusion of the investigation.
Notification of the conclusion of the investigation shall be provided by the investigating
person to both the Chief of Police and the Lodge President within 24 hours of conclusion.
If an Officer is under multiple investigations, arising from the same complaint, the 20
business days will commence at the conclusion of the final investigation. The 20 -day
time period may be extended by mutual consent.
23
ARTICLE 15
OFFICER BILL OF RIGHTS
(continued)
D. No Officer shall be discharged, disciplined, demoted, or denied promotion, or transfer, or
reassignment, or otherwise be discriminated against in regard to his employment, or
be threatened with any such treatment, by reason of his exercise of the rights granted by
this contract.
E. Any and all questions shall be narrowly focused on the subject of the complaint.
Questions shall be relevant and pertinent to the original complaint. If any additional
violations surface, the investigator shall consult with the Chief of Police prior to
investigating the newly uncovered violation. The Officer being investigated /
interviewed shall be informed in writing at that time that the investigation is being
expanded to include the additional violations.
F. Disputes, disagreements, or grievances resulting from any lack of clarity in language,
shall be resolved through the grievance process.
G. Officers are afforded any and all rights, protections, and guaranties, granted to any
employee by the Constitution of the United States, State of Oklahoma, and including any
and all Federal, State, and Municipal laws, and ordinances.
24
ARTICLE 16
SAFETY AND HEALTH COMMITTEE
Section 1. The Employer and the Lodge agree to cooperate to the fullest extent in the
promotion of safety and health, on the Employer's premises and while carrying out this mission
of the Employer and the duties of the employees. For this purpose, it is agreed to establish a
safety and health committee to consist of two (2) members appointed by the Lodge, two (2)
members appointed by the Chief of Police and one (1) member mutually agreed upon by the
appointed members.
Section 2. The Safety and Health Committee shall have the authority to conduct on -site
inspections of equipment, buildings and other related areas to the occupational environment of
the bargaining units. They shall also have the latitude to make studies of safety equipment and
practices and to conduct investigations into health hazards that may be appropriate to protect the
Employer's interest as it may relate to Worker's Compensation or other liability inherent to
occupational diseases and injury and to protect the member's rights to a safe employment
environment. At the discretion of the Chief of Police and the availability of manpower, members
of the committee shall be excused from duty for the work of the committee.
Section 3. The Employer agrees to make every effort to correct safety hazards or unsafe
working conditions as recommended by the Safety Committee.
25
ARTICLE 17
HONOR GUARD
An Honor Guard consisting of ten (10) Officers shall be selected by the Lodge. The composite of
the Honor Guard shall be subject to approval of the Chief of Police. All necessary attire and
equipment shall be furnished by the City. The function of the Honor Guard shall be to serve at
official gatherings, such as the arrival of Dignitaries, Police Officer Funerals, State Memorial
Service and any other special events as approved by the Chief of Police. Members of the Honor
Guard may be allowed time off with pay for each event, subject to approval of the Chief of
Police. Honor Guard vacancies may stay vacant up to twelve (12) months depending upon
budget. An officer shall not voluntarily resign from the Honor Guard within three years of
appointment to the Honor Guard.
OR
ARTICLE 18
DUES CHECK OFF
Section 1. The Employer agrees to deduct regular monthly Lodge dues from earned wages of
those employees who are in the bargaining unit and who have provided written authorization to
the City for said deduction. The deduction shall be made from each paycheck in an amount
certified to be correct by the Secretary of the Lodge no later than the close of the workday
following each payday after the deduction is made. The payroll deduction shall be revocable by
the employee by notifying the Employer in writing. The Employer will notify the Lodge, in
writing, of any revocation.
Section 2. The Employer will deduct only Lodge dues from the employee's paycheck and
will not deduct initiation fees, special assessments, fines or any other deductions except for dues.
In the event of an increase or decrease in Lodge dues, the Lodge will give the Employer thirty
(30) days notice in order to allow the Employer to make the proper changes in its accounting
records. No deductions will be made when the salary to be paid an employee is not sufficient to
cover the amount deducted.
Section 3. The Employer will provide the Lodge Secretary a detailed report showing all
employees by name and deduction amount each pay period.
Section 4. All deductions will be for the month in which they are taken. All deductions
refundable at the time of termination or resignation will be refunded by the Lodge. The
Employer shall not be responsible for errors. In case an error or improper deduction is made by
the Employer, a proper adjustment of the same shall be made by the Lodge with the employee
affected.
Section 5. The Lodge shall indemnify, defend and hold the Employer harmless against any
claims made and against any suits instituted against the Employer on account of payroll
deduction of Lodge dues.
Section 6. This service shall be provided at no expense to the Lodge or its members.
27
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
Section 1. Classification and Promotions Process within the Owasso Police Department shall
be as follows:
A. Classifications
Senior Patrolman: Must be a certified police officer with at least five (5) years
of experience with the Owasso Police Department who has obtained the
achievement of intermediate certification through (CLEET) the Oklahoma
Council on Law Enforcement Education Training.
2. Master Patrolman: Must be a certified police officer with at least seven (7) years
of experience with the Owasso Police Department, who has obtained the
achievement of advanced certification through (CLEET) the Oklahoma Council
on Law Enforcement Education Training.
B. Promotions
Sergeant: Must be a certified police officer with at least five (5) years of
experience as a police officer with the City of Owasso immediately prior to
testing.
2. Lieutenant: Must be a Sergeant with at least two (2) years of experience in the
rank with the Owasso Police Department immediately prior to testing.
3. Captain: Must have at least seven (7) years of supervisory experience with the
Owasso Police Department prior to testing. The City may, at its discretion,
advertise for this position providing that all advertising for this position shall
occur seven (7) days after the internal posting.
Section 2. Eligible applicants for the promotional examination shall participate in an
Assessment Process and an interview with the Chief of Police.
A. The Assessment Process shall measure the knowledge, skills, and abilities specific to the
Owasso Police Department, and shall be mutually agreed upon by the City and the
Lodge. Assessors will be chosen through the assessment process and Under ne
B. For the rank of Sergeant and Lieutenant ranking shall be weighted 70% final Assessment
Process score and 30% Chief's Interview score.
C. For the rank of Captain, ranking shall be weighted 60% final Assessment Process score
and 40% Chiefs Interview score.
28
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
(continued)
Section 3. Upon completion of all testing it is agreed that the promotions shall be offered in
the following manner for the listed position:
A. Sergeant: The candidate with the highest score at the completion of testing.
B. Lieutenant: The eandi irate ^ ^t" the highest..eefe at the , pletion e ftesting Chief of
Police will select the Lieutenant from the top two candidates.
C. Captain: The Chief of Police will select the Captain from the top two candidates.
Section 4. The promotional examination will be valid for one (1) year from the date the
Assessment Process and Chief's Interview scores are posted. The Promotional Eligibility List
will be signed and dated by both the Chief of Police and the FOP President. Any vacancies
occurring during that year will be filled by- the - qualified candidates on the eligibility list.
Section 5. One representative from the Bargaining Unit and one representative from the
Owasso City Management shall be present throughout each testing portion of the process to
evaluate the process and recommend any future changes to the process.
Section 6. Employees with disciplinary suspensions without pay exceeding sixty (60)
consecutive days shall not be eligible to apply for a promotion for one (1) year from the date of
discipline. Employees with disciplinary demotion shall not be eligible to apply for a promotion
for two (2) years from the date of discipline.
Section 7. Employees with disciplinary suspensions without pay exceeding sixty (60)
consecutive days or a disciplinary demotion shall be removed from any current promotional
eligibility lists.
W,
ARTICLE 20
VACATION
Section 1. Employees within the bargaining unit shall receive paid vacation in accordance
with the following, to -wit:
Years of
Employment
Vacation Leave
Method of Accumulation
Maximum
Accumulation
1 - 4
96 hours
3.70 hours /pay period
260 hours
5 - 9
120 hours
4.62 hours /pay period
296 hours
10-14
144 hours
5.54 hours /pay period
356 hours
15-19
168 hours
6.47 hours /pay period
404 hours
20-24
192 hours
7.39 hours /pay period
452 hours
25 and over
216 hours
8.31 hours /pay period
500 hours
Section 2. Accumulation. The employee of the bargaining unit shall be allowed to
accumulate unused vacation leave for use in following years to the extent set forth in the chart
above.
Section 3. In the event a request to use vacation leave is denied and such denial results in the
loss of further accruals, the officer having been denied the use of vacation leave shall be
compensated in salary an amount equal to his regular rate of pay times the amount of accruals
lost.
kill
ARTICLE 21
HOLIDAY PAY
Section 1. Compensation. Each employee of the bargaining unit shall receive as, and for,
holiday pay the sum of ninety -six (96) hours times such employee's regular rate of pay. Such
holiday pay shall be paid in two (2) separate checks or warrants of forty -eight (48) hours on the
first paydate in the month of December, and forty -eight (48) hours on the first paydate in the
month of June of the current fiscal year. Those employees of the bargaining unit scheduled to
work and actually having worked on a holiday shall, in addition to the holiday pay above
referenced, receive such employee's regular straight time pay for such day worked.
Section 2. Prorated Pay. For those employees who are not employed for the entire six -
month period prior to the aforementioned first paydate in the month of December or the first
paydate in the month of June, holiday pay will be calculated using the number of months
employed divided by 6 months (the "holiday pay" period) multiplied by forty -eight (48) hours
(as stipulated by contract).
Section 3. Each employee of the bargaining unit shall have the option of receiving forty -
eight (48) hours payable in June and forty -eight (48) hours payable in December as leave time in
lieu of the holiday pay check in June and /or December. If elected, this leave time will be added
to the employee's vacation balance.
31
ARTICLE 22
SICK LEAVE
Section 1. Sick leave may be taken when an employee is unable to perform his duties
because of personal illness, off-the-job injury or for necessary care and attendance of a member
of the employee's immediate household or when an employee might expose or jeopardize the
health of others. Employees may elect to have such time off deducted from personal
compensatory time reserves in lieu of sick time at the discretion of the employee. Emergency
Dispatch must be notified at least one (1) hour prior to starting time. An employee may be
subject to disciplinary action for failure to notify Emergency Dispatch of absence.
Section 2. Accrual of Sick Leave. Each member of the bargaining unit shall accrue sick
leave at the rate of 4.27 hours each pay period. Each employee of the bargaining unit shall be
allowed to accumulate a maximum of 1105 hours of sick leave.
Section 3. Doctor's Certificate. If an employee is ill for three (3) consecutive days, the
employee shall, upon request and at the City's expense, furnish a doctor's certificate as a
condition precedent to being granted sick leave. The certificate shall certify that the employee
was unable to work due to illness or injury to self or immediate family member and verify the
employee's fitness for return to work. The doctor must be an in- network doctor based on the
current health plan.
Section 4. Misuse of Sick Leave. Any employee who misuses the sick leave privilege may
be dismissed as well as be denied pay for the day.
Section 5. Pregnancy. Pregnancy shall be treated as any other condition in regard to sick
time. However, for an employee engaged in hazardous or emergency services, a doctor's
certificate shall be required after the sixth month and each month thereafter for the duration of
the pregnancy, stating the employee's ability to continue her regular duties without limiting her
performance.
Section 6. Emergency Leave. In the event of death, serious injury, serious or contagious
illness in an employee's immediate family, the employee shall be granted emergency leave. This
emergency leave shall be a leave with pay, but shall be charged to either sick leave, vacation
leave, or compensatory time at the discretion of the employee.
Section 7. Immediate family as utilized in the sick leave and emergency leave provisions
above stated shall be understood to mean husband or wife, father or mother of employee or
spouse, sister or brother of employee or spouse, grandparents of employee or spouse, children or
legally adopted children of husband or wife or both, and foster children placed in the home
through DHS. Any other person whose relationship could justify the employee's absence may
require special approval by the Chief of Police.
32
ARTICLE 22
SICK LEAVE
(continued)
Section 8. An employee upon retirement shall be paid an amount equal to fifteen percent
(15 %) of their accrued sick leave calculated at the employee's rate of pay at the time of
disbursement. An employee may instead convert fifteen percent (15 %) of their accrued sick
leave to terminal leave. In order to be eligible for this benefit the employee must provide the
City sufficient notice of pending retirement and election option. Said notice to be not less than
ninety (90) days prior to expected date of retirement.
Section 9. In the event of the death of the employee, said employee's beneficiary shall
receive payment equal to one hundred percent (100 %) of the employee's accrued sick leave.
33
ARTICLE 23
WORK SCHEDULE
Section 1. There is hereby designated by the employer a regular fourteen- (14) day work
period for all employees which will consist of eighty -five- and one -half hours (85 %).
Section 2. The Patrol Division of the Owasso Police Department will be organized into two
squads and each squad into two shifts to work scheduled hours each work period as follows:
Squad One / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday, Wednesday
Scheduled Days Off Thursday, Friday, Saturday
Week 2: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad One / Shift Two (Night Shift)
Week l: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday, Saturday
Scheduled Days Off Wednesday, Thursday, Friday
Week 2: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad Two / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday, Wednesday
Week 2: Scheduled Work Hours 0700 to 1900 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Squad Two / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday
Scheduled Days Off Sunday, Monday, Tuesday, Saturday
Week 2: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Section 3. There shall be one and one half (1.5) hours per fourteen (14) day work period that
may be utilized as briefing time for the Patrol Division. Said briefing time shall be contiguous
with the regular scheduled work hours, as scheduled by the Chief of Police. If the one and one
half (1.5) hours per fourteen (14) day work period is not utilized for shift briefings, it is the
responsibility of each officer to work the one and one half (1.5) hours during the two -week work
period contiguous with the regular schedule work hours. The one and one half (1.5) are to be
recorded on the date(s) actually worked.
34
ARTICLE 23
WORK SCHEDULE
(continued)
Section 3. The following exemptions shall apply to the work period criteria provided for in this
article. Under no circumstances are any exemptions, other than those specifically designated in
this section of this article, allowable under this agreement.
A. Employees, upon approval by the Chief of Police, shall be allowed to trade a shift or
partial shift with another employee as provided for by F.L.S.A.
B. Any employee requesting training opportunities may request and be granted, by the Chief
of Police, a change in their regular days off and /or work hours in order to attend such
training opportunities.
C. Detectives may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due specifically to case load and /or investigative
necessity. This does not include coverage for absent officers.
D. Trainees, while in Field Training Program, may be required to change shift hours and
days off to accommodate such training schedule.
E. Captains may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due to assigned case load or operational demands of the
department as determined by the Chief of Police. This does not include coverage for
absent officers.
F. School Resource Officers /Sergeants will work a schedule that begins seven (7) days
before the first day of the school year through seven (7) days past the last day of the
school year as established by the Owasso Public Schools. During the Summer, when
school is not in session, School Resource Officers /Sergeants have the option to remain on
their current schedule or can be assigned to a current day shift at the discretion of the
Chief of Police with minimum of 30 days' notice. Once assigned, the School Resource
Officer's Sergeants shift will not change during the summer break.
ARTICLE 23
WORK SCHEDULE
(continued)
Section 4. Any hours worked in excess of eighty -five and one half (85 1/2) hours per work
period or any time worked in excess of the herein designated work week shall be compensated at
the rate equal to one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. It is agreed that an employee will not be required to take off
from the regular working hours to avoid overtime compensation or compensatory time.
A. Other than exceptions noted in B and C, the type of compensation will be at the sole
discretion of the Officer.
B. If an Officer accrues more than 240 hours of compensatory time, the manner of
compensation shall be at the discretion of the Chief of Police until such time that the
Officer's accrued compensatory time balance falls below 240 hours.
C. For voluntary assignments and voluntary training, the manner of compensation shall be at
the discretion of the Chief of Police.
Section 5. If an employee is called back from scheduled time off, hours worked will be
compensated at one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. The type of compensation will be at the sole discretion of
the Officer. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one and
one -half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to work
other than regularly scheduled work hours, as well as, any officer being placed in an "on- call"
status by the courts. However, should an officer be required to report to court such officer shall
be compensated according to the above, and would not be eligible for the two hours "on- call"
compensation. If an officer accrues more than 240 hours of compensatory time, the manner of
compensation shall be at the discretion of the Chief of Police until such time that the Officer's
accrued compensatory time balance falls below 240 hours.
Section 6. For computation of employee work hours, all vacation leave and compensatory
time will be considered time actually worked.
ARTICLE 24
Section 1. As used herein, the term Seniority shall refer to, and be defined as, the continuous
length of service within the Owasso Police Department, or for those employees who hold rank
and /or classification, the continuous length of service within rank and /or classification within the
Owasso Police Department. Seniority for employees with the same hire dates shall be
determined by random selection. Seniority for employees with the same promotion date shall be
determined by the highest promotional score at the completion of testing.
The classification of Senior Patrolman and Master Patrolman have rank parity with
Patrolman, such classifications are an indication of a level of experience with the department and
education as established by the Oklahoma Council on Law Enforcement Education and Training,
not an indication of seniority.
Section 2. Seniority lists shall be established and updated by the lodge as of first day of July
of each fiscal year, and such shall remain unchanged but for circumstances hereinafter set forth.
Section 3. After the effective date of this Agreement, seniority for employees hired or
rehired shall commence on the date of hire or rehire.
Section 4. Except where impractical due to skill levels of employees, or experience of
employees, or where specific working conditions, or assignment to specialty unit(s) exist which
would preclude certain employees from working specific shifts, and considering required
manning levels, seniority will be the dominate factor to be considered by the Chief of Police, or
his /her designated representative, in reaching the following determinations, to -wit:
A. Squad /Shift assignment; provided however that general shift change assignments shall
occur only one (1) time per year, which shall occur on the beginning of the first pay
period of each calendar year.
1. In the event of a mid -year promotion(s) a mid -year shift bid shall occur, unless
mutually agreed upon between the Chief of Police and the Lodge to delay the
shift bid.
B. Assignment to Specialty Unit(s): Canine Officers and School Resource Officers will be
in a separate squad /shift bid excluded from the Patrol division squad /shift bid
assignment, based on seniority within the unit. If more than one officer is selected at the
same time, seniority will be based on the ranking in the testing process. However,
supervisors who are also designated as a Canine Officer will continue to participate in the
Supervisor squad /shift bid assignment.
C. Assignment to Specialty Unit(s): Officers newly assigned to the Detective Division will
not be eligible to participate in a squad/shift bid assignment for two years from the date
of assignment to the Detective division.
ARTICLE 24
37
(continued)
D. Granting of vacation leaves requested sixty (60) days in advance; vacation leaves
requested at least sixty (60) days in advance shall require written approval or denial with
explanation, within forty -eight (48) hours of expiration of sixty (60) day limit.
Those requests for vacation leave not made sixty (60) days in advance shall be granted on
a first- come -first -serve basis with written approval or denial with explanation provided to
employee within forty -eight (48) hours of submission of vacation request. Vacation shall
not be requested more than one hundred and eighty days (180) days in advance. It is
agreed that the Chief of Police, or his/her designated representative, will make every
effort to approve requested time off as submitted, in whole.
E. Scheduling of comp time cannot be more than one hundred and eighty days (180) days in
advance and not less than two (2) days in advance unless such request does not place the
shift below minimum manning, or does not unduly disrupt the department.
Section 5. In the event of a reduction in force, employees shall be laid off in the reverse
order of seniority. Employees shall be recalled from layoff status by seniority to be determined
from the original date of hire. Recall rights shall be preserved for a period of eighteen (18)
months from the date of layoff. Notice of recall shall be mailed by certified mail to employees to
their last place of residence shown on Employer's personnel records, as well as written notice
shall be given on the same date to the Lodge President or his designated representative. Any
employee who fails to report for duty within thirty (30) working days following receipt of notice
of recall or within thirty (30) working days following attempted delivery of such notice or the
same is unclaimed or otherwise not actually received, shall be deemed as having permanently
terminated his employment.
Section 6. The provisions of this Article shall be construed to encompass all seniority rights
in existence on the effective date of this Agreement.
ARTICLE 25
RETIREMENT AND PENSION
Section 1. For those Employees who are members of the Oklahoma Police Pension and
Retirement System the Employer shall appropriate funds for the use and benefit of the System,
as provided by Oklahoma Statutes, Title 11, ss 50 -109.
Section 2. The Employer -paid four percent (4 1/o) of each Employee's required eight percent
(8 %) contribution toward the Oklahoma Police Pension and Retirement System previously
provided for in Article 25 is included in the base pay provided in Article 33 as of the 2013 -2014
contract year.
ARTICLE 26
INSURANCE
Section 1. Each employee of the bargaining unit shall receive the same insurance benefit
package that is provided to other City employees, including but not limited to:
A - Hospitalization
B - Medical
C - Vision
D - Dental
E - Life
The carriers of the preceding types of insurance will be determined by the Employer. All costs
for Employee insurance coverage and annual biometrics screenings will be paid by the
Employer. Should a member of the bargaining unit elect not to participate in the annual
biometrics screening coordinated by the Employer, such Employee shall be charged $25 per
month for Medical Insurance. Members of the bargaining unit may elect, if applicable,
dependent coverage for all of the above listed insurance, the cost for dependant coverage will be
paid the same as is provided for other City employees.
Section 2. The employer will pay to the Lodge the sum of $3.50 per month for each
employee in the bargaining unit who is a policy holder of the Fraternal Order of Police Legal
Defense Plan for the purpose of applying toward the premium costs of the same. (It is
understood this is "additional" funding for legal defense insurance only and not assignable or re-
assignable to or for any other purpose.)
Section 3. The Lodge agrees to provide the City a copy of invoices from the insurer and a
roster of members of the bargaining unit who are enrolled in the Fraternal Order of Police Legal
Defense Plan by the fifth (5th) day of the month for the purposes of calculating the amount due
the Lodge.
ARTICLE 27
UNIFORM AND EQUIPMENT
Section 1. The employer shall pay each member of the bargaining unit a clothing/uniform
and equipment allowance in the amount of Twelve Hundred Dollars ($1200). Payment shall be
made in two equal payments of Six Hundred Dollars, the first on the first paydate in July and the
second on the first paydate in November.
The Employer shall pay a prorated uniform allowance to each member of the bargaining unit
upon the completion of his /her one -year of service. Such prorated uniform allowance shall be
based upon the amount of uniform allowance designated herein Section 1 and the number of
months remaining until the next payment date.
Section 2. The Employer shall provide for cleaning of uniforms. The Employer shall also
provide for cleaning of clothing utilized by detectives in the performance of their duties. Such
cleaning shall be arranged for in such manner as to assure a local depository/pick -up in the event
of servicing outside the municipality which is in the Employers discretion.
Section 3. The Employer shall provide for all new members of the Police Department a
complete issue of new uniforms and new or like new equipment, to include the following:
A. four (4) uniform shirts, short sleeve:
B. four (4) uniform shirts, long sleeve;
C. four (4) uniform trousers;
D. all leather gear;
E. two (2) pairs handcuffs;
F. two (2) badges;
G. one (1) police style rechargeable flashlight;
H. one (1) bullet resistant vest;
I. one (1) all weather jacket;
J. inclement weather gear;
K. one (1) box of ammunition as specified in Section 4 of this article;
L. one (1) department issued hat;
M. one (1) expandable baton;
N. one (1) canister of defensive chemical spray;
O. two (2) pairs of collar brass;
P. two (2) metal name tags;
Q. one (1) police equipment bag;
R. two (2) metal report folders;
S. two (2) metal citation folders;
T. all nylon duty gear;
U. one (1) outer carrier for bullet resistant vest;
V. one (1) department issued handgun with four (4) magazines;
W. and any other uniform or equipment that is required, including but not limited to
special clothing and equipment necessary for K9 Officer, Motorcycle Officer and
other specialized assignments.
41
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
Section 4. Since employees are required to carry and use only approved ammunition, the
Employer shall, during the term hereof, provide each employee one - hundred (100) rounds of
Employer- approved hand -gun ammunition, same to be utilized only in the course of duty. Those
employees who have qualified annually with department issued or department approved
shotguns, such employees shall receive ten -(10)- twenty (20) rounds shot -gun shells consisting of
five (5) ten (10) rounds #00 buckshot and five (5) ten (10) rifled slugs. To those employees who
have qualified annually with department issued or department approved rifles, such employees
shall receive €rty (50) one hundred - twenty (120) rounds of ammunition. The
Employer- approved duty ammunition shall be issued once a year to each employee, on or before
December 15th.
Section 5. The Employer shall provide each member of the bargaining unit a bullet - resistant
vest of a design approved by the Chief with input from the Health and Safety Committee. Such
vest shall be maintained by the Employer at no cost to the employee and shall be replaced in
accordance with manufacturer's recommended replacement schedule. At the request of the
employee a new outer carrier will be provided at the same time the bullet- resistant vest is
replaced. This item of safety shall be the sole property of the City of Owasso.. However, upon
request, the bullet- resistant vest shall become the property of the employee at retirement.
In no case shall an employee be denied a replacement vest in the event the one in current use
exceeds the manufacturer's suggested replacement schedule or becomes damaged. An individual
employee may choose to purchase a bullet resistant vest of a make or model different from that
selected by the Employer for issue. In the event such a selection is made, the Employer shall pay
a portion of the cost equal to the cost of the vest issued by the Employer, provided, however, that
such vest shall become the sole property of the Employer requiring no reimbursement
whatsoever for a period of one year from date of purchase. However, upon request, the bullet -
resistant vest shall become the property of the employee at retirement.
Bullet- resistant vests that exceed the manufacturer's suggested replacement schedule shall
become the property of the employee.
External hard plate carrier and plates shall be the sole property of the City of Owasso, and shall
not become the property of the employee under any circumstance.
42
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
Section 6. Once an employee completes his /her initial probationary period, the following
items shall become the sole property of that individual officer:
Four (4) uniform shirts, short sleeve;
Four (4) uniform shirts, long sleeve;
Four (4) uniform trousers;
One (1) E Faroe Round hat department issued hat;
Two (2) pairs collar brass;
One (1) whistle chain;
One (1) whistle
Two (2) metal name tags
The City shall be responsible for the repair and replacement of uniforms and equipment listed in
Section 3, but not normal wear and tear of uniforms and equipment listed in Section 6.
Section 7. Members of the bargaining unit with ten (10) years of service and an honorable
discharge will be allowed to keep all badges that include the officer's badge number and
department issued handgun. Members with between five (5) and to (10) , �- o e°, -sem and
an honorable di ;e7., rge Enay request yal f.em the r+hie, ..cn".liee «". k -eep ene badge that
ineludes 4he effleer's badge number and department issue handgun.
Section 8. For appearance and safety reasons members of the bargaining unit shall not wear
jewelry while on duty, with the exception of a wedding ring and a watch. Jewelry worn
underneath the uniform that is not visible will be allowed.
43
ARTICLE 28
PERSONAL PROPERTY
Section 1. The intent of Article 28 is to establish parameters for the City to replace personal
property that is legitimately damaged while performing unavoidable work duties. The City shall
not fund replacing personal property damaged, destroyed, lost or stolen while on duty due to
gross negligence.
Section 2. The Employer shall repair, replace, or reimburse employee at Employer's
expense, employee's personal property which is damaged, destroyed, lost or stolen, ordinary
wear and tear excepted, while on duty unless it is shown by the Employer that the employee was
negligent in incurring loss or damage to the personal property of employee. The maximum
expense the Employer shall have by virtue to this Article shall be limited to $3,500 per officer,
per incident. Watches, laptops and mobile technology (excluding phones) are limited to $200
per item per incident. Mobile phones are limited to $1,000 per incident. To be eligible for
coverage phones must be kept in a protective case. Said expense shall not include the cost of an
officer's personal weapons that may need to be repaired or replaced.
Section 3. In order to be eligible for repair, replacement, or reimbursement, all items of
personal property must be on an inventory list which shall be maintained by the Chief of Police.
Inventory lists including an estimate of value of each item shall be updated twice per year (July
15 and January 15). An employee may add to or delete from the list at any time. The total value
of the items listed on the inventory shall not exceed $3,500, except by approval of the Chief of
Police. Officer owned weapons shall be listed on the inventory list, but the weapons value shall
not be counted toward the $3,500 maximum value. Weapons that may be carried on duty are
those that are approved by policy. Clothing items that are worn on duty will be recognized as
the uniform of the day and will not have to be listed on the inventory, in order to be covered.
Section 4. When repair, replacement or reimbursement is requested, such request shall be
accompanied by a report specifying the incident or actions surrounding the damage or loss. If
damaged and recoverable, the employee shall present the damaged article to the Employer for
inspection. If replaced, the salvaged item(s) shall become the property of the City of Owasso.
Section 5. Repair, replacement or reimbursement will be at the employer's sole discretion,
and will not include items covered by individual's personal insurance.
ARTICLE 29
TEMPORARY ASSIGNMENT
Section 1. Any employee assigned additional supervisory duties not consistent with the
normal duties of their rank for any period of time, shall receive a temporary increase in pay for
the period of time such "acting" assignment is in effect. Temporary Assignment does not apply
to the Detective division or School Resource Officer division, unless there is a vacancy, in which
temporary assignment will be paid based on seniority within the unit.
Section 2. The amount of pay shall be consistent with the position and duties to be
performed, but shall not necessarily be equal to the pay received by the absent employee. Such
temporary pay increase shall be consistent with the adopted pay schedule guideline.
Section 3. When a Lieutenant in charge of a shift is gone because of vacation leave or
compensatory time leave, the Sergeant on the shift will assume command of the shift without
being considered working under "temporary assignment" and will not receive "temporary
assignment" pay.
Section 4. In the event the Lieutenant in charge of a shift is gone for any reason, for a period
of thirty (30) calendar days or more the Senior Sergeant on the shift shall receive a temporary
increase in pay for such time "acting" assignment is in effect beginning on the thirty -first (31)
consecutive day of the Lieutenant's absence. The amount of pay shall be consistent with
Lieutenant's pay and the adopted pay schedule guidelines, but shall not necessarily be equal to
the pay received by the absent employee. In the event the Lieutenant in charge of a shift is on
light duty and working regular shift assignment, for a period of thirty (30) calendar days or more,
including consecutive days of absences, the Sergeant on the shift shall receive a five percent
(5 %) increase in pay on the thirty-first (3 1) consecutive day.
Section 5. Employees with less than five (5) years of experience with the Owasso Police
Department shall not be eligible for "temporary assignment ".
Section 6. Employees with disciplinary suspensions without pay exceeding sixty (60)
consecutive hours shall not be eligible for "temporary assignment" for one (1) year from the date
of discipline. Employees with disciplinary demotion shall not be eligible for "temporary
assignment" for two (2) years from the date of discipline.
Section 7. Employees designated as Field Training officers shall be compensated two (2)
compensatory or overtime hours per day when performing field training duties.
45
ARTICLE 30
EDUCATION INCENTIVE
Section 1. Tuition Reimbursement. The Employer shall pay tuition costs, under the
limitations hereinafter set forth in this Article, for required or elective courses leading to a
Bachelor's degree.
A. The tuition herein provided shall not exceed the tuition cost for comprehensive
universities and colleges as established by the Oklahoma State Regents for Higher
Education.
B. Course(s) on which reimbursement will be requested must be part of a Degree plan and
must be approved by the Chief of Police prior to enrollment. If reimbursement is being
sought for a Master's Degree or beyond, approval of the City Manager or his/her
designee must be obtained prior to enrollment and must be in a law enforcement related
field.
C. Employees must receive at least a 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result in
non - payment of tuition for those hours.
D. Upon verification of satisfactory completion of the course, reimbursement for the tuition
shall be made to the employee.
Section 2. College Education Compensation. Each member of the bargaining unit is entitled
to receive additional compensation for college level education accomplishments in a law
enforcement related field as follows:
A. Any employee may request pay in the amount of One Dollar ($1.00) per month per credit
hour for successfully completed college credit hours to a maximum of seventy -five hours.
B. Any employee holding an Associate Degree shall be paid One Hundred Dollars ($100.00)
per month in addition to the employee's base pay.
C. Any employee holding a Bachelors Degree shall be paid One Hundred and Twenty -Five
Dollars ($125.00) per month in addition to the employee's base pay.
D. Any employee holding a Graduate Degree shall be paid One Hundred and Fifty Dollars
($150.00) per month in addition to the Employee's base pay.
ARTICLE 30
EDUCATION INCENTIVE
(continued)
E. Payment for college hours shall be based on the following criteria:
1. Employee must receive at least a 2.0 grade point average on a 4.0 scale or a
minimum of a "C" grade on a letter grade scale.
2. A copy of the transcript must accompany each request and any request for
increasing such pay.
3. Payment for course hours will be allowed if justification is given indicating such
hours were required to pursue a Degree (i.e. college handbook outlining degree
prerequisites and electives).
F. An officer holding multiple degrees shall only receive the compensation identified for the
highest single degree for which the officer qualifies.
47
ARTICLE 31
LONGEVITY PAY
Section 1. Employer shall pay each employee covered by this agreement longevity pay.
Longevity pay shall commence on the employee's fifth employment anniversary, at the rate of
$.25 per hour. On the employee's sixth employment anniversary the employee's longevity pay
shall increase to the rate of $.60 per hour, and the employee shall receive a further increase of
$.10 per hour each year thereafter.
Section 2. Longevity pay is paid based on seniority as a member of the bargaining unit.
However, it is agreed that the Memorandum of Understanding /Agreement signed on December
2, 2014 by the City and the Lodge relating to longevity calculation remains in effect as a part of
this contract.
ARTICLE 32
DETECTIVE "ON- CALL" PAY
Section 1. A minimum of one detective shall be placed on an "on- call" rotation schedule.
"On- call" shall be deemed to mean the following:
A. The employee is free to go or remain at any location of the employee's own choosing, so
long as the employee can call -in within ten (10) minutes of receiving a call to work, and
as long as the employee can respond to the requested location within one (1) hour of
receiving a call to work;
B. The employee is free to use the waiting time for any personal matters the employee
chooses;
C. The employee must remain sober while on -call;
D. The employee must leave a telephone number with dispatch, where the employee who is
on -call can be reached if needed.
E. The Chief of Police will establish a bi- annual on -call rotation schedule.
Section 2. While "on- call" Detectives shall receive "on call" compensation in the amount of
two (2) compensatory time or overtime hours per day. If an "on- call" detective fails to respond
to the requested location within one hour of being called, on more than one occasion during a
contract year, the "on- call" compensation shall be forfeited for that day. "On call" pay will be
payable with normal payroll cycles.
ARTICLE 33
COMPENSATION
Section 1. There is created for pay purposes, a standard "Police Department Pay Plan." For
the purpose of this Labor Agreement, effective July 1, 2421- 2022 each employee of the
bargaining unit shall receive compensation based on the 'Police Department Pay Plan A"
included in this agreement according to the employee's range and step as of June 30, 2024 -2022.
Employees hired under experienced based pay will be placed in the appropriate pay plan
according to the years of service compensation is based on.
A. New hires shall begin at Entry Level except when the new Officer is already a State
Certified Peace Officer with prior law enforcement experience as a State Certified Peace
Officer at another law enforcement agency within this State or otherwise. Should a State
Certified Peace Officer with experience at another law enforcement agency be hired, the
Chief of Police shall conduct a review of the individual's qualifications and experience
and determine the appropriate entry-level salary within Range 1. No Officer shall be
brought in at a step higher than Step E. New hire placement at a step other than entry
level will only affect the employee's advancement on the Police Department Pay Plan.
B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon
completion of the one year of service, all Police Officers shall advance to Range I, Step
A. Thereafter Officers shall advance one step each year of service effective on the
employment anniversary date of the employee. Step advancements will automatic
throughout the term of this agreement.
C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers shall
advance one step per year of service effective on the employment anniversary date of the
employee. Step advancements will be automatic throughout the term of this agreement.
Section 2. In cases of transfer and/or promotion, the employee will advance to the same pay
step in the appropriate range for his new job classification after which the employee shall
continue to advance in the Pay Plan, according to Section B and Section C, effective on the
employment anniversary date of the employee.
ARTICLE 33
50
COMPENSATION
(continued)
Section 3. The following job classifications shall be compensated at the rate specified in the
"Police Department Pay Plan" as follows:
Officer
Range 1
Sergeant
Range 2
Lieutenant
Range 3
Captain
Range 4
51
'Police Department Pay Plan X
Effective July 1, 2022
52
Entry A g C D
E
F
G
H
I
J
K
Level (1 yeary (2 year)* (3 year}' (S year)•
(5 year)'
(S year)'
(7 year)*
(8 year)-
(9 year }•
(10 year }'
(11 year)•
Patrol
22.72 23.63 24.58 25.56 26.59
27.65
28.77
29.92
31.13
32.37
33.67
35.03
Sergeant
27.59 28.7D
29.85
31.05
3229
33.59
34.94
36.34
37.79
Lieutenant
31.28
32.51
3181
35.17
36.58
38.04
39.57
41.15
Captain
35.45
36.87
38.35
39.89
41.48
43.14
44.87
'Pay scale may not correlate with actual years of service
52
ARTICLE 34
DRUG & ALCOHOL TESTING
The Lodge and the City recognize the need to conform to the Oklahoma Standards for
Workplace Drug and Alcohol Testing Act, 40 O.S. Section 551 et seq. and the need to maintain a
safe work environment free from hazards of drugs or alcohol for the safety of both Police
personnel and the citizens. Therefore, both parties agree that drug and alcohol testing shall be
administered in accordance with the Oklahoma Standards for Workplace Drug and Alcohol
Testing policy within the City of Owasso's Personnel Manual.
53
ARTICLE 35
WELLNESS PROGRAM
Section 1. It is the intent of this article to enter into an agreement between the Fraternal Order
of Police Lodge #149 and the City of Owasso to implement a Wellness Program that will
improve the fitness standards within the Police Department. The Lodge and City agree that
increased fitness standards will lower the incidents of on the job injury as well as the use of sick
leave.
Section 2. The City agrees to pay a per month program fee of up to Fifteen ($15.00) dollars
for each member of the bargaining unit who signs up to participate in a voluntary fitness
program. The voluntary fitness program will be available for sign -up twice a year, between June
1st and June 30th and December 1st and December 31' of each year. Members are responsible for
providing proof of participation that documents participation the physical fitness program of
their choice at least once within any seven (7) day period, excluding time used for vacation or
extended sick leave.
Participating members must agree to allow the fitness facility to release individual goals,
progress and participation dates to the employer on a monthly basis. Participating members
working out while not on duty are not covered by Worker's Compensation.
Should a participating member not take part in his /her physical fitness program at least once
within any seven (7) day period, excluding time used for vacation or extended sick leave, that
member shall not be eligible for that month's reimbursement.
Section 3 . Reimbursements shall be made through payroll0 -, applicable taxes will be
withheld. In order to be eligible for the quarterly reimbursement members must provide proof of
participation by the 15th of the month following the end of each calendar quarter.
• July /August/September proof of participation due by October 15th
• October/November/December proof of participation due by January 15th
• January /February/March proof of participation due by April 15th
• April /May /June proof of participation due by July 15th
54
ARTICLE 35
WELLNESS PROGRAM
(continued)
Section 4. This section provides an incentive to Owasso Police Officers to actively participate
in a voluntary Physical Fitness Program. The program will utilize the Cooper's Fitness Test.
The test involves five (5) categories that measure varied aspects of fitness utilized in the
performance of Police duties. Each category provides ways for the Officer to accumulate points
which are calculated to determine eligibility for the incentive award.
Members of the Bargaining Unit who voluntarily participate in the Physical Fitness Program and
test in at least three categories will be credited with two comp hours.
1. The Cooper Fitness Test will be administered bi- annually in October and April.
The points will be calculated from five (5) categories with point values based on
the Cooper Fitness Test. The points and record forms will be maintained by a
designated OPD Fitness Coordinator selected by the Chief of Police. The forms
will be agreed upon by the Lodge and Chief of Police.
2. The incentive program involves an awards program with three categories. The
categories are "Gold Award" which requires 40 points, the "Silver Award" which
requires 35 points and the "Bronze Award" which requires 30 points.
A. The "Gold Award" = sixteen (16) vacation hours, the "Silver Award" = ten
(10) vacation hours and the "Bronze Award" = six (6) vacation hours.
55
ARTICLE 36
SHIFT DIFFERENTIAL
The City will establish a shift differential pay to all officers that have bid to work "Shift Two'
(Night Shift). The amount will be an additional $0.50 (fifty cents), added to the base rate of
officers assigned to "Shift Two" (Night Shift).
56
In Witness Whereof, the parties have hereunto subscribed their names this
21St day of June, 2022.
ATTEST:
Juliann M Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
57
CITY OF OWASSO, OKLAHOMA
A Municipal Corporation
By:
Mayor, Kelly Lewis
FRATERNAL ORDER OF POLICE
Lodge #149
By:
FOP President
By:
FOP Secretary
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Manager Employment Agreement
DATE: June 17, 2022
BACKGROUND:
Subsequent to an Executive Session for the purpose of discussing the annual employment
evaluation and personnel matters of the City Manager, Warren Lehr, the second year of a two -
year Employment Agreement was prepared for approval.
COMMENTS:
Staff was directed to prepare the second year of the current employment agreement with a new
annual salary of $179,000.
ATTACHMENT:
Employment Agreement between City of Owasso and City Manager, Warren Lehr.
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this 21" day of June, 2022, by and between the City of
Owasso, Oklahoma, a municipal corporation, hereinafter called "City", and Carl "Warren" Lehr, hereinafter called
"Manager ".
WHEREAS, City desires to employ the services of Carl "Warren" Lehr as City Manager of the City of
Owasso, Oklahoma, pursuant to Section 3 -1 of the Charter of the City of Owasso, Oklahoma;
WHEREAS, it is the desire of the City Council to provide certain benefits, establish certain conditions of
employment and to set working conditions of the Manager;
WHEREAS, the Council wishes to secure and retain the services of the Manager and to provide an
inducement for him to remain in such employment;
WHEREAS, it is the desire of the Council to make possible full work productivity and the exercise of
professional judgment by assuring the Manager's morale and peace of mind with respect to future security;
WHEREAS, THE Manager desires to accept employment as City Manager of the City of Owasso,
Oklahoma.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as
follows:
1. DUTIES. The Council, under the terms and conditions hereof, hereby employs Carl Warren Lehr as City
Manager of the City to perform the functions and duties specified in the Charter and Ordinances of said
City, and to perform other legally permissible and proper duties and functions as the Council pursuant to
and in accordance with the City Charter shall from time to time assign. Carl Warren Lehr hereby, under
the terms and provisions hereof, accepts such employment.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Council to
terminate the services of the Manager at any time as provided in Section 3 -1 (b) of the Charter of the
City of Owasso, Oklahoma, subject only to the provisions set forth in such Charter provision, as well
as Section Six (6) of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Manager to
resign at any time from his position with City, subject only to the provisions contained in Section Six
(6) of this agreement.
C. The Term of this Agreement shall be from July 1, 2021 until June 30, 2023. It is specifically understood
that the Parties will take such actions as are necessary to comply with the Oklahoma constitutional debt
limitations applicable to municipalities in the State of Oklahoma. Accordingly, any provisions of this
Agreement requiring the appropriation of monies by the municipality for Fiscal Year 2022 -2023, or
any other succeeding fiscal year, shall be subject to the express approval of the City Council.
3. COMPENSATION.
A. Base Salary. The City agrees to pay the Manager for his services an annual base salary of One Hundred
Seventy -Nine Thousand Dollars ($179,000).
B. Benefits. The City agrees to provide the Manager the same benefits of employment provided to general
employees of City, unless specifically modified herein. Such benefits include, but are not limited to,
group health, dental, and life insurance benefits, and OkMRF retirement programs.
C. Telephone Allowance. The City shall provide the Manager with a mobile telephone allowance in the
sum of twenty -five dollars ($25.00) per month. The Manager shall maintain a personal account for
mobile telephone service and shall not open an account in the name of the City. The Manager shall
have total responsibility for payment of such personal account and the City shall have no obligation or
responsibility related to such personal account other than the monthly payment to the Manager of the
mobile telephone allowance stated herein.
D. Dues. The City agrees to budget for and to pay for professional dues and subscriptions of the Manager
necessary for continuation and full participation in national, regional, state and local associations,
including but not limited to the International City/County Management Association, and the City
Manager's Association of Oklahoma and other organizations necessary and desirable for the Manager's
continued professional participation, growth, and advancement, and for the good of the City.
E. Paid Leave. The City agrees to provide the Manager with an additional forty (40) hours of vacation a
year, above that provided to the general employees of the City, based on tenure with the City. Vacation
shall be accrued on a prorated monthly basis with no maximum accrual. The Manager shall not use in
excess of four (4) consecutive weeks of vacation and a total of six (6) weeks of vacation in a year,
except as may be required under the Family Medical Leave Act (FMLA).
F. The City agrees to provide the Manager all other forms of paid leave extended to other general
employees of the City, including but not limited to paid holidays and sick leave.
Accrued vacation leave shall be paid to the Manager upon termination of employment,
whether voluntary or involuntary.
a) The parties agree accrued vacation leave shall not be paid if the Manager is terminated
during the term of this Agreement for cause, including, but not limited to, gross neglect
of duty, malfeasance, misfeasance or conviction for a felony or crime of moral
turpitude.
4. CITY VEHICLE. The City shall provide the Manager with a city vehicle for the Manager's business and
incidental personal use. The City shall fully maintain the automobile and cover the vehicle under the City's
Self- Insured Automobile Liability coverage.
5. EXPENSE ALLOWANCE. The City shall provide the Manager with a business expense allowance for
budgeted discretionary business expenses related to the City's business that may be incurred by the
Manager.
6. TERMINATION.
A. By City. City may terminate the employment of Manager, with or without cause, and in accordance
with the City Charter, by directing at least twenty (20) day written notice of termination to Manager by
hand delivery or by certified or registered mail, return receipt requested. Subject only to the restrictions
stated in Sub - Section ii, below, in the event of termination by City while Manager is ready, willing and
able to perform the duties of City Manager, City shall pay out over six (6) months, plus one additional
month per fiscal year completed in employment with the City, but not to exceed a combined twelve
(12) months, the Manager's regular salary and benefits, based on the Manager's salary at the time of
termination.
If the Manager dies at any time during which the up to twelve (12) months of severance
payments are being made, the balance of the payments shall be paid to the Manager's
beneficiary.
a) If the Manager dies during his regular employment, severance pay shall not be paid.
ft. The parties hereto expressly agree no severance payment shall be paid if the Manager is
terminated during the term of this Agreement for cause, including, but not limited to, gross
neglect of duty, malfeasance, misfeasance or conviction for any felony or crime of moral
turpitude.
iii. The parties acknowledge that circumstances may arise where, in order to avoid adverse
publicity to the Council and /or Manager, the Manager may tender his resignation from
employment conditioned upon the receipt of severance pay. Should the Council act to accept
the conditional resignation, then upon submission of a properly executed claim in the amount
of such severance pay, the Council shall approve the claim for payment.
B. By Employee. Manager may terminate his employment with City by directing at least sixty (60) days
written notice of termination to the Mayor of City by hand delivery or by certified or registered mail,
return receipt requested. In event of termination by Employee, no severance payment shall be due to
Employee.
7. CONSTRUCTION. The parties agree the terms of this Agreement have been equally bargained and negotiated
for, and further agree the presumption of construing any ambiguity in the Agreement against the drafter shall
not apply.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year written above.
ATTEST:
Juliann M. Stevens, City Clerk
CITY OF OWASSO
Mayor, Kelly Lewis
MANAGER
Warren Lehr
Approved as to the form and legality on the day of June, 2022.
Julie Lombardi, City Attorney
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Attorney Employment Agreement
DATE: June 17, 2022
Subsequent to an Executive Session for the purpose of discussing the annual employment
evaluation and personnel matters of the City Attorney, Julie Lombardi, a proposed Employment
Agreement was developed.
COMMENTS:
Staff was directed to prepare a proposed agreement with a July 1, 2022 effective date, an annual
salary of $147,000, and language continuing the Employment Agreement into Fiscal Year 2023-
2024, contingent upon City Council approval of funding through the budget process for the
second year.
ACTION:
Presented for your consideration is an Employment Agreement between the City and City
Attorney, Julie Lombardi. Outside attorney Keith Wilkes has reviewed the proposed Employment
Agreement.
ATTACHMENT:
Employment Agreement between City of Owasso and City Attorney, Julie Lombardi
EMPLOYMENT AGREEMENT
This EMPLOYMENT AGREEMENT ("Agreement') is hereby made and entered into this 215 day
of June, 2022, by and between the City of Owasso, Oklahoma, a municipal corporation, acting by and through
its duly elected City Council ( "Owasso "), and Julie Lombardi ( "Lombardi ") (collectively "Parties ").
WHEREAS, Owasso desires to employ the services of Julie Lombardi as City Attorney of and for
Owasso, and the City Council desires, on behalf of Owasso, to provide certain benefits, establish certain
conditions of employment, and to set working conditions for Lombardi;
WHEREAS, Owasso wishes to secure and retain the professional services of Lombardi and to provide
an inducement for Lombardi to remain in such employment;
WHEREAS, it is the desire of Owasso to make possible full work productivity and the exercise of
professional judgment by assuring Lombardi's morale and peace of mind with respect to future security; and,
WHEREAS, Lombardi desires to accept employment as City Attorney of the City of Owasso,
Oklahoma, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as
follows:
1. DUTIES.
Owasso under the terms and conditions hereof, hereby employs Lombardi, and Lombardi hereby
accepts employment as City Attorney of Owasso, to perform the functions and duties specified in the
Charter and Ordinances of Owasso, and to perform other proper legal tasks, duties and functions as
Owasso, by and through its City Council, shall. assign from time to time.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City
Council to terminate the services of Lombardi at any time as provided in Section 2 -104 of the Code
of Ordinances of Owasso, Oklahoma, as well as Section Four (4) of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Lombardi to
voluntarily terminate her employment with Owasso at any time, subject only to the provisions
contained in Section Six (6) of this Agreement.
C. The Term of this Agreement shall be from July 1, 2022, until June 30, 2024. It is specifically
understood that the Parties will take such actions as are necessary to comply with the Oklahoma
constitutional debt limitations applicable to municipalities in the State of Oklahoma. Accordingly,
any provisions of this Agreement requiring the appropriation of monies by the municipality for
Fiscal Year 2023 -2024, or any other succeeding fiscal year, shall be subject to the express approval
of the City Council.
3. COMPENSATION.
A. Base Salaty. Owasso agrees to pay Lombardi an annualized base salary of One Hundred Forty-
Seven Thousand Dollars ($147,000).
B. Benefits. Owasso shall provide Lombardi with the same benefits of employment provided to
general employees of Owasso, unless specifically modified herein, subject to the requirements of
any such benefit plan or policy. Such benefits include, but are not limited to, group health, dental,
and life insurance benefits, and OMRF retirement programs.
C. Difes. Owasso shall budget for and pay professional dues, continued legal education expenses and
costs, and subscriptions necessary for Lombardi to maintain and continue full admission and
participation in national, regional, state and local associations, including, but not limited to, the
Oklahoma Bar Association, the Tulsa County Bar Association, the Oklahoma Association of
Municipal Attorneys, and any other such professional organization necessary and desirable for
Lombardi's continued professional licensing and admissions, participation, growth, and
advancement for the good of Owasso.
D. Paid Leave. Owasso agrees to provide Lombardi all forms of paid leave extended to other general
employees of Owasso, including but not limited to paid holidays, vacation and sick leave. Accrued
vacation leave shall be paid to Lombardi upon termination of employment, whether voluntary or
involuntary, as provided for under Oklahoma law.
E. LaptopliWobile Technology. Recognizing the importance of security and access to City systems,
whether at the office or away, Owasso shall provide Lombardi, a laptop /tablet, mobile connectivity,
and related software, for the primary purpose of City related use. Upon termination of Lombardi's
employment, issued laptop /tablet and mobile connectivity device shall be returned to Owasso.
4. TERMINATION.
A. By Owasso. Owasso may terminate the employment of Lombardi, with or without cause, by
providing Lombardi with a minimum twenty (20) day written notice of said action hand delivery,
certified or registered snail, return receipt requested. Subject only to the restrictions stated in Sub -
Section ii, below, in the event of involuntary termination by Owasso while Lombardi is ready,
willing and able to perform the duties of City Attorney, Owasso shall pay Lombardi six (6) months
of severance pay in equal monthly installments, plus one additional month per fiscal year of
completed employment by Lombardi with Owasso, not to exceed a combined twelve (12) months.
The monthly severance payment will be an amount equal to Lombardi's regular salary and benefits
at the time of the termination, less any applicable and required payroll withholdings.
i. In the event of Lombardi's death at anytime during the severance period, the balance of the
severance payments shall be paid to Lombardi's designated beneficiary. In the event of
Lombardi's death during her regular employment, severance pay shall not be due or owing.
H. The Parties expressly agree no severance payment shall be paid if Lombardi is terminated
"for cause" during the term of this Agreement. "For cause" includes, but is not limited to,
gross neglect of duty, malfeasance, misfeasance or the conviction or plea of guilty for or to
any felony or crime of moral turpitude.
iii. The Parties acknowledge and agree certain circumstances may arise where, to avoid adverse
publicity to Owasso, its City Council and /or Lombardi, Lombardi may tender her
resignation from employment conditioned upon the receipt of severance pay as described
in Section 4(A), above. Should the City Council accept the conditional resignation, then
upon submission of a properly executed claim in the amount of such severance pay, the
Council shall approve the claim for payment.
B. By Employee. Lombardi may voluntarily terminate her employment with Owasso by directing at
least sixty (60) days written notice of termination to the Mayor of Owasso, via hand - delivery,
certified or registered mail, return receipt requested. In event of the voluntary termination by
Lombardi, no severance pay shall be due and owing to Lombardi. Nothing in this Sub - Section
shall interfere or conflict with Lombardi's rights or Owasso's obligations under Section 4(A)(iii),
above.
5. CONSTRUCTION.
Parties acknowledge the terms of this Agreement have been equally bargained and negotiated for, and
further agree the legal presumption of construing any ambiguity in the Agreement against the drafter
shall not apply.
6. SEVERABILITY.
The Parties agree that if any section, sub - section, or part of this Agreement is deemed to be void or
voidable by a court of competent jurisdiction, the remaining section, sub - sections and terms and
conditions of this Agreement shall survive.
VENUE.
If a legal dispute arises between the Parties, Owasso and Lombardi agree any and all litigation arising
out of such dispute, if any, shall rest only in Tulsa County District Court for the State of Oklahoma.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
JULIE LOMBARDI
Julie Lombardi
ATTEST:
Juliann M. Stevens, City Clerk
CITY OF OWASSO
Mayor, Kelly Lewis
Approved as)ii fo4cl legality�ey day of
Attorney
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/04/22
Department Payroll Expenses Total Expenses
105 Municipal Court
5,857.08
9,358.14
110 Managerial
25,131.79
35,189.56
120 Finance
21,290.94
32,317.50
130 Human Resources
9,839.45
14,781.27
160 Community Development
22,122.73
33,735.42
170 Engineering
20,413.42
31,595.80
175 Information Systems
19,764.35
29,091.82
181 Support Services
9,860.20
15,045.11
190 Cemetery
1,533.98
3,103.46
201 Police Grant Overtime
5,397.72
5,470.78
215 Central Dispatch
2,603.44
3,879.38
221 Animal Control
4,405.11
6,577.42
280 Emergency Preparedness
2,460.89
3,434.65
370 Stormwater /ROW Maint,
7,447.33
11,489.66
515 Park Maintenance
8,620.44
12,775.50
520 Culture /Recreation
9,610.42
16,559.84
550 Community- Senior Center
6,586.18
8,776.13
580 Historical Museum
804.40
898.10
720 Strong Neighborhood
358.36
552.65
General Fund Total
184 108.23
274,632.19
185 Garage Fund Total 10 224.21 17 135.51
255 Ambulance Fund Total 720.72 804.68
215 E911 Communication 31,994.94 46,011.95
250 Fire Fund 37 Total 205,522.14 311,722.55
201 Police Fund 38 Total 279,072.93 384,650.34
300 Streets Fund 39 Total 20,154.51 35,955.05
370 Stormwater Fund 27 Total 5,158.27 7,884.76
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,237.70 6,312.14
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 06/1512022
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
75,539.57
40, 900.96
85,131.43
201,571.96
10,709.18
3,779.00
4,646.50
3,148.34
22,283.02
2,459.25
241.00
2,700.25
226,555.23
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2022
Q: \Finance (120)Wccounting \Reports \Current FY\GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 3,734,052
$ 39,217,088
$ 37,450,856
104.72%
Licenses & permits
28,605
384,966
223,879
171.95%
Intergovernmental
106,826
1,464,666
1,540,321
95.09%
Charges for services
85,439
767,348
764,001
100.44%
Fines & forfeits
21,518
185,252
219,100
84.55%
Other
2,037
209,407
212,565
98.51%
Interest
8,799
74,356
97,761
76.06%
TOTAL REVENUES
$ 3,987,277
$ 42,303,084
$ 40,508,483
104.43%
EXPENDITURES:
Personal services
$ (1,722,950)
$ (20,801,221)
$ (24,380,469)
85.32%
Materials & supplies -
(127,793)
(1,365,432)
(2,081,265)
65.61%
Other services
(186,408)
(2,233,108)
(3,049,413)
73.23%
Capital outlay
(33,783)
(441,594)
(5,045,704)
8.75%
Deferred Budget - COVID Grant
0.00%
TOTAL EXPENDITURES
$ (2,070,935)
$ (24,841,356)
$ (34,556,851)
71.89%
REVENUES OVER EXPENDITURES
$ 1,916,342
$ 17,461,728
$ 5,951,632
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,909,599
$ 20,166,766
$ 19,406,940
103,92%
Transfers out
(3,002,293)
(33,794,045)
(33,773,084)
101.87%
TOTAL TRANSFERS
$ (1,092,694)
$ (13,627,279)
$ (13,766,144)
98.99%
NET INCOME (LOSS)
$ 823,648
$ 3,334,448
$ (7,814,512)
ENCUMBRANCES OUTSTANDING
$ (2,043,864)
FUND BALANCE (Budgetary Basis)
Beginning Balance
18,057,397
18,057,397
Ending Balance
$ 19,847,980
$ 10,242,884
Q: \Finance (120)Wccounting \Reports \Current FY\GF Financials
SECTION 00600
CHANGE ORDER
PROJECT: OW WTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 1
CONTRACT DATE: December I, 2020 DATE: June 14, 2021
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OW WTP Upgrade
The Contract is changed as follows: Credits are given for deletion of needed 6" drain line from PS to
headworks $10,000.00; credit for not moving a 12" sludge line from clarifier #4 ($17,000.00). Cost for
additional diffusers needed for Aeration Basin #1 ($4 ,57 08 , Total difference with credits is an
additional ($18,976.12) which will be deducted frot i pr 6c[ IPoo� nc� and added to Pay item A -1.3
No additional money is requested as Project Allowance will bektilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 15,2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crossland Heavy Contractors, Inc.
CONTRACTOR
14149 E Admiral Place.
ADDRESS
Tulsa, OK 74116
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
BY
DATE
SPECIAL PROVISION
0509 00900 - Page I of 4
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 2
CONTRACT DATE: December 1, 2020 DATE: August 10, 2021
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OW WTP Upgrade
The Contract is changed as follows: Removal a 4' MH and placement of a new 6' MH to accommodate
the size of the influent pipes coming into the manhole. Includes all labor and material associated with
the work. LS amount ($11,102.43). Reducing the project allowance by $11,102.43 bringing the project
allowance to $669,921.45.
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
(-0_) days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 15.2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crossland Heavy Contractors, Inc.
CONTRACTOR
14149 E Admiral Place
City of Owasso
OWNER
200 South Main
ADDRESS ADDRESS
Tulsa, OK 74116 Owasso Ok 74055
BY BY 0
DATE DATE
SPECIAL PROVISIONS
0509 00900 - Page t of 4
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 3
CONTRACT DATE: December 1, 2020 DATE: August 13, 2021
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OWWTP Upgrade
The Contract is changed as follows: addition of a pay item to cover the cost of upsizing the blowers
that feed oxygen to the aeration basin. This will allow for more efficiency and better control of
biological demand caused by solid waste in raw sewage during treatment before release into natural
streams as outflow. Cost is $24,500.00
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
ADDRESS
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 15,2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crossland Heavy Contractors, Inc.
City of Owasso
CONTRACTOR
OWNER
14149 E Admiral Pl.
200 South Main
ADDRESS
ADDRESS
Tulsa, OK 74116
Owasso Ok 74055
BY BY
DATE DATE 8-1 % -20Z I
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 4
CONTRACT DATE: December 1, 2020 DATE: August 23, 2021
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OWWTP Upgrade
The Contract is changed as follows: addition of a pay item to cover the cost of installation of a pre -
formed platform in lieu of cast in place (RFI 0033); Additional safety grating and handrail around
influent channel and bar screens (RFI 0036), and change of floor drains to trench drains at headworks
(RFI 0020). Total cost $14,588.84. Includes deduct of original design. Profit and overhead due to
change included. See attached paperwork for full explanation.
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
(-0-----) days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 15.2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive,
Crossland Heavy Contractors, Inc.
CONTRACTOR
14149 E. Admiral
ADDRESS
Tulsa, OK 74116
BY
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page I of 4
SECTION 00600
CHANGE ORDER
PROJECT: OW WTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 5
CONTRACT DATE: December 1, 2020 DATE: May 3, 2022
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OWWTP Upgrade
The Contract is changed as follows: addition of a pay item (LS) to upsize an existing 2" sludge line to
a 4" sludge line which is under a road that will be rebuilt as part of the current project. This upsize will
allow for future expansion of the press capabilities. Total LS cost (see attached) will be $6034.40
including credits and contractor markups.
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
(_0_ days.
The date of Substantial Completion as of the date of this Change
Order therefore is March 15,2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crossland Heavy Contractors,
Inc.
CONTRACTOR
14149 E Admiral PITulsa, OK
74116
ADDRESS
M.
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 6
CONTRACT DATE: December 1, 2020 DATE: May 26, 2022
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OWWTP Upgrade
The Contract is changed as follows: Remove and Relocate a 12" line in conflict with design for RAS piping to I
from Clarifier. Line shown on as— built plans that were used for design were incorrect. Cost associated with this
change order are lump sum and include material, labor, insurance, payroll additives, equipment and profit for
Crossland Heavy. All charges are in line with general construction costs. Lump sum — $53,970.47 Additional
days to contract ^ 15
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Conhact Sum was
$ 21,187,879.00
Not change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,87940
The Contract Time will be (increased) (decreased) (unchanged) by
(_15_) clays,
The date of Substantial Completion as of the date of this Change
Order therefore Is March 30.2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
as
CONTRACTOR
ADDRESS
ADDRESS
BY
DATE
SPECIAL PROVISIONS
0509 00900 - Page l of 4
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 7
CONTRACT DATE: December 1, 2020 DATE: May 26, 2022
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: OWWTP Upgrade
The Contract is changed as follows: Check Valve were spee'd with galvanized o -rings which can rust over time
and cause maintenance issues, upon consulting with the supplier it was determined these check valves could
have stainless steel o -rings which would eliminate the need for replacement. Additionally, the digester sludge
line had no isolation valve, staff has asked for one to be placed as part of the project. Final item is to upsize to 4"
plug valves from 3 "as the as built had an error showing the line was a 3" line. Reducing size of valve would
have caused pressure issues with the pump. Cost for CO #7 = $8,332.66. include labor, material, payroll
additives, profit and equipment. Additionally, as a result, 5 days will be added to the contract.
No additional money is requested as Reject Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
(_5) days.
The date of Substantial Completion as of the date of this Change
Order therefore is April 4,2023.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
CONTRACTOR
ADDRESS
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Olc 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page I of 4
SECTION 00600
CHANGE ORDER
PROJECT: OW WTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 8
CONTRACT DATE: December 1, 2020 DATE: May 26, 2022
TO CONTRAC'T'OR: Crossland Heavy CONTRACT FOR: OW WTI' Upgrade
The Contract is changed as follows: Manhole spee'd for pump was deemed to small to do
maintenance, staff ask for manhole to be upsized as well as piping needed. Additionally, concrete
structures that hold stainless piping for air into basin was deemed to low to ground to adequately
perform maintenance if / when needed. Staff requested pillars be made with additional height to allow
for adequate spacing under the piping. Includes all material, labor, payroll additives and equipment.
Total cost of change order = $22,117.94
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was $ 21,187,879.00
Net change by previously authorized Change Orders $ $0
The Contact Sum prior to this Change Order was $ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of $ 0
'rite new Contract Sum including this Change Order will be $ $21,187,879.00
The Contact Time will be (increased) (decreased) (unchanged) by (_Q_) days.
The date of Substantial Completion as of the date of this Change
Order therefore is M t eh , Wk E.1
NOTE: This summary does not reflect changes in the Contact Sum Time which have been authorized by Construction
Change Directive.
CONTRACTOR aanr signw n Jamn cs an
6NfC us
ADDRESS S On
RX710
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4 ev
SECTION 00600
CHANGE ORDER
PROJECT: OWWTP & Main Lift Station Expansion CHANGE ORDER NUMBER: 9
CONTRACT DATE: December 1, 2020 DATE: June 10, 2022
TO CONTRACTOR: Crossland heavy CONTRACT FOR: OW WTP Upgrade
The Contract is changed as follows: Due to material shortages and substantial price increases,
Crossland Heavy has asked to a change order to offset the dramatic increase in the stainless steel
piping for the Owasso Wastewater Treatment Plant. Additional cost is $15,000.00 (Material only, See
attached)
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 21,187,879.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 21,187,879.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Older in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ $21,187,879.00
The Contract Time will be (increased) (decreased) (unchanged) by
(_0_—) days.
The date of Substantial Completion as of the date of this Change
Order therefore is May 7 2023 (includes pay flan approved days)
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crossland Heavy Contractors, Inc
CONTRACTOR
14149 E Admiral PI Tulsa, OK 74116
ADDRESS
Jason C. Smith a u
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
BY
DATE 6-12— 2022
SPECIAL PROVISIONS
0509 00900 -Page I of
SECTION 00600
CHANGE ORDER
PROJECT: Coffee Creek Lift Station Improvements
CONTRACT DATE: April 20, 2021
TO CONTRACTOR: MSB Construction LLC
CHANGE ORDER NUMBER: 1
DATE: February 9, 2022
CONTRACT FOR: Coffee Creek Lift Station.
The Contract is changed as follows: Addition of a pay item to the Contract as pay item 56; install
I OOLF 8" SDR 35 @contract pricing; 14' MH @ contract pricing; 501f of 14" steel Casing for $5000;
install 4 concrete piers @ $7000 for a total of one LS price of $12,000.00
No additional money is requested as Project Allowance will be utilized for payment of this pay item,
Not valid until signed by the Owner and Contractor
The original Contract Sum was $ 5,250,948.10
Net change by previously authorized Change Orders $ $0
The Contract Sum prior to this Change Order was $ 5,250,948.10
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of $ 0
The new Contract Sum including this Change Order will be $ 5,250,948.10
The Contract Time will be (increased) (decreased) (unchanged) by (_21__ days.
The date of Substantial Completion as of the date of this Change
Order therefore is June 27.2022.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
CONTRACTOR
BY
DATE — 9—
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4
SECTION 00600
CHANGE ORDER
PROJECT: Coffee Creels Lift Station Improvements CHANGE ORDER NUMBER: 2
CONTRACT DATE; April 20, 2021 DATE: April 14, 2022
TO CONTRACTOR: MSB Construction LLC CONTRACT FOR: Coffee Creek Lift Station
The Contract is changed as follows: Addition of a LS pay item to cover the following; Deletfon of 90
LF of 24" Bore. Pay item to include flowable fill, removal and replacement of 8" cot�ete paving,
concrete curb and gutter, saw cut, haul off and install 90 LF of open cut 24" casing. (See attached for
breakdown)
No additional money is requested as this will be a net $17,165.00 saving to the contract with the saving
being added back to the project allowance for possible unforeseen additional issues during the project.
Not valid until signed by the Owner and Contractor
The original Contract Sum was $ 5,250,948.10
Net change by previously authorized Change Orders $ $0
The Contract Sum prior to this Change Order was $ 5,250,948.10
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of $ 0
The new Contract Sum including this Change Order will be $ 5,250,948.10
The Contract Time will be (increased) (decreased) (unchanged) by (_7_—) days.
The date of Substantial Completion as of the data of this Change
Order therefore
NOTE: This summary eoesnot retlect changes in the Contract Sum Time which have been authorize by Construction
Change Directive.
City fOwasso
CONTRACTOR OWN
200 South Main
ADDRESS
ADDRESS
Owasso Ok 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page I of 4
SECTION 00600
CHANGE ORDER
PROJECT: Coffee Creek Lift Station Improvements
CONTRACT DATE: April 20, 202I
TO CONTRACTOR: MSB Construction LLC
CHANGE ORDERNUMBER: 3
DATE: April 14, 2022
CONTRACT FOR: Coffee Creek Lift Station,
The Contract is changed as follows: Addition 60 days to the contract in lieu of monetary payment for
unforeseen / unknown rock excavation caused by re alignment of force main. .
Not valid until signed by the Owner and Contractor
The original Contract Sum was $ 5,250,948.10
Not change by previously authorized Change Orders $ $0
The Contract Sum prior to this Change Order was $ 5,250,948.10
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of $ 0
The new Contract Sum Including this Change Order will be $ 5,250,948.10
The Contract Time will be (increased) (decreased) (unchanged) by (_0__) days.
The date of Substantial Completion as of the date of this Change
Order therefore is .5
NOTE: This summary ones not roucut changes in me Contract Sum Time which have been authorized by Construction
Change Directive,
CONTRACTOR 0 R
ADDRESS
DATE
ADDRESS
Owasso Ok 74055
DATE
SPECIAL PROVISIONS
0509 00900 - Page I of 4
Scott A. Thompson 4 OKLAHOMA
Kevin
Executive Dire or Stitt
Environmental
Governor
Quality
May 5, 2022
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180, 301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. WL000072220281
Waterline for Smith Farm Village
Facility No. 3002718
Dear Mr. Stevens:
Enclosed is Permit No. WL000072220281 for the construction of 3,070 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve Smith Farm Village, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on May 5, 2022. Any deviations from the approved plans and specifications affecting capacity,
flow or operation of units must be approved, in writing, by the Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay R. Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /md
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Billy Cox, P.E., Route 66 Engineering
707 N. ROBINSON ST, OKLAHOMA CITY, OK 73102. OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK,GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
a Quality
PERMIT TO CONSTRUCT
May 5, 2022
Kevin Stitt
Governor
PERMIT No. WL000072220281
WATER LINES
FACILITY No. 3002718
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 3,070
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve Smith Farm Village,
located in Section 20, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
May 5, 2022.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,750 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -2].
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102. OFFICE: 405 -702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. WL000072220281
WATER LINES
FACILITY No. 3002718
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT
(OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of
Intent (NO[) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution
Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P_O. Box 1677,
Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards OAC 252:626- 192(h)(1) and OAC 252:626- 19- 2(h)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested to the highest pressure obtainable under the most severe head conditions of the
collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Water
707 N. ROBINSON ST.. OKLAHOMA CITY, OK 73102. OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV