HomeMy WebLinkAbout2022.06.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 21, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA r RECEIVED
1. Call Order JUN 17 2022 S
Chair it Kelly Lewis
2. Roll Call City Clerk's Office
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - June 7, 2022, and June 14, 2022, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to Resolution 2022 -01, providing for the
adoption of an annual budget for Fiscal Year 2022 -2023
Linda Holt
Staff recommends approval of Resolution 2022 -01.
6. Report from OPGA Manager
7. Report from OPGA Attorney
B. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date June 4, 2022
• Monthly Budget Status Report - May 2022
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Str et, at 3:00 pm on Friday, June 17, 2022.
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowasso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, JUNE 7, 2022
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, June 7, 2022, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public
Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and
posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 3, 2022.
1. Call to Order
Chair Kelly Lewis called the meeting to order at 8:37 pm.
2. Roll Call
Present Absent
Chair- Kelly Lewis Trustee - Bill Bush
Vice Chair- Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - May 3, 2022, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Fruga to approve the Consent Agenda, as presented with
claims totaling $35,866.67.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date May 21, 2022
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
Owasso Public Golf Authority
June 7, 2022
Page 2
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 8:38 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JUNE 14, 2022
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 14, 2022, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 12:00 pm on Friday, June 10, 2022.
1. Call to Order /Roll Call
Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair -Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Discussion relating to Community Development Department Items
A. Request for a final plat - CVP- Owasso DB, approximately 0.826 acres located east of
the northeast corner of East 116th Street North and North 129th East Avenue
B. Request for a final plat - Caffeine Corner, approximately 0.638 acres located at the
southeast corner of East 106th Street North and U.S. Highway 169
C. Request for a Specific Use Permit - approximately 4.98 acres located at 10927 East
1061h Street North for a ground passenger transportation facility in a Commercial (CS)
District, as referenced in SUP 22 -02
Brian Dempster presented the items and discussion was held. It was further explained these items
would be placed on the June 21, 2022, City Council agenda for consideration and action.
3. Discussion relating to household refuse collection and disposal services
Travis Blundell presented the item and discussion was held.
4. Discussion relating to a proposed amendment to the list of projects eligible for expenditure from
the Capital Improvement Fund to include East 96th Street North Widening from North 134th East
Avenue to North 145th East Avenue and East 116th Street North Widening from North Garnett Road
to North 129th East Avenue
Teresa Willson presented the item and discussion was held. It was further explained the required
Public Hearing would take place during the June 21, 2022, City Council meeting.
5. Discussion relating to City /Authority Manager items
A. Proposed Fiscal Year 2022 -2023 Annual Operating Budget
B. Monthly sales tax report and revenue outlook
C. City Manager report
Warren Lehr presented item A and discussion was held. It was further explained that an item
would be placed on the June 21, 2022, City Council, OPWA, and OPGA agendas for
consideration and action. Linda Holt presented item B and discussion was held. Mr. Lehr reported
on road closures related to the East 76th Street North and U.S. Highway 169 project.
6. Adjournment
The meeting adjourned at 6:50 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 06121/2022
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA JPMORGAN CHASE BANK
ATWOOD- REFUND
($6.00)
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$232.92
JPMORGAN CHASE BANK
LOWES- REFUND
($0.89)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$89.92
YAMAHA GOLF CAR COMPANY
LEASE
$3,659.98
YAMAHA MOTOR CORPORATION, USA
REPAIRS
$282.37
CART OPERATIONS -Total
$4,258.30
AT &T
PHONE SERVICE
$117
CITY GARAGE
CITY GARAGE OH MAY22
$67.58
GLK TURF SOLUTIONS, LLC
FRAISE MOWING
$2,500.00
JESCO PRODUCTS, INC
BUNKER RAKES
$765.00
JPMORGAN CHASE BANK
AIMRIGHT TEST - SUPPLIE
$1,400.00
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$1,850.10
JPMORGAN CHASE BANK
ANCHOR - SUPPLIES
$170.83
JPMORGAN CHASE BANK
HARRELLS- SUPPLIES
$14,376.90
JPMORGAN CHASE BANK
KANSAS GOLF & TURF -PA
$590.64
JPMORGAN CHASE BANK
LULU PRESS - GUIDES
$26.67
JPMORGAN CHASE BANK
OREILLY - BATTERY
$181.44
JPMORGAN CHASE BANK
OREILLY- REFUND
($32.99)
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$39.96
JPMORGAN CHASE BANK
P AND K -PARTS
$472.97
JPMORGAN CHASE BANK
PLATINUM - SECURITY
$25.00
JPMORGAN CHASE BANK
PROF TURF PROD -PARTS
$396.72
JPMORGAN CHASE BANK
PROF TURF PROD - SUPPLI
$960.59
JPMORGAN CHASE BANK
QUALITY TIRE -PARTS
$165.98
JPMORGAN CHASE BANK
SITEONE - SUPPLIES
$1,787.47
JPMORGAN CHASE BANK
TURNPRO- TREATMENT
$1,260.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$44.53
UNIFIRST HOLDINGS LP
ENV CHARGE
$39.00
UNIFIRST HOLDINGS LP
JANITORIAL
$61.74
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$62.91
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$38.91
COURSE MAINT -Total
$27,255.12
CITY OF OWASSO
OCCUPATION TAX
$250.00
JPMORGAN CHASE BANK
RESTAURANT EQUIP -FREE
$3,752.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$31.41
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$171.65
JPMORGAN CHASE BANK
TANKERSLEY- SUPPLIES
$115.26
JPMORGAN CHASE BANK
UNITED LINEN - RENTAL
$121.60
STEPHEN R GRINTER
REPAIR
$310.00
FOOD & BEV -Total $4,751.92
1
Fund
Claims List - 06/21/2022
Vendor Name
55 OPGA AT &T
AT &T LONG DISTANCE
GPS TECHNOLOGIES INC
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ONEOK INC OKLAHOMA NATURAL GAS
Payable Description Payment Amount
LONG DISTANCE PHONE
$9.07
LONG DISTANCE PHONE
$74.54
CART GPS
$630.00
BEST BUY - SUPPLIES
$69.99
BROOKS - CLEANING
$216.00
PLATINUM- SECURITY
$25.00
SUMMIT FIRE- REPAIRS
$1,630.47
TERM IN IX-EXTERM INATE
$100.00
UNIFIRST - SERVICES
$62.42
WASTE MGMT - SERVICE
$527.51
NATURAL GAS USAGE
$328.73
GOLFADMIN -Total $3,673.73
JPMORGAN CHASE BANK TROPHY & PLAQUE -SUPPL $136.75
GOLFSHOP -Total
$136.75
BGR DAILY ACCT.
REIMB PETTY CASH -
$2,777.95
JPMORGAN CHASE BANK
ACUSHNET -COGS
$1,699.14
JPMORGAN CHASE BANK
GOLF COURSE BEER
$582.48
JPMORGAN CHASE BANK
IMPERIAL- SUPPLIES
$150.40
JPMORGAN CHASE BANK
LUXOTTICA -MERCH EXP
$241.51
JPMORGAN CHASE BANK
PEPSI - BEVERAGE
$952.99
JPMORGAN CHASE BANK
SAMS -FOOD
$1,483.02
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$95.42
JPMORGAN CHASE BANK
SYSCO -FOOD
$147.45
JPMORGAN CHASE BANK
TANKERSLEY -FOOD
$242.21
JPMORGAN CHASE BANK
WALMART -FOOD
$38.46
OPGA -Total $8,411.03
OPGA -Total $48,486.85
OPGA Grand Total $48,486.85
E
TO:
FROM:
SUBJECT:
The Honorable Chair and Trustees
Owasso Public Golf Authority
Linda Holt
Finance Director
Resolution 2022 -01
FY 2022 -2023 Annual Owasso Public Golf Authority (OPGA) Operating Budget
DATE: June 17, 2022
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed
and was transmitted for Trustee review on May 10, 2022. The proposed budget was discussed
during the May and June Worksession meetings. Printed copies of the proposed budget have
been available for public viewing at City Hall and on the City's website.
Resolution 2022 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf
Authority.
PUBLIC HEARING:
On May 11, 2022, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on May 17, 2022. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. No public comments were
received.
RECOMMENDATION:
Staff recommends approval of Resolution 2022 -01, adopting a Fiscal Year 2022 -2023 Budget for
the OPGA Fund.
ATTACHMENT:
OPGA Resolution 2022 -01
OWASSO PUBLIC GOLF AUTHORITY
OWASSO, OKLAHOMA
RESOLUTION 2022 -01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET
FOR FISCAL YEAR 2022 -2023 FOR THE OWASSO PUBLIC GOLF AUTHORITY
WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and
WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2023
(FY 2022 - 2023); and
WHEREAS, the budget has been formally presented to the Trustees; and
WHEREAS, certain budget filing requirements are mandated by State Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT:
SECTION ONE (1): The Owasso Public Golf Authority does hereby adopt the FY 2022 -2023
Budget with total resources available in the amount of $2,084,279 and total expenditures
appropriations in the amount of $2,013,065 as follows:
Golf Shop
292,076
Golf Cart Operations
139,441
Golf Course Maintenance
1,099,664
Food & Beverage
149,331
General & Administrative
332,553
Total Expenditures
2,013,065
SECTION TWO (2): The effective date of this Resolution shall be July 1, 2022.
PASSED AND APPROVED this 21 A day of June 2022.
Kelly Lewis, Chair
ATTEST:
Juliann M. Stevens, Authority Clerk
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/04/22
Payroll Expenses
6,706.89
3,926.00
13,440.17
3,585.44
4,034.81
Total Expenses
10,792.20
4,383.39
19,652.33
5,349.27
5,789.04
FUND TOTAL 31,693.31 45,966.23
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues & Expenses
As of May 31, 2022
OPERATING REVENUES:
Golf shop fees
Cart Rental
Food & beverage
COS -- food & beverage
Merchandise sales
COS -- merchandise
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
Capital Outlay
TOTAL OPERATING EXPENSES
MONTH YEAR PERCENT
TO -DATE TO -DATE BUDGET OF BUDGET
$ 90,411
$ 550,349
$ 422,851
28,019
149,821
118,034
26,365
143,402
99,279
(11,187)
(63,987)
(48,891)
35,347
153,001
123,567
(27,366)
(107,957)
(85,732)
$ 141,590
$ 824,629
$ 629,108
$ (18,139)
(13, 437)
(57,656)
(15,703)
(20,278)
$ (125,212)
$ (213,850)
(101,636)
(701,177)
(131,283)
(264,380)
(7,641)
$ (1,419,966)
$ (278,167)
(126,738)
(852,523)
(146,394)
(296,338)
$ (1,700,160)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ 16,378 $ (595,338) $ (1,071,052)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Other revenues /(expenses) 612
TOTAL NONOPERATING REVENUES (EXPENSES): $ 612
NET INCOME (LOSS) $ 16,990
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 600,346
703
$ 601,049
$ 5,711
$ (52,471)
$ 1,040,000
$ 1,040,000
$ (31,052)
72,937 72,937
$ 26, 177 $ 41,885
130.15%
126.93%
144.44%
130.88%
123.82%
125.92%
131.08%
76.88%
80.19%
82.25%
89.68%
89.22%
0.00%
83.52%
57.73%
0.00%
57.79%