The URL can be used to link to this page

Home My WebLink About2022.07.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 5, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Kelly Lewis 2. Invocation - Reverend Jim Cinocca of First United Methodist Church of Owasso 3. Flag Salute RECEIVED 4. Roll Can JUN 3 0 20225 5. Presentation of the Character Trait of Responsibility - Warren Lehr City Clerk's Office 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes —June 21, 2022, Regular Meeting B. Approve claims C. Accept real estate from Hazel Allyn, as filed in the Tulsa County Clerk's Office as Quit Claim Deed Doc #2022056833, located along East 141h Street, just east of Main Street 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the purchase of equipment and installation services for various police vehicles Jason Woodruff Staff recommends approval to purchase equipment and installation services for twelve (12) police vehicles from Dana Safety Supply, Inc., of Edmond, Oklahoma utilizing State of Oklahoma approved contract SW0142 pricing of $127,964.60, and authorization for payment. 9. Consideration and appropriate action relating to Resolution 2022 -09, amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include East 961h Street North Widening from North 1341h East Avenue to North 145th East Avenue; and East 116th Street North Widening from North Garnett Road to North 129th East Avenue Teresa Willson Staff recommends approval of Resolution 2022 -09. 10. Consideration and appropriate action relating to bids received for the East 5th Avenue Floodplain Mitigation Project Daniel Dearing Staff recommends awarding the construction contract to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $240,673.00, and authorization to execute all necessary documents. 11. Consideration and appropriate action relating to an agreement for engineering and design services for the East 961h Street North Widening from North 134th East Avenue to North 145th East Avenue Project Dwayne Henderson Staff recommends approval of the Agreement for Engineering Services with Garver, LLC, of Tulsa, Oklahoma, in the amount of $312,800.00, and authorization to execute the necessary documents. Owasso City Council July 5, 2022 Page 2 12. Consideration and appropriate action relating to an amendment to the Engineering Services Agreement for Phase I Design, East 961h Street North from North 119th East Avenue to North 12911, East Avenue Roadway Improvements Dwayne Henderson Staff recommends approval of Engineering Amendment #2 to the Agreement for Phase I Design (minus the bridge) with BKL, Inc., of Tulsa, Oklahoma, in the amount of $32,300.00, and authorization to execute the necessary documents. 13. Report from City Manager Monthly Public Works Project Status Report 14. Report from City Attorney 15. Report from City Councilors 16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date June 18, 2022 • Health Care Self- Insurance Claims - dated as of June 29, 2022 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street -pt 5:00 pm on Thursday, June 30, 2022. n M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk of least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @cityofowosso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, JUNE 21, 2022 The Owasso City Council met in regular session on Tuesday, June 21, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, June 17, 2022. 1. Call to Order Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Pastor John -David Meissner of New Heights Church. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. Present Absent Mayor - Kelly Lewis None Vice Mayor- Alvin Fruga Councilor- Doug Bonebrake Councilor - Bill Bush Councilor - Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi S. Presentation of Proclamation - Owasso High School Varsity Baseball Team Councilor Bill Bush presented the proclamation. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 7, 2022, and June 14, 2022, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $1,091,613.51. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input on a proposed amendment to the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include East 96th Street North Widening from North 134 +h East Avenue to North 145th East Avenue; and East l 16th Street North Widening from North Garnett Road to North 129th East Avenue Teresa Willson and Travis Blundell presented the item. At 6:46 pm, the Mayor opened the Public Hearing for comment. There were no comments from the audience. At 6:47 pm, the Mayor closed the public Hearing. Owasso City Council June 21, 2022 Page 2 9. Consideration and appropriate action relating to citizen appointments to various City Boards and Committees Mayor Kelly Lewis presented the item recommending the following appointments: AUDIT COMMITTEE: Kelly Lewis, Seat 1, City Council - term expires June 30, 2023 Nick Sokolosky, Seat 5, Banker - term expires June 30, 2025 BOARD OF ADJUSTMENT: Jim Bausch - term expires June 30, 2025, Kyle Davis - term expires June 30, 2025 CAPITAL IMPROVEMENTS COMMITTEE: term expires June 30, 2023 Bill Bush, City Council Lyndell Dunn, City Council Paul Loving, Planning Commission Dirk Thomas, OEDA Jeff Davis, Citizen Representative Keith Whitfield, Citizen Representative Jason Drake, Citizen Representative Rob Haskins, Citizen Representative Jim Hunter, Citizen Representative Kent Inouye, Citizen Representative Chris Garrett, Assistant City Manager Warren Lehr, City Manager Linda Holt, Finance Director OWASSO ECONOMIC DEVELOPMENT AUTHORITY: Bryan Spriggs - term expires June 30, 2027 Alvin Fruga, City Council - term expires June 30, 2023 Chelsea Levo Feary, Owasso Chamber of Commerce - term expires June 30, 2023 PERSONNEL BOARD: Matt Inouye - term expires June 30, 2025 PLANNING COMMISSION: David Smith - term expires June 30, 2024 Tim Miller - term expires June 30, 2025 Paul Loving - term expires June 30, 2025 SALES TAX OVERSIGHT COMMITTEE: term for lifetime of sales tax or resignation Lindsay Bippus, Service Business INDIAN NATIONS COUNCIL OF GOVERNMENTS (INCOG) BOARD OF DIRECTORS AND GENERAL ASSEMBLY: term expires June 30, 2023 Kelly Lewis, City Council / Warren Lehr, City Manager (Alternate) INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2023 Doug Bonebrake, City Council / Warren Lehr, City Manager (Alternate) INCOG TRANSPORTATION TECHNICAL COMMITTEE: term expires June 30, 2023 Roger Stevens, Public Works Director / Dwayne Henderson (Alternate) REGIONAL METROPOLITAN UTILITY AUTHORITY. term expires June 30, 2023 Roger Stevens, Public Works Director / Dwayne Henderson (Alternate) There were no comments from the audience. Mr. Bush moved, seconded by Mr. Bonebrake to approve the appointments, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to budget amendments for fiscal year -end supplemental appropriations of excess sales tax revenue Linda Holt presented the item, recommending approval of budget amendments increasing estimated revenues and appropriations for expenditures in the following amounts: • General Fund $4,066,000.00 • Tax Incremental Financing (TIF) Fund $ 140,000.00 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendments, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council June 21, 2022 Page 3 11. Consideration and appropriate action relating to Resolution 2022 -08, providing for the adoption of an annual budget for Fiscal Year 2022 -2023, General Fund and other Funds, and establishing Budget amendment authority as provided by state statute Linda Holt presented the item, recommending approval of Resolution 2022 -08. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Fruga to approve Resolution 2022 -08, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to a final plat for property containing approximately 0.826 acres, located east of the northeast corner of East 116th Street North and North 129th East Avenue Alexa Beemer presented the item, recommending approval of the CVP - Owasso DB Final Plat. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to approve the final plat, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a final plat for property containing approximately 0.638 acres located southeast of East 106th Street and U.S. Highway 169 Alexa Beemer presented the item, recommending approval of the Caffeine Corner Addition Final Plat. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Fruga to approve the final plat, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to a Specific Use Permit (SUP) for approximately 4.98 acres located at 10927 East 106th Street North for a Ground Passenger Transportation Facility in a Commercial (CS) District, as referenced in SUP 22 -02 Karl Fritschen presented the item, recommending approval of the Specific Use Permit (SUP 22- 02). David Henke, representing the applicant, was present and responded to questions from the City Council. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Specific Use Permit, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: Bush Motion carried: 4 -1 15. Consideration and appropriate action relating to bids received for the Old Central Restroom Demolition and Remodel Project Larry White presented the item, recommending to award the construction contract to Magnum Construction of Broken Arrow, Oklahoma, in the amount of $103,300.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Owasso City Council June 21, 2022 Page 4 Motion carried: 5 -0 16. Consideration and appropriate action relating to the acceptance and final payment of the Community Development Block Grant (CDBG) Phase IV 2021 Hale Acres Sanitary Sewer Line Rehabilitation Project Earl Farris presented the item, recommending acceptance of the project and authorization for final payment to Horseshoe Construction LLC, of La Porte Texas, in the amount of $60,108.30. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to a contract with the Fraternal Order of Police (FOP) Lodge #149 for FY 2022 -2023 Michele Dempster presented the item, recommending approval of the FY 2022 -2023 contract between the City of Owasso and the Fraternal Order of Police, Lodge # 149, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to the ratification of the second year of the Employment Agreement between the City and City Manager, Warren Lehr, for FY 2022 -2023 Michele Dempster presented the item. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the agreement. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 19. Consideration and appropriate action relating to an Employment Agreement between the City and City Attorney, Julie Lombardi Michele Dempster presented the item. There were no comments from the audience. After discussion, Mr. Fruga moved, seconded by Mr. Dunn to approve the agreement. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 20. Report from City Manager Warren Lehr reported on lane closures on US Highway 169. 21. Report from City Attorney None 22. Report from City Councilors None Owasso City Council June 21, 2022 Page 5 23. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date June 4, 2022 • Health Care Self- Insurance Claims - dated as of June 15, 2022 • Monthly Budget Status Report - May 2022 • Change orders executed by the City Manager or designee for the Wastewater Treatment Plant and Main Plant Lift Station Expansion Project and the Coffee Creek Lift Station and Force Main Improvements Project • Oklahoma Department of Environmental Quality Permit No. WL000072220281 Waterline for Smith Farm Village 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 25. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:50 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $240.35 COX COMMUNICATIONS PHONE USAGE $10.60 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $950.79 JPMORGAN CHASE BANK AMAZON- SUPPLIES $24.37 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $107.83 JPMORGAN CHASE BANK NATION DUTY- EQUIPMENT $26.85 JPMORGAN CHASE BANK PAYPAL- SERVICE $75.00 JPMORGAN CHASE BANK TOMMYS- SERVICE $34.99 JPMORGAN CHASE BANK VET MEDICAL -FEE $42.75 GEN ANIMAL CONTROL -Total $1,513.53 ADVANCED HOME INC MATERIAL FOR FAIRVIEW CEM $3,718.52 SPIRIT LANDSCAPE MANAGEMENT LLC MEMORIAL DAY FLOWERS @ $192.00 FA UNIFIRST HOLDINGS LP UNIFORM SERVICES $20.40 GEN CEMETERY -Total $3,930.92 DANETTE TODD CARD MAKING $513.00 CLASSES /SCRAP JPMORGAN CHASE BANK SAMS- SUPPLIES $18.98 KELCI BUSS HAND LETTERING WORKSHOP $81.00 J SUSAN R CHERMACK PAINTING CLASS FOR J $320.00 TEAL DANCE COMPANY LLC TIPPI TOES DANCE CLASSES $384.00 TREASURER PETTY CASH REF BOOTH FEE - ESPOSIT $25.00 TREASURER PETTY CASH REF BOOTH FEE -GREEN $25.00 GEN COMM CTR DONATIONS -Total $1,366.96 AEP/PSO ELECTRIC USE $1,344.04 COX COMMUNICATIONS PHONE USAGE $17.66 JPMORGAN CHASE BANK AMAZON- SUPPLIES $16.99 JPMORGAN CHASE BANK CINTAS- SUPPLIES $510.91 JPMORGAN CHASE BANK COX - INTERNET $167.99 GEN COMMUNITY CENTER -Total $2,057.59 COX COMMUNICATIONS PHONE USAGE $28.26 FELKINS ENTERPRISES LLC APPROVED LABELS $165.00 HAROLD RANDALL PINNEY THE CLEANING UP AND MOWN $300.00 HAROLD RANDALL PINNEY THE MOWING AND CLEANING U $250.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $13.31 KENNETH LIVINGSTON THE MOWING AND CLEANING U $700.00 GEN COMMUNITY DEVELOPMENT - Total $1,456.57 CHRISTOPHER WALKER PARK RESTROOMS JANITORIAL $1,300.00 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK LIMITLESS - REPLACEMENT $975.00 LEE BHM CORP TULSA WORLD PUBLICATIONS $19.20 1 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment AEP /PSO ELECTRIC USE Amount O1 GENERAL OWASSO AREA INFLATABLES, LLC REPAIR ON INFLATABLE MOVI $300.00 TEMPLE DISPLAY LTD REDBUD CHRISTMAS TREE $562.15 LEE BHM CORP ORN $268.80 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $9.68 GEN CULTURE & RECREATION -Total AMAZON- DEVELOPMENT $3,180.16 AEP /PSO ELECTRIC USE $75.23 AT &T PHONE USE $25.09 COX COMMUNICATIONS PHONE USAGE $3.53 JOE GODDARD ENTERPRISES LLC SIREN REPAIR & SVCS $895.00 JPMORGAN CHASE BANK BATTERYSHARKS -PARTS $1,628.81 JPMORGAN CHASE BANK BEST BUY - REPLACE $229.99 JPMORGAN CHASE BANK OK EMER MGT - REFUND ($415.00) GEN EMERG PREPAREDNESS -Total $2,442.65 COX COMMUNICATIONS PHONE USAGE $28.26 JPMORGAN CHASE BANK AMAZON- SUPPLIES $85.83 JPMORGAN CHASE BANK INSTRUMENT - SUPPLIES $803.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $27.12 UNIFIRST HOLDINGS LP UNIFORM SERVICES $41.84 UNITED STATES CELLULAR PW MONTHLY CELL PHONES $49.57 CORPORATION GEN ENGINEERING -Total $1,035.62 COX COMMUNICATIONS PHONE USAGE $28.26 SUMNERONE INC COPIER SERVICES $49.00 GEN FINANCE -Total $77.26 AEP /PSO ELECTRIC USE $4,306.95 AT &T PHONE USE $100.35 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $119.96 LEE BHM CORP TULSA WORLD PUBLICATIONS $268.80 PROSTAR SERVICES INC COFFEE SUPPLIES $181.03 GEN GENERAL GOVERNMENT -Total $4,977.09 AEP /PSO ELECTRIC USE $136.74 COX COMMUNICATIONS PHONE USAGE $3.53 GEN HISTORICAL MUSEUM -Total $140.27 COMMUNITYCARE EAP EAP $450.84 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK AMAZON- DEVELOPMENT $175.37 JPMORGAN CHASE BANK FACEBOOK- ADVERTISING $234.70 JPMORGAN CHASE BANK GIANT TV- DEVELOPMENT $449.00 JPMORGAN CHASE BANK STRATEGIC- ADVERTISING $650.00 GEN HUMAN RESOURCES -Total $1,974.04 AT &T PHONE USE $25.09 E Claims List - 07/0512022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT &T MOBILITY PUBLIC SAFETY WIRELES $83.35 CONNECTIONS IT INC IT- TESTING AREA DOOR ACCE $851.23 COX COMMUNICATIONS PHONE USAGE $21.19 JPMORGAN CHASE BANK AMAZON- SUPPLIES $1,005.20 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $136.92 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $490.42 JPMORGAN CHASE BANK LOWES- SUPPLIES $25.90 JPMORGAN CHASE BANK NEARMAP- EQUIPMENT $5,680.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $67.57 RAMUNDSEN SUPERIOR HOLDINGS ANNUAL MAINTENANCE $53,765.51 GEN MANAGERIAL -Total AGREEM $489.73 GEN INFORMATION TECH -Total $62,152.38 COX COMMUNICATIONS PHONE USAGE $24.73 JPMORGAN CHASE BANK BURKHARTS- RENEWAL $28.02 JPMORGAN CHASE BANK LAQUINTA- REFUND ($100.00) JPMORGAN CHASE BANK LA QUINTA- SUPPLIES $100.00 JPMORGAN CHASE BANK LODGING EXPENSE 06/16 $124.67 JPMORGAN CHASE BANK MEETING EXPENSE 06/16 $149.36 JPMORGAN CHASE BANK MEETING EXPENSE 06/24 $42.40 JPMORGAN CHASE BANK MEETING EXPENSE 6/15 $65.55 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $30.00 TREASURER PETTY CASH WINGERT NOTARY $25.00 GEN MANAGERIAL -Total HOME DEPOT - SUPPLIES $489.73 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $4.92 YOUTH SERVICES OF TULSA YOUTH COURT $8,250.00 GEN MUNICIPAL COURT -Total $8,269.05 AEP /PSO ELECTRIC USE $3,021.81 CITY OF OWASSO WATER $15,498.00 COX COMMUNICATIONS PHONE USAGE $3.53 G.W. ELECTRIC CO. SPORTS PARK BLUE FIELD EL $650.00 G.W. ELECTRIC CO. SPORTS PARK YELLOW FIELDS $5,790.00 JPMORGAN CHASE BANK AMAZON - REPLACE $65.91 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $74.91 JPMORGAN CHASE BANK BROWN FARMS - SUPPLIES $59.50 JPMORGAN CHASE BANK C &C- SUPPLIES $230.25 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $93.19 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $83.14 JPMORGAN CHASE BANK LOWES - SUPPLIES $144.96 POWER PLAY LLC REPAIR PARTS FOR RAYOLA S $625.00 ROGERS COUNTY RURAL WATER WATER SERVICE @ $324.48 DISTRICT CENTENNIA 3 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $29.24 WASHINGTON CO RURAL WATER WATER SERVICE @ MCCARTY $36.00 DISTRICT P GEN PARKS -Total $26,729.92 AEP /PSO ELECTRIC USE $457.51 DEPARTMENT OF PUBLIC SAFETY OLETS $1,030.00 ITOUCH BIOMETRICS LLC (TOUCH BIOMETRICS MAINTEN $1,980.00 JPMORGAN CHASE BANK EXPRESS - SUPPLIES $13.85 JPMORGAN CHASE BANK HOME DEPOT - EQUIPMENT $628.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $173.84 TREASURER PETTY CASH BURGESS NOTARY $10.00 TREASURER PETTY CASH SALFRANK NOTARY $25.00 GEN POLICE COMMUNICATIONS -Total $4,318.20 NORTH AMERICA FIRE EQUIPMENT CO. FY22 VESTS $2,425.00 GEN POLICE DOJ VEST GRT -Total $2,425.00 GM LAWNCARE LLC MOWING 116/169 HWY RAMP T $280.00 GM LAWNCARE LLC MOWING/WEEDEATING WHITE $780.00 F JPMORGAN CHASE BANK ATWOOD- SUPPLIES $28.99 JPMORGAN CHASE BANK BWI- SUPPLIES $1,031.68 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $7.38 SPOK INC. PAGER USE $67.35 UNIFIRST HOLDINGS LP UNIFORM SERVICES $95.44 GEN STORMWATER -Total $2,290.84 AT&T PHONE USE $25.09 COX COMMUNICATIONS PHONE USAGE $10.60 JPMORGAN CHASE BANK AMAZON- SUPPLIES $19.99 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK HOME DEPOT - REFUND ($23.47) JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $205.79 JPMORGAN CHASE BANK JOHNSTONE- SUPPLIES $8.74 JPMORGAN CHASE BANK JOHNSTONE -TOOLS $142.46 JPMORGAN CHASE BANK L&W- SUPPLIES $306.73 JPMORGAN CHASE BANK LIBERTY FLAGS - SUPPLIE $441.97 JPMORGAN CHASE BANK LOCKE- SUPPLIES $31.66 JPMORGAN CHASE BANK LOWES- EQUIPMENT $41.86 JPMORGAN CHASE BANK LOWES- SUPPLIES $194.08 JPMORGAN CHASE BANK LOWES -TOOLS $44.94 JPMORGAN CHASE BANK MEETING EXPENSE 06/16 $66.58 JPMORGAN CHASE BANK OFFICE DEPOT- EQUIPMEN $69.99 JPMORGAN CHASE BANK REIMBURSEMENT CHARGE $58.76 4 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount Oi GENERAL JPMORGAN CHASE BANK SAMS- SUPPLIES $636.44 JPMORGAN CHASE BANK SAMS- UNIFORM $44.94 JPMORGAN CHASE BANK WALMART- SUPPLIES $18.54 UNIFIRST HOLDINGS LP UNIFORM RENTAL - BLANKET $47.20 GEN SUPPORT SERVICES -Total $2,462.86 TREASURER PETTY CASH CC REFUND -AKERS $50.00 TREASURER PETTY CASH CC REFUND -ALVEY $50.00 TREASURER PETTY CASH CC REFUND -BINNS $50.00 TREASURER PETTY CASH CC REFUND- LOLLIS $100.00 TREASURER PETTY CASH CC REFUND - SHELTON $50.00 TREASURER PETTY CASH REF PARK FEE - FRANCIS $30.00 TREASURER PETTY CASH REF PARK FEE - SHIRLEY $40.00 GENERAL -Total $370.00 GENERAL -Total $133,660.66 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ANESTHESIA- SUPPLIES $315.98 JPMORGAN CHASE BANK APPLE - EQUIPMENT $4,608.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,014.18 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $2,265.21 JPMORGAN CHASE BANK PROF AMBUL- SUPPLIES $506.89 JPMORGAN CHASE BANK SUMNER- SUPPLIES $28.38 JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,071.73 MEDICLAIMS INC BILLING SERVICES $12,949.98 AMBULANCE -Total $22,760.35 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $2.00 AMBULANCE SERVICE -Total $2.00 AMBULANCE SERVICE -Total $22,762.35 21 E -911 AT&T PHONE USE $406.18 COX COMMUNICATIONS TI CIRCUITS @RADIO TOWER $229.00 INCOG E911 CHARGES JUNE22 $7,565.39 JPMORGAN CHASE BANK AMAZON- SUPPLIES $28.27 JPMORGAN CHASE BANK APCO- TRAINING $1,365.46 JPMORGAN CHASE BANK HEADSETS - SUPPLIES $460.00 JPMORGAN CHASE BANK NENA - TRAINING $1,137.00 JPMORGAN CHASE BANK QUEENSBORO- UNIFORM $152.96 TREASURER PETTY CASH MILEAGE REIMB - FLETCHE $32.99 TREASURER PETTY CASH MILEAGE REIMB- HARRIS $32.99 E911 COMMUNICATIONS -Total $11,410.24 E -911 -Total $11,410.24 25 HOTEL TAX AEP /PSO ELECTRIC USE $20.62 HOTEL TAX ECON DEV • Total $20.62 5 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount 25 HOTEL TAX COX COMMUNICATIONS PHONE USAGE $7.06 STRONG NEIGHBORHOODS -Total $7.06 HOTELTAX -Total $27.68 27 STORMWATER MANAGEMENT FREESE AND NICHOLS INC 116TH /MINGO DRAINAGE STUD $3,499.98 116TH /MINGO DRAIN STUDY -Total $3,499.98 FREESE AND NICHOLS INC EAST 5TH AVENUE FLOODPLAI $2,733.75 5TH AVE FLOOD PLAIN MITIG -Total $2,733.75 AEP /PSO ELECTRIC USE $327.36 COX COMMUNICATIONS PHONE USAGE $7.06 JPMORGAN CHASE BANK AMAZON- SUPPLIES $15.29 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $50.40 JPMORGAN CHASE BANK GELLCO- UNIFORM $170.00 LEE BHM CORP TULSA WORLD PUBLICATION $68.88 SOURCEONE MANAGEMENT SERVICES ELM CREEK DRAINAGE $1,586.30 INC CHANNE $116.56 SOURCEONE MANAGEMENT SERVICES GARNETT REGIONAL DETENTIO $749.00 INC A -1 APPLIANCE- SERVICE $89.95 UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.56 UNITED STATES CELLULAR PW MONTHLY CELL PHONES $33.62 CORPORATION ADVANTAGE - SUPPLIES $675.95 STORMWATER-STORMWATER -Total AMAZON- REFUND $3,019.47 STORMWATER MANAGEMENT -Total $9,253.20 36 CAPITAL IMPROV GRANTS GRASSOLUTIONS LLC COMMUNITY CENTER $77,252.91 OUTDOOR VSN 2025 COMM CENTER -Total $77,252.91 CAPITAL IMPROV GRANTS -Total $77,252.91 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $7,164.41 AT &T PHONE USE $25.09 CITY OF OWASSO WATER $150.50 COX COMMUNICATIONS PHONE USAGE $116.56 DALE & LEES SERVICE INC AC REPAIRS $854.00 JPMORGAN CHASE BANK A -1 APPLIANCE- SERVICE $89.95 JPMORGAN CHASE BANK A &B IDENTITY- UNIFORM $1,749.32 JPMORGAN CHASE BANK ADVANTAGE - SERVICE $569.72 JPMORGAN CHASE BANK ADVANTAGE - SUPPLIES $675.95 JPMORGAN CHASE BANK AMAZON- REFUND ($38.96) JPMORGAN CHASE BANK AMAZON- REPAIR $62.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $35.99 JPMORGAN CHASE BANK AMERICA WASTE- SERVICE $134.40 JPMORGAN CHASE BANK BOATS -PARTS $160.29 JPMORGAN CHASE BANK CAMFIL- SUPPLIES $230.72 JPMORGAN CHASE BANK CET FIRE -TOOLS $1,172.42 11 Claims List - 07105/2022 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK CONRAD FIRE - SUPPLIES $2,293.24 JPMORGAN CHASE BANK EMTEC- SUPPLIES $395.00 JPMORGAN CHASE BANK FEDERAL CORP- SUPPLIES $161.52 JPMORGAN CHASE BANK GEAR WASH - REPAIR $167.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $274.20 JPMORGAN CHASE BANK KUM &GO- SUPPLIES $32.17 JPMORGAN CHASE BANK LOWES -TOOLS $17.98 JPMORGAN CHASE BANK MACS - SUPPLIES $18.23 JPMORGAN CHASE BANK NAFECO- UNIFORM $1,661.58 JPMORGAN CHASE BANK NSC- SUPPLIES $335.79 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $19.98 JPMORGAN CHASE BANK OREILLY -PARTS $12.99 JPMORGAN CHASE BANK OREILLY- SUPPLIES $26.76 JPMORGAN CHASE BANK OVERHEAD- SUPPLIES $973.60 JPMORGAN CHASE BANK PROMOZ- UNIFORM $1,657.35 JPMORGAN CHASE BANK SAMS- SUPPLIES $20.98 JPMORGAN CHASE BANK SCOVIL- REPAIR $183.95 JPMORGAN CHASE BANK UPS - SHIPPING $40.51 JPMORGAN CHASE BANK USPS- SUPPLIES $26.95 JPMORGAN CHASE BANK WALMART- REFUND ($9.13) JPMORGAN CHASE BANK WALMART- SUPPLIES $17.51 JPMORGAN CHASE BANK WASHINGTON CO -WATER $114.62 JPMORGAN CHASE BANK WS DARLEY - SUPPLIES $705.35 LEE BHM CORP TULSA WORLD PUBLICATIONS $31.98 OUTDOOR ADVENTURES INC M1 WELDING WORK $150.00 SALES TAX FUND -FIRE -Total $22,482.47 SALESTAXFIRE -Total $22,482,47 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $6,834.82 AT &T PHONE USE $25.09 AT &T MOBILITY PUBLIC SAFETY WIRELES $138.27 CITY OF OWASSO WATER $77.00 COX COMMUNICATIONS PHONE USAGE $201.33 JOHNSON EQUIPMENT COMPANY SALLY PORT DOOR REPAIR $435.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $416.74 JPMORGAN CHASE BANK AMERICAN WASTE- RENTAL $116.81 JPMORGAN CHASE BANK BAYSINGERS- UNIFORM $795.37 JPMORGAN CHASE BANK DELL - EQUIPMENT $146.45 JPMORGAN CHASE BANK HAMPTON INN -FEE $172.48 JPMORGAN CHASE BANK HAMPTON INN - REFUND ($172.48) JPMORGAN CHASE BANK IQ CARWASH -MAINT $36.00 JPMORGAN CHASE BANK JERSEY TACTICAL -TOOLS $3,720.90 7 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK LOWES- SUPPLIES $71.90 JPMORGAN CHASE BANK MEEKS- REPAIR $820.17 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $110.51 JPMORGAN CHASE BANK P &K EQUIP- SUPPLIES $165.84 JPMORGAN CHASE BANK RAYALLEN- SUPPLIES $71.41 JPMORGAN CHASE BANK SAFARILAND- UNIFORM $1,952.24 JPMORGAN CHASE BANK SAVON- SUPPLIES $100.00 JPMORGAN CHASE BANK SOUNDSTRIPE- RENEWAL $399.00 JPMORGAN CHASE BANK SOUTH RUBBER - SUPPLIES $45.40 JPMORGAN CHASE BANK SPECIAL OPS- AWARDS $150.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $637.88 JPMORGAN CHASE BANK SUMNER- RENTAL $557.86 JPMORGAN CHASE BANK USPS- POSTAGE $18.16 NORTH AMERICA FIRE EQUIPMENT CO. FY22 VESTS $5,876.00 RICH & CARTMILL INC NOTARY RENEWALS $30.00 TREASURER PETTY CASH OKC MEMORIAL EXP $56.49 TREASURER PETTY CASH SILVER EQUINOX TAG $46.00 SALES TAX FUND - POLICE -Total $24,055.65 SALES TAX POLICE - Total $24,055.65 39 SALES TAX STREETS AEP IPSO ELECTRIC USE $2,185.01 COX COMMUNICATIONS PHONE USAGE $7.06 JPMORGAN CHASE BANK ANCHOR STONE - SUPPLIES $1,034.71 JPMORGAN CHASE BANK BOOT BARN - UNIFORM $170.00 JPMORGAN CHASE BANK BROWN FARMS - SUPPLIES $315.50 JPMORGAN CHASE BANK BROWNCO- SUPPLIES $907.00 JPMORGAN CHASE BANK BROWNCO- UNIFORM $65.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $187.96 JPMORGAN CHASE BANK DOLESE- SUPPLIES $384.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $159.83 JPMORGAN CHASE BANK INTERSTATE - SUPPLIES $630.00 JPMORGAN CHASE BANK LOWES -PARTS $39.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $584.92 JPMORGAN CHASE BANK MEETING EXPENSE 06/17 $537.75 JPMORGAN CHASE BANK REASORS - SUPPLIES $1.08 JPMORGAN CHASE BANK SOUTHWESTERN -EXAM $1,150.00 JPMORGAN CHASE BANK STANDARD SUPPLY -PARTS $9.56 SPOK INC. PAGER USE $130.70 UNIFIRST HOLDINGS LP UNIFORM SERVICES $200.64 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $62.67 DISTRICT SALES TAX FUND - STREETS -Total $8,763.35 [3 Claims List - 07/05/2022 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS -Total $8,763.35 40 CAPITAL IMPROVEMENTS WOODWARD IRRIGATION INC SPRINKLER SYSTEM INSTALL $13,472.00 CI- GARNWID96TH -106TH -Total $13,472.00 GARVER ENGINEERING DESIGN SVCS - $9,681.30 CIP 961145TH INTERSECT -Total $9,681.30 DOERNER, SAUNDERS, DANIEL & 106 - 116TH AND N. GARNET $990.00 CIP GARN RD WIDE 106 -116 -Total $990.00 JPMORGAN CHASE BANK TINT SHOP- VEHICLES $650.00 CIP POLICE VEHICLES -Total $650.00 BECCO CONTRACTORS INC FY20 -21 STREET REHAB PROJ $216,331.90 STREET REHAB FY20 -21 -Total $216,331.90 CAPITAL IMPROVEMENTS •Total $241,125.20 70 CITY GARAGE AEP /PSO ELECTRIC USE $479.25 COX COMMUNICATIONS PHONE USAGE $14.13 JPMORGAN CHASE BANK AMAZON -PARTS $112.70 JPMORGAN CHASE BANK AMERIFLEX -PARTS $82.70 JPMORGAN CHASE BANK BUMPER -PARTS $1,307.94 JPMORGAN CHASE BANK BUMPER- SUPPLIES $65.46 JPMORGAN CHASE BANK CHRISTIAN- SERVICE $127.08 JPMORGAN CHASE BANK HESSELBEIN -TIRES $596.12 JPMORGAN CHASE BANK JIM GLOVER -PARTS $815.75 JPMORGAN CHASE BANK JIM NORTON -PARTS $273.48 JPMORGAN CHASE BANK LENOX- TOWING $85.00 JPMORGAN CHASE BANK NPI /RAM -PARTS $199.12 JPMORGAN CHASE BANK ROCK AUTO -PARTS $66.78 JPMORGAN CHASE BANK TERMINAL - SUPPLIES $19.24 UNIFIRST HOLDINGS LP UNIFORM RENTAL - BLANKET $139.44 CITY GARAGE -Total $4,384.19 CITYGARAGE -Total $4,384.19 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $458.63 WORKERS' COMP SELF -INS -Total $458.63 WORKERS' COMP SELF•INS -Total $458.63 77 GENERAL LIABILITY- PROPERT TREASURER PETTY CASH TORT CLAIM - BUTTERY $48.00 TREASURER PETTY CASH TORT CLAIM- DANDERSON $35.00 TREASURER PETTY CASH TORT CLAIM - KAISER $120.00 TREASURER PETTY CASH TORT CLAIM- MCNEILL $50.00 TREASURER PETTY CASH TORT CLAIM - SPENCER $350.00 GEN LIAB -PROP SELF INS -Total $603.00 GENERAL LIABILITY- PROPERT -Total $603.00 Q Fund Claims List - 07/05/2022 Vendor Name Payable Description Payment Amount City Grand Total $556,239.53 10 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Quit Claim Deed Conveying a Section of East 14th Street DATE: June 30, 2022 BACKGROUND The City is in receipt of a Quit Claim Deed from Hazel Allyn conveying a section of East 14th Street, near Ator Elementary School, to the City of Owasso. In order to accept the real estate, City Council action is being requested. The Allyn Family owned property, to include this section, and over the years divided the land into parcels and sold them. Recently, Ms. Allyn contacted the City upon realizing that she is still the listed owner of a small section that includes the southern portion of East 14th Street and advised that she would like to deed the parcel to the City. RECOMMENDATION: Staff recommends acceptance of the real estate from Hazel Allyn, as filed in the Tulsa County Clerk's Office as Quit Claim Deed Doc #2022056833. ATTACHMENTS: Location Map Quit Claim Deed Tulsa County Clerk - Michael Willis Doc p 2022058833 Page(s): 1 08/01/2022 09:09:08 AM Receipt # 22 -37527 Fee: $ 18.00 �kLgHO�'P QUITCLAIM DEED THIS INDENTURE, made this day of May 2022, between Hazel Allyn, a single person, Party of the First Part, and the City of Owasso, a municipal corporation, Parties of the Second Part, whose mailing address is P.O. Box 180, Owasso OK 74055, WITNE`SSE H, That said Party of the First Part, in consideration of the sum of TEN DOLLARS ($10.00) and other good and valuable considerations, the receipt whereof is hereby acknowledged,," 0 by these presents, quitclaim, grant, bargain, sell and convey unto the said Party of the Second Pint, the following described real estate situated in Tulsa County, State of Oklahoma, to- wit: The North 14 feet of the W/2 of the SE /4 of the SW/4 of the SE/4, LESS the West 50 Feet thereof, all in Section 19, Township 21 North, Range 14 East, Tulsa County, State of Oklahoma, according to the U.S. Government Plat thereof. (No documentary stamps required 68 O.S. §3202(4)) TO HAVE AND TO HOLD THE SAME together with all and singular the tenements, hereditaments and appurtenances thereto belonging or in any wise appertaining forever. IN WITNESS WHEREOF, the said Party of the First Part has hereunto set her hand the day and year first above. STATE OF OKLAHOMA ) ) ss. COUNTY OF TULSA ) Before me, the undersigned, a Notary Public, in and for said County and State, on this _ day of May 2022, personally appeared Hazel E. Allyn, a single person, to me known to be the identical person who executed the within and foregoing instrument and acknowledged to me that she executed the same as her free and voluntary act and deed for the uses and purposes therein set forth. IN WITNESS WHEREOF, I hereunto set my official signature and affixed my notarial seal the day and year as above written. My Commission Expires: Notary Public Commission # #210129 , TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Request to Purchase Police Vehicle Equipment DATE: June 30, 2022 BACKGROUND: The Owasso Police Department budgeted for eight (8) new patrol vehicles for FY 2021. In the spring of 2021, the Owasso City Council authorized the purchase of those vehicles from Jim Glover Dodge Chrysler Jeep of Owasso. Due to an unexpected nationwide vehicle shortage, delays were encountered with the receipt of the ordered vehicles and they still had not arrived as of fall 2021. Ten (10) new patrol vehicles were budgeted for FY 2022 and similar lengthy delays were expected. The potential shortfall of eighteen (18) vehicles from the Owasso Police Department fleet presented a significantly negative impact to the day to day operations of the department. While still awaiting the arrival of the FY 2021 vehicles, the decision was made to pursue the immediate acquisition of the FY 2022 vehicles from existing dealer stock instead of ordering from the manufacturer. In November and December 2021, the Owasso City Council authorized the purchase of three (3) Dodge Durango patrol vehicles from Bob Howard Dodge of Oklahoma City, Oklahoma, two (2) Ford Explorer patrol vehicles from Bill Knight Ford of Tulsa, Oklahoma, and five (5) Ford Explorer patrol vehicles from John Vance Ford of Guthrie, Oklahoma. The authorization to purchase the FY 2021 and FY 2022 vehicles included the cost of the vehicles themselves, but did not include the emergency equipment needed to outfit them for patrol operations. Thus, a separate purchasing process was required for the procurement and installation of the remaining equipment. In accordance with applicable ordinances and statutes, bid specifications were advertised and public sealed bid openings were conducted. On October 19, 2021, City Council awarded the following bids to Ultimate Vehicle Solutions (UVS) of Tulsa, Oklahoma, in the amount of $64,256.79. These bids were to equip the eight (8) patrol vehicles purchased for FY 2021 and included: • Two (2) Dodge Charger Supervisor Units $13,548.36 • Two (2) Dodge Charger Police Units $16,976.96 • One (1) Dodge Durango Supervisor Unit $7,473.87 • One (1) Dodge Charger Police Unit with Full Cell $9,190.85 • One (1) Dodge Charger Police Unit with Single Cell $8,661.90 • One (1) Dodge Durango Police Unit $8,404.85 On December 7, 2021, City Council awarded the following bids to UVS of Tulsa, Oklahoma, in the amount of $115,611.98. These bids were to equip the ten (10) patrol vehicles purchased for FY 2022 and included: • Four (4) Ford Explorer Patrol Units (Visor Lights) $40,917.92 • Three (3) Dodge Durango K9 Units $43,485.36 • Three (3) Ford Explorer Patrol Units (Lightbars) $31,208.70 As had been encountered with the vehicle purchases, UVS found significant challenges and delays with equipping the vehicles, primarily related to acquiring the needed parts and materials. As of spring 2022, UVS had only completed two (2) patrol vehicles with four (4) other vehicles in various stages of completion. On May 9, 2022, UVS submitted written notification informing staff they would be unable to fulfill the remainder of the contracts beyond the six (6) vehicles, leaving twelve (12) vehicles unequipped. Police Vehicle Equipment Purchase Page 2 The following vehicles were completed by UVS under the FY 2021 bid award: • One (1) Dodge Durango Supervisor Unit ($7,473.87) • One (1) Dodge Charger Supervisor Unit ($6,774.18) • One (1) Dodge Charger Full Cell ($9,190.85) • One (1) Dodge Charger Half Cell ($8,661.90) The following vehicles were completed by UVS under the FY 2022 bid award: • Two (2) Ford Explorer Visor Light Package ($10,229.48) The original emergency vehicle equipment bids awarded to UVS for FY 2021 and FY 2022 totaled $179,868.77. After the payment of $42,329.98 to UVS for the six (6) vehicles they completed, $137,538.79 remains unspent from the bid awards. Per Owasso ordinance, a competitive bidding process is not required for the purchase of equipment when purchased for an amount not exceeding a price set by a state purchasing agency. This purchasing rule is also applicable if a vendor can match the price of the approved state contract, even if the dealership was not awarded the state bid. Dana Safety Supply Incorporated of Edmond, Oklahoma, was named as the authorized dealer for Law Enforcement /Public Safety Vehicle Mounted Equipment via the State of Oklahoma's approved contract S W0142. Staff contacted Dana Safety Supply Inc., who provided a quote of $127,964.60 to equip the remaining twelve (12) police vehicles: • One (1) Dodge Charger Supervisor Unit (FY 2021) • One (1) Dodge Charger Administrative Unit (FY 2021) • One (1) Dodge Charger Visor Light Package (FY 2021) • One (1) Dodge Charger Light Bar (FY 2021) • Three (3) 2021 Dodge Durango K9 Units (FY 2022) • Two (2) Ford Explorer Visor Light Package (FY 2022) • Three (3) Ford Explorer Light Bar (FY 2022) Staff has reviewed the quote from Dana Safety Supply and confirmed that the purchase price meets the pricing established in the state bid documents. Staff further found that the equipment and installation proposed by Dana Safety Supply fulfills the general specifications outlined in the original bid agreements and meets the needs of the Owasso Police Department. Dana Safety Supply has assured staff that the majority of the vehicle equipment is in stock at their facility and, if approved, the vehicles can be upfitted without significant delay. FUNDING: The City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. Funds are available through the Capital Improvements Fund for equipping the police vehicles. RECOMMENDATION: Staff recommends approval to purchase equipment and installation services for twelve (12) police vehicles from Dana Safety Supply Inc., of Edmond, Oklahoma utilizing State of Oklahoma approved contract SW0142 pricing of $127,964.60, and authorization for payment. ATTACHMENT: Quotes DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442595 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity I Quantity Tax Item Number / Description Price Price ALL 4 CHARGERS ARE MISSING SIREN CONTROLERS Warehouse: ROCK Vin #: Z3SP -1 692.8700 2,771.48 CODE 3 PUSH BUTTON CONTROL HEAD SIREN Warehouse: ROCK Vin #: Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 05/23/22 Subtotal 2,771.48 Print Time 05:19:50 PM Freight 40.00 Page No. 1 Printed By: Cody Craig Order Total 2,81 1.48 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442593 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price CHARGER SLICK W NO CAGE - NO SIREN CONTROLLER Warehouse: OKLA Vin #: 39- 30017 -CM 1,218.0000 2,436.00 CODE 3 LBR,39,SV,MATRIX,MC,S B/W,20FT CABLE B1ueWhite Warehouse: ROCK Vin #: ULTMC -BW 72.8500 1,165.60 BW LIGHT Warehouse: OKLA Vin #: XT4LBKT 9.9500 79.60 CODE 3 "L" MTG BRACKETS FOR XT4 LED HEAD Warehouse: OKLA Vin #: PBH45 67.9900 135.98 CODE 3 PUSH BUMPER CORNER BRACKETS (horizontal) Warehouse: OKLA Vin #: BSM- BKT -CH 35.9300 71.86 CODE 3 M180 UNDER MIRROR LIGHT BRACKET Warehouse: ROCK Vin #: +LXEXLPBKTR -PIU 31.5800 63.16 CODE 3 LICENSE PLATE BRACKET FOR PI SUV Warehouse: OKLA Vin #: Print Date 05/23/22 Print Time 05:16:41 PM Page No. 1 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800- 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442593 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity Quantity Tax Item Number / Description Price Price 4 4 Y M180SMC -BW 112.8500 451.40 CODE 3 M180 LIGHT HEAD BLUE/WHITE Warehouse: OKLA Vin #: 2 2 Y MISC 714.2500 1,428.50 WINGMAN CODE 3 - 40- 3008CM -RBA Warehouse: ROCK Vin #: 2 2 Y 425 -6636 373.9500 747.90 JOTTO 2011+ CHARGER CONSOLE W/DUAL CUPHOLDERS Warehouse: ROCK Vin #: INCLUDES THE FOLLOWING EQUIPMENT BRACKETS: 1) 1) 1) I) AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE INSTALL l Rt# R} kf} 4 }ittt;ii4 }4iRitR ;4 ;iiRk;;3t;iti Riti ;t #i;RRtt # #;tfi 2 2 Y 425 -6260 55.4200 110.84 JOTTO SIDE MOUNTED CONSOLE ARM REST Warehouse: OKLA Vin #: 425 -6260 Print Date 05/23/22 Print Time 05:16:41 PM Page No. 2 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442593 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I I NET30 Entered By I Salesperson Ordered By Resale Number Cody Craig I Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y 425 -5542 168.5000 337.00 JD SIDE MOUNT FOR CONSOLE 2006 -2011 CHARGER Warehouse:OKLA Vin #: INCLUDES CABLE DOCK DESKTOP COMPUTER TRAY - REPLACED WITH 4255597 FOR VERTICAL CONSOLE # 425 -6175 ONLY IN 2012 AND THEREAFTER. +++ wx+++++++++ + +xr + +w + + +rw + +x +wrrrwrrrxsxx +xr PART#725- 5542/5182 2 2 Y 7160- 0250 -02 389.0000 778.00 GJ NOTEPAD V COMPUTER CRADLE W /ZERO EDGE CLIPS Warehouse:OKLA Vin 4: 2 2 Y C310OU 142.8500 285.70 CODE 3 100W SPEAKER WITH UNIVERSAL BRACKET Warehouse: OKLA Vin #: 2 2 Y LP80ONMO 74.0000 148.00 Pulse / Larsen - 806 -960 Mirage Antenna, Black Warehouse:OKLA Vin #: 2 2 Y MB8U25 36.0000 72.00 25 FT ANTENNA CABLE WITH 3/4 IN BRASS MOUNT Warehouse:OKLA Vin 4: 4 4 Y FB -8GPC 18.8000 75.20 BI 8 gang fuse panel with ground pad and clear cover Warehouse:OKLA Vin #: COVER Print Date 05123/22 Print Time 05:16:41 PM Page No. 3 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442593 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT I QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Tax Item Number /Description Quantity Quantity Price Price 2 2 Y CB -100 36.6200 73.24 BI Manual reset circuit breakers 100A Warehouse: OKLA Vin #: 2 2 Y 475 -2016 484.9500 969.90 JOTTO Gun Rack - Dual Weapon, Rear Seat Mounted, Verti Warehouse: ROCK Vin #: GR&MT- DCR- AR -BLM -870 2 2 Y 14.0434 36.7500 73.50 ABLE2 Multi -Port Accessory Box with USB Warehouse: OKLA Vin #: 8 8 Y MICROPAK -DC -BW 64.2800 514.24 CODE3 MICROPAK BLUE WHITE Warehouse: OKLA Vin #: 2 2 Y SHOP 240.0000 480.00 SHOP SUPPLIES - WIRE /CONNECTORS/RELAYSANSTALL K Warehouse: OKLA Vin #: 2 2 N INSTALL 11440.0000 2,880.00 16 @ 90 Warehouse: OKLA Vin #: Print Date 05/23/22 Print Time 05:16:41 PM Page No. 4 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800- 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442593 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSENrD Order I Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 05/23/22 Subtotal 13,377.62 Print Time 05:16:41 PM Freight 160.00 Page No. 5 Printed By: Cody Craig Order Total 13,537.62 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442589 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity _Quantity Tax Item Number /Description Price Price 1 1 N INFO 0.0000 0.00 CHARGER SLICK W CAGE - NO SIREN CONTROLER Warehouse: OKLA Vin 4: 1 1 Y 16- 32729 -CM 1,391.4200 1,391.42 CODE3 COVERT BAR 48IN RW/BW RA/BA Warehouse: OKLA Vin #: 1 I Y 39- 30017 -CM 1,218.0000 1,218.00 CODE 3 LBR,39,SV,MATRIX,MC,8 B/W,20FT CABLE BlueWhite Warehouse: ROCK Vin #: 16 16 Y ULTMC -BW 72.8500 1,165.60 B W LIGHT Warehouse: OKLA Vin #: 8 8 Y XT4LBKT 9.9500 79.60 CODE 3 "L" MTG BRACKETS FOR XT4 LED HEAD Warehouse: OKLA Vin #: 2 2 Y PBH45 67.9900 135.98 CODE 3 PUSH BUMPER CORNER BRACKETS (horizontal) Warehouse: OKLA Vin #: 4 4 Y BSM- BKT -CH 35.9300 143.72 CODE 3 MI 80 UNDER MIRROR LIGHT BRACKET Warehouse: ROCK Vin #: Print Date 06/21/22 Print Time 12:01:32 PM Page No. I Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442589 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT I QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number /Description Unit Extended Quantity Quantity Price Price 2 2 Y LXEXLPBKTR -PIU 31.5800 63.16 CODE 3 LICENSE PLATE BRACKET FOR PI SUV Warehouse:OKLA Vin #: 4 4 Y M180SMC -BW 112.8500 451.40 CODE 3 M180 LIGHT HEAD BLUE /WHITE Warehouse:OKLA Vin #: 2 2 Y MI SC 714.2500 1,428.50 WINGMAN CODE 3 - 40- 3008CM -RBA Warehouse: ROCK Vin #: 2 2 Y 425 -6636 373.9500 747.90 JOTTO 2011+ CHARGER CONSOLE W/DUAL CUPHOLDERS Warehouse: ROCK Vin #: INCLUDES THE FOLLOWING EQUIPMENT BRACKETS: 1) 1) 0 t) AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE INSTALL xrssssrxrs+• xxxrrxrrxrx+ x+ x+ + + + ++ +s + +xx + + + + +srsx +ssxxsssrar xrsssr• 2 2 Y 425 -6260 55.4200 110.84 JOTTO SIDE MOUNTED CONSOLE ARM REST Warehouse:OKLA Vin #: 425 -6260 Print Date 06/21/22 Print Time 12:01:32 PM Page No. 2 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442589 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E-mail: Quote Date Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT I QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 2 2 Y 425 -3704 41.9500 83.90 JOTTO DUAL INTERNAL CUP HOLDER Warehouse: OKLA Vin 4: 2 2 Y 425 -5542 168.5000 337.00 JD SIDE MOUNT FOR CONSOLE 2006 -2011 CHARGER Warehouse: OKLA Vin #: INCLUDES CABLE DOCK DESKTOP COMPUTER TRAY - REPLACED WITH 4255597 FOR VERTICAL CONSOLE # 4256175 ONLY IN2012 AND THEREAFTER. RrtYfrti {f{ #rt {k {k #yk RRRi{k RRRRk#£ {k Rkif RRR { #frtR PARTA4255 5 42/5 1 82 2 2 Y 7160- 0250 -02 389.0000 778.00 GJ NOTEPAD V COMPUTER CRADLE W /ZERO EDGE CLIPS Warehouse: OKLA Vin #: 2 2 Y C310OU 142.8500 285.70 CODE 3 100W SPEAKER WITH UNIVERSAL BRACKET Warehouse: OKLA Vin #: 2 2 Y LP80ONMO 74.0000 148.00 Pulse / Larsen - 806 -960 Mirage Antenna, Black Warehouse: OKLA Vin #: 2 2 Y M138U25 36.0000 72.00 25 FT ANTENNA CABLE WITH 3/4 IN BRASS MOUNT Warehouse: OKLA Vin #: Print Date 06/21/22 Print Time 12:01:32 PM Page No. 3 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442589 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT I QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 4 4 Y FB -8GPC 18.8000 75.20 BI 8 gang fuse panel with ground pad and clear cover Warehouse: OKLA Vin #: COVER 2 2 Y CB -100 36.6200 73.24 BI Manual reset circuit breakers 100A Warehouse: OKLA Vin #: 2 2 Y 475 -2047 406.9500 813.90 JD DUAL GUN RACK Warehouse: ROCK Vin #: 2 2 Y 14.0434 36.7500 73.50 ABLE2 Multi -Port Accessory Box with USB Warehouse: OKLA Vin #: 2 2 Y 475 -0184 1,419.3600 2,838.72 JD SINGLE CELL PACKAGE FOR 2011+ CHARGER Warehouse: ROCK Vin #: 8 8 Y MICROPAK -DC -BW 64.2800 514.24 CODE3 MICROPAK BLUE WHITE Warehouse: OKLA Vin 4: 2 2 Y SHOP 270.0000 540.00 SHOP SUPPLIES - WIRE/CONNECTORS/RELAYS/INSTALL K Warehouse: OKLA Vin #: Print Date 06/21/22 Print Time 12:01:32 PM Page No. 4 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442589 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 2 2 N INSTALL 1,620.0000 3,240.00 18 @ 90 Warehouse:OKLA Vin #: 0 0 N INFO 0.0000 0.00 Master Battery Cuttoff Warehouse:OKLA Vin #: We do not recommend doing a Master Battery Cutoff on Newer Vehicles, as the BCM going 48 hours or more without power can cause issues with the Vehicle funciton Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 06/21/22 Subtotal 16,809.52 Print Time 12:01:32 PM Freight 240.00 Page No. 5 Printed By: Cody Craig Order Total 17,049.52 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442587 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity Tax Item Number /Description Price Price 1 _Quantity I N INFO 0.0000 0.00 EXPLORER - SLICK W W CAGE Warehouse: OKLA Vin #: 2 2 Y 39- 30017 -CM 1,218.0000 2,436.00 CODE 3 LBR,39,SV,MATRIX,MC,B B/W,20FT CABLE BlueWhite Warehouse: ROCK Vin #: 16 16 Y ULTMC -BW 72.8500 1,165.60 CODE 3 MEGA THIN 12 -LED SURFACE MOUNT - BLUE/WHI Warehouse: OKLA Vin #: 8 8 Y XT4LBKT 9.9500 79.60 CODE 3 "L" MTG BRACKETS FOR XT4 LED HEAD Warehouse: OKLA Vin #: 2 2 Y PBH45 67.9900 135.98 CODE 3 PUSH BUMPER CORNER BRACKETS (horizontal) Warehouse: OKLA Vin #: 2 2 Y LXEXLPBKTR -PIU 33.9500 67.90 CODE 3 LICENSE PLATE BRACKET FOR PI SUV Warehouse: OKLA Vin #: 2 2 Y BSM- BKT -PIU20 72.3800 144.76 CODE 3 BELOW SIDE MIRROR MTG PIU 2020 Warehouse: ROCK Vin #: Print Date 06/21/22 Print Time 11:14:41 AM Page No. 1 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442587 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Unit Extended Quantity Quantity Tax Item Number /Description Price Price 4 4 Y M180SMC -BW 112.8500 451.40 CODE 3 M180 LIGHT HEAD BLUE/WHITE Warehouse: OKLA Vin #: 2 2 Y MTS626MC -RASA 500.0100 1,000.02 CODE 3 MEGATHIN STICK 2634 "3 RED /AMB 3 BL /AMB 16F Warehouse: OKLA Vin #: 2 2 Y 425 -6512 562.1700 1,124.34 JD MAX DEPTH CONSOLE 2020 PIU Warehouse: ROCK Vin #: 2 2 Y 425 -6260 55.4200 110.84 JOTTO SIDE MOUNTED CONSOLE ARM REST Warehouse: OKLA Vin #: 425 -6260 2 2 Y 425 -3704 45.8200 91.64 JOTTO DUAL INTERNAL CUP HOLDER Warehouse: OKLA Vin #: 2 2 Y Z3SP -1 692.8700 1,385.74 CODE 3 PUSH BUTTON CONTROL HEAD SIREN Warehouse: OKLA Vin #: Print Date 06/21/22 Print Time 11:14:41 AM Page No. 2 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442587 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y 425 -5542 168.5000 337.00 JD SIDE MOUNT FOR CONSOLE 2006 -2011 CHARGER Warehouse: OKLA Vin #: INCLUDES CABLE DOCK DESKTOP COMPUTER TRAY - REPLACED WITH 4255597 FOR VERTICAL CONSOLE # 425 -6175 ONLY IN2012 AND THEREAFTER. ++ rr+ rt++++++++ w +awrtrtr+xrtrtrrtxaaxaxxxxaxaraxrr+ PART#125554215182 2 2 Y 7160 - 0250 -02 389.0000 778.00 GJ NOTEPAD V COMPUTER CRADLE W /ZERO EDGE CLIPS Warehouse:OKLA Vin #: 2 2 Y C310OU 142.8500 285.70 CODE 3 100W SPEAKER WITH UNIVERSAL BRACKET Warehouse:OKLA Vin #: 2 2 Y LP80ONMO 74,0000 148.00 Pulse / Larsen - 806 -960 Mirage Antenna, Black Warehouse:OKLA Vin #: 2 2 Y M68U25 36.0000 72.00 25 FT ANTENNA CABLE WITH 3/4 IN BRASS MOUNT Warehouse:OKLA Vin 4: 4 4 Y FB -8GPC 18.8000 75.20 BI 8 gang fuse panel with ground pad and clear cover Warehouse:OKLA Vin #: COVER Print Date 06/21/22 Print Time 11:14:41 AM Page No. 3 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442587 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT I QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity Quantity Tax Item Number /Description Price Price 2 2 Y CB -100 36.6200 73.24 BI Manual reset circuit breakers IOOA Warehouse:OKLA Vin #: 2 2 Y 475 -2010 495.0000 990.00 JOTTO DUAL WEAPON PARTITION MOUNTED Warehouse: OKLA Vin #: GR9- ZRT- AR -BLM -870 VERTICAL MOUNTED TO FLADRECESSED HOUSING 2 2 Y 14.0434 36.7500 73.50 ABLE2 Multi -Port Accessory Box with USB Warehouse:OKLA Vin #: 2 2 Y 475 -0767 1,974.1800 3,948.36 JOTTO SINGLE CELL CAGE PACKAGE Warehouse:OKLA Vin #: 8 8 Y MICROPAK -DC -BW 64.2800 514.24 CODE3 MICROPAK BLUE WHITE Warehouse:OKLA Vin #: 2 2 Y SHOP 330.0000 660.00 SHOP SUPPLIES - WIRE /CONNECTORS/RELAYSANSTALL K Warehouse:OKLA Vin #: 2 2 N INSTALL 1,980.0000 3,960.00 22 @ 90HR Warehouse:OKLA Vin #: Print Date 06/21/22 Print Time 11:14:41 AM Page No. 4 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442587 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 0 0 N INFO 0.0000 0.00 Master Battery Cuttoff Warehouse:OKLA Vin #: We do not recommend doing a Master Battery Cutoff on Newer Vehicles, as the BCM going 48 hours or more without power can cause issues with the Vehicle funciton Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 06/21/22 Subtotal 20,109.06 Print Time 11:14:41 AM Freight 250.00 Page No. 5 Printed By: Cody Craig Order Total 20,359.06 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442580 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. I Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Tax Item Number /Description Unit Extended Quantity Quantity Price Price 1 I N INFO 0.0000 0.00 SUPERVSIOR - DURANGO X 3 Warehouse: OKLA Vin #: 3 3 Y 39- 30017 -CM 1,218.0000 3,654.00 CODE 3 LBR,39,SV,MATRIX,MC,B B/W,20FT CABLE BlueWhite Warehouse: ROCK Vin #: 24 24 Y ULTMC -BW 72.8500 1,748.40 CODE 3 MEGA THIN 12 -LED SURFACE MOUNT - BLUE/WHI Warehouse: OKLA Vin #: 12 12 Y XT4LBKT 9.9500 119.40 CODE 3 "L" MTG BRACKETS FOR XT4 LED HEAD Warehouse: OKLA Vin #: 3 3 Y PBH45 67.9900 203.97 CODE 3 PUSH BUMPER CORNER BRACKETS (horizontal) Warehouse: OKLA Vin #: 3 3 Y BSM- BKT -DUR 72.3800 217.14 CODE 3 DODGE DURANGO Under side mirror Warehouse: ROCK Vin #: 3 3 Y MISC 31.6800 95.04 LEXXLPBKT -DUR DURANGO LIC PLATE BRACKET Warehouse: ROCK Vin #: Print Date 05123/22 Print Time 04:30:28 PM Page No. 1 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442580 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 6 6 Y M180SMC -BW 112.8500 677.10 CODE 3 M180 LIGHT HEAD BLUE /WHITE Warehouse: OKLA Vin #: 3 3 Y MTS626MC -RABA 500.0100 1,500.03 CODE 3 MEGATHIN STICK 2634 "3 RED /AMB 3 BL /AMB 16F Warehouse: OKLA Vin #: 3 3 Y 425 -6680 433.0000 1,299.00 JD Dodge Durango PPV (2021 +) 20" Police Equipment Cons Warehouse: ROCK Vin #: 425 -6680 Dodge Durango PPV (2021 +) 20" Police Equipment Console- Contour 3 3 Y 425 -6260 55.4200 166.26 JOTTO SIDE MOUNTED CONSOLE ARM REST Warehouse: OKLA Vin #: 425 -6260 3 3 Y 425 -3704 45.8200 137.46 JOTTO DUAL INTERNAL CUP HOLDER Warehouse: OKLA Vin #: 3 3 Y Z3SP -1 692.8700 2,078.61 CODE 3 PUSH BUTTON CONTROL HEAD SIREN Warehouse: OKLA Vin #: Print Date 05/23/22 Print Time 04:30:28 PM Page No. 2 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442580 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 3 3 Y 425 -5542 168.5000 505.50 JD SIDE MOUNT FOR CONSOLE 2006 -2011 CHARGER Warehouse: OKLA Vin #: INCLUDES CABLE DOCK DESKTOP COMPUTER TRAY - REPLACED WITH 4255597 FOR VERTICAL CONSOLE # 425 -6175 ONLY IN 2012 AND THEREAFTER. # t} tft it t# f# rt4 # # #t #t # # # #ittf #f4W {f{i{iitit4i PART#425- 5542/5182 3 3 Y 7160 - 0250 -02 389.0000 1,167.00 GJ NOTEPAD V COMPUTER CRADLE W /ZERO EDGE CLIPS Warehouse: OKLA Vin #: 3 3 Y C310OU 142.8500 428.55 CODE 3 100W SPEAKER WITH UNIVERSAL BRACKET Warehouse: OKLA Vin #: 3 3 Y LP80ONMO 74.0000 222.00 Pulse / Larsen - 806 -960 Mirage Antenna, Black Warehouse: OKLA Vin #: 3 3 Y MB8U25 36.0000 108.00 25 FT ANTENNA CABLE WITH 3/4 IN BRASS MOUNT Warehouse: OKLA Vin #: 6 6 Y FB -8GPC 18.8000 112.80 BI 8 gang fuse panel with ground pad and clear cover Warehouse: OKLA Vin #: COVER Print Date 05/23/22 Print Time 04:30:28 PM Page No. 3 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No 442580 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 3 3 Y CB -100 36.6200 109.86 BI Manual reset circuit breakers 100A Warehouse: OKLA Vin #: 3 3 Y 475 -2056 618.7500 1,856.25 JD DUAL WEAPON RACK ZRT LOCKHEAD Warehouse: ROCK Vin #: 3 3 Y 14.0434 36.7500 110.25 ABLE2 Multi -Port Accessory Box with USB Warehouse: OKLA Vin #: 12 12 Y MICROPAK -DC -BW 64.2800 771.36 CODE3 MICROPAK BLUE WHITE Warehouse: OKLA Vin #: 3 3 Y SHOP 480.0000 1,440.00 SHOP SUPPLIES - WIRE /CONNECTORS/RELAYSANSTALL K Warehouse: OKLA Vin #: 3 3 N INSTALL 2,880.0000 8,640.00 32 @ 90/HR Warehouse: OKLA Vin #: 0 0 N INFO 0.0000 0.00 Master Battery Cuttoff Warehouse: OKLA Vin #: We do not recommend doing a Master Battery Cutoff on Newer Vehicles, as the BCM going 48 hours or more without power can cause issues with the Vehicle funciton Print Date 05/23/22 Print Time 04:30:28 PM Page No. 4 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442580 Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantit Quantity Price Price 3 3 Y K9 -D25 -B 3,249.9800 9,749.94 HAVIS 2011 -2020 Dodge Durango Black K9 Transport Syste Warehouse: ROCK Vin #: 3 3 Y RAYAL -F3 -D 1,624.0000 4,872.00 RAYAL K -9 Deployment and Heat Alert System with Pager Warehouse: ROCK Vin #: FOR THE DODGEICHEVY TAHOE Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 05/23/22 Subtotal 41,989.92 Print Time 04:30:28 PM Freight 1,275.00 Page No. 5 Printed By: Cody Craig Order Total 43,264.92 DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442577 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT I NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 1 1 N INFO 0.0000 0.00 EXPLORER - LIGHTBAR W CAGE Warehouse: OKLA Vin #: 3 3 Y 16- 32729 -CM 1,391.4200 4,174.26 CODE3 COVERT BAR 48IN RWBW RA/BA Warehouse: OKLA Vin #: 24 24 Y ULTMC -BW 72.8500 1,748.40 CODE 3 MEGA TIEN 12 -LED SURFACE MOUNT - BLUE/WHI Warehouse: OKLA Vin 4: 12 12 Y XT4LBKT 9.9500 119.40 CODE 3 "L" MTG BRACKETS FOR XT4 LED HEAD Warehouse: OKLA Vin #: 3 3 Y PBH45 67.9900 203.97 CODE 3 PUSH BUMPER CORNER BRACKETS (horizontal) Warehouse: OKLA Vin #: 3 3 Y LXEXLPBKTR -PIU 72.3800 217.14 CODE 3 LICENSE PLATE BRACKET FOR PI SLY Warehouse: OKLA Vin #: 6 6 Y M180SMC -BW 112.8500 677.10 CODE 3 MI 80 LIGHT HEAD BLUEAVHITE Warehouse: OKLA Vin #: Print Date 06/21/22 Print Time 11:18:03 AM Page No. 1 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442577 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Unit Extended Quantity Quantity Tax Item Number /Description Price Price 3 3 Y MTS626MC -RABA 500.0100 1,500.03 CODE 3 MEGATHIN STICK 26349 RED /AMB 3 BL /AMB 16F Warehouse: OKLA Vin #: 3 3 Y 425 -6512 562.1700 1,686.51 JD MAX DEPTH CONSOLE 2020 PIU Warehouse: OKLA Vin #: 3 3 Y 425 -6260 55.4200 166.26 JOTTO SIDE MOUNTED CONSOLE ARM REST Warehouse: OKLA Vin #: 425 -6260 3 3 Y 425 -3704 45.8200 137.46 JOTTO DUAL INTERNAL CUP HOLDER Warehouse: OKLA Vin #: 3 3 Y Z3SP -1 692.8700 2,078.61 CODE 3 PUSH BUTTON CONTROL HEAD SIREN Warehouse: OKLA Vin 4: 3 3 Y 425 -5542 168.5000 505.50 JD SIDE MOUNT FOR CONSOLE 2006 -2011 CHARGER Warehouse: OKLA Vin #: INCLUDES CABLE DOCK DESKTOP COMPUTER TRAY - REPLACED WITH 425 -5597 FOR VERTICAL CONSOLE # 425.6175 ONLY IN 2012 AND THEREAFTER. +*++++++*+** r * + *r * + +r+ * + * + * * + +r *r*r +rr »+r+rr PART#425-5542/5182 Print Date 06/21/22 Print Time 11:18:03 AM Page No. 2 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442577 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Unit Extended Quantity Quantity Tax Item Number / Description Price Price 3 3 Y 7160 - 0250 -02 389.0000 1,167.00 GJ NOTEPAD V COMPUTER CRADLE W /ZERO EDGE CLIPS Warehouse: OKLA Vin #: 3 3 Y C310OU 142.8500 428.55 CODE 3 100W SPEAKER WITH UNIVERSAL BRACKET Warehouse: OKLA Vin #: 3 3 Y LP80ONMO 74.0000 222.00 Pulse / Larsen - 806 -960 Mirage Antenna, Black Warehouse: OKLA Vin #: 3 3 Y MB8U25 36.0000 108.00 25 FT ANTENNA CABLE WITH 3/4 IN BRASS MOUNT Warehouse: OKLA Vin #: 6 6 Y FB -8GPC 18.8000 112.80 BI 8 gang fuse panel with ground pad and clear cover Warehouse: OKLA Vin 4: COVER 3 3 Y CB -100 36.6200 109.86 BI Manual reset circuit breakers 100A Warehouse: OKLA Vin #: 3 3 Y 475 -2010 495.0000 1,485.00 JOTTO DUAL WEAPON PARTITION MOUNTED Warehouse: OKLA Vin #: GR9 -ZR - AR -BLM -870 VERTICAL MOUNTED TO FLAVRECESSED HOUSING Print Date 06/21/22 Print Time 11:18:03 AM Page No. 3 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800- 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442577 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order Approve Tax Item Number /Description Unit Extended Quantity Quantity Price Price 3 3 Y 14.0434 36.7500 110.25 ABLE2 Multi -Port Accessory Box with USB Warehouse: OKLA Vin #: 3 3 Y 475 -0767 1,974.1800 5,922.54 JOTTO SINGLE CELL CAGE PACKAGE Warehouse: OKLA Vin #: 12 12 Y MICROPAK -DC -BW 64.2800 771.36 CODE3 MICROPAK BLUE WHITE Warehouse: OKLA Vin #: 3 3 Y SHOP 330.0000 990.00 SHOP SUPPLIES - WIRE /CONNECTORS/RELAYSANSTALL K Warehouse: OKLA Vin #: 3 3 N INSTALL 11980.0000 5,940.00 22 @ 90HR Warehouse: OKLA Vin #: 3 3 N INFO 0.0000 0.00 Master Battery Cuttoff Warehouse: OKLA Vin #: We do not recommend doing a Master Battery Cutoff on Newer Vehicles, as the BCM going 48 hours or more without power can cause issues with the Vehicle funciton Print Date 06/21/22 Print Time 11:18:03 AM Page No. 4 Printed By: Cody Craig Continued on Next Page DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800 - 845 -0405 Bill To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Sales Quote Sales Quote No. 442577 -A Customer No. OWASSOPD Ship To OWASSO POLICE DEPT 452 S MAIN STREET OWASSO, OK 74055 Contact: KEVIN Telephone: E -mail: Quote Date I Ship Via I F.O.B. Customer PO Number Payment Method 05/23/22 1 GROUND SHIPMENT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Cody Craig Cody Craig - Oklahoma TOWNSEND Order I Approve Tax Item Number / Description Unit Extended Quantity I Quantity Price Price Approved By: ❑ Approve All Items & Quantities Quote Good for 30 Days Print Date 06/21/22 Subtotal 30,582.00 Print Time 11:18:03 AM Freight 360.00 Page No. 5 Printed By: Cody Craig Order Total 30,942.00 TO: The Honorable Mayor and City Council FROM: Teresa Willson Information Technology Director SUBJECT: Resolution 2022 -09, Capital Improvements Project Determination DATE: June 30, 2022 EXECUTIVE SUMMARY: The purpose of this memorandum is to recommend amending the list of projects eligible for the Capital Improvement Fund to include: East 96th Street North Widening from North 1341h East Avenue f North 145th East Avenue East 1 16th Street North Widening from North Garnett Road to North 1291h East Avenue BACKGROUND: The Capital Improvements Committee conducted a public meeting on May 24, 2022, to consider a proposed amendment to the list of eligible Capital Improvement Fund projects. As per the resolution defined procedures, the City Council conducts a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five calendar days prior to the public hearing. At the conclusion of the public hearing, which was held on June 21, 2022, the City Council must continue the matter for at least two weeks before taking any action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by approving a resolution. PROJECT INFORMATION: East 961h Street North from North 134th East Avenue to North 145th East Avenue is a two-lane secondary arterial roadway which is a heavy traffic area that conveys residential and commercial traffic as well as commuter traffic to and from Owasso. Currently, the roadway has approximately 9,200 vehicles per day traveling east /westbound. The Transportation Master Plan forecasted this section of East 961h Street North to be improved by Fiscal Year 2020. The proposed roadway improvements would include four lanes, sidewalk, a multi -use trail, bike - lanes, curb /gutter and underground storm drain systems along the one -mile section. In April 2022, City Council approved a construction contract with Crossland Heavy Contractors, Inc., for the East 116th Street North from Garnett Road to North 129th East Avenue widening improvements. The improvements were planned to be fully funded by the Vision Recapture Fund. However, right -of -way, utility relocations, and construction costs have exceeded preliminary engineering estimates and Capital Improvement Fund is being proposed to offset the increase in costs. CIP Page 2 CURRENT PROJECT LIST: Approved March 1, 2022, Resolution 2022 -01 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 76th Street North Widening Project (Hwy 169 to North 1291h East Avenue) • East 76th Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 106th Street North to East 116th Street North) • East 961h Street North and North 145th East Avenue Intersection Improvements • East 106 +h Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 116th Street North and North 1291h East Avenue Intersection Improvements • East 1 16th Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 66th Street North to East 1261h Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • Northwest Regional Detention • South Sports Park Regional Detention Pond Project • Sports Park • 5K Heart Healthy Trail • Funtastic Island Renovations and Splash Pad • Elm Creek Park Improvements • Parks Facility • Public Works Facility • Vehicle Maintenance Facility • Firing Range Multi- Purpose Facility • Firing Range Shoot House • Fire Station #I Renovations • Fire Station #2 Renovations • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works RECOMMENDATION: Staff recommends approval of Resolution 2022 -09, amending the list of projects eligible for the Capital Improvements Fund to include: East 96th Street North Widening from North 134th East Avenue to North 145th East Avenue East 1 16th Street North Widening from North Garnett Road to North 129th East Avenue ATTACHMENT: Resolution 2022 -09 CITY OF OWASSO, OKLAHOMA RESOLUTION 2022 -09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: WHEREAS, the City Council, after receiving a recommendation from the Capital Improvements Committee and properly notifying the public as required by Resolution 2003 -14, held a Public Hearing on Tuesday, June 21, 2022, to consider projects to be included on the Capital Projects list: • East 761h Street North Widening Project (Hwy 169 to North 129th East Avenue) • East 76th Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 1061h Street North to East 116th Street North) • East 961h Street North and North 145th East Avenue Intersection Improvements • East 106th Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 116th Street North and North 129th East Avenue Intersection Improvements • East 1 16th Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 66th Street North to East 126th Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Rayolo Park and Elm Creek Tributary 5A Stormwater Improvements • Northwest Regional Detention • South Sports Park Regional Detention Pond Project • Parks Facility • Public Works Facility • Vehicle Maintenance Facility • Firing Range Multi- Purpose Facility • Firing Range Shoot House • Fire Station #1 Renovations • Fire Station #2 Renovations • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works • 5K Heart Healthy Trail • Elm Creek Park Improvements • Funtastic Island Renovations and Splash Pad • Sports Park Resolution 2022 -09 Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Improvement Projects list be amended by providing that the following be included as capital projects eligible for funding from the Capital Improvements Fund: East 961h Street North Widening from North 134th East Avenue to North 1451h East Avenue East 116th Street North Widening from North Garnett Road to North 129th East Avenue PASSED AND APPROVED this 51h day of July, 2022. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Resolution 2022 -09 Page 2 of 2 sd TO: The Honorable Mayor and City Council FROM: Daniel Dearing Assistant City Engineer SUBJECT: Recommendation for Contract Award East 5th Avenue Floodplain Mitigation DATE: June 30, 2022 BACKGROUND In 1998, the extension of East 51h Avenue, from the National Steak and Poultry Facility to the US 169 Highway service road, was constructed. Prior to construction, right -of -way and drainage easements were obtained. In April 1998, following negotiations between the City staff and property owners, Allen and Doris Robinson, the City Council accepted the Deed of Dedication and Drainage Easement from the Robinsons. One particular item of negotiation included the property owner's request for the City to have all excess dirt excavated adjacent to the drainage channel and deposited onto the Robinson's property. In June 1998, City Council approved the construction contract to extend East 51h Avenue and widen the existing drainage channel east of National Steak and Poultry, both north and south of the roadway extension, to accommodate the floodplain conditions. In 1999, the project was complete and the necessary documentation was sent to the Federal Emergency Management Agency (FEMA) for map revisions to the 100 -year floodplain. In 2016, the Robinson Family informed City staff that according to the latest FEMA map revision, some of the 100 -year floodplain was not removed as previously agreed. In 2020, staff hired Freese and Nichols, Inc. (FNI) to study the subject property, and confirmed additional fill could have been removed in 1998 along the channel and placed onto the Robinson property. PROPOSED PROJECT: In February 2022, the City Council approved the engineering agreement with FNI to model hydraulically and design a channel project that would regrade the Bird Creek Tributary 5A channel at 5th Avenue and the adjacent area. The scope of the project is to maximize flood storage in the channel and reduce the flood plain on the adjacent property as previously committed with the original right -of -way and drainage easement agreement. FNI completed modeling and design in May of 2022. After completion of the construction project, an as -built survey of the site and channel will be taken and submitted by the City to FEMA to revise the flood plain maps through the process of a FEMA Letter of Map Revision. This will fulfill the remaining City obligatory duties of the right -of -way and drainage easement agreement. BID ADVERTISEMENT: The construction project was publicly advertised on May 19th and 26th per state requirements. A mandatory pre -bid meeting was held at City Hall, with five (5) contractors in attendance. The bid opening was held on June 23, 2022, and four (4) contractors submitted a bid on the project. E 51h Ave Floodplain Mitigation Page 2 BID SUBMITTALS: Cherokee Builders Inc., was the low bidderwith a bid of $240,673.00. The bid results are summarized below: Bidder Base Bid Cherokee Builders, Inc. $240,673.00 Timber Wolf Excavating LLC $250,217.00 Bright Lighting, Inc. $270,750.00 Dirt Daddy, LLC $278,780.94 Engineer's Estimate $387,075.00 FUNDING: Funding is available in the Stormwater Fund. RECOMMENDATION: Staff recommends awarding the construction contract to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $240,673.00, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Agreement East 5th Avenue Floodplain Mitigation r s 0 z' U v, 0 rh Y Z { 1" = 339 ft Sub Title 05/19/2027 SQ xaa r..,...ee.Ae�. This map may represems a visual display of related geograp hic information. Dais provided here cn is no; gua ran ee of acutual held condhlons. To be sure o` complete accurac,; please contactthe responsible stair for most up- to-date in`ormation_ SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 5th day of July, 2022 by and between The City of Owasso (hereinafter called OWNER) and Cherokee Builders, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: East 5" Avenue Floodplain Mitigation CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Grading and erosion control project with a post construction survey. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his/her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within Sixty (60) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within Ninety (90) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five Hundred Dollars ($500) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five Hundred Dollars ($500) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract amount is Two Hundred Forty Thousand, Six Hundred Seventy -Three Dollars and No /100, $240,673.00. ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for two (2) years after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non - Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 7, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to 1, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award. 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on July 5th, 2022. OWNER: By Kelly Lewis, Mayor (SEAL) ATTEST: CONTRACTOR: (SEAL) Juliann M. Stevens, City Clerk Name Approved as to form: Julie Lombardi, City Attorney Address for giving notices: 302 W. 2nd St. Owasso, OK 74055 Title TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, PE City Engineer SUBJECT: East 96th Street North Widening, North 134th East Avenue to North 1451h East Avenue - Agreement for Engineering Design Services DATE: June 30, 2022 BACKGROUND: In 2015, Willis Farms subdivision was constructed to accommodate Sam's Club and various outparcels northeast of the intersection of East 96th Street North and North 129th East Avenue. The 6 -lane road project extended east of the intersection, but transitioned to the two -lane road near First Baptist Church. In 2021, Public Works contracted with Garver Engineers to widen the East 96th Street North and North 145th East Avenue intersection to meet future traffic needs for the area. East 96th Street North from North 134th East Avenue to North 145th East Avenue was identified in the Transportation Master Plan to widen to a four (4) lane roadway in order to accommodate heavy residential traffic, commuter traffic to US Highway 169. Congestion occurs at peak periods of workday traffic as well as on the weekend, with church traffic from three (3) nearby churches and shopping traffic generated from the largest shopping corridor in Owasso. The expanded roadway will allow the traffic to flow more freely. A conceptual study of the roadway will determine if an additional turn lane will be needed at any of the intersections to keep from delaying traffic. Furthermore, a bike lane will be included with the design, along with sidewalk and multi -use trail. ENGINEERING AGREEMENT /SCOPE OF WORK: City staff and Garver, LLC, developed a scope of work for the design project. Design plan submittals will be required at the 30 %, 60% and 90% completion stages and then final plans for bidding once right -of -way is obtained and private utilities are relocated. The following components are included in the agreement: • Perform conceptual phase of the widening project • Perform operational, capacity analysis to determine final lane configurations • Prepare plans that include: • Road widening of roadway of East 96th Street North from the end of the last widening project near North 135th East Avenue to west of East 96th Street North /North 145th East Avenue widening project design • Utility relocation design of the public utilities • Storm Drainage Improvements (off -site and on -site issues) • Prepare Right -of -Way documents • Coordinate private utility relocations • Prepare public utility relocation plans • Prepare bid documents • Assist with project bidding • Provide construction assistance 961h, 1351h to 145m Engineering Design Page 2 On June 24, 2022, City staff and Garver, LLC, came to an agreement relating to the engineering service fee. If approved by City Council, the cost of engineering services will be a lump sum amount of $312,800.00. FUNDING: Funding is available in the Capital Improvements Budget. RECOMMENDATION: Staff recommends approval of an Agreement for Engineering Services with Garver, LLC, of Tulsa, Oklahoma, in the amount of $312,800.00, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Engineering Agreement /Exhibits East 96th Street North, North 135th East Ave to North 145th East Ave 1" = 400 ft Location Map 06/27/2022 5p NF.11 N�.�.. PF�fil. Cie��11F This map may re rzszn ?, a 1,1sual aisclay of related geograpnic information. Data provided hereon is no: guaranmee of acutual n =1d condaicns. To be sure of complete accuracy, please contact the responsible sta,fpormost up -to -date Information- - AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96TH STREET WIDENING, 135TH E. AVE. TO 145TH E. AVE. THIS AGREEMENT, made and entered into this 5th day of Ju1y12022 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Garver, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to widen and improve 96th Street North between 135th E. Avenue and the intersection improvements at 145th E. Avenue, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Capital Improvements Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE /HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -1 All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEEXIS personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEEWs deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -2 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -3 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: GARVER 6100 S. Yale Ave. Suite 1300 Tulsa, OK 74136 Attention: Michael Winterscheidt, PE To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -4 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY, If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and City of Owasso presentations. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -5 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Michael Winterscheidt, PE as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney ENGINEER 52 CITY OF OWASSO, OKLAHOMA Kelly Lewis, Mayor Date XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -6 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96TH STREET WIDENING, 135TH E. AVE. TO 145TH E. AVE. Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES described as follows: The PROJECT shall consist of the design and preparation of construction documents for improvements, including widening of 96th Street North from approximately 135th East Avenue to 145th East Avenue, in Owasso, Oklahoma. The widened roadway will be concrete pavement with curb and gutter, sidewalks or trail, and an enclosed storm sewer drainage system. The topographic and boundary survey for the PROJECT will not be provided to the ENGINEER and is included as part of this AGREEMENT. The ENGINEER will perform engineering and drafting services required by this AGREEMENT to prepare roadway construction plans, specifications, and bidding documents for the PROJECT. Included in the roadway design are grading, drainage, surfacing, signing and striping, traffic control during construction, and public utility relocations. The roadway will remain open to local traffic during construction. A detailed Scope of Services is included in Attachment B. All design will be in English units in accordance with the current'Oklahoma Department of Transportation (ODOT) Design Manual'. 'AASHTO Policy on Geometric Design of Highways and Streets', the 'Manual of Uniform Traffic Control Devices (MUTCD)', and City of Owasso (CITY) Standards. The Construction documents will be prepared utilizing CITY and ODOT standard drawings, details, and specifications. The PROJECT will be funded by the CITY. The CITY will advertise, bid, and administer the PROJECT's construction. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -7 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96TH STREET WIDENING, 135TH E. AVE. TO 145TH E. AVE. Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SERVICES presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1. CONCEPTUAL DESIGN PHASE (30 %) B.1.1. Attend Kickoff meeting with City Staff. B.1.2. Conduct topographic and boundary survey for the PROJECT. B.1.3. Conduct geotechnical investigation for the roadway and provide a geotechnical report including a rigid pavement design. B.1.4. Conduct Traffic Analysis B.1.4.1. Conduct site visit for field observation of existing conditions and conduct sample counts at side street locations. B.1.4.2. Gather historical crash data from CITY and ODOT B.1.4.3. Estimate demand for the 961,h Street North using prior volumes from the 145th/96th Street intersection study B.1.4.4. Determine future cross - sectional needs for 96th Street North B.1.4.5. Analyze safety benefits of four lane versus five lane section with two -way left turn lane. B.1.4.6. Prepare a Traffic Memo for the proposed lane configurations of 96th Street North prior to Conceptual Plans (30 %) for inclusion of recommendations into Conceptual Plans. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -8 B.1.5. Conduct Drainage Study B.1.5.1. Evaluate and Recommend Alternatives to improve the hydraulic conditions of the undersized ditch behind North 139th Court East homes on the east side of the street. B.1.5.1.1. The Study limits will be contained within the Watershed of the stream which outlets at North 138th East Avenue and East 94th Street North (approximately 40 acre drainage area) B.1.5.1.2. The homes on the east side of North 139th Court East experience frequent undesirable drainage conditions due to an undersized open channel running through the backyards of the properties. Existing topographical maps show the historical stream was redirected during development from approximately the alignment of North 139th Court East to a path that flows behind the homes. B.1.52. Garver will analyze the hydrologic and hydraulic aspects of the existing conditions. The Rational Method will be used to estimate peak flows to the design points in the system. Areas served by detention ponds will be assumed to have been designed to have a peak discharge corresponding to an area with a "pasture' land use type. B.1.5.3. Garver will propose two conceptual alternatives to redirect flow from the proposed widened East 96th Street North area away from this undersized ditch and convey it to the "low area" at the south corner of East 94th Street North and North 138th East Avenue. An objective of this design will be to maintain existing peak discharge into the low area described above. To achieve this objective, detention of the peak flow will likely be required. Volumetric assessment of the pre- and post - project conditions will require the use of the SCS Method of hydrologic analysis. The peak flows calculated with the SCS hydrology will not be used to design the conveyance structures described above unless the flows are decreased from the Rational Method flows by any proposed detention system. 13.1.5.4. A combined one dimensional (11)) and two dimensional (2D) hydraulic model will be required to represent the various types of hydraulic flow in this project area. The drainage through the subdivision is both underground (via storm sewer and culverts) as well as overland (through open ditches and between homes). These conditions are impossible to model with traditional 1D storm sewer modeling software without XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -9 tedious and crude assumptions. Garver will use a 1D /2D integrated storm sewer modeling software called XPSWMM to cut out many of the assumptions that would be required with traditional 11) modeling. XPSWMM also allows for modeling with rain -on -grid precipitation which will allow for more accurate representation of the local drainage issues in the project area. This rain -on -grid approach is highly sensitive to various program inputs, and will require model calibration to approximate B. 1.5.5. Coordination will be required between Garver and the City of Owasso to clarify conceptual alternatives and move forward with recommendations based on the hydraulic modeling. A technical memo will be prepared to demonstrate the results of the existing and proposed conceptual alternatives. B.1.5.6. Extra work not included in this Drainage Study and PROTECT: B.1.5.6.1. Downstream assessment of stormwater conveyance system south of the "low area' at the south corner of East 94th Street North and North 138th East Avenue. B.1.5.6.2. Design of more than one detention pond. Easement requirements for new drainage structures. B.1.5.6.3. Utility Conflict Assessment. B.1.5.6.4. Assessment of accuracy of as -built plans or drainage reports. B.1.6. Prepare Conceptual Plans (30 %) for the proposed roadway, including the following items and tasks: B.1.6.1. Prepare Conceptual roadway design for the PROJECT. The design speed shall be 45 miles per hour (mph) unless site conditions require a reduction. Any reduction in design speed will be coordinated and approved by the City. The posted speed limit will be less than the design speed, anticipated at 35 mph. Prepare Conceptual Plans and associated opinions of probable cost for the recommended improvements. B.1.6.1.1. The roadway will include additional width as required for future bike lanes in each direction. B.1.6.1.2. The roadway will include a sidewalk on oth sides of the roadway. Hoewever, the sidewalk will be 8 -foot in width on the south side of 96th Street North, XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -10 and 5 -foot in width on the north side of 96th Street North. B.1.6.2. Prepare conceptual roadway drainage design for the PROJECT. Drainage design may include both enclosed stormwater sewer systems and some open ditches. B.1.6.3. Conduct Hydraulic Model of one (1) RCB culvert crossing. B.1.6.3.1. Develop discharges for one (1) culvert crossing located west of the intersection within the project limits. Flows will be developed using the Rational Method to determine the existing watershed and fully - urbanized watershed condition discharges for the 10 -, 25- ,100 -, and 500 -year storms. Areas served by existing detention pond will be assumed to not contribute to longest flow path for time of concentration calculations. Those areas served by existing detention ponds will be assumed to produce runoff with rational coefficients consistent with "pasture" land -use per Owasso Design Criteria section 0500. B.1.6.3.2. Develop a hydraulic model for the existing culvert without proposed roadway improvements in place. Results from the existing conditions hydraulics model inform the base conditions to ensure that the proposed conditions do not cause adverse flooding impacts. B.1.6.3.3. Develop a hydraulic model for proposed culvert with the proposed roadway improvements in place. Proposed roadway elevations for the 30% plan set will be used to determine culvert sizes to seek a culvert size that will not cause overtopping of the roadway for the 100 -year storm or cause more than a one -foot rise in the upstream 100 -year water surface elevations. The culvert is anticipated to remain a roadway class structure and will utilize ODOT standard sizes/ drawings. The roadway widening is likely to impact the berm surrounding "First Baptist Owasso" church's existing detention pond. Hydrologic analysis of this pond is not included in this scope of work. B.1.6.3.4. A Memo summarizing the findings is not included. B.1.6.4. Detailed Waterline design for City of Owasso will not be included in Conceptual Plans, however, a cost for the XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -11 anticipated waterline relocations will be estimated to be used in the Opinion of Probable Cost. 13.1.6.5. City owned Sanitary Sewer relocations are not anticipated for the PROJECT. 13.1.7. Submit ten (10) copies of the Conceptual Plans (30 %) for CITY review 13.1.8. Prepare Conceptual (30 %) Opinion of Probable Cost B.1.9. Attend a 30% Conceptual Design Review Meeting with CITY B.1.10. Address CITY comments and finalize Conceptual Plans B.2. PRELIMINARY DESIGN PHASE (65 %) 13.2.1. Prepare Right -of -Way Plans (65 %) for the proposed roadway, including the following items and tasks: 13.2.1.1. Prepare preliminary roadway design for the PROJECT. B.2.1.2. Review and update proposed drainage and culvert sizes for the roadway elevations and widths. 13.2.1.3. Prepare preliminary drainage design for the PROJECT. B.2.1.4. Prepare CITY waterline relocation design for the PROJECT. The preliminary design will include plan and profile sheets for approximately 900 LF of 12" City of Owasso waterline relocation, Preliminary Plans will not include technical specifications. 13.2.1.5. Prepare detailed sequence of construction, identifying any temporary widening/ pavement necessary to maintain 2 -lane, 2 -way traffic at all times throughout construction. B.2.1.6. Submit ten (10) copies of the Preliminary Plans (65 %) for CITY review. B.2.1.7. Prepare Preliminary (65 %) Opinion of Probable Cost 13.2.1.8. Provide a 65% Plan set to each utility located within the limits of the PROJECT 13.2.1.9. Attend a Preliminary Plans Review Meeting with CITY B.2.1.10. Prepare Right -of -Way acquisition documents for the necessary parcels on the PROJECT up to nine (9) parcels. Provide field staking one time for each parcel to be acquired, up to nine (9) parcels. Staking must be made by up to two (2) site trips. If additional documents, property reports, staking, XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -12 or staking trips are required beyond the amount included here, it will be provided as an AMENDMENT to this AGREEMENT. B.2.2. Prepare exhibits for and assist with up to one (1) Public Meeting B.2.3. Utility Coordination B.2.3.1. Provide private utility companies copies of the 65 % Plans. B.2.3.2. Establish anticipated relocation corridors for relocations. B.2.3.3. Hold Utility Relocation Coordination Meetings for each utility company to identify corridors, discuss relocations, and identify any concerns with the PROJECT. 13.3. FINAL DESIGN PHASE & CONSTRUCTION DOCUMENTS (90 %/100 %) B.3.1. Prepare Final Design (90 %) and Construction Documents (PS &E, 100 %) for the proposed roadway, including the following items and tasks: B.3.1.1. Prepare Final roadway design for the PROJECT. B.3.1.2. Review and update proposed culvert size as necessary for roadway elevations and widths based on Final Design Phase and Construction Documents. B.3.1.3. Prepare final drainage design for the PROJECT. B.3.1.4. Prepare final City of Owasso waterline relocation design for the PROJECT. The final design will include plan and profile sheets for approximately 900 LF of 12" City of Owasso. B.3.1.5. Prepare detailed maintenance of traffic plans. B.3.1.6. Impacts to jurisdictional waters are anticipated to be less than 0.10 acres, and therefore a 404 permit is not anticipated for the PROJECT. Environmental investigations and 404 permitting are not included in this AGREEMENT. However, ENGINEER shall coordinate with and get confirmation from the United States Army Corps of Engineers (USACE) that a 404 permit is not required. B.3.2. Submit ten (10) copies of the Final Plans (90 %) for CITY review B.3.3. Prepare Final (90 %) Opinion of Probable Cost B.3.4. Provide a 90% Plan set to each utility located within the limits of the PROJECT. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -13 B.3.5. Attend a 90% Review Meeting with CITY B.3.6. Finalize Construction Documents based on CITY comments B.3.7. Update ENGINEER's Opinion of Probable Cost to reflect final construction documents B.3.8. Submit five (5) copies of the Construction Documents for CITY use. B.3.9. Utility Coordination B.3.9.1. Provide private utility companies copies of the 90% Plans. B.3.9.2. Prepare Utility Plans for City's use showing proposed relocations in color. B.4. COORDINATION AND PERMITS B.4.1. ENGINEER will furnish final plans and specifications to the City for submittal to the Oklahoma Department of Environmental Quality (ODEQ). The submittal to ODEQ will include the applications for the Permit to Construct for the proposed improvements. It is anticipated there will be one ODEQ permit for this project (City water). Permit fees will be paid by the Owner. B.4.2. A 404 permit is not anticipated for the PROJECT, and will be added by AMENDMENT to this AGREEMENT if needed. ENGINEER will coordinate with USACE to confirm that a permit is not required. B.4.3. A CLOMR and LOMR are not anticipated for this PROJECT. B.4.4. Coordinate with privately owned utilities for said companies to prepare relocation plans if required. Engineer shall establish relocation corridors for private utility companies. Engineer shall provide plans and information as needed to companies to assist in their plan preparation. ENGINEER will review relocation plans for compliance with the PROJECT design. Field verification of relocations is not part of this AGREEMENT. A written letter verifying no impact will be required from utility companies within the PROJECT that do not require relocation. B.5. BIDDING PHASE SERVICES B.5.1. Attend Pre -Bid Conference B.5.2. Answer Contractor questions during bidding period B.5.3. Prepare addenda to Contract Documents B.5.4. Prepare Bid Tab XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -14 B.5.5. Prepare Letter of Award Recommendation B.5.6. The ENGINEER will provide Plans and Specifications for the Contractors use during the bidding phase. The CITY will handle the pickup of contract documents by the Contractors. B.6. CONSTRUCTION PHASE SERVICES B.6.1. Attend Pre -Work Conference between CITY and Contractor B.6.2. Attend Pre -Work Public Meeting B.6.3. Provide Contractor up to five copies of Conformed Plans B.6.4. Answer Requests for Information B.6.5. Review project material submittals for compliance with the specifications B.6.6. Visit site as requested to address issues encountered B.6.7. Assist the CITY in Change Order preparation B.6.8. Attend Substantial Completion meeting and Assist in creating a punch list B.6.9. Attend Final Inspection B.6.10. Prepare Record Drawings for CITY based on Contractor and CITY notes. Drawings provided to CITY will include one paper set, one PDF copy, and electronic files in AutoCAD format. B.6.11. Construction Observation /inspection is not included in the AGREEMENT XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -15 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96TH STREET WIDENING, 135TH E. AVE. TO 145TH E. AVE. Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 Complete topographic and boundary survey (in Oklahoma State Plane Coordinates), inclusive of a triangulated 3D surface to be used during the design phase. C.1.4 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. XXAGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -16 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96TH STREET WIDENING, 135TH E. AVE. TO 145TH E. AVE. Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according to the Fee Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be Three Hundred and Twelve Thousand and Eight Hundred Dollars ($312,800.00) as shown in ATTACHMENT E, which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. 17 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 18 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS Fee Summary Attachment E 19 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.I. Notice to Proceed: F.2. Substantial Completion: 20 Attachment E City of Owasso 96th St. Widening FEE SUMMARY Title I Service Estimated Fees Conceptual Design $ 139,450.00 Drainage Study $ 67, 050.00 Conceptual Roadway Design $ 55,400.00 Conceptual Roadway Design $27,600.00 Survey $14,500.00 Geotechnical $13,100.00 Traffic Study $ 17, 000.00 Traffic Engineering $17,000.00 Data Collection $0.00 Preliminary Design $ 77,500.00 Preliminary Roadway Design $ 64, 400.00 Preliminary Waterline Design $ 13,100.00 Final Design $ 69,850.00 Final Roadway Design $ 54,200.00 Final Waterline Design $ 15,650.00 Bidding Services $ 6,500.00 Subtotal for Title I Service $ 293,300.00 Title II Service Estimated Fees Construction Phase Services $ 19,500.00 Subtotal for Title II Service $ 19.500.00 Total All Services $ 312,800.00 LA2022\22T27030 - Owasso 96th Street Widening \Contracts \Client \Draft \Exhibit B - Garver Fee Spreadsheet - Lump Sum or Hourly Attachment E City of Owasso 96th St. Widening DRAINAGE STUDY WORK TASK DESCRIPTION E6 E -5 E -$ E -1 T -2 X -1 C -3 $269.00 $2]].00 $179.00 $111.00 $95.00 $65.00 $186.00 hr M hr M hr hr he 1. Project Management AOMnistration and Coordination 4 Meanings 6 6 Client Commend Response 10 SubbUL Proper Management 0 6 20 0 0 0 0 2. Dap Simons DetenEon Pond As-Built Plans Review 2 survey Coordination 4 Slle 9rt0 6 6 GIs Dap GameM 2 6 subtotal -Data Gathering 0 0 14 16 0 0 0 . Hydmbglc Modeling Determine Extent of minrongdd (ROG) model 2 Delineate Existing Drainage Bmina e Delineate Lend -use 2 HytlroloB. model S °NO 2 OAGC 2 2 Subtotal - ",4o logic Modeling 0 2 q 1 12 e 0 0 4. Existing CondXi°ns (EC) Hydraulic modeling Develop EC l D2D urban model using XPSWl 32 40 CMlbep EC Model p hydrologic resuga 12 12 DAOC tubbrod ' podding 0 12 M $2 0 0 0 5. SmNSlont Conceptual AHematives Develop two concepual Warmathm. 2 6 6 Coordinate With Mort on conceptual alleme0ves 4 nc°PUa 0 2 to 0 0 0 0 6. Alternative l Modeling Modify EC model to represent An l 20 32 Exewte and analyze AR 1 results B OAOC a Coordinate Mm team regarding probable costs 2 q Modeling 0 $ $0 $6 0 0 0 . AXemativo 2 Modeling Modify EC model to«present AL 2 20 52 Eaemp and analyze An 2 results a GAOC 8 Coordinate vnm teem regarding probable costs 2 4 °ing 0 8 $0 $6 0 0 0 a. Oevelop Drainage Technical Mom. Coordination wim comer and stakeholder, q Summarize H&H Analysis and designm Tech Memo 4 0 20 e p maga 0 4 12 10 0 0 0 Hours Howe Check 164 180 164 160 salary Costs $0.00 $9,954.00 $29.$56.00 $19,960.00 $0.00 $0.00 $0.00 SUBTOTAL- SALARIES: $59,290.00 Document PrintingfReproduNenlAssembty $35.00 PasppelFmd9htlCmder $0.00 OMee SUPpGeslEquipmend $0.00 Commznludans $0.00 Survey S., Aee $0,00 Aerial Photography $0.00 GPS Equipment $0.00 Computer M°delingrSOgxtre Lae $0.00 Traffic Counting Equipment $0.00 Locepr?meer?hmmel lmeger Equipment $0.00 $ %0.00 SUBTOTAL: $59,650.00 SUBCONSULTANTS FEE: $7,200.00 Survey $7,200.00 TOTAL FEE: $67,050.00 Attachment E City of Owasso 96th St. Widening CONCEPTUAL ROADWAY DESIGN WORK TASK DESCRIPTION E-6 E -5 E -3 E -1 T -2 X -1 C -3 $289.00 $237.00 $179.00 $111.00 $95.00 $66.00 $166.00 hr hr hr hr hr hr hr 1. Project Management Aerial Photography $0.00 GPS Equipment $0.00 Administration and Coordination $0.00 10 Traffic Counting Equipment $0.00 1 $0.00 Quality Control Review Travel Costs 2 2 $59.00 SUBTOTAL: Submittals to Client SUBCONSULTANTS FEE: 1 $27,600.00 Geotechnical Investigation $13,100.00 Survey $14,500.00 Subtotal - Project Management 0 13 0 2 0 1 0 2. Civil Engineering Horizontal Geometrics 1 i Vertical Geometrics 2 12 Review Survey and Surface 1 4 Prepare Survey for Plans 1 4 Drainage Analysis (Culvert Crossing) 2 16 24 2 Roadway Drainage Analysis /Improvements 1 16 Conceptual Plans Title Sheet 1 1 2 Typical Sections 1 6 4 Geometnc Layout Sheets 1 2 4 Plan and Profile Sheets 2 20 40 Utility Coordination 2 Meetings /Coordination with City 4 Conceptual Quantities 2 12 Opinion of Probable Construction Cost 1 2 Subtotal - Civil Engineering 1 0 1 21 16 1 101 1 56 1 0 1 0 Hours 0 34 16 103 56 1 0 Salary Costs $0.00 $8,058.00 $2,864.00 $11,433.00 $5,320.00 $66.00 $0.00 SUBTOTAL - SALARIES: $27,741.00 DIRECT NON -LABOR EXPENSES Document Printing /Reproduction /Assembly $59.00 Postage /Freight/Courier $0.00 Office Supplies/Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator ?racer /Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $59.00 SUBTOTAL: $27,800.00 SUBCONSULTANTS FEE: $27,600.00 Geotechnical Investigation $13,100.00 Survey $14,500.00 TOTAL FEE: $55,400.00 Attachment E City of Owasso 96th St. N. and 145th E. Ave. Widening TRAFFIC STUDY WORK TASK DESCRIPTION E -6 E -5 E -3 E -1 T -2 X -1 C -3 $289.00 $237.00 $179.00 $111.00 $95.00 $66.00 $166.00 hr hr hr hr hr hr hr 1. Traffic Study $750.00 Site Visit/Field Observations (includes Travel) 20 Assess Historical Crash Data 10 Develop 2042 Volume Projections 16 Operational /Geometric Analysis 16 Safety: Cross Section Evaluation 6 Summary Memo 12 Coordination 2 QC Review 6 Subtotal - Traffic Study 0 8 80 0 0 0 0 Hours 0 8 80 0 0 0 0 Salary Costs $0.00 $1,896.00 $14,320.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL -SALARIES: $16,216.00 DIRECT NON -LABOR EXPENSES Document Printing /Reproduction /Assembly $34.00 Postage /Freight/Courier $0.00 Office Supplies /Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator /Tracer/Thermal Imager Equipment $0.00 Travel Costs $750.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $784.00 SY11tyY01101P $17,000.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $17,000.00 Attachment E City of Owasso 96th St. Widening PRELIMINARY ROADWAY DESIGN WORK TASK DESCRIPTION E -6 E -5 E -3 E -1 T -2 X -1 C3 $289.00 $237.00 $179.00 $111.00 $95.00 $66.00 $166.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 10 1 Quality Control Review 16 4 2 Submittals to Client 2 Subtotal - Project Management 0 28 0 4 0 1 2 2. Civil Engineering Horizontal Geometrics 1 Vertical Geometrics 2 8 Driveway and Entrances 1 4 16 4 Roadway Modeling 1 32 8 Drainage Analysis (Culvert Crossing) 1 4 4 2 Roadway Drainage Analysis8mprovements 2 16 8 Preliminary Plans Tide Sheet 1 1 Typical Sections 1 4 2 Pay Quantities/Notes and Summary Tables 1 8 1 Geometric Data 1 2 Drainage Map 1 8 4 Plan and Profiles 1 24 40 Storm Sewer Profiles 1 4 4 SWPPP 1 2 1 Erosion Control Sheets 4 8 Cross Sections 1 24 24 Sequence of Construction / temp Widening 2 1 24 1 40 Meetings with City 4 4 Utility Coordination 8 8 2 Preliminary Quantities 1 12 Opinion of Probable Construction Cost 1 2 Review ROW Documents from Surveyor 1 2 Public Meeting 2 2 2 Subtotal - Civil Engineering 0 33 8 211 153 0 0 3. Structural Engineering N/A Subtotal - Structural Engineering 1 0 0 0 0 0 0 0 Hours 61 8 215 153 Salary Costs $0.00 $14,457.00 $1,432.00 $23,865.00 $14,535.00 $66.00 $332.00 SUBTOTAL - SALARIES: $54,687.00 DIRECT NON -LABOR EXPENSES Document Printing/Reproduction /Assembly $113.00 Postage/Freight/Couder $0.00 Office Supplies /Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator /Tracen'Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $113.00 SUBTOTAL: $54,800.00 SUBCONSULTANTS FEE: $9,600.00 ROW Documents $6,300.00 ROW Staking $3,300.00 TOTAL FEE: $64,400.00 Attachment E City of Owasso 96th St. Widening PRELIMINARY WATERLINE DESIGN WORK TASK DESCRIPTION E-6 E-4 E -3 E -2 E -1 T -2 X -1 $289.00 $192.00 $179.00 $139.00 $111.00 $95.00 $66.00 hr hr hr hr hr hr hr 1. Project Management $0.00 Administration and Coordination 4 Quality Control Review 2 4 2 Submittals to Client 2 1 Subtotal - Project Management 2 0 10 0 0 3 0 2. Civil Engineering Horizontal Alignments 4 2 Vertical Alignments 4 2 Identify Valves, Fittings, Bends, Etc. 4 1 Preliminary Plans 12" Waterline Plan & Profile Sheets 16 16 Misc. Details 2 2 Pay Items and Notes 4 Preliminary Quantities 4 Opinion of Probable Construction Cost 4 Review Meeting 4 Subtotal - Civil Engineering 0 0 46 0 0 23 0 Hours 2 0 66 0 0 26 0 Salary Costs $578.00 $0.00 $10,024.00 $0.00 $0.00 $2,470.00 $0.00 SUBTOTAL - SALARIES: $13,072.00 DIRECT NON -LABOR EXPENSES Document Printing /Reproduction /Assembly $28.00 Postage /Freight(Courier $0.00 Office Supplies /Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $28.00 SUBTOTAL: $13,100.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $13,100.00 Attachment E City of Owasso 96th St. Widening FINAL ROADWAY DESIGN WORK TASK DESCRIPTION E-6 E5 EJ E -1 T -2 X -1 C-3 $304.00 $249,00 $188.00 $116.00 $100.00 $69.00 $175.00 hr hr hr hr hr hr hr 1. Project Management $63.00 Administration and Coordination 10 i Quality Control Review 24 8 2 Submittals to Client 2 Subtotal - Protect Management 0 36 0 8 0 1 2 2. Civil Engineering Driveway and Entrances 1 16 4 Roadway Modeling 1 16 2 Roadway Drainage Analysis /Improvements 1 24 8 Final Plans Title Sheet 1 i Typical Sections 1 4 2 Pay Quantities /Notes and Summary Tables 1 4 4 Geometric Data 1 1 Drainage Map 1 2 2 Plan and Pro81es 2 15 30 Storm Sewer Profiles 1 4 4 Intersection Details /Gratling Plans 1 6 8 SWPPP 2 2 Erasion Control Sheets 2 2 Cross Sections 1 24 24 Signing and Striping Plans 1 4 2 Joint Layout Plans 1 4 8 Control 2 24 24 Misc. Details 2 4 4 Meetings with City 4 4 Utility Coordination 4 4 2 USACE Coordination 1 4 1 2 2 Final Quantities 1 4 Opinion of Probable Construction Cost 2 2 Prepare PSBE Documents 2 2 2 Specifications/Contract Documents 4 4 Subtotal -Civil Engineering 0 38 0 179 136 0 0 3. Structural Engineering N/A Subtotal. Structural Engineering 0 0 0 1 0 1 0 1 0 1 0 Hours 74 0 187 136 Salary Costs $0.00 $16,426.00 $0.00 $21,692.00 $13,600.00 $69.00 $350.00 SUBTOTAL - SALARIES: $54,137.00 Document PrintinglReproducton /Assembly $63.0D PostagelFreighUCouner $0.00 Office Supplies/Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer ModelinglSoftware Use $0.00 Traffic Counting Equipment $0.00 LocatorRracerlfhermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $63.00 SUBTOTAL: $64,200.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $54,200.00 Attachment E City of Owasso 96th St. Widening FINAL WATERLINE DESIGN WORK TASK DESCRIPTION E-6 E-4 E -3 E -2 T -2 X -1 $304.00 $201.00 $188.00 $146.00 $100.00 $69.00 hr hr hr hr hr hr 1. Project Management Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $0.00 Administration and Coordination 4 Quality Control Review 2 4 2 Submittals to Client 2 1 Subtotal - Project Management 2 0 10 0 3 0 2. Civil Engineering Horizontal Alignments 2 1 Vertical Alignments 2 1 Identify Valves, Fittings, Bends, Etc. 2 1 Final Plans 12" Waterline Plan & Profile Sheets 8 12 Misc. Details 2 2 Pay Items and Notes 4 2 Final Quantities 4 Opinion of Probable Construction Cost 2 Review Meeting 4 Coordination and Meetings with Owner 4 Specifications /Contract Documents 10 ODEQ Permitting for City 12 4 Subtotal - Civil Engineering 0 0 56 0 23 0 Hours 2 0 66 0 26 0 Salary Costs $608.00 $0.00 $12,408.00 $0.00 $2,600.00 $0.00 SUBTOTAL - SALARIES: $15,616.00 DIRECT NON -LABOR EXPENSES Document Printing /Reproduction /Assembly $34.00 Postage /Freight/Courier $0.00 Office Supplies /Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $34.00 SUBTOTAL: $15,650.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $15,650.00 Attachment E City of Owasso 96th St. Widening BIDDING SERVICES WORK TASK DESCRIPTION E-6 E -5 E -3 E -1 T -2 X -1 C -3 $319.00 $261.00 $197.00 $122.00 $105.00 $72.00 $183.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 5 Quality Control Review 2 Submittals to Client Subtotal - Project Management 0 7 0 0 0 0 0 2. Civil Engineering Dispense plans and specs to prospective bidders Addendums /Inquiries 4 4 4 Pre-Bid Meeting 2 2 Bid Opening 2 2 Prepare bid tabulation 1 2 Evaluate bids and recommend award 2 Subtotal - Civil Engineering 0 11 0 10 4 0 0 3. Structural Engineering Addendums Subtotal - Structural Engineering 0 0 0 0 0 0 0 Hours 0 18 0 10 4 0 0 Salary Costs $0.00 $4,698.00 $0.00 $1,220.00 $420.00 $0.00 $0.00 SUBTOTAL -SALARIES: $6,338.00 Document Printing /Reproduction /Assembly $162.00 Postage /Freight/Courier $0.00 Office Supplies /Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $162.00 SUBTOTAL: $6,500.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $6,500.00 Attachment E City of Owasso 96th St. Widening CONSTRUCTION PHASE SERVICES WORK TASK DESCRIPTION E-6 E -5 E -3 E -1 T -2 X -1 C -3 $319.00 $261.00 $197.00 $122.00 $105.00 $72.00 $183.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 5 Quality Control Review Submittals to Client Subtotal - Project Management 0 5 0 0 0 0 0 2. Civil Engineering Preconstruction Meeting 4 3 Preconstruction Public Meeting 2 2 2 Shop Drawings /Material Submittals 12 12 4 Record Drawings 2 4 16 On -Site Meetings 8 8 Prepare Change Orders 6 4 2 1 Final Project Inspection and Punchlist 4 4 1 Subtotal - Civil Engineering 0 38 12 29 20 2 0 3. Structural Engineering Response to Inquiries Shop Drawings Subtotal - Structural Engineering 0 0 0 0 0 0 0 Hours 0 43 12 29 20 2 0 Salary Costs $0.00 $11,223.00 $2,364.00 $3,538.00 $2,100.00 $144.00 $0.00 SUBTOTAL - SALARIES: DIRECT NON -LABOR EXPENSES $19,369.00 Document Printing /Reproduction /Assembly $131.00 Postage /Freight/Courier $0.00 Office Supplies/Equipment $0.00 Communications $0.00 Survey Supplies $0.00 Aerial Photography $0.00 GPS Equipment $0.00 Computer Modeling /Software Use $0.00 Traffic Counting Equipment $0.00 Locator/Tracer/Thermal Imager Equipment $0.00 Travel Costs $0.00 SUBTOTAL - DIRECT NON- LABOR EXPENSES: $131.00 SUBTOTAL: SUBCONSULTANTS FEE: $19,500.00 $0.00 TOTAL FEE: $19,500.00 ATTACHMENT F - PROJECT SCHEDULE ID 1 Task Name Duration Notice to Proceed 1 day Design Phase 394 days 30% Plans & Concept. Design 151 days Survey 60 days. Geotechnical Investigation and Report 45 days Traffic Study 60 days Submit Traffic Memo 1 day City Traffic Memo Review 5 days Drainage Study 90 days Submit Drainage Memo 1 day 30% Plan Design 55 days Submit 30% Plans & Cost Estimate 1 day City Plan Review 14 days 30% Plan Conceptual Design Review 1 day Meeting Right -of -Way Plans 152 days Right-of-Way Plan Design 100 days. Submit Right -of -Way Plans 1 day City Plan Review 21 days Right -of -Way Review Meeting 1 day Right -of -Way Documents 30 days Submit Final Right -of -Way Plans and 1 day Documents 90% Plans 83 days 90% Plan Design 60 days Submit 90% Plans 1 day City Plan Review 21 days'.. 90% Plan Review Meeting 1 day Final Plans 30 days Final Plans 30 days Submit Final Plans & Bid Documents 1 day Start Mon 7118/22 Mon 7118122 Mon 7118122 Mon 7/18122 Mon 7/18/22 Mon 7118/22 Fri 9/16122 Sat 9/17/22 Fri 9/16/22 Thu 12/15/22 Fri 9/16/22 Wed 1119/22 Wed 11/9122 Wed 11123/22 Thu 11124/22 Thu 11/24/22 Fri 313123 Sat 3/4/23 Fri 3/24/23 Sat 3/25/23 Mon 4/24/23 Tue 4125123 Tue 4125/23 Sat 6/24123 Sun 6/25/23 Sun 7116123 Mon 7/17123 Mon 7117/23 Tue 8115123. Finish Mon 7118122 Tue 8115123 Thu 12115122 Thu 9/15122 Wed 8131122 Thu 9115122 Fri 9116/22 Wed 9/21/22 Wed 12114/22 Thu 12/15/22 Wed 11/9122 Wed 1119122 Tue 11/22/22 Wed 11/23/22 Mon 4124123 Fri 313123 Fri 313123 Fri 3124123 Fri 3/24/23 Sun 4/23/23 Mon 4/24/23 Sun 7/16123. Fri 6/23/23 Sat 6/24/23 Sat 7115/23 Sun 7116/23 Tue 8115123 Tue 8115/23. Tue 8115123 Jul Aug Sep Oct I Nov I Dec Jan Feb Mar Apr I may Jun I Jul I Aug Sep 4, 2 3 x, _ l - -' 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 City of Owasso 96th Street Widening 135th to 145th Task Split Milestone Summary Project Summary External Tasks External MileTask Inactive Task Inactive Milestone Inactive Summary ,,,,,,,,,,,,,,,,,,, Manual Task ♦ Duration -only runmmmmm�V Manual Summary Rollup � Manual Summary _ "'. _: _ -- Start-only p Finish -only Progress Split U _- - ] b Page 1 69AS-5v TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Amendment # 2 - East 961h Street North from North 1 19th East Avenue to North129th East Avenue Roadway Improvements - Engineering Services, Phase I Design DATE: June 30, 2022 BACKGROUND: The East 96th Street North, from North 1191h East Avenue to North 129th East Avenue has been designed to 95% completion by BKL, Inc., Tulsa, Oklahoma. Right -of -way for the project has been obtained and staff is working with utility companies on their relocation plans. Engineering Amendment #I added exhibits for right -of -way acquisition. During the right -of -way acquisition phase several items were negotiated and changed on the plans from the original scope. Engineering Amendment #2proposes to: 1) Add a landscaped median to a portion of the project; 2) add an irrigation system to the landscaped median mentioned above; 3) modify the roadway plans to accommodate the median additions; 4) modify Washington County Rural Water District No. 3 water lines to accommodate storm drainage and electrical poles relocations; 5) modify City of Owasso water lines to accommodate storm drainage and electrical poles relocations; 6) redesign a storm drainage box to allow for electric pole relocation. FUNDING: Funding is available in the Vision Recapture Fund. RECOMMENDATION: Staff recommends approval of Engineering Amendment 92 for the Phase I engineering design of the East 96th Street North Roadway Improvements from North 119th East Avenue to North 129th East Avenue (minus the bridge) with BKL Inc., Tulsa, Oklahoma, in the amount of $32,300 and authorization to execute the necessary documents. ATTACHMENTS: Location Map Engineering Amendment #2 East 96th Street North, North 119th East Ave to North 129th East Ave F r1= 600 n Location Map 06/27/2022 <jf� PL.IL P:.�F.PE�fJL fi1�11J� This map may represents a visual display of related geographic information. Data provided here cn is no-gaaran -ee of acutual field conditions. To be sure cf con-jpleie accuracy, please comaot the responsible staff for most up -to -date information_ AMENDMENT NO.2 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96th STREET NORTH US 169 PHASE I IMPROVEMENTS THIS AMENDMENT, made and entered into this _ day of between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and . hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated under which the ENGINEER was to provide professional services for 96th STREET NORTH, US 169 PHASE I IMPROVEMENTS hereinafter referred to as the PROJECT, and WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES which is attached hereto and incorporated by reference as part of this AMENDMENT. 2. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION. which are attached hereto and incorporated by reference as part of this AMENDMENT. 3. All other terms and conditions of the AGREEMENT of full force and effect. shall remain in IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. ENGINEER By: _ Date: APPROVED: CITY OF OWASSO, OKLAHOMA Juliann M. Stevens, City Clerk Kelly Lewis, Mayor Date: APPROVED AS TO FORM: Julie Lombardi, City Attorney AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96th STREET NORTH, US 169 PHASE I IMPROVEMENTS Scope of Services Attachment B B. Basic Services of ENGINEER. The basic services of the ENGINEER shall be amended to include the following tasks: 1. Revise plans to include Rural Water relocation plans and quantities. 2. Revise plans to include Land Scaping plans, details, and quantities. 3. Revise plans to include Irrigation plans, details, and quantities. 4. Modify storm sewer system for utility relocations. S. Revise Summaries and Cost Estimate. 6. Revise Roadway plans to reflect the changes to the medians. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK 96th STREET NORTH, US 169 PHASE I IMPROVEMENTS Compensation Attachment D D.1 Total Compensation For the work under this AMENDMENT the total maximum billing including direct costs and subconsultant services shall be Thirty -Two Thousand three hundred and No /100 dollars. ($32,300.00), which amount shall not be exceeded without further written authorization by CITY. The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in the original Contract and modified by this AMENDMENT. Original Contract Amount Amendment No. 1 Amendment No. 2 $450,000 $14,800 $32,300 Total Amended Contract Amount $497,100 '0 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/18/22 Department Overtime Expenses Benefits Pavroll Expenses Total Expenses 105 Municipal Court 3,480.08 5,741.68 9,221.76 110 Managerial 10,064.67 25,221.79 35,286.46 120 Finance 10,990.63 21,330.94 32,321.57 130 Human Resources 5,060.59 10,772.17 15,832.76 160 Community Development 11,462.56 21,604.12 33,066.68 170 Engineering 11,131.65 20,237.04 31,368.69 175 Information Systems 9,337.29 19,889.35 29,226.64 181 Support Services 5,202.45 10,107.95 15,310.40 190 Cemetery 101.70 1,565.22 1,507.70 3,072.92 201 Police Grant Overtime 6,524.79 86.59 6,524.79 6,611.38 215 Central Dispatch 1,275.94 2,603.44 3,879.38 221 Animal Control 2,190.81 4,574.05 6,764.86 280 Emergency Preparedness 973.76 2,460.89 3,434.65 370 Stormwater /ROW Maint. 740.34 4,054.19 7,655.43 11,709.62 515 Park Maintenance 5,996.51 11,736.64 17,733.15 520 Culture /Recreation 5,357.88 8,031.18 13,389.06 550 Community - Senior Center 2,183.05 6,543.18 8,726.23 580 Historical Museum 93.70 804.40 898.10 720 Strong Neighborhood 192.81 351.51 544.32 General Fund Total 7,366.83 90,700.38 187,698.25 278,398.63 185 Garage Fund Total 6,992.73 10 735.94 17,728.67 255 Ambulance Fund Total 64.53 553.85 618.38 215 E911 Communication 4,337.93 13,716.56 26,229.13 39,945.69 250 Fire Fund 37 Total 5,593.90 106,050.47 205 010.12 311,060 59 201 Police Fund 38 Total 8,165.20 103,255.25 192,807.56 296,062.81 300 Streets Fund 39 Total 100.83 14,851.34 20,000.93 34 852.27 370 Stormwater Fund 27 Total 151.74 2,767.71 5,354.02 8,121.73 150 Worker's Compensation Total 720 Strong Neighborhoods Total 2,073.27 4,249.01 6,32228_ CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/29122 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 25,406.72 HEALTHCARE MEDICAL SERVICE 54,841.01 HEALTHCARE MEDICAL SERVICE 71,142.08 ADMIN FEES 85,593.20 STOP LOSS FEES 14,719.60 HEALTHCARE DEPT TOTAL 251,702.61 DELTA DENTAL DENTAL MEDICAL SERVICE 11,062.28 DENTAL MEDICAL SERVICE 5,64120 DENTAL DEPT TOTAL 16,705.48 VSP ADMIN FEES 1,397.65 ADMIN FEES 73.89 VISION DEPT TOTAL 1,471.54 HEALTHCARE SELF INSURANCE FUND TOTAL 269,879.63