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Home My WebLink About2022.08.02_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, August 2, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA RECEIVED 1. Call to Order JUL 2 8 2022 Chair Kelly Lewis 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and Will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - July 19, 2022, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date June 16, 2022 • Monthly Budget Status Report - June 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street at 5:00 pm on Thursday, July 28, 2022. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JULY 19, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 19, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, July 14, 2022. 1. Call to Order Chair Kelly Lewis called the meeting to order at 7:05 pm. 2. Roll Call Present Chair - Kelly Lewis Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn A quorum was declared present. Staff: Assistant Authority Manager- Chris Garrett Authority Attorney - Julie Lombardi Absent Vice Chair - Alvin Fruga 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -July 5, 2022, and July 12, 2022, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda, as presented with claims totaling $41,005.87. YEA: Bonebrake, Bush, Dunn, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date July 2, 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority July 19, 2022 Page 2 9. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:06 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Claims List - 08/02/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK FLEET -FUEL $4,470.02 YAMAHA MOTOR CORPORATION, USA CARTS $3,790.82 CART OPERATIONS -Total $8,260.84 AEP /PSO ELECTRIC USE $2,977.79 AT &T PHONE USE $26.82 JPMORGAN CHASE BANK AMAZON -PARTS $69.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES $19.49 JPMORGAN CHASE BANK ANCHOR STONE - SUPPLIES $473.34 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $166.20 JPMORGAN CHASE BANK FLEET -FUEL $3,033.34 JPMORGAN CHASE BANK GOLF SUPERINTEN -DUES $650.00 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $45.27 JPMORGAN CHASE BANK LOWES- SUPPLIES $73.32 JPMORGAN CHASE BANK MAIL THIS- SHIPPING $17.43 JPMORGAN CHASE BANK MURRAY ELECTRIC -PARTS $981.88 JPMORGAN CHASE BANK OREILLY- SUPPLIES $103.15 JPMORGAN CHASE BANK TURNPRO- TREATMENTS $1,260.00 POWER MILL CONTRACTORS INC SAND SILO $28,334.00 STEPHEN R GRINTER REPAIRS $260.00 THE HUNTINGTON NATIONAL BANK MAINT EQUIP LEASE $5,207.39 TURF INJECTUNS, LLC SAND INJECTIONS $1,375.00 UNIFIRST FIRST AID CORP FIRST AID KIT RESTOCK $130.36 UNIFIRST HOLDINGS LP ENV CHARGE $28.99 UNIFIRST HOLDINGS LP JANITORIAL $42.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $41.94 UNIFIRST HOLDINGS LP SUPPLIES $45.48 UNIFIRST HOLDINGS LP UNIFORM SERVICE $29.99 COURSE MAINT -Total $45,393.91 JPMORGAN CHASE BANK 4ALLPROMOS- SUPPLIES $579.86 JPMORGAN CHASE BANK SYSCO- SUPPLIES $549.93 JPMORGAN CHASE BANK TANKERSLEY- SUPPLIES $63.21 FOOD & BEV -Total $1,193.00 AEP /PSO ELECTRIC USE $1,808.23 AT &T LONG DISTANCE PHONE $9.75 AT &T LONG DISTANCE LONG DISTANCE PHONE $77.78 CYBERGOLF LLC WEB HOSTING $585.00 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK GPS TECH - INSTALL $3,093.00 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $363.71 JPMORGAN CHASE BANK PGA- RENEWAL $140.00 JPMORGAN CHASE BANK UNIFIRST- SERVICE $62.42 II Claims List - 08/02/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $820.59 GOLF ADMIN -Total $7,590.48 JPMORGAN CHASE BANK AMAZON - SUPPLIES $242.21 JPMORGAN CHASE BANK LOWES- SUPPLIES $46.94 JPMORGAN CHASE BANK TEXOMA GOLF - SUPPLIES $490.65 GOLFSHOP -Total $779.80 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $2,786.72 JPMORGAN CHASE BANK AHEAD - MERCHANDISE $2,438.45 JPMORGAN CHASE BANK GOLF COURSE BEER $165.02 JPMORGAN CHASE BANK PEPSI - BEVERAGE $1,743.88 JPMORGAN CHASE BANK PING - MERCHANDISE $1,770.00 JPMORGAN CHASE BANK SAMS -FOOD $415.25 JPMORGAN CHASE BANK SYSCO -FOOD $702.75 JPMORGAN CHASE BANK TANKERSLEY -FOOD $330.67 JPMORGAN CHASE BANK WALMART -FOOD $191.99 OPGA -Total $10,544.73 OPGA -Total $73,762.76 OPGA Grand Total $73,762.76 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07116/22 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,441.15 9,206.97 605 Cart Operations 4,835.00 5,398.77 610 Golf Course Operations 13,762.89 20,050.62 670 Food & Beverage 3,946.09 5,785.65 690 General & Administration 4,111.23 5,878.17 FUND TOTAL 32,096.36 46,320.18 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2022 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 95,474 $ 645,823 $ 422,851 27,775 177,596 118,034 26,924 170,326 99,279 (12,395) (75,554) (48,891) 26,023 179,024 123,567 (19,903) (127,859) (85,732) $ 143,899 $ 969,355 $ 629,108 $ (25,256) (23,052) (109,101) (21,385) (27,335) $ (206,128) $ (239,106) (124,688) (810,278) (152,668) (291,715) (7,641 j $ (1,626,095) $ (278,167) (126,738) (852,523) (146,394) (296,338) $ (1,700,160) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (62,230) $ (656,740) $ (1,071,052) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 439,654 $ 1,040,000 $ 1,040,000 Other revenues/ (expenses) 92 795 - TOTAL NONOPERATING REVENUES (EXPENSES): $ 439,746 $ 1,040,795 $ 1,040,000 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 377,516 $ 384,055 $ (31,052) $ (46,345) FUND BALANCE (Budgetary Basis) Beginning Balance 72,937 72,937 Ending Balance $ 410,647 $ 41,885 PERCENT OF BUDGET 152.73% 150.46% 171.56% 154.54% 144.88% 149.14% 154.08% 85.96% 98.38% 95.04% 104.29% 98.44% 0.00% 95.64% 100.00% 0.00% 100.08%