HomeMy WebLinkAbout2022.08.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, August 2, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
RECEIVED
1. Call to Order AGENDA JUL 2 8 1022
Chair Kelly Lewis
City Clerk's Office
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - July 19, 2022, Regular Meeting
B. Approve claims
C. Accept the 2022 Atlanta Water Line Replacement Project and authorize final
payment in the amount of $3,452.01 to Envision Civil Contractors LLC, of Claremore,
Oklahoma
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to bids received for uniform rental and
procurement services
Roger Stevens
Staff recommends awarding the bid to Unifirst Corporation, of Tulsa, Oklahoma and
authorization to execute all necessary documents.
6. Report from OPWA Manager
7. Report from OPWA Attorney
8. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date July 16, 2022
• Monthly Budget Status Report - June 2022
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, July 28, 2022.
M. Stevens,
The City of Owasso encourages citizen participation. To requesron accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
MINUTES OF REGULAR MEETING
TUESDAY, JULY 19, 2022
The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, July 19, 2022, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public
Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and
posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, July 14, 2022.
1. Call to Order
Chair Kelly Lewis called the meeting to order at 6:56 pm.
2. Roll Call
Present Absent
Chair- Kelly Lewis Vice Chair- Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Assistant Authority Manager- Chris Garrett
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - July 5, 2022, July 12, 2022, Regular Meetings
B. Approve claims
Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with
claims totaling $556,093.13.
YEA: Bonebrake, Bush, Dunn, Lewis
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Consideration and appropriate action relating to a Development and Financing Agreement
and Covenant Agreement for Development Project Assistance in the Owasso Redbud District
Project Plan, Tax Increment Financing District No. 1, for the project known as 5th Ave Business
Park
Chris Garrett presented the item, recommending approval of the Development and Financing
Agreement and Covenant Agreement with 5th Ave Business Park, LLC., and authorization to
execute all necessary documents. There were no comments from the audience. After
discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the Development and
Financing Agreement and Covenant Agreement, and authorize the execution of all
necessary documents, as recommended.
YEA: Bonebrake, Bush, Dunn, Lewis
NAY: None
Motion carried: 4 -0
6. Report from OPWA Manager
None
Report from OPWA Attorney
None
Owasso Public Works Authority
July 19, 2022
Page 2
8. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date July 2, 2022
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
10. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:05 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
Claims List - 08/02/2022
Fund Vendor Name Payable Description Payment
Amount
61 OPWA MSB CONSTRUCTION LLC CONSTRUCTION SVCS $844,384.65
COFFEE CREEK LIFT STATION -Total
$844,384.65
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
$129.25
OPWA -Total
$129.25
AEP /PSO
ELECTRIC USE
$1,948.72
CITY OF OWASSO
ADMIN OVERHEAD
$25,000.00
JPMORGAN CHASE BANK
DEPT OF ENV - RENEWALS
$184.00
JPMORGAN CHASE BANK
NSP QUALITY- SUPPLIES
$97.50
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$83.46
JPMORGAN CHASE BANK
OK.GOV -FEE
$4.12
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$100.45
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$336.24
STANDLEY SYSTEMS LLC
MAINT AGREEMENT
$214.90
TERMINIX
TERMITE PEST CONTROL
$491.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$58.74
UNITED STATES CELLULAR CORPORATION
PHONE SERVICES
$49.82
OPWA ADMINISTRATION -Total
$28,568.95
BANCFIRST
800469017109B
$55,960.40
BANCFIRST
800470015/09C
$23,361.34
BANCFIRST
800471013/SANTA FE
$14,375.74
BANCFIRST
8004720111RANCH CREEK
$25,377.32
BANCFIRST
800780017119C
$121,553,74
OKLAHOMA WATER RESOURCES BOARD
ORF -02- 0017- CW /2002A
$22,216.26
OPWA DEBT SERVICE -Total
$262,844.80
AEP /PSO
ELECTRIC USE
$202.86
JPMORGAN CHASE BANK
LOWES- REPLACE
$77,88
JPMORGAN CHASE BANK
NATURAL EVOL -WASTE
$739.22
TERMINIX
PEST CONTROL
$83.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$37.40
RECYCLE CENTER -Total
$1,140.36
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$31.50
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$56.96
OLD DOMINION BRUSH COMPANY, INC
EQUIPMENT
$5,845.90
SPOK INC.
PAGER USE
$73.12
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$140.52
UNITED STATES CELLULAR CORPORATION
PHONE SERVICES
$44.49
REFUSE COLLECTIONS -Total
$6,192.49
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
$1,557.28
UTILITY BILLING -Total
$1,557.28
AEP /PSO
ELECTRIC USE
$9,331.73
1
Claims List - 08/02/2022
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA DEPARTMENT OF ENVIRONMENTAL
RENEWAL LICENSE
$606.00
QUALITY
JUNE DIRT BILLING
$65.00
JPMORGAN CHASE BANK
ALLIED ELECT - SUPPLIES
$187.76
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$31.50
JPMORGAN CHASE BANK
BUMPER - SUPPLIES
$77.55
JPMORGAN CHASE BANK
CORE &MAIN- SUPPLIES
$352.40
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$72.00
JPMORGAN CHASE BANK
RED WING - UNIFORM
$170.00
OMEGA RAIL MANAGEMENT, INC.
ROW AGREEMENT
$371.38
SPOK INC.
PAGER USE
$67.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$122.70
WASHINGTON CO RURAL WATER DISTRICT
MAGNOLIA LS WATER
$23.12
WASHINGTON CO RURAL WATER DISTRICT
MORROW LS WATER
$20.01
WASTEWATER COLLECTIONS -Total
$11,434.13
AEP /PSO
ELECTRIC USE
$33,126.05
AT &T
PHONE USE
$80.46
DEPARTMENT OF ENVIRONMENTAL
RENEWAL LICENSE
$138.00
QUALITY
JAMES A. OZBUN
SPLICED CORD AND TEST
$272.00
JPMORGAN CHASE BANK
ACCURATE -TESTS
$315.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$31.50
JPMORGAN CHASE BANK
DEPT OF ENV - RENEWAL
$10,297.88
JPMORGAN CHASE BANK
ELLIOTT- REFUND
($15.95)
JPMORGAN CHASE BANK
HUTHER ASSOC- SUPPLIES
$1,830.00
JPMORGAN CHASE BANK
JOHNSTONE -TOOLS
$24.18
JPMORGAN CHASE BANK
OK.GOV -FEE
$237.84
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$5,938.39
KTURBO USA, INC
K -TURBO BLOWER
$12,234.00
KTURBO USA, INC
SUPPLIES
$450.00
SPOK INC.
PAGER USE
$109.56
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$185.22
WASTEWATER TREATMENT -Total
$65,254.13
AEP IPSO
ELECTRIC USE
$278.16
BILLY BASORE
JUNE DIRT BILLING
$65.00
CITY OF TULSA DEPT OF FINANCE
JUNE LAB SERVICES
$900.00
DEPARTMENT OF ENVIRONMENTAL
RENEWAL LICENSE
$552.00
QUALITY
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$31.50
JPMORGAN CHASE BANK
CORE &MAIN- EQUIPMENT
$1,875.00
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$10,791.50
JPMORGAN CHASE BANK
DEPT OF ENV - REFUND
($184.00)
JPMORGAN CHASE BANK
DEPT OF ENV - RENEWAL
$184.00
E
Claims List - 08/02/2022
Fund Vendor Name Payable Description
61 OPWA JPMORGAN CHASE BANK DEPT OF ENV - RENEWALS
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SPOK INC.
UNIFIRST HOLDINGS LP
OK.GOV -FEE
OK.GOV- REFUND
OREILLY- SUPPLIES
PAGER USE
UNIFORM SERVICES
Payment
Amount
$368.00
$6.19
($6.19)
$83.94
$98.73
$140.62
WATER -Total $15,184.45
GREELEY & HANSEN LLC LBX 619776 INSPECTION SERVICES $25,173.74
WWTP UPGRADE -Total $25,173.74
OPWA -Total $1,261,864.23
67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $233,647.50
BANCFIRST 80073003812018 NOTE $94,220.00
BANCFIRST 800826026/2020 NOTE $95,628.04
OPWA STF DEBT SERVICE -Total $423,495.54
OPWA SALES TAX -Total $423,495.54
69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $5,031.03
ACCOUN
OPWA ST SUB - DEBT SERV -Total $5,031.03
OPWA SALES TAX SUB ACCOUN -Total $5,031.03
OPWA Grand Total $1,690,390.80
M
TO: The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance and Authorization of Final Payment
2022 Atlanta Water Line Replacement Project
DATE: July 28, 2022
BACKGROUND:
In April 2022, the Owasso Public Works Authority awarded a contract to Envision Civil
Contractors, LLC, of Claremore, Oklahoma, in the amount of $75,773.05. Improvements within
the contract included the replacement of 282 LF of 2' iron pipe water line with a 6" PVC water
line. Additional work included removal and replacement of 5 driveway approaches, 236 feet of
sidewalk, and 115 square yards of sod.
Improvements were completed in July 2022, with all work meeting standards for acceptance. A
final payment of $3,452.01, results in a final contract amount of $69,040.21, a contract underrun
of $6,732.84.
FUNDING:
Funding for this project is available in the Water Division Budget.
RECOMMENDATION:
Staff recommends acceptance of the 2022 Atlanta Water Line Replacement Project and
authorization for final payment to Envision Civil Contractors, LLC, of Claremore, Oklahoma, in the
amount of $3,452.01.
ATTACHMENTS:
Location Map
Final Pay Documents
Project Location Map
2022 Atlanta Water Line
7" = 1000 ft
Replacement
This map may recresems a visaaI cis clav of related geographic information. Data provided here on is no: gvaramee of acutual held conditicns. To be sure cf co lip! are accuracy, please contact the
responsible staff for most up -to -date information.
61- 420 -223 -54240 PO 20230083
PAYMENT APPLICATION
Page 1
TO: City of Owasso
PROJECT Owasso Public Works Authority APPLICATION # Final Distribution to:
200 South Main
NAME AND 2022 Atlanta Water Line Replacement PERIOD THRU: 07"2012022
LOCATION: OWNER
Owasso, OK 74055
200 South Main PROJECT #s: ARCHITECT
FROM: Envision Civil Contractors, LLC
Owasso, OK 74055 CONTRACTOR
ARCHITECT: DATE OF CONTRACT: 04/19/2022
20125 Mockingbird Lane E
Claremore, OK 74019
FOR: 2022 Atlanta Waterline Replacement
CONTRACTOR'S SUMMARY OF WORK
Contractor's signature below is his assurance to Owner, concerning the payment herein applied for,
that: (1) the Work has been performed as required in the Contract Documents, (2) all sums previously
Application is made for payment as shown below,
paid to Contractor under the Contract have been used to pay Contractor's costs for labor, materials
Continuation Page is attached.
and
pther obligations under the Contract for Work previously paid for, and (3) Contractor is legally
itled to this payment. 11
1. CONTRACT AMOUNT
$75,773.05
CONTRACTOR: EnVls'dn lull ont rs,
2. SUM OF ALL CHANGE ORDERS
$0.00
By:Date:
3. CURRENT CONTRACT AMOUNT (Line 1 +1- 2)
$75,773.05
4. TOTAL COMPLETED AND STORED
$69,040.21
late of: Oklahoma
(Column G on Continuation Page)
County of. Rogers
SHAWNALEE JONES
5. RETAINAGE:
Subscribed and swom to before Notary Public, State of Oklahoma
a. 0.00% of Completed Work
$0.00
me this 20th day of July 2022 Commission # 22002514
(Columns D +Eon Continuation Page)
My Commission Expires 02 -21 -2026
b. 0.00% of Material Stored
$0.00
Notary Public. Shawnal-ee Jones
(Column F on Continuation Page)
Total Retainage
My Commission Expires
ARCHITECTS CERTIFICATION
Column I on Continuation Page) $0.00
6. TOTAL COMPLETED AND STORED LESS RETAINAGE
$69,040.21
Architect's signature below is his assurance to Owner, concerning the payment herein applied for,
(Line 4 minus Line 5 Total)
offiat: (1) Architect has inspected the Work represented by this Application, (2) such Work has been
7. LESS PREVIOUS PAYMENT APPLICATIONS
$65,588.20
completed to the extent indicated in this Application, and the quality of workmanship and materials
conforms with the Contract Documents, (3) this Application for Payment accurately states the amount
of Work completed and payment due therefor, and (4) Architect knows of no reason why payment
S. PAYMENT DUE
$3,452.01
should not be made.
9. BALANCE TO COMPLETION
CERTIFIED AMOUNT .3,452.01
(Line 3 minus Line 6) $6,732.85
(If the certified amount is different from the payment due, you should attach an explanation. Initial all
the figures that are changed to match the certified amount.)
SUMMARY OF CHANGE ORDERS ADDITIONS
DEDUCTIONS
ARCHITECT
Total changes approved in
$0.00
previous months
By:
Neither this Application nor payment applied for herein Is assignable or negotiable. Payment shall be
Total approved this month
TOTALS
made only to Contractor, and is without prejudice to any rights of Owner or Contractor under the
Contract Documents or otherwise.
NET CHANGES
PAYMENT APPLICATION
CONTINUATION PAGE Page 2 of 3
PROJECT: Owasso Public Works Authority APPLICATION M Final 3
2022 Atlanta Water Line Replacement DATE OF APPLICATION: 07/2012022
Payment Application containing Contractor's signature is attached. PERIOD THRU: 07120/2022
PROJECT #s:
COMPLETED
WORK
STORED
TOTAL
%
BALANCE
RETAIN GE
ITEM#
WORK DESCRIPTION
SCHEDULED
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(If Variable)
AMOUNT
AMOUNT
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G / C)
COMPLETION
PERIODS
(D +E +F)
(C -G)
QTY $AMT
TYPE 1 REPAIR (PCC)
$2,876.40
$2,165.76
$0.00
$0.00
$2,165.76
75%
$710.64
$169.20 PER
12.80
4.20
2
INSTALL 6" PVC WATER PIPE
$39,795.84
$39,936.96
$39,936.96
100%
($141.12)
$141.12 PER LF
282.00
283.00
0.00
3
INSTALL 6" TAPPING SLEEVE
$7,287.60
$7,287.60
$3,643.80 PER Each
2.00
2.00
0.00
R &R CONCRETE DRIVEWAY
$4,967.36
$5,544.96
$0.00
$0.00
$5,544.96
112%
($577.60)
$115.52 PER SY
43.00
48.00
0.00
0.00
48.00
-5.00
R &R 4" CONCRETE SIDEWALK
$8,226.85
$8,032.93
$0.00
$0.00
$8,032.93
98%
$195.93
$78.37 PER SY
105.00
102.50
0.00
0.00
102.50
2.50
6
SOLID SLAB SOD
$897.00
$7,872.00
$0.00
$0.00
$1,872.00
($975 00)
$7.80 PER
$2,520.00
$0.00
$0.00
$0.00
$0.00
0%
$2,520.00
$126.00 PER CY
20.00 $4,200.00
0.00
$4,200.00
20.00
8
TRAFFIC CONTROL
$4.200.00
$4.200.00 PER LS
1.00
1.00
0.00
0.00
1.0.0
9
PROJECT ALLOWANCE
$5,000.00
$5,000.00
$5.000 PER LS
SUB - TOTALS $70,773.05 $69,040.21 $0.00 $0.00 $69,040.21 98% $1,732.85
CONTINUATION PAGE
CONTINUATION PAGE
Page 3 of 3
PROJECT: Owasso Public Works Authority APPLICATION #: Final 3
2022 Atlanta Water Line Replacement DATE OF APPLICATION: 07/20/2022
Payment Application containing Contractor's signature is attached. PERIOD THRU: 07/20/2022
PROJECT #s:
COMPLETED WORK
STORED
TOTAL
%
BALANCE
RETAINAGE
ITEM #
WORK DESCRIPTION
SCHEDULED
AMOUNT
MATERIALS
COMPLETED AND
COMP
TO
(If Variable)
AMOUNT
AMOUNT
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G /C)
COMPLETION
PERIODS
(D+E +F)
(C -G)
QTY $AMT
' TOTALS I $75,773.05 $69,040.21 I $0.00 I $0.00 I $69,040.21 I 91 %I $6,732.855
CONTINUATION PAGE
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OF Rogers )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this 20th day of July, 2022
Notary Public
Commission # 22002514
My Commission Expires: 2/21/2026
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
2022
Public, JDNES
of Oklahoma
002514
es 02.21 -2025
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
Print Porm
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
ProiecU Owner Contractor
Project: 2022 Atlanta Waterline Replacement Name: Envision Civil Contractors, LLC
Address: 200 South Main
Owasso OK 74055
City State Zip Code
Owner: Owasso Public Works Authority
TO ALL WHOM IT MAY CONCERN:
Address: 20125 Mockingbird Lane E
Claremore OK 74019
City State Zip Code
Contractor Licence:
Contract Date: 4 / 19 /2022
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
Three thousand four hundred fiftv two and .01/100
Dollars ($3,452.01 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project. `
Dated this all) day of
Page 1 of 1
TO: The Honorable Mayor and City Council
The Honorable Chair and Trustees, Owasso Public Works Authority (OPWA)
FROM: Roger Stevens
Public Works Director
SUBJECT: Uniform Agreement- Unifirst Corporation
Public Works /Vehicle Maintenance /Parks Department
DATE: July 28, 2022
BACKGROUND:
Currently, the General Fund and the OPWA budgets provide for uniforms and accessories for three
departments within the City of Owasso: Public Works, Vehicle Maintenance, and Parks
Department. The Uniforms are provided to employees that work in conditions that require
commercial cleaning with the ability to remove grease, sewer waste, tar and other harsh
environments that are not conducive to home laundering. Additional clothing is provided to
administrative staff for conformity and to create a professional appearance for meetings with
customers and staff on a daily basis. Other items include floor mats and shop rags for vehicle
maintenance staff.
BID:
In July 2022, staff advertised for new uniform bids. Individual specifications were sent directly to
Unifirst Corporation and Cintas Corporation; which are two of the leading vendors for uniforms
and services in the immediate area. Bids were returned to the City by both vendors.
After opening the bids, staff evaluated both base and alternate bids based on 45 employees and
the bid specifications. Staff evaluated both rental and lease options, with rental meeting the
needs of the departments. Additional direct purchase items were considered based on current
usage. As a result, Unifirst Corporation of Tulsa, Oklahoma is the lowest responsible bidder.
PROPOSED CONTRACT:
The following scope of services will be provided
• Provide uniforms including pants and shirts for employees;
• Launder all uniforms with pickup and delivery to facilities weekly;
• Provide quality control of uniforms that need replaced due to excessive wear and tear;
• Detailed billing;
• Removal and replacement of miscellaneous items such as floor mats and soap dispenser
refills on a weekly basis.
The Scope of Work to be provided is estimated to be $48,000.00; however, this price could exceed
$48,000.00, as the agreement is based on a "per piece" pricing.
The contract would be for one year with the ability for renewal for a period of up to three (3) years,
if both parties agree.
FUNDING:
Funding is included in the FY 2023 General Fund and OPWA Fund. Staff estimates approximately
$20,160.00 from the General Fund and $27,840.00 from the OPWA Fund.
Uniform Contract
Page 2
RECOMMENDATION:
Staff recommends awarding the bid to Unifirst Corporation, of Tulsa, Oklahoma and authorization
to execute all necessary documents.
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/16/22
Department Payroll Expenses Total Expenses
400
OPWA Administration
17,342.57
25,853.70
405
Utility Billing
7,718.76
13,216.02
420
Water
17,218.23
28,298.93
450
Wastewater
15,409.01
25,424.16
455
Wastewater Collection
15,191.24
25,447.53
480
Refuse
17,450.50
28,979.33
485
Recycle Center
2,790.40
5,095.95
FUND TOTAL
93,120.71
152,315.62
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues & Expenses
As of June 30, 2022
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Water
$ 622,989
$ 7,710,278
$ 7,341,475
105.02%
Wastewater
542,180
5,784,261
5,387,234
107.37%
Refuse
226,761
2.556,580
2,513,437
101.72 %,
Recycle
9,618
68,845
36,903
186.56%
Other Utility fees
18,693
210,246
280,659
74.91%
TOTAL OPERATING REVENUES
$ 1,420,241
$ 16,330,210
$ 15,559,708
104.95%
OPERATING EXPENSES:
OPWA administration
$ (96,683)
$ (1,173,997)
$ (2,161,292)
54.32%
Utility Billing
(41,772)
(487,783)
(495,454)
98.45%
Water
(751,626)
(4,490,458)
(4,600,561)
97.61%
Wastewater Treatment
(158,975)
(1,435,818)
(1,414,542)
101.50%
Wastewater Collections
(102,804)
(1,166,536)
(8,004,844)
14.57%
Refuse
(133,370)
(1,235,044)
(1,347,987)
91.6297
Recycle
(16,435)
(190,070)
(751,281)
25.30%
Debt payments
(240,629)
(2.822,244)
(5,222,200)
54.047.
TOTAL OPERATING EXPENSES
$ (1,542,296)
$ (13,001,950)
$ (23,998,161)
54.18%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$ (122,055)
$ 3,328,260
$ (8,438,453)
NONOPERATING REVENUES (EXPENSES):
Interest
$ 5,191
$ 36,661
$ 27,670
132.49 %,
Other revenues /(expenses)
6,562
91,835
24,838
369.74%
TIFrevenues /(expenses)
52,486
174,484
(386,641)
- 45.13%
Transfers in
3,042,000
0.00%
Transfers out
$DIV /01
TOTAL NONOPERATING REVENUES (EXPENSES)
$ 64,239
$ 302,980
$ 2,707,867
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$ 1,424,569
$ 17,006,689
$ 28,705,080
Unissued Debt Proceeds
8,465,613
Expenditures of long -term debt
(830,766)
(18,191,674)
(33,135,261)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$ 593,803
$ (1,184,985)
$ 4,035,432
NET INCOME (LOSS)
$ 535,987
$ 2,446,255
$ (1,695,154)
ENCUMBRANCES OUTSTANDING
$ (10,702,854)
BOND PROCEEDS RECEIVABLE
6,165,346
FUND BALANCE (Budgetary Basis)
Beginning Balance
6,575,164
6,575,164
Ending Balance
$ 4,483,911
$ 4,880,010