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HomeMy WebLinkAbout2016.09.12_Planning Commission AgendaRecord Copy OWASSO PLANNING COMMISSION REGULAR MEETING September 12, 2016 6:00 PM PUBLIC NOTICE OF THE MEETING OF THE OWASSO PLANNING COMMISSION TYPE OF MEETING: Regular DATE: September 12, 2016 TIME: 6:00 PM PLACE: Old Central 109 North Birch NOTICE FILED BY: Marsha Hensley TITLE: Assistant City Planner Filed in the office of the Owasso City Clerk and posted at City Hall, 200 S. Main (west entrance) at 10:00 AM on September 8, 2016. Marsha Hensley, Assistant City Plainer OWASSO PLANNING COMMISSION Monday, September 12, 2016 at 6:00 PM Old Central 109 North Birch AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Presentation of the Character Trait of the Month - Orderliness 5. Approval of Minutes from the August 8, 2016 Regular Meeting. 6. Specific Use Permit 16 -03, Auto Dealership - Consideration and appropriate action relating to the request for the review and acceptance of a specific use permit to allow for a car dealership on property zoned CS (Commercial Shopping) zoning district. The subject property is located on the east side of US -169 service road approximately 1/4 mile south of E 106th St N and is within the US -169 Overlay District. 7. Final Plat - Somerset of Owasso - Consideration and appropriate action relating to the request for the review and acceptance of a final plat proposing forty -five (45) lots in six (6) blocks. The general location is N 140th E Ave and E 96th St N and is approximately 9.53 acres. The property is zoned PUD 16 -01 with the underlying zoning of RS -3 (Residential Single- family) zoning district. Discussion regarding a change to the Owasso Zoning Code in reference to accessory uses in commercial parking lots. 9. Discussion of the Creation of a TIF District in Downtown Owasso. Selection of a Representative to serve on the TIF Review Committee. 10. Community Development Report • Report on Monthly Building Permit Activity • Director's Update • Public Works Project Status Update 11. Report on Items from the August 24, 2016 TAC Meeting • Site Plan - The Garage Restaurant • SUP 16 -03 - Auto Dealership • Final Plat - Somerset of Owasso 12. Report from Planning Commissioners 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 14.Adjournment OWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, August 8, 2016 The Owasso Planning Commission met in regular session on Monday, August 8, 2016 at Old Central per the Notice of Public Meeting and Agenda posted at City Hall, 200 S. Main (west side)at 3:00 p.m. on August 4, 2016. ITEM 1. CALL TO ORDER Dr. Loving called the meeting to order at 6:00 p.m. ITEM 2. Flag Salute ITEM 3. Roll Call PRESENT David Vines Dr. Paul Loving (in at 6:35 pm) Renee Mowery Tim Miller A quorum was declared present. STAFF Bronce Stephenson Chelsea Levo Julie Lombardi Marsha Hensley Daniel Dearing Kyler Hallmark ABSENT Jennifer Koscelny ITEM 4. Presentation of the Character Trait of the Month -Cautiousness ITEM 5. Approval of Minutes from July 11, 2016 Regular Meeting. The Commission reviewed the minutes. Mr. Vines moved, seconded by Ms. Mowery, to approve the minutes from the July 11, 2016 meeting. A vote on the motion was recorded as follows: YEA: Miller, Vines, Mowery NAY: None Motion carried 3 -0. ITEM 6. OZ 16 -07 Rezoning -Tvann Develooment Co., Inc - Consideration and appropriate action relating to the request for the review and acceptance of a rezoning from AG (Agriculture) zoning district to RS -3 (Residential Single- family) zoning district. The general location is between N. 142nd E. Ave. and E. 93rd St. N. and is approximately 6.51 acres. OWASSO PLANNING COMMISSION August 8, 2016 Page No. 2 Kyler Hallmark presented the staff report. The property location was described. The property is 6.51 acres in size, and the applicant requests zoning be changed from AG (Agriculture) to RS -3 (Residential Single - Family). Mr. Quentin Boyd (14210 E 93rd PI No) asked the commissioners about the small strip of land that runs east and connects to N 145th E Ave.. Staff recommends approval of the rezoning request from AG (Agriculture) to RS -3 (Residential Single - Family). Mr. Vines moved, seconded by Ms. Mowery, to approve OZ 16 -07, with the zoning of RS -3. A vote on the motion was recorded as follows: YEA: Mowery, Vines, Miller NAY: None Motion carried 3 -0. ITEM 7. Final Plat- Wheels and Thrills - Consideration and appropriate action relating to the request for the review and acceptance of a final plat proposing one (1) lot on one (1) block containing 2.8069 acres. The general location is approximately 400' from the northeast corner of E. 106th St. N. and N. Garnett Road. Kyler Hallmark presented the staff report and described the property location. The Owasso Technical Advisory Committee reviewed the final plat at their July 27, 2016 meeting. Staff recommends Planning Commission approval of the final plat. Mr. Vines moved, seconded by Ms. Mowery, to approve the final plat, subject to the staff and TAC recommendations. A vote on the motion was recorded as follows: YEA: Mowery, Miller, Vines NAY: None Motion carried 3 -0. ITEM 8. Consideration and appropriate action relating to the Zoning Code and GrOwasso 2030 Land Use Master Plan Updates. Bronce Stephenson presented the staff report. Ms. Mowery made a suggestion regarding the land use table, that an "x" be placed into the blank cells. This will reassure that the zoning district is inappropriate for the land use district indicated. Ms. Mowery also discussed the need for the definition of "Density" being listed in the definition list. Mr. Vines moved to approve the updates, subject to the changes Ms. Mowery recommended, seconded by Ms. Mowery, to approve the updates to the zoning code and GrOwasso 2030 land use plan. OWASSO PLANNING COMMISSION August 8, 2016 Page No. 3 A vote on the motion was recorded as follows: YEA: Mowery, Miller, Vines NAY: None Motion carried 3-0. ITEM 9. Community Development Report • Report on Monthly Building Permit Activity. • Director's Update ITEM 10. Report on Items from the July 27, 2016 TAC Meeting • Easement Closure - 7906 N. 144th E. Ave. • Easement Closure - 9308 N. 101st E. Ave. • Final Plat - Wheels and Thrills ITEM 11. Report from Planning Commissioners ITEM 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) - Place discussion on parking lot ice machines on the September planning commission agenda. ITEM 13. Adioumment - Dr. Loving moved, seconded by Mr. Miller, to adjourn the meeting. A vote on the motion was recorded as follows: YEA: Dr. Loving, Mowery, Vines, Miller NAY: None Motion carried 4 -0 and the meeting was adjourned at 6:50 PM. Chairperson Vice Chairperson Date TO: The Owasso Planning Commission FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Specific Use Permit- Glover Coffee Creek Dealership DATE: September 9, 2016 BACKGROUND: The City of Owasso received an application from the Jim Glover Auto Family for the review and approval of a Specific Use Permit for Coffee Creek Auto Dealership. The subject property is located in the 10500 block of the east US -169 Service Road. SUMMARY TABLE: Direction Zoning Use Land Use Plan Jurisdiction Commercial CS 1 Lot, 1 Block Number of Reserve Areas City of North (Commercial Undeveloped Commercial Owasso Washington County Rural Water District #3 Shopping) Storm siren fee of $35 /acre, Elm Creek Sewer Payback of 1,580 /acre Streets (public or private) N/A CS City of South (Commercial Undeveloped Commercial Owasso Shopping) RS-3 City of East (Residential Residential Transitional Owasso Single Family) West AG US -169 Public City of (Agriculture) Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 5 acres Current Zoning CS Commercial Shopping) Proposed Use Commercial Lots /Blocks 1 Lot, 1 Block Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? US -169 Overlay Water Provider Washington County Rural Water District #3 Applicable Paybacks Storm siren fee of $35 /acre, Elm Creek Sewer Payback of 1,580 /acre Streets (public or private) N/A ANALYSIS: A Specific Use Permit (SUP) is required in certain zoning districts for uses that may be a bit more intensive than surrounding uses. Within CS Zoning, an SUP is required for automobile sales, which is requested as a part of this permit. Additionally, this project site lies within the USA 69 Overlay, which requires receipt of a Specific Use Permit and also caps the maximum size at 5 acres. An automobile sales use requires an SUP because It often is associated with heavier traffic, noise, lighting and use than is typically found in CS zoning. With approval of an SUP, staff, the Planning Commission and City Council can require additional conditions on the project that can help to mitigate any issues that a higher - intensity use can cause. The subject application requests approval of an SUP to allow for the development of a 5 acre car dealership that will be a Chrysler, Jeep, Dodge, RAM & Fiat facility. The facility will sell vehicles and will have a service department. The applicant has been seeking a site in Owasso for many months and after working with staff, has found a location that appears to be acceptable. Staff prefers this location within the US -169 Overlay District so that the higher development and architectural standards will apply. The applicant has submitted a set of drawings and renderings, which provide an indication of building architecture and layout of the facility on the property. A flagpole displaying the American Flag of at least 120 feet in height is proposed as a part of the development. A single building is located at the center of the site, with ample display parking along the front of the building. Site landscaping will be required that meets Owasso standards. The main facility houses a showroom, offices, parts and repair facilities and has room for expansion of another showroom. Connection to existing and future development will be required. Building architecture utilizes a mixture of glass, architectural metal and stucco. Additionally, as a part of their landscape package, the Glover family has offered to construct a statue of a Ram near one of the rock car display areas, celebrating both the RAM line of vehicles and the Owasso Rams mascot. Staff will recommend the following conditions be applied to the property: • Signage shall be limited to a height of 20 feet and only monument sign type. No additional signage other than signage on the building shall be allowed (does not include directional signage). • No digital signage shall be used on the property. • No banners, flags, balloons, inflatables, temporary signs, streamers or other advertising methods shall be allowed to be used on the site or attached to any vehicles. Any short - term (3 days or less) tents or tent sales shall be subject to approval by the Community Development Department. • No vehicles shall be allowed to be displayed outside of the site within the public right -of- way. • Any vehicle display ramps shall be built as berms and lined with rock and /or landscaping. No metal display racks shall be allowed. • No exterior loudspeakers shall be allowed on the back side of the development. • A minimum 6' opaque screening fence shall be required along the backside of the project. • All non - essential lighting shall be turned off from the hours of 9PM to 6AM. • Additional landscaping shall be provided on the site, subject to staff approval. A portion of the landscaping may be "banked" for use off -site in public areas. • All standards of the US -169 Overlay shall be met. • All site lighting shall be LED. • White vinyl fencing (per Owasso standard) shall be installed along US -169 frontage for length of property. RECOMMENDATION: Staff recommends approval of the Specific Use Permit, subject to Planning Commission recommendation with the conditions previously listed. ATTACHMENTS: A. Area Map B. Aerial Map C. Zoning Map D. Land Use Plan Map E. Letter from Jim Glover Auto Family F. SUP Site Plan G. Building Elevations 0 11 ... ) Specific Use Permit - -- - - - - - - - - - - q FF I f 2 A 7E 1" = 752 ft SUP 16-03 09/07/2016 rt This map represents a visual display of related geographic Information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up-to-date Information. Specific Use Permit 1" = 752 ft SUP 16 -03 09/07/2016 map represents a visual display of related geographic Information. Data provided hereon Is not a guarantee of actual field conditions. To he sure of complete accuracy, contact Owasso staff for the most up -to -date information. SUP 16 - 03 Zoning SUP 16 -03 Land Use Plan LEGEND Land Use Categories - Commercial - Inds riaVRegional Employment Neighborhood [Axed Use (Light Office, 'Commercial Shopping. Amched Housing, SP Hwsing, Apartment; above retail) Par Recreation PublidlnstitutionaVOuasi Public Residential Transitional (Amched housing, duplexes, ef6ces) US- 169 oveday District EM - Glenn,MurAddidon Special Distnd M– Downto m Development District 106th St. N. Subject Property Floodplain Planned TraiVOnStreet Bikeroute/ Complete Sheet September 05, 2016 City of Owasso Mr. Bronce Stephenson 200 S. Main Owasso, OK 74055 RE: Jim Glover CDJR Dear Mr. Stephenson: We are writing this letter to express our excitement for the opportunity to expand our business into the City of Owasso. With your blessing, we will be building a state of the art facility for a Chrysler, Dodge, Jeep, Ram, and Fiat franchise. The Jim Glover Auto Family has been in business in Tulsa for over 20 years. At our original Chevrolet dealership, we have been the #1 volume Chevrolet dealer in Oklahoma for 8 years. We were named the GM Dealer of the Year for 3 years in a row, and the only Chevrolet dealer in Oklahoma to ever win Dealer of the Year. We were also named the DealerRater Dealer of the Year in 2015. Prior to the Chevrolet store, we built Jim Glover Dodge in Broken Arrow, which is now Chris Nikel. Right after opening, that store became number one in Oklahoma and was highly ranked in the Nation. We feel that we can be a valued member on the community, and will bring a significant amount of sales tax income for the City of Owasso. Jim Glover Chevrolet posted $7,589,958 and $7,926,266 in 2014 and 2015 respectively in parts revenue which would equate to approximately $677,000 and $707,000 is sales tax revenue for the city of Owasso in those same years. Our goal is to develop Jim Glover CDJR to be a strong member of the Owasso community. Beyond potential revenue, there are other aspects of our business that are very important to us. We have done our best to instill our family values throughout our organization. We believe in (918) 663 -2300 • 1 -44 at Memorial • P.O. Box 4940 • Tulsa, OK 74159 -4940 www.jimgloverchevy.com functioning our business with honesty and integrity. Through the years, car dealerships and car salesman have developed a negative reputation. We believe it doesn't have to be that way. If you say you are going to do something, do it. If you advertise something, it needs to be available. We believe in the lifetime value of a customer, and retaining their business for life is much more important than just a one -time sale. Our family believes in giving back and we take pride in being involved in our community through many different charities and events such as the Tulsa Heart Ball, Concours for the Cure, Susan G. Komen Breast Cancer run, Toys for Tots, Salvation Army, Folds of Honor, Rogers State Saddle Up for Scholarships, and more. Our family envisions our future being a part of the Owasso community. Currently, my wife and I and Kristen's family live just Northeast of Owasso, and Kristen hopes that her children are able to attend school in Owasso. Jared and his family are currently building a home in Stone Canyon, and plan to raise their family in Owasso. During the Rams football season opener, we were talking about how it won't be long before Jareson (Jared's son) will be playing on Friday nights. We talked about how Jim Glover Chrysler, Dodge, Jeep, RAM will be a great fit with the Owasso RAMs. In closing, The Jim Glover Auto Family is very excited about the opportunity to join this amazing community and other Owasso businesses to help the future growth of Owasso. Thank You, Jim Glover President Jim Glover Auto Family Owasso Dodge Chrylser Jeep Ram Sparks Preliminary Concept Site Plan, Landscape Plan, Exterior Renderings Reed Date: 9/6/2016 Architecture & Interiors Location: Owasso, OK Sparks Reed, LLC. phone: 918.884 -6007 5810 E. Skelly Dr. Tulsa, OK 74135 e -mail: info@sparksreed.com Owasso Dodge Chrylser Jeep Ram Sparks Preliminary Concept Site Plan, Landscape Plan, Exterior Renderings Reed Architecture Date: 9/6/2016 & Interiors Location: Owasso, OK FLOOR PLAN Sparks Reed, LLC. 5810 E. Skelly Or. Tulsa, uK /4153 phone: 918.884 -6007 e- mail:info @sparksreed.com Owasso Dodge Chrylser Jeep Ram Sparks Preliminary Concept Site Plan, Landscape Plan, Exterior Renderings Reed Date: 9/6/2016 Architecture & Interiors Location: Owasso, OK EIFS (STUCCO FINISH SYSTEM) FRONT ELEVATION ACM (METAL PANEL SYSTEM) WINDOW SYSTEM WINDOW SYSTEM EIFS (STUCCO FINISH SYSTEM) METAL BUILDING PANEL SYSTEM SIDE ELEVATION Sparks Reed, LLC. 5810 E. Skelly Dr. Tulsa, OK 74135 phone: 918.884 -6007 e- mail:info @sparksreed.com TO: The Owasso Planning Commission FROM: Karl A. Fritschen AICP, RLA Chief Urban and Long Range Planner SUBJECT: Final Plat, Somerset -96th St. N. DATE: September 7, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a final plat for Somerset. The subject property is located on the north side of 96th St. N. approximately '' /z mile west of 145th E. Ave. The property was annexed under ordinance 1064, in December 2015. Ordinance 1070 for PUD 16-01 which governs the use on this property was approved by the City Council on March 1, 2016. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North RE (Residential Estates) Single Family Residential Tulsa County Within PUD? Yes Homes No Water Provider South AG (Agriculture) Church Residential City of Owasso East RE (Residential Estates) Single Family Residential Tulsa County Home West RE (Residential Estates) Single Family Residential City of Homes Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 9.53 acres Current Zoning AG and OM Proposed Use Single-family residential Lots /Blocks 45 lots in 6 blocks Number of Reserve Areas 3 Within PUD? Yes Within Overlay District? No Water Provider City of Owasso Applicable Paybacks /Fees Storm siren fee of $35 /acre; Elm Creek 1580.00 /Acre Streets (public or private) Private ANALYSIS: The final plat for Somerset proposes 45 single family lots on a 9.53 tract of land yielding a gross density of 4.72 DU /Acre. The property is zoned RS -3 with PUD 16 -01 overlay. PUD 16 -01 governs the development of the property, including lot dimensions, setbacks, landscaping, architectural standards, etc. The main access into the development will be taken from 961h Street North with the driveway aligned with the one severing Life Church across the street to the south. All of the proposed lots meet the minimum width and size allowances established under PUD 16 -01, which is 45 feet and 4,650 SF respectfully. The development will contain private streets and stormwater appurtenances and will be gated. Perimeter and interior utility easements are shown on the plat that will allow utility companies adequate access serve the development. Additionally, alleyways are provided that will also serve to accommodate utilities as well as access to garages. Any development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements in addition to those established under PUD 16 -01 including but not limited to paved streets, detention, fire protection, landscaping, and sidewalks. The City of Owasso will provide sanitary sewer service and water to the property. TECHNICAL ADVISORY COMMITTEE (TAC): The Technical Advisory Committee reviewed the final plat for Somerset at their regularly scheduled meeting on August 24, 2016. The TAC comments are attached. RECOMMENDATION: Staff recommends Planning Commission approval of the final plat for Somerset. ATTACHMENTS: A. Area Map B. Aerial Map C. Land Use Map D. Zoning Map E. Final Plat for Somerset Somerset Somerset 1" = 376 ft Final Plat 08/29/2016 This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. LEGEND Somerset, Zoning 1" = 376 ft Final Plat 0 812 912 0 1 6 This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, Please contact Owasso Public staff' or the most up -to -date Information. SOMERSET OF OWASSO SOMERSET OF OWASSO TO: City of Owasso, Planning Commission FROM: Karl A. Fritschen AICP, RLA Chief Urban and Long Range Planner SUBJECT: Discussion of Accessory Uses in Commercial Parking Lots DATE: September 10, 2016 BACKGROUND Over the past several years, there have been increasing requests for the placement of temporary vendors and semi - permanent vending machines in commercial parking lots. Typically the requests are in the form of sno -cone stands, flower tents, and ice machines. Presently staff takes temporary uses like sno -cone stands, and flower tents to the Board of Adjustment as a special exception request. Processing a special exception involves advertising them in the local paper and then sending out a 300 foot notice. Additionally, we ask the applicant to provide us with a letter of permission from the record property owner and we allow one of theses type of uses on each lot of record to control an oversaturation of them in one location. In most cases the approval is good for a 3 year period unless the site physically changes in some way. For ice machines and uses that are more permanent in nature, staff treats these as an accessory use to the main structure and requires a site plan and Technical Advisory Committee review. Such uses are required to not encroach into the front setback. Once all the comments are satisfied, a building permit could be submitted for review and approval. Any plumbing or electrical connections would also require inspections. Currently, there are not any design criteria by which to measure the appropriateness of the location of the location or the architectural character. Staff collected data from other jurisdictions and it appears each of these types of uses are approved in a variety of ways. Below is information from other communities that responded to the information request. Sno Cone Stands Broken Arrow Obtain a temporary use permit and an itinerant merchant permit. This is reviewed and issued administratively. Jenks Temporary Structures are not allowed. They could potentially be allowed through a Temporary Use Permit, or at special events. On private property they would have to go through Appearance Review and Temporary structures won't be able to comply. Essentially they are not allowed at all. Glenpool Must be permitted in the zoning district in which they are looking to place the structure. They have to prepare a site plan indicating the proposed location, make sure it does not encroach any setbacks or street right of ways. A temporary building permit is required which includes and electrical inspection and Tulsa County Health Department Inspection. A sign permit is also required. Sand Sorinas Must obtain a peddlers license and allow them to set up temporarily, assuming that required parking is not being taken. We do the same thing for food trucks (peddlers license, copy of Health Department Permit, food handlers permits, etc.) to keep the process consistent. Free Standing Ice Houses Broken Arrow The structure is required to be placed behind the 50 -foot building line front setback and be out of the flow of traffic. Chickasha They are treated like a new building would be: we required them to plat, provide parking, landscaping, even made them meet our veneer ordinance — which requires them to be stucco with rock or brick. Mustang They are required to get a Special Use Permit, which requires a 300 -foot property ownership list and a hearing before Planning Commission and City Council. No regulation as to the placement, but they cannot take up required parking spaces. Tulsa They approved as special exception as temporary open air sales and must not cut into required parking. They typically want to be near the street for visibility, which works to keep them away from the prime parking spaces closer to principal uses' front doors. Placement also shouldn't impede normal circulation through the lot. RECOMMENDATION: The Community Development Department is currently investigating some potential code changes related to these types of uses and this item is being brought forth to the Planning Commission as a discussion item only. TO: The Owasso Planning Commission FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Presentation and Discussion of a Tax Increment Financing (TIF) District DATE: September 9, 2016 BACKGROUND: The City of Owasso's roots are firmly set in the downtown area around Main Street as this was where the City began around the rail depot. As this City has grown, developed and sprawled away from its core, the downtown area has seen little reinvestment and has been somewhat of a forgotten area anchored only by public services and light commercial activity. A downtown is the heart of a City and across the State of Oklahoma and the Country, Americans have been re- discovering and redeveloping their downtowns. The City of Owasso and its citizens have long seen a desire to redevelop the Main Street area as evidenced by the Downtown Master Plan that was developed in 2001. This Master Plan was the result of hundreds of hours of input from staff, the community and elected officials. Unfortunately, not much came out of this plan. The City saw the creation of the Quality of Life Plan in 2011, which involved citizens designing their ideal Owasso. Much of the input from this document discussed the redevelopment of the downtown area and creating that "special place" that Owasso was missing. In 2013, the City finished the GrOwasso 2030 Land Use Master Plan, which took a great deal of input from Owasso's citizens. Again, the direction was that this community wanted to redevelop and enhance Owasso's downtown. The document called for a downtown development district to create development standards that would create a special place in Owasso. On the heels of the GrOwasso Plan, Community Development staff created a Downtown Overlay District, which was reviewed and approved by the Planning Commission and City Council. The Downtown Overlay District created special requirements for development in the area, restricted incompatible uses, removed costly development standards and set the table for redevelopment of the area. The Overlay was a way to show potential developers that Owasso was serious about the redevelopment of the downtown and set a new standard for quality development. The issue of Downtown redevelopment was the topic of the 2015 Owasso Economic Summit. Staff, along with guests from other successful communities, presented on the vision and how to successfully transform downtown areas. One of the key takeaways is that downtown areas do not see success without public- private partnerships to create opportunities for new development. These partnerships allow new development to be successful in areas where they would otherwise fail. After the Economic Summit, multiple investors approached staff wanting to be a part of downtown's redevelopment, but were faced with the daunting reality of investing new development dollars into an area that had not seen any public or private dollars invested in ( years. Since the summit, staff has had multiple opportunities to speak to citizen, business and civic groups about Owasso's downtown, with great public support and interest. Staff worked with the community and stakeholders to develop a brand for the redevelopment of downtown, with the Redbud District as the chosen name. By letting the community help to name and choose the logo, interest in the redevelopment of downtown is more popular than ever. CENTER FOR ECONOMIC DEVELOPMENT LAW: Recently, Economic Development Director Chelsea Levo, Community Development Director Bronce Stephenson, Assistant City Manager Sherry Bishop and City Attorney Julie Lombardi met With the Center for Economic Development Law (CEDL) of Oklahoma City to discuss utilizing their services and expertise of incentive districts for the development of downtown Owasso. As Owasso's Redbud District is on the cusp of redevelopment, the creation of an incentive district increases options for making the downtown revitalization a success. Tax Increment Financing (TIF) Districts have been successfully utilized in transforming areas such as El Reno, Ardmore, Norman, Lawton, Enid, Midwest City, Oklahoma City, Tulsa, Broken Arrow and numerous other communities across the state. An engagement letter with the CEDL was approved by the City Council and CEDL attended the August worksession to discuss a TIF with the Council. CEDL will assist staff throughout the TIF process. TIMELINE: Oklahoma State Statutes outline a specific process for the creation of a TIF District. The following outlines the process and target date for the creation of the TIF. Steps for Considering and Creating a TIF District: 1. Governing Body Initiation of Process. a. Governing body resolution establishes the review committee and appoints its representative. b. The Review Committee consists of: 1. A representative of the governing body, to serve as chairperson; 2. A representative of the planning commission, if applicable; 3. A representative designated by each taxing jurisdiction within the proposed TIF district whose ad valorem taxes might be impacted by the project; and 4. Three members (at least one of which represents the business community) representing the public at -large and selected by the other Review Committee members from a list of seven names submitted by the chairperson of the committee. 2. Review Committee Consideration. a. Committee elects at -large members. b. Committee studies proposed project and makes findings on eligibility of proposed project area and TIF district. c. Committee makes findings on financial impacts of proposed project upon affected taxing jurisdictions and business activities in the proposed TIF district. d. Committee makes a recommendation regarding approval of proposed project and creation of TIF district. 3. Planning Commission Review. a. Planning commission determines whether proposed project plan conforms with comprehensive (master) plan, if applicable. b. Planning commission makes a recommendation regarding approval of proposed project plan. 4. Governing Body Consideration and Approval. a. Governing body must hold two public hearings before adoption of a project plan - one to provide information, including an analysis of potential impacts, and to answer questions, and a second to give interested persons the opportunity to express their views on the proposed project plan. b. Governing body considers the findings and recommendation of the review committee and the resolution and recommendation of the planning commission, if applicable. c. Governing body makes final determination that the proposed TIF district meets the eligibility criteria of the statute, including that the project area is an enterprise area, a historic preservation area, or a reinvestment area. d. Governing body makes finding that the improvement of the area is likely to enhance the value of other real property in the area and to promote the general public interest. e. Governing body adopts ordinance (or resolution) approving the project and establishing the TIF district. Staff would ask the TIF Review Committee to provide a recommendation to the City Council by December 12, 2016, That would allow the Council to hold a worksession discussion prior to voting on the creation of a TIF at the December 20, 2016, regular meeting. A proposed schedule is attached to this memo. RECOMMENDATION: Staff recommends Planning Commission select a member to represent the Planning Commission on the TIF Review Committee. ATTACHMENTS: TIF Map TIF Procedures Memo CEDL Brochure LEGEND Owasso Corporate Limits CENTER FOR ECONOMIC 301 NORTH HARVEY, SUITE 100 OKLAHOMA CITY, OKLAHOMA 73102 -3421 PHONE (405) 232 -4606 FAX (405) 232 -5010 www.econlaw.com The Center for Economic Development Law is a private law firm that provides legal services for development and redevelopment activities that involve state and local governing bodies and related public entities. Established in 1979 by Dan Batchelor, the firm offers extensive legal services in the creation of legal and financial strategies for economic and community development projects, as well as business location and expansion projects. The firm primarily advises public entities on public- private development and business incentives available in particular localities. In towns and counties around the state, the firm's expertise assists city attorneys and local counsel on specialized econonic development matters. Much of the finri s recent work involves economic development projects that utilize tax increment financing (TIF) through the preparation of project plans, assistance with public hearings, and negotiation of development agreements, but the firm also has extensive experience representing clients in public master plamning activities, public contracting, real estate transactions, environmental issues, land use /zonnlg, and a variety of related litigation matters. The attorneys at the Center for Economic Development Law have experience with public - sector legal issues and with projects requiring close coordination between the public and private sectors. Members of the firm value their relationships with clients and are committed to the highest ethical and professional standards. They particularly enjoy the opportunity to assist clients in beneficial projects for their communities. The Center for Economic Development Law's legal team is led by its President, Leslie Batchelor, and is supported by Chairman Dan Batchelor, Senior Attorneys Emily Pomeroy \ and Lisa Harden, Attorney Jeff Sabin, and Senior Of Counsel Attorney John C. McMurry. The legal team is augmented by full -time legal assistaztts and support staff. CENTER FOR ECONOMIC DEVELOPMENT LAW, PLLC ATTORNEY BIOGRAPHIES DAN BATCHELOR brings forty years of experience to the creation of legal and financial strategies that enable communities to execute development projects, especially those involving both private and public sectors. As general counsel of the Oklahoma City Urban Renewal Authority since 1966, Dan has provided legal guidance for more than $1 billion in the development and expansion of downtown Oklahoma City and the Oklahoma Health Center. He has been instrumental in developing legal and financial strategies for development of the Presbyterian Health Foundation Research Park (now the OU BioTech Research Park). His expertise has enabled him to assist communities throughout Oklahoma in creating financing strategies for economic development projects of all types and sizes. Dan was a primary architect of the tax increment financing provisions of Oklahoma's 1992 Local Development Act. He has served as development counsel for the Oklahoma City Downtown/MAPS Economic Development Project; the Oklahoma Health Center Economic Development Project; the Durant - Cardinal Economic Development Project; and the Guymon - Seaboard Economic Development Project. Earlier, he worked on redevelopment projects for the central business districts of Green Bay and Stevens Point, Wisconsin. His education and related credits include: a BS degree with honors, Southeastern Oklahoma State University, 1958; University of Oklahoma College of Law, 1961; President of the American Law Student Association (designated Outstanding Officer for the years 1956 -61); Board of Editors, Oklahoma Law Review; Order of the Coif; Outstanding Graduating Law Student of 1961; named Law Graduate of the Year 1961 by the Phi Delta Phi International Legal Fraternity, and member of Oklahoma's national moot court team which won first place in the region and second place in the nation in both 1959 and 1960. Dan currently serves as a Director of FNB Financial Services, Inc., the holding company for The First National Bank in Durant and First Texoma Bank in Sherman, Texas; secretary - treasurer and board member for the Native American Cultural and Educational Authority, a state agency, and board member of A Chance to Change Foundation, a private, non -profit service organization. LESLIE V. BATCHELOR is president of the firm and manages a wide variety of redevelopment, financing, and litigation matters. Leslie's practice encompasses local government law and public - private development projects of all types and sizes. She is nationally recognized for her expertise in public - private partnerships, tax increment financing techniques, and other redevelopment and strategies. Representative projects include the restoration and reopening of the historic Skirvin Hotel, creation of the Dell Business Center on a former brownfield along the Oklahoma River, and formulation of Oklahoma City's Core to Shore Urban Renewal Plan. Leslie is an experienced litigator. She represents public entities in claims arising from financing and development activities. She defends taxpayer and qui tam actions, and litigates claims involving land use and eminent domain. Leslie serves as the City Attorney for the City of The Village and as development counsel to several local development authorities, including the Yukon Economic Development Authority. Prior to founding the Center for Economic Development Law with her father, Dan Batchelor, Leslie served in the U.S. Department of Justice as Deputy Associate Attorney General, Counsel to Attorney General Janet Reno, and Counselor to the Assistant Attorney General for the Civil Division. Before joining the Justice Department, Leslie was an associate at McAfee & Taft, where she concentrated on civil litigation. She served as a law clerk to the Honorable William J. Holloway, Jr., of the United States Court of Appeals for the Tenth Circuit. Leslie received her undergraduate degree magna cum laude from Brown University and her Master's and law degrees from the University of Virginia, where she was an instructor in philosophy and a teaching assistant in legal research and writing. An active community volunteer, Leslie has served in leadership roles in a number of professional and community organizations, including Chair of the Urban Land Institute - Oklahoma, president of Historical Preservation, Inc., president of the Oklahoma County Bar Foundation, and president of Oklahoma City Housing Services Redevelopment Corporation (Positively Pasco!). She also serves on the Board of i2E, the Board of Visitors for the Honors College at the University of Oklahoma, and the Ralph Ellison Foundation. She is married to Scott E. Williams, a federal prosecutor, and is the mother of twin girls. EMILY K. POMEROY serves as development counsel to cities, towns, and other public entities, to assist them in the strategic, procedural, and financing aspects of their redevelopment endeavors. Her transactional practice focuses on the adoption and implementation by governmental entities of public - private redevelopment projects of all types and sizes. Her litigation practice consists of representing the firm's regular clients, including the Oklahoma City Urban Renewal Authority, when litigation arises from economic development projects, redevelopment activities, or land acquisition. Emily joined the firm in 2003 after completing her legal education at the University of Oklahoma. During one semester of law school, she served as law clerk to the Senior Attorney of the Special Projects Group of the Environmental Enforcement Section of the Environment and Natural Resources Division at the U.S. Department of Justice. She received her undergraduate degree from Bucknell University in Lewisburg, Pennsylvania. She graduated magna cum laude, with recognition, including Phi Beta Kappa, Omicron Delta Kappa National Leadership Honor Society, and the Charles F. White Memorial Award for Excellence in Academics and Athletics. Emily was born in Oklahoma City and attended Casady School, where she graduated magna cum laude in 1995. Emily is a member of the Oklahoma County Bar Association, the Oklahoma Bar Association, and the American Bar Association. Emily is an active community volunteer, serving as an officer of the Legal Assistant Services Committee of the Oklahoma Bar Association, a member and former president of the Oklahoma City Housing Services Redevelopment Corporation, an executive officer and former president of the Phi Beta Kappa Association of Oklahoma City, and a member of the Urban Land Institute. commercial agreements; handling agreements. LISA HARDEN is a real estate and business transaction attorney who has extensive experience in a broad range of commercial transactions in all phases of real estate sales and acquisitions, exchanges, construction and development, financing and refinancing, commercial leasing and real estate management. Prior to joining the firm, Lisa served as the General Counsel for an upscale golf community and country club between 2005 and 2012, where she provided legal advice and representation on all business, corporate, development, organizational, operational, contractual, financial, and employment matters, including: negotiating and closing all real estate purchases and sales; addressing title, survey, and zoning issues; project design and development, land use planning; platting; marketing; preparation and negotiation of development, engineering, architectural and construction contracts, easements, equipment leases, office leases, vendor, supplier, entertainment, outsourcing, marketing, and other various membership matters; and writing membership Before serving as General Counsel to the golf community and country club, Lisa was an associate at Phillips, McFall, McCaffrey, McVay & Murrah, P.C. where she represented owners, operators, managers, developers, brokers, sellers, purchasers, landlords and tenants in all phases of commercial real estate and business transactions. Lisa earned her Ms Doctorate, cum laude, from the Oklahoma City University School of Law, and her degree of Bachelor of Arts in Letters from the University of Oklahoma. Born in Chickasha, Oklahoma, Lisa lives in Oklahoma City with her husband, Larry, and their two young children. JEFF SABIN's practice focuses primarily on real estate development and land use issues. He began working for the fum as an intern in 2012 while working to complete his law degree at Oklahoma City University School of Law, where he was the recipient of a prestigious, full- tuition Dean's Scholarship. While in law school, Jeff served as a member of the Oklahoma City University Law Review and as a research assistant for Assistant Professor Celeste Pagano. He also received CALI Excellence for the Future Awards in Legal Research and Writing, Evidence, Land Use, Oklahoma Land Titles, Tribal Law, and Commercial Paper. He received his J.D. magna cum laude and a Certificate in Real Estate Practice from OCU Law in 2014, and at graduation was awarded the Excellence in Real Property Law Award by the Oklahoma City Real Property Lawyers Association. Prior to law school, Jeff received a B.A. in Geography, with distinction, from the University of Oklahoma and spent over four years as a city planner for the City of Hutto, Texas, a high- growth suburb of Austin, Texas. During his time as a city planner, Jeff participated in the development of an award - winning downtown revitalization plan for Hutto and oversaw the comprehensive rewrite of the City's development ordinances into a unified development code. He also served as a development case manager, assisting developers navigate the city's regulations and approvals process. Jeff is a member of the Oklahoma Bar Association, American Bar Association, the American Planning Association, and the Urban Land Institute. James Dan Batchelor Leslie V. Batchelor Emily K. Fomcroy CENTER FOR ECONOMIC Lisa M. Harden 11 DEVELOPMENT LAW Jeff Sabin OF COUNSEL John C. McMnrry 304 NOI'th Harvey, .S Ill Ec 100 Oklahoma City, Oklahoma 7310 2 -3 441 405 432 4606 TELEPHONE. 405 231 5010 FACSIMILE CONSIDERATIONS AND PROCEDURE FOR CREATING A TAX INCREMENT FINANCE DISTRICT UNDER THE LOCAL DEVELOPMENT ACT I. Background: Redevelopment Using Tax Increment Financing The Oklahoma Constitution authorizes the development or redevelopment of areas determined by a city, town, or county to be unproductive, undeveloped, underdeveloped, or blighted. The Local Development Act provides tools to be used in cases where investment, development, and economic growth in an area are difficult but possible if the Act is used. One of the Act's tools is tax increment financing (TIF), which allows a city, town or county to direct the apportionment of an increment of certain local taxes and fees to finance public project costs in order to stimulate development in an area (the TIF district and the project area). The increment is (a) the portion of ad valorem taxes produced by the increased value of the property in the TIF district, measured from the date the ordinance creating the district is passed, and/or (b) the portion of sales taxes collected each year that are generated by the projects in the TIF district, as determined by a formula approved by the governing body. The TIF district is established by the development and approval of a project plan, which specifies the project area, the boundaries of the increment district, the objectives for the project area, the activities to be carried out in furtherance of those objectives, and the costs. TIF districts have been validated by court proceedings involving the two TIF districts in Oklahoma City (for economic development projects at the Oklahoma Health Center and for the Downtown/MAPS project) and the TIF district in Guymon (for the Guymon - Seaboard Economic Development project). IL Steps for Considering and Creating a TIF District: 1. Governing Body Initiation of Process. a. Governing body passes resolution establishing review committee and appoints its representative. i. The Review Committee consists of: 1. A representative of the governing body, to serve as chairperson; 2. A representative of the planning commission, if applicable; 3. A representative designated by each taxing jurisdiction within the proposed TIF district whose ad valorem taxes might be impacted by the project; and l 4. Three members (at least one of which represents the business l community) representing the public at -large and selected by the other committee members from a list of seven names submitted by the chairperson of the committee. 2. Review Committee Consideration. a. Committee elects at -large members. b. Committee studies proposed project and makes findings on eligibility of proposed project area and TIF district. c. Committee makes findings on financial impacts of proposed project upon affected taxing jurisdictions and business activities in the proposed TIF district. d. Committee makes a recommendation regarding approval of proposed project and creation of TIF district. 3. Planning Commission Review. a. Planning commission determines whether proposed project plan conforms with comprehensive (master) plan, if applicable. b. Planning commission makes a recommendation regarding approval of proposed project plan. 4. Governing Body Consideration and Approval. a. Governing body must hold two public hearings before adoption of a project plan — one to provide information, including an analysis of potential impacts, and to answer questions, and a second to give interested persons the opportunity to express their views on the proposed project plan. b. Governing body considers the findings and recommendation of the review committee and the resolution and recommendation of the planning commission, if applicable. c. Governing body makes final determination that the proposed TIF district meets the eligibility criteria of the statute, including that the project area is an enterprise area, an historic preservation area, or a reinvestment area. d. Governing body makes finding that the improvement of the area is likely to enhance the value of other real property in the area and to promote the general public interest. e. Governing body adopts ordinance (or resolution) approving the project and establishing the TIF district. RESIDENTIAL SINGLE FAMILY NEW CONSTRUCTION MONTH END REPORT AUGUST 2016 Month 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 January 13 25 15 17 18. 19 15 22 12 15 2 February 14 19 23 29 17 15 26 21 19 26 3 March 25 35 30 46 14 27 27 31 23 18 4 April 30 31 36 31 19 26 26 36 27 23 5 May 60 23 27 30 20 23 19 17 15 9 6 June 27 21 34 23 19 24 19 12 11 31 7 July 23 24 28 17 20 15 27 23 20 16 8 August 27 18 28 19 12 15 18 19 33 15 9 September 17 40 20 11 12 12 28 15 13 0 10 October 31 15 36 13 10 21 15 19 23 0 11 November 26 10 13 1 8 11 7 21 25 0 12 December 8 6 13 9 10 16 11 34 7 0 Totals 301 267 303 246 179 224 238 270 228 153 YTD 219 196 221 212 139 164 177 181 160 153 AUGUST YEAR -TO -DATE COUNT 250 200 150 100 50 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 AUGUST 219 196 1 221 212 139 164 177 181 160 153 AUGUST YEAR -TO' -DATE DOLLARS 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 1.5,000,000 10,000,000 5,000,000 2012 2014 2015 2016 AUGUST 20,369,851 24,377,650 25,208,245 35,964,355 20,360,760 CITY OF OWASSO RESIDENTIAL LOT INVENTORY STATUS August 31, 2016 SUBDIVISION Burberry Place (6/09) Camelot Estates (4/07) Carrington Pointe 1 (1/11) Carrington Pointe I Extended (10/15) Country Estates III (3/99) Country Estates VI (11/03) Crescent Ridge (02/08) Fairways V (8/99) Fairways VI (12/00) Falls at Garrett Creek (12/05) Falls at Garrett Creek Amended (12/05) Hickory Creek Hickory Creek II Honey Creek (4/02) Keys Landing 1 (3/08) Lake Valley IV (5/10) Lake Valley V (9/30) Lake Valley V Phase 2 Lake Valley V Phase 3 Lakes at Bailey Ranch (10/07) Maple Glen (12/08) Maple Glen 11 (1/11) Maple Glen 111 (5/13) Maple Glen IV (6/2/14) Nottingham Estates IV (8/01) Nottingham Estates V (3/01) Nottingham Hill (6/09) Park Place at Preston Lakes Preston Lakes (12/00) Preston Lakes III (10/04) Remington Park 11 (11/04) Sawgrass Park 11 (04/05) The Summit at Southern Links (6/97) The Champions East (05/08) The Champions West (5/08) Watercolours (12/02) TOTALS # OF LOTS # DEVELOPED # AVAILABLE 89 87 2 139 115 24 171 166 5 15 13 2 61 58 3 37 36 1 101 93 8 71 66 5 42 41 1 85 84 1 24 23 1 50 50 0 23 23 0 202 198 4 131 121 10 114 112 2 78 72 6 82 63 19 71 50 21 235 232 3 98 98 0 93 93 0 43 43 0 92 92 0 20 18 2 44 43 1 58 15 43 93 89 4 272 243 29 147 144 3 84 82 2 96 94 2 31 27 4 66 35 31 45 36 9 40 31 9 3143 2886 257 Watercolours (12/02) The Champions West (5/08) The Champions East (051(18) The Summit at Southern Links (6/97) Sawgress Park IT (04/05) Remington Park II (11/04) Preston Lakes IT (10/04) Preston Lakes (12/00) Park Place at Preston Lakes Nottingham Hill (6/09) Nottingham Estates V (3101) Nottingham Estates IV (8/01) Maple Glen IV (612/14) Maple Glen III (5/13) Maple Glen 11(1/11) Maple Glen (17108) Lakes at Bailey Ranch (10/07) Lake Valley V Phase 3 Lake Valley V Phase 2 Lake Valley V (9/30) Lake Valley IV (5/10) Keys Landing 1 (3108) Honey Creek (4102) Hickory Creek II Hickory Creek Falls at Garrett Creek Amended (12105) Falls at Garrett Creek (12/05) Fairways VI (12100) Fairways V (8199) Crescent Ridge (02108) Country Estates VI (11103) Country Estates III (3199) Carrington Pointe I Extended (10/15) Carrington Points 1(1/11) Camelot Estates (4107) Burberry Place (6/09) CITY OF OWASSO 0 50 100 150 200 250 300 111 Developed GTotal Lots RESIDENTIAL MULTI - FAMILY NEW CONSTRUCTION MONTH END REPORT AUGUST 2016 (Initial recording began May 2016) Month 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 I January 2 February 3 March 4 April 5 May 0 6 June 0 7 July 0 8 August 0 9 September 10 October 11 November 12 December Totals 0 0 0 0 0 0 0 0 0 0 YTD 0 0 0 0 0 0 0 0 0 0 AUGUST YEAR -TO -DATE COUNT 4 0 1 2016 1 2017 1 2018 2019 2020 2021 2022 2023 2024 2025 AUGUST YEAR -TO -DATE DOLLARS 500,000 2016 2017 2018 2019 T 2020 AUGUST TOTAL NEW CONSTRUCTION DOLLARS FOR EACH YEAR 15,000,000 2016 2017 2018 2019 2020 TOTAL COMMERCIAL NEW CONSTRUCTION MONTH END REPORT AUGUST 2016 Month 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 1 January 4 4 1 1 3 1 1 1 1 2 2 February 3 2 0 1 3 1 1 0 2 1 3 March 2 0 1 3 0 0 0 1 2 0 4 April 0 4 1 1 1 0 4 0 2 0 5 May 1 1 2 1 2 1 0 0 0 0 6 June 1 1 2 0 0 2 1 2 3 2 7 July 0 1 0 0 0 0 1 0 0 2 8 August 3 1 0 0 2 2 0 0 0 2 9 September 28 3 0 0 0 0 0 3 2 0 10 October 4 1 0 0 1 0 4 0 1 0 11 November 1 1 2 2 1 0 1 3 1 0 12 December 1 1 0 1 0 0 1 2 0 0 Totals 48 20 9 10 13 7 14 12 14 9 YTD 14 14 7 7 11 7 8 4 10 9 TOTAL NEW CONSTRUCTION DOLLARS FOR EACH YEAR 45,000,000 30,000,000 15,000,000 2012 2013 2014 2015 2016 TOTAL 17,301,000 9,647,730 21,178,400 30,213,000 10,775,000 AUGUST YEAR -TO -DATE COUNT 2010 2011 2012 2013 2014 2015 2076 AUGUST 7 7 11 7 8 4 10 9 AUGUST YEAR -TO -DATE DOLLARS 35,000,000 30,000,000 2016 AUGUST 17,301,000 4,845,140 4,585,000 1 29,628,000 1 0,775,000 TOTAL NEW CONSTRUCTION DOLLARS FOR EACH YEAR 45,000,000 30,000,000 2012 2013 2014 2015 2016 TOTAL 17,301,000 9,647,730 21,178,400 30,213,000 10,775,000 PERMITS APPLIED FOR IN AUGUST 2016 ADDRESS BUILDER ADD /ZONE VALUE A.S.F. PERMIT# 14201 E 91 St N Strategic Builders CE /RS3 $ 199,650 3,630 16- 0801 -X 14601 E 114 St N Simmons Homes LVV3 /R53 $ 111,430 2,026 16- 0802 -X 9109 N 135 E Ave Blue Haven Pools NE /RS3 $ 51,128 392 16- 0803 -P 9455 N Owasso Exp Commercial Wallboard TP /CS $ 65,000 2,815 16- 0804 -C 8551 N 125 E Ave Premiere 86 /CG $ 30,000 1,715 16- 0805 -C 8928 N 123 E Ave Rick Neumann LRIII /RS3 $ 117,700 2,140 16- 0806 -X 9046 N 121 E Ave #400 Red Dog Construction SFMP /CS $ 100,000 1,273 16- 0807 -C 13602 E 90 Ct N Homeowner BE /RS3 $ 10,000 240 16- 0808 -X 8732 N 121 E Ave Homeowner 3LIl /RS3 $ 1,000 288 16- 0809 -X 14611 E 114 St N Simmons Homes LVV3 /RS3 $ 123,695 2,249 16- 0810 -X 14619 E 112 PI N Capital Homes LVV3 /RS3 $ 120,945 2,199 16- 0811 -X 7802 N 144 E Ave Denham Homes TCE /RS3 $ 176,000 3,200 16- 0812 -X 7821 N 144 E Ave Denham Homes TCE /RS3 $ 176,000 3,200 16- 0813 -X 7614 N 142 E Ave Executive Homes TCW /RS3 $ 176,550 3,210 16- 0814 -X 7605 N 142 E Ave Executive Homes TCW /RS3 $ 180,070 3,274 16- 0815 -X 15511 E 87 St N Simmons Homes PPPL /RS3 $ 143,000 2,600 16- 0816 -X 8709 N 157 E Ave Simmons Homes PPPL /RS3 $ 158,015 2,873 16- 0817 -X 10512 N 110 E Ave Claude Neon Fed. Sign BM /RS3 $ 6,000 54 16- 0818 -S 10909 N 121 E Ave Simmons Homes MGIV /RS3 $ 100,815 1,833 16- 0819 -X 8810 N 143 E Ave Homeowner VofSC /RS3 $ 2,000 140 16- 0820 -X 12417 E 96 St N Springfield Sign & Neon OM /CS $ 25,000 34 16- 0821 -S 108 W 1st St Renee Mowery OT /CH $ 1,460,000 12,690 16- 0822 -C 102 S Main St Renee Mowery OT /CH $ 1,500,000 15,062 16- 0823 -C 7714 N 144 E Ave Denham Homes TCE /RS3 $ 159,500 2,900 16- 0825 -X 11310 N 147 E PI Simmons Homes LVV3 /RS3 $ 111,430 2,026 16- 0826 -X 10900 N 120 E Ct Simmons Homes MGIV /RS3 $ 111,430 2,026 16- 0827 -X 15 Single Family $ 2,166,230 39,386 SgFt 1 Residential Remodel $ 2,000 140 SgFt 2 Accessory $ 11,000 528 SgFt 2 New Commercial $ 2,960,000 27,752 SgFt 3 Commercial Remodel $ 195,000 5,803 SgFt 2 Signs $ 31,000 88 SgFt 1 Pool $ 51,128 392 SgFt 26 Total Building Permits $ 5,416,358 74,089 SgFt Gjty of Owagt :L:L1 N. Ma 4, Sj-. Owv4W, OK 74055 OCCUPANCY PERMITS NAME ADDRESS DATE COMPLETE AUGUST 2016 7708 N Owasso Exp 7/5/2016 Yes Luxe Fitness 12500 E 86 St N 9102 8/5/2016 Yes Rejoice High School 13407 E 106 St N 8/23/2016 Yes Clinch Martial Arts 11693 N Garnett Rd 8/24/2016 Yes Marsh Medi Clinic 12500 E 86 St N 9105 8/10/2016 Yes B & B Fitness 9220 N Garnett Rd #1040 8/5/2016 Yes JULY 2016 First Church 10100 N Garnett Rd 7/15/2016 Yes Dusty's Grill & Cantina 7708 N Owasso Exp 7/5/2016 Yes Sun Spark Foot Massage 12500 E 86 St N #105A 7/5/2016 Yes PJ Bar & Grill 9500 N 129 E Ave #130 7/112016 Yes JUNE 2016 Starbucks 13506 E 116 St N 6/6/2016 Yes Braum's 11415 E 96 St N 6/9/2016 Yes The Emerald Academy 11111 N 116 St N 6/1312016 Yes Owasso Auto Source 300 W 2 Ave 6/16/2016 Yes Folds of Honor 8551 N 125 E Ave, Suite 100 6/17/2016 Yes MAY 2016 11113 E 103 St N 11/25/2015 Yes Serenity Nails 9500 N 129 E Ave 5/23/2016 Yes APRIL 2016 14601 E 88 PI N 11/5/2015 Yes Starbucks 9035 N 121 E Ave 4/1/2016 Yes Red Robin 9017 N 121 E Ave 4/4/2016 Yes Capelli Salon 12300 E 86 St N 4/8/2016 Yes MARCH 2016 Owasso Laundromat Facility 12802 E 86 PI N 3/11/2016 Yes Owasso Express Laundry Center 9700 North Garnett Road 3/22/2016 Yes FEBRUARY 2016 Butcher Bros. Meats 13720 E 86 St N #160 2/8/2016 Yes JANUARY 2016 Liquids 11413 E 96 St N 9300 1/25/2016 Yes Firehouse Subs 9538 N Garnett Rd #101 12/3/2015 Yes 76th Street Professional Plaza 12899 E 76 St N #106 12/8/2015 Yes Genscripts Pharamacy 9538 N Garnett Rd #102 12/31/2015 Yes NOVEMBER 2015 8505 N 121 E Ave 10/16/2015 Yes Adaline 11413 E 96 St N #100 11/19/2015 Yes Oxford Owasso Memory Care 11113 E 103 St N 11/25/2015 Yes Titan Black 403 W 2 Ave #101 1116/2015 Yes MJ Executive Management 14601 E 88 PI N 11/5/2015 Yes SAHO Animal Hospital 12555 E 86 St N 11/18/2015 Yes OCTOBER 2015 MedExpress 11760 E 86 St N 10112/2015 Yes Walmart Neighborhood Market 11551 N 129 E Ave 10/14/2015 Yes Ohana Arts 13720 E 86 St N #150 10/15/2015 Yes Alter -You Tailoring 8505 N 121 E Ave 10/16/2015 Yes Rejoice Elementary School 10701 N 129 E Ave 10/26/2015 Yes TO: HONORABLE CHAIR & TRUSTEES OWASSO ECONOMIC DEVELOPMENT AUTHORITY FROM: CHELSEA M.E. LEVO DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT: DIRECTOR'S REPORT DATE: September 8, 2016 NEW BUSINESS DEVELOPMENT The Garage Restaurant- 13303 E 96th St N • Hal Smith Restaurant Group restaurant • Last available lot in Willis Farms (Sam's) • Site Plan going to Planning Commission and Council next week • Zaxby's Chicken -- 12807 E 86th St N • Under construction • Nearing completion • Amber Crossing - 11413 E 96th St N o One vacant 1,500 sf space available for lease • Fairway Market II - 9538 N Garnett Rd o One vacant 1,900 sf space available for lease • LaQuinta Inn -8949 N Garnett Rd o Under construction • Braum's- 11503 E 76th St N • Tear down and rebuild of existing store to begin after construction of new E 96th St N & N Garnett Rd store • Site under construction • Earth change permit expected soon • Smith Farm Market -- 9018 N 121st E Ave #500 o Vacant 10,820 sf space o Formerly Pier 1, closed on February 24 • Wheels & Thrills - NE Corner of E 106th St N and N Garnett Rd • New skating rink • Site plan was approved last year • Plans under review • Eastern OK Oral Surgery Center- 12802 E 101st PIN o Site under construction • Afar Center II - 8700 Block of N Garnett Rd • Replotted to create buildable lots to be marketed for commercial development • Plans submitted for Home 2 Suites by Hilton Hotels in this area • Owasso Industrial Park • Two new concept buildings to be constructed by OLT • One about 10,500 sf • One about 4,500 sf • Site under construction REDBUD DISTRICT DEVELOPMENT Fritz Development - NE Corner of 3rd St & Birch • Duplex developed on existing lot • Construction complete Mowery Development -SW Corner of N Main St & W Ist Ave • Construction beginning soon of new buildings, to include restaurant, retail, office space on ground level with loft apartments on second floor level • Site Plan went before TAC in August Coulter Development - SE Comer of Main St & E 76th St N o Property has been purchased and is now in the design phase BUSINESS RETENTION & EXPANSION (BR &E) • Panera Bread - 12417 E 96th St N o The menu board will be on the east side of the building and the service /point of contact window will be on the back north wall of building o Under construction for new drive -thru window • Charity Auto Sales - 8884 N Garnett Rd • Relocating to E 1 16th St N • Plans under review • Owasso Public Schools - Mary Glass Performing Arts Center o Remodel of current space • Afar Elementary School, 1500 N Ash • Existing gym has been demolished • Construction underway for new gym facility • Owasso High School, 12901 E 86th St N • Mary Glass Performing Arts Center under construction for remodel • Plans for new athletic building under review ANNOUNCEMENTS & NEW JOBS CREATED • No jobs announcements for this month, Business Attraction Requests received: 2 Proposals submitted: 0 MARKETING ACTIVITY • Met with Allen Robinson at FIN -X Tube on Thursday, August 11. • Tour of OSU Institute of Technology School of Manufacturing o Staff toured OSU IT with staff from Advanced Plastics, Inc, and OCAST on Tuesday, August 16. Partnering and funding opportunities were discussed. • Met with BAK Development to discuss activity on land at NE Corner of Garnett Rd and N 106th E Avenue. Will meet at Mingo Mfg soon to discuss future expansion. • Participant in Tulsa Resiliency Roundtables, Tuesday, August 23. • Lunch with Mike Wilson and Eric Renfrow from NSP on Thursday, August 25. • Attended Tulsa Regional Chamber OneVoice Summit on Thursday, September 1. SCHEDULED EVENTS & ACTIVITY • GEDMT Meeting, September 20, 2016 • OEDC Meeting, September 20, 2016 • Tulsa Regional Chamber Intercity Visit to Cincinnati, OH, October 5-7,2016 • October OEDA Meeting, October 13, 2016 PROJECT STATUS REPORT City of Owasso Public Works Department September 6, 2016 E. 76th Street North Widening (from U.S. Hwv169 to N. 129th East Avenue) - In October 2010, the City received notice that INCOG selected the project to receive federal funding in the amount of $2,090,000 for engineering, right -of -way and utility relocation costs. A 20% required match will be funded through the City of Owasso's Capital Improvement Fund. - In October 2011, the City received notice that INCOG selected the project to receive federal funding in the amount of $3,470,000 for construction and administration costs. A 20% required match will be funded through the City of Owasso's Capital Improvement Fund. - In February 2012, ODOT officials informed City staff of funds available in the Federal Surface Transportation Fund for the planning phase of E. 76th Street North Widening Project. - In March, INCOG presented this project to its members for consideration to receive funding in 2012 for the engineering design. Project was approved by the Technical Advisory, Transportation Policy Committee, and INCOG Board of Directors - May 7, 2013 - Engineering agreement for Poe & Associates, Inc. of Tulsa, Oklahoma and funding agreement was approved by City Council. - The engineering design is approximately 90% complete. - The environmental assessment (NEPA) portion of the project commenced per FHWA funding requirements. - NEPA was approved and cleared by ODOT /FHWA - July 21, 2015 - ODOT, Poe & Associates and City of Owasso met on location and conducted a plan -in -hand meeting. - March 15.2016 - City of Owasso approved a ROW acquisition, utility relocation and overall construction agreement from ODOT. - Over the past 30 -days, offer letters have been sent to over 27 property owners. Currently, ROW agent is scheduling meetings with the property owners to discuss the proposals. Garnett Widening (from E. 96til Street North to E. 106th Street North) - In November 2012, Council approved an engineering agreement with Dewberry in the amount of $345,600. - A Public Meeting for the Garnett Widening project was held June 27, 2013 with City staff and representatives from PSA Dewberry to receive citizen comments regarding the design. In October 2013, INCOG presented this project to its members for consideration to receive federal funding in FY 2017 for the construction phase. Project was approved by the Technical Advisory and Transportation Policy Committees. - On November 12, 2013, the INCOG Board of Directors approved federal funds to be allocated to this specific project in the year 2017 or sooner, if funding is available. The City of Owasso will receive $3.2 million in federal funds. - The engineering design is approximately 80% complete. - ODOT staff has approved the environmental study. - In July 2015, the NEPA document was approved by FHWA. - ROW acquisition commenced in October 2015. Per the federal government and ODOT, the environmental must be updated since utility relocation didn't commence by May 2016. The update commenced In early August wifh completion in late August 2016. Staff and ROW agent continue discussions with the property owner and attorney in order to obtain the last parcel of land in need for utility relocation and construction. With the completion of land acquisition right around the corner, staff informed all private utility companies to be ready to start utility relocation within the next 60 days. E. 116th Street North and 129Lh East Ave Intersection Improvement Project - Tulsa County and City of Owasso have partnered together to fund the engineering design, utility relocation and construction. In August 2014, application for funding for the construction phase of this project was submitted to INCOG. If funded, the "matching grant" will result in a grant of 80% ODOT funding, 10% Tulsa County funding and 10% City funding. In October 2014, INCOG Transportation Technical Advisory Committee and the Transportation Policy Committee voted to recommend this project as eligible to receive STP funds. In addition, the INCOG Board of Directors met on Thursday, November 13th and approved this project to receive federal funds in the amount of $2,186,000. As a result, federal funds for construction will be available in FY 2018, or sooner, if funding is available. Engineering design is approximately 60% complete. Environmental study commenced in March 2015. NEPA Document prepared by ODOT was completed in December 2015. As a result, environmental document was sent to FHWA in January in 2016 for approval. Land acquisition is anticipated to commence in August 2016 with completion in October 2016. Utility relocation meetings have commenced with AEP, GRDA, AT &T and COX. Once easement and ROW corridors have been determined for utilities and road construction, ROW and easement documents will be prepared and negotiations will commence. • U.S. 169 Highway Widening Project (from E. 50h Street North to E. 661 Street North) - In March 2015, ODOT is tentatively scheduled to advertise this project for bids with bid opening in April. Construction start date will be provided at a later date by ODOT. - Project bids were let on March 19, 2015 - Bid award occurred in April, 2015 with construction commencing in July 2015. - ODOT administered a preconstruction meeting with Becco in mid -June 2015. Construction commenced on July 6 with completion scheduled to occur by February 2017. - Phase I bridge and roadway improvements were complete in December 2015. - Phase II work was complete in May 2016. - Dirt, road and pier work continue on the last phase of the project. Contractor is on schedule to be complete by November 2016. - Becco construction has poured the last bridge deck (concrete) and is currently working on the bridge approaches as well as the jersey barriers which separate north and south bound traffic. A small amount of asphalt work remains, as well as some punch list items and clean up. Weather permitting the contractor feels this project could be complete by mid to late September. Brookfield Crossing Stormwater Improvements - In October 2014, City Council approved an agreement for engineering services with Kellogg Engineering. - Engineering design and bid specifications is expected to be complete in September 2016. FY 2015 -2016 Street Rehabilitation Program - In August 2015, City Council approved the project priority list. - Funding in the amount of $1,765,975 is included, with $1 million funded from the Capital Improvements Fund and $765,975 from the 1/7. Penny Sales Tax Fund. - Engineering Division is designing the following locations for rehab: - Atlanta Street reconstruction for E 76th St N to W 31d St. - Alley reconstruction between Broadway and W 1 st St. - Broadway reconstruction west of Atlanta - W l It St Reconstruction - Construction of cul -de -sac on the north end of Carlsbad - Rehabilitation of N 126th E Ave from E 76th St N to E 77th PI N - Rehabilitation of E 77th PI N from N 123rd E Ave to N 1261h E Ave - Rehabilitation of N 124th E Ave, adjacent to Mills Elementary - Rehabilitation of E 80th Ct N - Preventative Maintenance— Honey Creek II - Preventative Maintenance— Bailey Ranch II /Sawgrass I - Recently, City Council approved a $250,000 purchase order to begin crack sealing. - Crack sealing (maintenance) is now complete. - The project has been re- advertised and re -bid in two separate contracts with bid opening scheduled for August 231d 2016. - Bids were opened for both contracts on August 231d. City staff will be recommending bid approval on September 6th 2016. Contingent upon Council approval construction would commence in October 2016 with completion anticipated in May 2017. Central Park Channel Improvements - In July 2015, Council approved an engineering agreement Meshek and Associates. - Engineering design commenced in September 2015. - Engineering design and bid specifications are expected to be complete by August 2016. - Once the plans have been completed, Army Corp of Engineers will review and provide comments, if necessary. - Bid advertisement and construction is anticipated to commence once Army Corp of Engineers have approved the construction plans. Sports Park Regional Detention Facility - In July 2015, Council approved an engineering agreement Meshek and Associates. - Engineering design commenced in September 2015. US Army Corp of Engineers are requiring a wetland determination and various endangered species explorations on the site. We are still waiting for those results. Engineering design is complete. Bid advertisement and construction is anticipated to begin once US Army Corp of Engineers have approved the construction /mitigation plans. E. 106th Street North and 145-" East Ave Intersection Improvement Project - In October 2015, Council approved this project to be included as a project on the Capital Improvement Project list. - In January 2016, Council approved an engineering agreement with Poe and Associates. - Traffic Study has made a recommended configuration for the intersection. Intersection shall be two (2) thru lanes in all four directions with associated left turn lanes. Also included will be a dedicated south to west right -turn and an east to south right -turn lane. - The engineering design is scheduled to be complete by November 2016. - 60% design plans are scheduled to be submitted for review in September 2016. Garnett Widening (from E. 106th Street North to E. 116th Street North) - In March 2016, Council approved an engineering agreement with McClelland Consulting Engineer's, Inc. - The engineering design is scheduled to be complete by November 2016. - City staff recently received and is reviewing the preliminary design plans - 60% complete. Garrett Creek /Morrow Place - Lift Station Force Main Gravity Sewer Line Improvements - In March 2016, City Council approved Garrett Creek /Morrow Place Sewer Improvement Assessment Area. - In May 2016, Capital Improvement Committee approved and recommended to City Council to include this project to the CIP list. - In July 2016, City Council approved this project to be added to the CIP list for funding. Currently, engineering plans are being reviewed by ODEQ and anticipate an approval in September 2016. If plans are approved during this month, project will be advertised for bid in October 2016 with bid opening in November 2016. Mingo and E 1 16th St N Intersection /E 116th St N to Garnett Road Improvements - Letter of intent was mailed to several local engineering firms requesting firm qualifications. Approximately six engineering firms submitted RFQ's and City staff is currently reviewing each engineering firm's submittal. - Staff anticipates having an agreement in hand for City Council review by early October 2016. Garnett and E 11 6L St N Intersection /E 116th St N to N 1291 E Ave Improvements - Letter of intent was mailed to several local engineering firms requesting firm qualifications. Approximately six engineering firms submitted RFQ's and City staff is currently reviewing each engineering firm's submittal. - Staff anticipates having an agreement in hand for City Council review by early October 2016. OWASSO TECHNICAL ADVISORY COMMITTEE Wednesday, August 24, 2016 Old Central PRESENT ABSENT David Vines Rural Water District #3 Karl Fritschen Jake Kester ONG Julie Lombardi Brian Dempster Cox Marsha Hensley AEP /PSO Fire Dept. Police Dept. Bronce Stephenson AT &T NOTES FROM AUGUST 24h TAC MEETING 3. Final Plat — Somerset of Owasso Julie Lombardi- • No comments. Cox- AT&T- Also need to be a U/E where it shows B /L. • They have met with the applicants. AT &T needs a rear easement in Block 6. • Block 2 needs rear utility easements. • On Block 1, & Block 2, the side B/L needs to be a U/E • On Block 6, Lot 7 and Lot 8 the side B/L needs to be a U/E David Vines- • Get with Fire Department regarding the access point on the west side. • Add to the covenants — The private streets within this subdivision shall be built to City of Owasso standards (confirm with city engineer). • Submit a sign permit to Community Development Department. AEP/PSO- • Not sure who will be used for electric service. Public Works- • The deed of dedications states that storm sewers are to be owned and maintained by the City of Owasso, but they should state that they are private along with the streets. Sections stating this were 1.3.3 and 1.7. • Is there intended to be a U/E on the west side of block 4, similar in fashion to all the others? NEEDS CLARIFICATION • Is there a need for U /E's on the back potions of Block 2 and Block 6? NEEDS CLARIFICATION • Were there any oil and gas wells present and if so was appropriate documentation provided by OCC? NEEDS CLARIFICATION Community Development- • Correct the reference of the PUD to read 16 -01, not 06 -01. Make sure each sheet is showing the correct PUD reference. Please label as PUD 16 -01 (RS -3) • Submit a landscape plan for review (this may include the sign). • Label adjoining zoning • The sidewalks along 966' street may be placed in escrow. You can place a note on the drawing to this effect. The fee is $18/LF x the width of the frontage (less the width of the driveway.) • Change the note on the first Deeds of Dedication page where it reads Reserve "E" — Public parking areas to read "Guest parking areas ". • In paragraph 2.14 Fencing, I was not clear as to whether the restrictions refer to fencing on individual lots or around the perimeter or some combination of both. May want to revisit this paragraph to clarify what fencing material homeowners are allowed to have. • In paragraph 4.2.1 add the following sentence. "A lot combination shall be filed with Tulsa, County if approval is granted by the Committee. " • In paragraph 4.2.38 in the first sentence between the words is and prohibited put the following in parenthesis (Reserve Area "D ") ONG- Fire- Police • No comments. ONG has met with applicants. • Have discussed what is needed with applicant. • No comments. Chelsea Levo- • No comments. 4 Site Plan — The Garage Restaurant Julie Lombardi- Cox- AT&T- 0 No comments. • No comments. • No comments. David Vines- AEP /PSO- Need to see the lighting plans. Make sure lighting is shielded. Be careful of the lighting along E. 96`s St. No. Submit a sign permit to Community Development Department. • Need a spot to set the pad mount. • Show where the transformer will be and not over another utility. • Discussed the location of the transformer. Public Works- • Site plan comments are reserved for review of the full civil site packet submittal for Public Works review and plan approval. The can be submitted at any time. • Discussed the manhole. Community Development- s No comments. ONG- Fire- Police- • Consider moving gas meter. Must be 3 ft from the door. • Verified the 1.9 gas load with standard pressure. • No comments. • Encouraged the applicants to consider installing video cameras. Chelsea Levo- • No comments. 5 SUP —Auto Sales Facility Julie Lombardi- * No comments. Cox- AT &T • Will have to research where the transformer is located. • No comments. David Vines- • Provide as much details as possible for planning commissioners and city council. • Need to show a screening fence along east side. • .Be cautious of the noise with the intercom and lighting. AEP /PSO- • No comments. Public Works- Engineering has no comments at this stage. Please submit civil site plans to Public Works at the earliest convenience to begin the plan review and approval process. Community Development- • Show a screening fence or burins with trees along the east boundary. • Show one or two display areas for the vehicles with rocks and ornamental grass. • We may discuss banking some treets if applicant is unable to plant the required number. TT <oA 4., lmnv, +k. a,fcrinr mnfPrinlc ONG- Fire- Police- • Will have to extend the service from the bowling alley site. • No comments. Off loading questions. A requirement shall be no parking of semi trucks along the roadway. Show how the delivery site will look. Chelsea Levo- • No comments. 6. Mowery Lofts and Retail Julie Lombardi- No comments. Cox- 0 Will require additional conduits, a minimum of 3" conduit. AT &T • Looks like one pedestal will need relocated. Get with AT&T on this • Malek will email copy of utility plan. David Vines- • No comments. AEP /PSO- • Email to discuss location of meter packs • Need to move screen wall 1 ft. • Relocation of the poles were discussed. Public Works- • Civil site plan set has been submitted and reviewed by Engineering staff. Comments will be provided within the day or next. • Statement from applicant's representative that the City of Owasso is upgrading the 4" water line along I" Avenue is not accurate. The Developer will need to determine the site's demands and make all necessary improvements. Community Development- • Push the handicap parking space over and stripe on the right side (rear lot). • Submit site plan application and application fee. • File necessary paperwok to dedicate the easement along the east side. • Keep electric meters grouped. • Submit landscape plan. • Take the handicap striping out to 20 ft on the north side. ONG- • Meter locations were discussed. • Need the loads for the restaurant and retail units. • Need 2,4" conduit sleeves on the building "A ". Fire- • Discussed moving the fire hydrant. • Show two hydrants. • Talk to Roger Stevens regarding the 4" line. • Have a flow test performed. Might have to add one more hydrant. Police • No comments.