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HomeMy WebLinkAbout1989.10.12_Planning Commission Agenda_Special MeetingPUBLIC NOTICE OF THE MEETING OF THE OWASSO PLANNING COMMISSION TYPE OF MEETING: Special DATE: October 12 1989 TIME: 7:00 p_m_ PLACE: Owasso Community Center NOTICE FILED BY: Steve Compton TITLE: Assistant City Manager for Community Dev loyment FILED IN THE OFFICE OF THE OWASSO CITY CLERK AT 5:00 p.m. on October 6, 1989. Steve Compton, Assistant City Manager for Community Development OWASSO PLANNING COMMISSION SPECIAL MEETING Thursday, October 12, 1989, 7:00 p.m. Owasso Community Center, 301 South Cedar AGENDA 1. Call to Order and Roll Call 2. Consider Approval of the Minutes of September 28, 1989 3_ Final Plat - Owasso Plaza (2014) - The Northeast Corner of 86th Street North and the Mingo Valley Expressway 4_ Review and Adoption of New Planning Commission Policy Addressing Staff Review of Plans and la G 5. Review of Chapter Five of the Proposed Owasso Subdivision Regulations 6. Adjourn. OWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Thursday, September 21, 1989, 7:00 PM Owasso City Hall 207 S Cedar, Owasso, Oklahoma MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Ray Haynes Richard Hall Pat Imbriano Marcia Boutwell Rick Johnson R J Ray Gary Wells Kirby Crowe Charles Willey The agenda for the meeting was posted in the Owasso City Hall, 207 S Cedar, on September 15, 1989. 1. CALL TO ORDER AND ROLL CALL - Chairman Ray Haynes called the meeting to order at 7:00 p.m. and declared a quorum present. 2. CONSIDER APPROVAL OF THE MINUTES OF AUGUST 17, 1989 - The Commission reviewed the minutes of August 17, 1989. Rick Johnson moved, seconded by Charles Willey, to approve those minutes as written. A vote on the motion was recorded as follows: Rick Johnson - Yes Charles Willey - Yes Pat Imbriano - Yes Gary Wells - Yes Ray Haynes - Yes The motion carried 5-0. ZONING CODE AMENDMENT PUBLIC HEARING 3. Public Hearing on a proposed amendment of Ordinance 335. The Zcnine Cndg of the City of OwAssn. Sention 1140 DeGinn 4t nAarAR for Off - Street Parking Areas, to allow parking spaces less than 10 feet in width and 20 feet in length_ Chairman Haynes introduced the matter and opened the floor for questions_ John Groth, a citizen, requested clarification on the proposed amendment. Richard Hall gave some background on the proposed amendment and explained that the City Council at its August 17, 1989 meeting had directed the Planning Commission to hold a public hearing to take comments from the public regarding the proposed amendment of the Zoning Code to allow the smaller spaces (9" wide). John Sweeney of Leo Eisenberg Co, the developer on the WalMart project, and Ted Sack of Sizemore, Sack & Sizemore, Owasso Planning Commission Minutes of September 21, 1989 Page 2 the architects on the project, spoke for the change and explained the reason for the request. Mr. Groth and another citizen, Wayne Vincent, protested the proposed amendment. Charles Willey moved, seconded by Gary Wells, that a recommendation against amending the Zoning Code be forwarded to the City Council at its October 3, 1989 meeting. A vote on the motion was recorded as follows: Charles Willey - Yes Gary Wells - Yes Pat Imbriano - Yes Rick Johnson - Yes Ray Haynes - Yes The motion carried 5 -0. Staff was directed to send letters to owners of off- street parking sites requesting that they conform to the Zoning Code requirements at such time that they restripe their lots if the City Council does not amend the Zoning Code. SITE PLAN REVIEW 4. Texaco Inc. (2914) - Southeast corner of 117th East Avenue and 86th Street North_ A Site Plan for a Texaco service station and convenience store on a portion of Lot 67 of the Three Lakes Addition to the City of Owasso. Chairman Haynes introduced the matter. Richard Hall presented the case study, including the Variance and Special Exception requests heard by the Board of Adjustment on September 13, 1989. Jim Brunoldi and Rex Hoots, representing Texaco, and Kirby Crowe from OPWA, explained the site plan. Rick Johnson moved to approve the requested site plan noting that there are two access points on 117th East Avenue instead of only one allowed by the Planning Commission in its approval of the lot split in 1984; and subject to the Technical Advisory Committee requirements: submit a drainage plan to the City for the site, reinforce the concrete over the underground tanks, and set signs away from PSO lines_ Motion was seconded by Pat Imbriano and a vote was recorded as follows: Owasso Planning Commission Minutes of September 21, 1989 Page 3 Rick Johnson - Yes Pat Imbriano - Yes Gary Wells - Yes Charles Willey - Yes Ray Haynes - Yes The motion carried 5 -0. 5. Tulsa City /County Library- Owasso Branch (3014) - Northwest corner of Main and Broadway. Chairman Haynes introduced the matter and Richard Hall presented the case study. Richard Parker, representing the Tulsa City /County Library System, and Roger Coffey, architect on the project, were present to explain the site plan. Most discussion centered around location of handicap parking and construction of sidewalks. Pat Imbriano moved to accept the site plan subject to the relocation of the two handicapped parking spaces from the Broadway right-of-way to the parking area on the west of the building and the inclusion of sidewalks along the east and west sides and in front of the building_ Motion was seconded by Gary Wells and a vote was recorded as follows. The motion carried 5-0. Pat Imbriano - Yes Gary Wells - Yes Rick Johnson - Yes Charles Willey - Yes Ray Haynes - Yes FINAL PLATS 6. Owasso Plaza (2014) - The Northeast corner of 86th Street North and the Mingo Valley Expressway. Chairman Haynes introduced the case_ Richard Hall explained that the engineering plans are not ready to be presented. Ted Sack of the engineering firm of Sizemore, Sack and Sizemore, was present and requested a special meeting of the Planning Commission on October 5, 1989 to present the final plans. Consensus of the Planning Commission was to not schedule a special meeting until all plans are in and have been reviewed by staff. Owasso Planning Commission Minutes of September 21, 1989 Page 4 Charles Willey moved, seconded by Pat Imbriano, to continue the matter until the next regular meeting or special called meeting_ A vote was recorded as follows: The motion carried 5-0. Charles Willey - Yes Pat Imbriano - Yes Rick Johnson - Yes Gary Wells - Yes Ray Haynes - Yes FINAL PLAT 7. Owasso Commercial Center II (2914) - A replat of a portion of Lot 1 of Block 1 of the Owasso Commercial Center located at the Northeast corner of 76th Street North and the Mingo Valley Expressway. Chairman Haynes introduced the case. Richard Hall explained that the engineering plans were not received in time to allow staff to conduct a proper review. Kirby Crowe of OPWA presented a memo to the Commission in which he does not recommend approval of the final plat at this time, specifically citing a problem with site grading plans. Jeff Tuttle, engineer on the project, and William Waller, property owner, were also present. Pat Imbriano moved, seconded by Charles Willey, that the hearing be continued to the next regular meeting or special called meeting. A vote on the motion was recorded as follows: The motion carried 5-0. Pat Imbriano - Yes Charles Willey - Yes Rick Johnson - Yes Gary Wells - Yes Ray Haynes - Yes 8_ Steve and Stanley Synar (21-21-14) - A 185 acre tract of land located Northwest of 86th Street North and 145th East Avenue. Chairman Haynes introduced the matter and Richard Hall presented the background on the property. Gary Wells moved, seconded by Rick Johnson, to approve the annexation of this tract of land. A vote was recorded as follows: Owasso Planning Commission Minutes of September 21, 1989 Page 5 Gary Wells - Yes Rick Johnson - Yes Pat Imbriano - Yes Charles Willey - Yes Ray Haynes - Yes The motion carried 5-0. 9. DISCUSSION OF DEVELOPMENT IN AND NEAR OWASSO Richard Hall and Kirby Crowe discussed current building activity and some proposed activity. 10. ADJOURN - Rick Johnson moved, Charles Willey seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Rick Johnson - Yes Charles Willey - Yes Pat Imbriano - Yes Gary Wells - Yes Ray Haynes - Yes The meeting was adjourned at 9:20 p.m. Chairman Secretary Date MEMORANDUM TO: Owasso Planning Commission FROM: Steve Compton Assistant City Manager for Community Development COPY: Rodney J. Ray Owasso City Manager SUBJECT: Planning Commission Policy addressing Staff Review of Plans and Plats DATE: October 6, 1989 At your last meeting there was much discussion about the pressures often placed on staff to review plats and plans on a reduced time frame. The Zoning Code specifically states that rezoning cases require 20 days notice and Board of Adjustment cases 10 days notice. The Subdivision Regulations state that Sketch Plats shall be submitted 10 working days before a TAC meeting, Preliminary Plats shall be submitted 15 working days before a Planning Commission meeting, and Final Plats shall be submitted 15 working days before a Planning Commission meeting. These, as well as other schedules, have been adopted to not only allow staff the opportunity to properly review various applications, but also to assure the public that if they want to review a specific application, a complete case file will be available during the notice period before a public meeting. Having a complete file for public review requires that staff analyses, case reports, and recommendations be prepared prior to notice being given to the public. This means that staff preparation occurs two or three weeks prior to a meeting, not two or three days as has been requested an some items. Because of the problems that have been occurring, I recommend that the Planning Commission adopt the following policy: Staff Review of Plans and Plats Often pressures are placed upon the staff to reduce internal review schedules and allow applicants to have their projects heard at an earlier meeting. The Planning Owasso Planning Commission Staff Review of Plans and Plats Page 2 Commission is acutely aware of the costs that are associated with "time" during the development process; however, the Commission is also aware of the long -term cost to the residents of Owasso that can occur by accepting poorly designed projects or infrastructure. Because of this, it is absolutely imperative that staff has the necessary time to properly evaluate each project. Therefore, the Planning Commission wishes to notify builders, developers, and the general public that development review schedules have been established by the adoption of both the Zoning Code and the Subdivision Regulations. These schedules have been established to allow for the proper review and processing of applications and changes do not appear to be appropriate. The Planning Commission reinforces its support of any staff efforts to guide applicants through the development processes in a timely manner, but cautions the public not to misinterpret this assistance and pressure the staff to subvert adopted regulations. CHAPTER 5. IMPROVEMENTS AND IMPROVEMENTS STANDARDS Section 5.1 IMPROVEMENTS SHALL MEET ESTABLISHED STANDARDS All improvements shall be designed and installed in accordance with the Owasso Design Criteria and Technical Specifications established by the City Engineer and approved by the City Council. The City Engineer may establish special standards in excess of the Design Criteria and Technical Specifications which are generally applicable to safely accommodate the heavy commercial and industrial use of streets, utilities, water, sewer and other public improvements_ Section 5.2 IMPROVEMENTS REQUIRED 5.2.1 STREET IMPROVEMENTS; The subdivider shall design, grade, inspect, test and otherwise improve all streets which are designated on the approved plat or which directly serve the subdivision in accordance with the Design Criteria and Technical Specifications as directed by the City Engineer. 5.2.2 STREET SIGNS AND NAME S7 The subdivider shall install street name signs in the subdivision to the specifications of the City Engineer. Street names shall be approved by the Planning Commission and City Council. 5.2.3 STREET LIGHTS: The subdivider shall provide adequate street lighting in the subdivision to the specifications of the City Engineer and Technical Advisory Committee. 5.2.4 MONUMENTS AND MARKERS: A_ Permanent reference markers shall be placed at the intersection of the centerlines of rights-of-way. There shall be in each subdivision a minimum of two such monuments. If no two of the intersection monuments are within line-of-sight of each other, an additional marker shall be placed on a right-of-way centerline so as to establish a straight line which can be seen line -of -sight from one end to the other. An additional such marker shall be placed at the centerpoint of the turn - around in each cul -de -sac. These markers shall be in the form of a non - corrosive metal plate and each shall be stamped with a cross at the point of the intersection and the elevation to the tenth of a foot. B. Permanent reference markers shall be placed at each turning point in the boundary of the subdivision. These markers shall be a twenty-four (24) inch long iron pipe or bar of at least one half (1/2) inch diameter, to be set in concrete. C. Permanent reference markers shall be placed at a minimum of two corners of each lot in an addition. The markers shall be at least twenty -four (24) inches long and at least one half 29 (1/2) inch in diameter made of iron pipe or bar and driven into unexcavated soil. D. Permanent reference markers shall be placed at the points of curvature and points of tangency of all inside and outside rights -of -way lines, and at the point of intersection of the outside line of a curve in street rights-of-way. These markers shall be a twenty -four (24) inch long iron pipe or bar of at least one half (1/2) inch diameter to be driven into unexcavated soil. E. The location of all permanent markers shall be shown on the face of the Final Plat. 5.2.5 PUBLIC WATER SUPPLY: Where an approved public water supply is reasonably accessible, the subdivider shall install water lines and fire hydrants to connect with such water supply and make it available for each lot within the subdivided area. If a public water supply system is not available, the subdivider shall construct wells or a water supply system in such a manner that an adequate supply of potable water will be available to every lot within the subdivision. The Final Plat shall not receive City Council approval until it is certified by the Health Department that there has been compliance with the regulations of the Oklahoma State Board of Health and where indicated, meets other jurisdictional governing bodies" requirements. 5.2.6 PUBLIC OR PRIMATE SEWAGE DISPOSAL SYSTEMS: 5.2.7 STORMWATER DRAINAGE AND DETENTION FACILITIES: The subdivider shall provide a stormwater drainage system that is designed and constructed in accordance with the Design Criteria and Technical Specifications_ 5.2.8 UTILITIES: Electric cable, television cable and telephone lines shall be installed as specified by the Technical Advisory Committee in the easements specified on the subdivision plat. Section 5.2 PLANS AND IMPROVEMENTS REQUIRED Two (2) sets of prints of the proposed plans and specifications for all improvements required by these regulations shall be prepared by a qualified registered engineer and filed with the City Engineer. The City Engineer shall approve or require modification of the those Construction Plans. Following the approval of the Construction Plans, the subdivider shall complete in a manner satisfactory with the City Engineer all required improvements and said improvements shall be free and clear of all liens, claims and encumbrances. The Final Plat may then be released by the City for filing at the office of the County Clerk. 30 In lieu of the installation of the required improvements prior to the final plat approval, the City Council, at its discretion, may accept surety from the subdivider whereby the subdivider shall guarantee to complete all improvements required by these regulations and other ordinances in a manner satisfactory to the City Engineer_ To secure this surety, the subdivider shall provide, subject to the approval of the City Council, one of the following guarantees: 5.3.1 Commercial Surety Performance and Payment Bond: The sub- divider shall obtain a security bond from a surety bonding company authorized to do business in the State of Oklahoma. The bond shall be filed with the City Clerk and shall be payable to the City of Owasso_ The amount of the bond shall be at one hundred percent (100 %) surety and sufficient to cover one and one -half (1 1/2) times the entire cost, as estimated by the subdivider and approved by the City Engineer, of installing all specified improvements_ The duration of the bond shall be until such time as the improvements are accepted by the City in accordance with Section 5.2. 5.3.2 Cash Escrow Account: The subdivider shall deposit cash, or other instrument readily convertible into cash at face value, either with the City of Owasso or in escrow with a bank. The use of any instrument other than cash, and, in the case of an escrow account, the bank with which the funds are to be deposited, shall be subject to the approval of the City Council. The amount of the deposit shall be at least equal to one and one -half (1 1/2) times the cost, as estimated by the subdivider and approved by the City Engineer, of installing all required improvements. If a bank escrow account is used, the subdivider shall file with the City Clerk an agreement between the financial bank and himself guarantee- ing the following: A. That the funds of said escrow account shall be held in trust until released by the City Council when the obligation is complete, and may not be used or pledged by the subdivider as security in any other matter during that period, and B. That in the case of a failure, as determined by the City Council, on the part of the subdivider to complete said improvements, the bank shall immediately make the funds in said account available to the city for use in the completion of those improvements. 5.3.3 Agreement Guarantee: The subdivider shall agree with the City by document, in a form approved by the City Attorney, to complete all required improvements in a manner satisfactory to the City Engineer. In those cases where improvement guarantees have been made under this section, the amount of the guarantee may be reduced in proportion to improvements 31 completed and accepted by the City in compliance with Section 5.4, Inspections and Certification. In no case, however, shall the guarantee be reduced to less than fifteen percent (15 %) of the original guaranteed amount. SECTION 5.4 INSPECTIONS AND CERTIFICATIONS The City Engineer, or other knowledgeable official appointed by the City Manager, shall inspect for defects the construction of the required improvements. Upon completion of the improvements, the City Engineer shall file with the City Council a statement either certifying that the improvements have been completed in accordance with the Owasso Design Criteria and Technical Specifications or that the improvements are defective, listing the defects. Upon completion of the improvements, the subdivider and his engineer shall file with the City Council As -built Construction Plans and a statement stipulating the following_ A. That all required improvements are complete, B. That the subdivision improvements are in compliance with these regulations and the Owasso Design Criteria and Technical Specifications, C. That the subdivider knows of no defects in the improvements, and D. That the subdivision improvements are free and clear of any encumbrance or lien_ SECTION 5.5 AS -BUILT CONSTRUCTION PLANS Two (2) sets of As -Built Construction Plans, certified and signed by a registered engineer shall be filed with the City Planner prior to the acceptance by the City Council of any improvement installed by the subdivider. SECTION 5.6 IMPROVEMENTS ACCEPTANCE OR ORFEITUR The Owasso City Council shall formally accept, by resolution or ordinance, any or all improvements before such improvements become public property, provided that all statements and agreements specified above have been received and that As -Built construction plans have been submitted. The one -year maintenance bond shall begin with the approval by the City Council and the approval of the As -Built plans shall not be construed to mean that the maintenance bond is void. No building construction shall be permitted on any lot to, or on which, improvements have not been completed in accordance with the provisions of these regulations and no municipal utility service will be furnished to such lot. If any portion of the required improvements shall fail to be accepted for dedication as outlined above within two years of the recording of the final plat with the County Clerk, either for reasons of incompleteness or for substandard construction, the City 32 Council shall declare whatever security has been pledged as a guarantee to be forfeited. Where the Council is not already in possession of said guarantee, it shall immediately take the actions necessary to obtain it. Upon receipt of there securities, the Council shall use them, or the proceeds from their sale, to finance the completion of the subdivision improvements or the rebuilding of such improvements to the proper specifications. Any unused portion of these securities shall be returned to the subdivider, the bonding company, or crediting institution as is appropriate. SECTION 5.7 MAINTENANCE BOND Regardless of the guarantee chosen by the subdivider to secure the contract to make the subdivision improvements, prior to acceptance of those improvements by the City Council, the subdivider shall obtain a maintenance bond from a surety bonding company authorized to do business in the State of Oklahoma. The bond shall be filed with the City Clerk and shall be payable to the City of Owasso. The amount of the bond shall be equal to fifty percent (50 %) of the entire cost of materials for all water lines, sewer lines, paving, grading and drainage improvements. The duration of the maintenance bond shall be one (1) year from the date of acceptance of said improvements by the City Council. SECTION 5.8 TIME LIMIT The required improvements shall be completed within two (2) years from the filing of the subdivision plat with the County Clerk unless extended by the City Council for cause. SECTION 5.9 VACATED PLATS The vacation of a plat by District Court action as provided by State Statute shall remove the obligation to construct subdivision improvements. 33