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HomeMy WebLinkAbout1989.11.16_Planning Commission AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PLANNING COMMISSION TYPE OF MEETING: Regular DATE: November 16, 1989 TIME: 7:00 P.m. PLACE: Owasso Community Center NOTICE FILED BY: Steve Comr)ton TITLE: Assistant City Manager for o m,nity Development FILED IN THE OFFICE OF THE OWASSO CITY CLERK AT 5:00 p.m. on November 8, 1989. Steve Compton, Assistant City Manager for Community Development OWASSO PLANNING COMMISSION REGULAR MEETING Thursday, November 16, 1989, 7:00 p.m. Owasso Community Center, 301 South Cedar AGENDA Call to Order and Roll Call 2. Consider Approval of the Minutes of October 12, 1989 3. Owasso Wal -Mart (2014) - A Request for a Site Plan Review for Owasso Wal -Mart, located North of the Northeast Corner of 86th Street North and the Mingo Valley Expressway. 4. OLS -70 - Worthen Bank and Trust (814) - A Request for a Lot Split on Lot 4 and a Portion of Lot 2 of Block 1 of Burlingame Center, an Addition to Owasso located South of the Southeast Corner of 116th Street North and Garnett Road. 5. Owasso Commercial Center II (2914) - A request for approval of the Final Plat on a replat of a portion of Lot 1 of Block 1 of the Owasso Commercial Center located at the Northeast corner of 76th Street North and the Mingo Valley Expressway. 6. Review of Chapter Six of the Proposed Owasso Subdivision Regulations. 7. Review and Adoption of New Planning Commission Policy Addressing Staff Review of Plans & Plats. 8. Discussion of development in and near Owasso. 9. Adjourn. OWASSO PLANNING COMISSION MINUTES OF SPECIAL MEETING Thursday, October 12, 1989, 7:00 PM Owasso Community Center 301 S Cedar, Owasso, Oklahoma MEMBERS PRESENT MESS ABSENT STAFF PRESENT Ray Haynes Pat Imbriano Steve Compton Rick Johnson Gary Wells Marcia Boutwell Charles Willey The agenda for the meeting was posted in the Owasso City Hall, 207 S Cedar, on October 6, 1989. 1. CALL TO ORDER AND ROLL CALL - Chairman Ray Haynes called the meeting to order at 7:02 p.m. and declared a quorum present. 2. CONSIDER APPROVAL OF THE MINUTES OF SEPTEMBER 28, 1989 - The Commission reviewed the minutes of September 28, 1989. Rick Johnson moved, seconded by Charles Willey, to approve those minutes as written. A vote on the motion was recorded as follows: Rick Johnson - Yes Charles Willey - Yes Ray Haynes - Yes The motion carried 3 -0. 3. FINAL PLAT - OWASSO PLAZA (2014) - The Northeast Corner of 86th Street North and the Mingo Valley Expressway. Chairman Haynes introduced the case and opened the floor for questions. Steve Compton gave some background on the case and explained the need for the special meeting. He stated that Wayne Vincent had phoned to question the access onto the site from the West. Ted Sack of the engineering firm of Sisemore, Sack and Sisemore, was present for Wal -Mart and explained that there would be a service or access road on the West side of the site. Rick Johnson moved, seconded by Charles Willey, that the Planning Commission approve the Final Plat subject to the following conditions: 1. Separate drainage facility easement must accompany plat; 2_ Separate utility easement (sewer) must accompany plat; Owasso Planning Commission Minutes of October 12, 1989 Page 2 3. Final construction plans which completely satisfy City Engineer John McElhenney's requirements, must be submitted not later than 12:00 noon on Monday, October 16, 1989; 4. The following "check list" items must be satisfied: 1. Utility easements shall meet the approval of the utility companies. Coordination will be required, particularly if an underground facility is planned. Show additional easements as required; 2. Paving and drainage plans shall be approved by the City of Owasso; 3. Water and sewer plans shall be approved by the City of Owasso; 4. Plat filing fee shall be paid to the Owasso City Clerk; 5. Other conditions as outlined by Mr. Crowe and Mr. McElhenney must be met. The motion was seconded by Charles Willey. A vote on the motion was recorded as follows: Rick Johnson - Yes Charles Willey - Yes Ray Haynes - Yes The motion carried 3-0. 4. REVIEW AND ADOPTION OF NEW PLANNING COMMISSION POLICY ADDRESSING STAFF REVIEW OF PLANS AND PLATS Chairman Haynes introduced the matter and Steve Compton explained the proposed policy. Consensus was that further discussion and a vote on the matter be deferred to the next meeting when a larger majority of Planning Commission members will be present. The motion carried 5-0. 5. REVIEW OF CHAPTER FIVE OF THE PROPOSED OWASSO SUBDIVISION REGULATIONS The Commission discussed the fifth chapter of the proposed Owasso Subdivision Regulations. The Planning Commission made the following recommendations: Owasso Planning Commission Minutes of October 12, 1989 Page 3 In Section 5.2.3 delete the words "and Technical Advisory Committee" In Section 5.2.5 delete the following sentence: "If a public water supply system is not available, the subdivider shall construct wells or a water supply system in such a manner than an adequate supply of potable water will be available to every lot within the subdivision." Delete Section 5.2.6 In Section 5.2.8 change to read "Electric cable, television cable, telephone lines, and other utilities shall be installed in the easements specified on the subdivision plat. 6. ADJOURN - Charles Willey moved that the regular scheduled meeting on October 19, 1989 be cancelled since there are no items for the agenda; seconded by Rick Johnson. A vote on the motion was recorded as follows: Charles Willey - Yes Rick Johnson - Yes Ray Haynes - Yes Rick Johnson moved, Charles Willey seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Rick Johnson - Yes Charles Willey - Yes Ray Haynes - Yes The meeting was adjourned at 8:15 p.m. Chairman Secretary Date MEMORANDUM TO: Owasso Planning Commission FROM: Steve Compton Assistant City Manager for Community Development SUBJECT: Wal -Mart Site Plan DATE: November 9, 1989 The Planning Commission at a Special Meeting on October 12, 1989 approved the Wal -Mart Final Plat. This Plat was forwarded to the City Council for their action. It was approved by the City Council at their October 24th meeting. The Zoning Code identifies that a Site Plan shall be reviewed and approved before a building permit is issued. The Site Plan was submitted to Staff and taken to the Technical Advisory Committee at their November 8th meeting. Staff and TAC concerns are as follows: 1. General Construction Notes should contain reference to the appropriate Construction Drawing pages pertaining to erosion control and reseeding specifications. 2. The Ground Sign should be moved out of the utility easement, including all overhangs. 3. The parking lot drive along the southwest side of the site may have to be moved out of the utility easement if poles and /or anchors need to be located in this area. 4. Show a total of ten (10) handicapped parking spaces. 5. All parking lot lighting shall be directed away from any residential zoned or developed areas. 6. A decorative wooden screening fence, 8 feet tall, shall be erected and maintained along the property line adjacent to the Three Lakes III subdivision. I recommend approval of the Wal -Mart Site Plan subject to the above concerns being corrected prior to the issuance of a building permit. MEMORANDUM TO: Owasso Planning Commission FROM: Steve Compton SUBJECT: OLS-70, Worthen Bank and Trust (814) - A request for a lot -split on Lot Four (4) and a part of Lot Two (2), Block One (1), Burlingame Center Addition located South and East of the Southeast corner of Garnett Road and 116th Street North. DATE: November 7, 1989 The subject tract is 200' x 225' in size as a result of a court action which combined Lot 4 (150' x 225') and the West 50' of the North 225' of Lot 2 of the Burlingame Center Addition. The tract contains two vacant commercial buildings and is zoned CG. It is abutted on the North by a Ouik -Trip zoned CS, on the East by mostly vacant land and a church zoned CG and AG, on the South by Larry's Fried Chicken Restaurant zoned CG, and on the West across Garnett Road by a shopping center zoned CS. The bank is requesting the lot -split in order to be able to sell the two commercial buildings as separate business locations. They have also applied to the Board of Adjustment for a Variance of the frontage requirement in a CG District (150 feet). One lot would have 120 feet of frontage and the other would have 105 feet of frontage. Any action by the Planning Commission would be subject to the approval of this variance request. Staff has reviewed a survey of the tract and field checked the site and finds that if the tract is split as requested, the resulting lots would be of a size that would allow both businesses to function separately and meet code requirements for parking. In addition, Lots 1, 2 and 3 of Burlingame Center were all platted with frontages that are less than those that would result from this split. Utility and engineering concerns will be addressed by the TAC at their November 8, 1989 meeting. I will bring more information and the comments of the TAC to the November 16, 1989 Planning Commission Meeting. MEMORANDUM TO: Owasso Planning Commission FROM: Steve Compton Assistant City Manager for Community Development SUBJECT: Final Plat — Owasso Commercial Center II DATE: November 7, 1989 The Final Plat for the Owasso Commercial Center II was reviewed by the Technical Advisory Committee at their September 13th meeting. At that meeting several concerns were identified by committee members. Since then, staff has worked with the developer's engineer to eliminate those concerns (see attached Subdivision Checklist). I recommend approval of the Final Plat. OWASSO SUBDIVISION CHECKLIST Approval Requested: Sketch Plat Preliminary Plat Preliminary and Final Plat X Final Plat Owasso Technical Advisory Committee hearing date 9 -13 -89 Owasso Planning Commission hearing date 0 -16 -01 Owasso City Council hearing date I1-2I- gq Location NE /C. 76th St. N. and U.S. 169 Hwy. S.T.R. 29 -21 -14 Plat Name Owasso Commercial Center II Developer Oklahoma Investment Company Engineer Tuttle and Associates Acreage 8.23 Number of Lots —4 CONDITIONS OF APPROVAL This subdivision checklist, or a revised list, shall accompany a plat proposed for final release by the City Council of the City of Owasso. All conditions noted shall be fulfilled before the plat shall be considered for approval by the Owasso City Council. It is the responsibility of the subdivider, developer and plat engineer that all Owasso Subdivision regulations and the conditions listed below are satisfied. Only the numbered conditions pertain to this particular subdivision. Once the conditions are satisfied, those that are noted with an "A" shall be initialed by the City Engineer, those noted with a "B" shall be initialed by the Building Inspector, those noted with a "C" shall be initialed by the City Planner, and those noted with a "D" shall be initialed by other authorities as shown. 1 Utility easements shall meet the approval of the utility companies. Coordination will be required, particularly if an underground facility is planned. Show additional easements as required. D Oklahoma Natural Gas Company D Public Service Company D Southwestern Bell Telephone Owasso Commercial Center II September, 1989 Page 2 City of Owasso 2 A Paving and drainage plans shall be approved by the Ci y of Owasso. 3 A Drainage system study, including the boundaries of th 100 year flood calculated on the basis of 100% or full upstream urbanization, shall be approved by the City of Owasso. 4 A Water and sewer plans shall be approved by the City Owasso. 5 A Sewage disposal, the method and plans therefore, shall be Aproved by the Tulsa City- County Health Department. 6 A5 A topo map shall be submitted for review prior to review of the final plat 7 A Building pad elevations shall be placed on each lot or; a copy of the final plat prior to recording the plat. Said copy shall be submitted to the City Engineer. 8 A Sho the location of all monuments. PANS 9 A Sidewalks shall be provided along both sides of all streets in all zoning categories except industrial in accordance with Ordinance number 1 ArtICLE III, Sectio 3. 10 & C Access points (or access to the tract) shall be approved the City of Owasso and shown on the plat acc rdingly in an appropriate location. 11 A' & C L Bearings or true north and south shall be shown n perimeter of land being included in the plat. Show a bearing from the Northeast corner of the section to the POB. 12 B Street names shall be approved by the City of Owasso. 694 13 A Corporation Commission letter or certificate of non - development shall be submitted (or plugging records) for any oil and /or gas wells before the final plat is released. 1I ,6-V 14 C Restrictive covenants and deed of dedication shall be submitted for review prior to release of final plat (City Attorney shall also review). 15 C Adjacent streets and /or widths thereof should be Owasso Commercial Center II September, 1989 Page 3 shown on final plat. Show adjacent access points. 16 C Complete dimensions shall be shown on all lots stree, Biuilding lines, easements, etc. 17 C or location may shall be complete. Show all section subdivisions, Mills School, the area being platted and the correct acreage and number of lots. 18 C All Subdivision Regulations shall be met, including provisions of Appendix A and Ordinances 182 and 233, and all other amendments prior to release of final plat. Subdivision 19 D Subdivision must meet the requirements of the Owasso Fire Marshal. Show fire hydrants as specified by the Fire Chief. 20 COther Conditions: aS Show a shared access point between lots 3 and 4 and show Limits of No Access (LNA) along 76th Street North. Show a 25' Building Line for lots 1, 2 and 3. Lot 3 should be made larger to compensate for the reduced building area caused by the setback line from the cul -de -sac street. c how all of the subdivision within a heavy line if the whole original Owasso Commercial Center plat is to be replatted. If only a portion is to be replatted, do not show the original lots or dimensions. d.b'Show the name and width of the cul-de-sac street. e.&"S"how all separate instrument easements effecting the platted property. f Show the name and address of the owner(s). g. Do not show easement dedication as part of the Restrictive Covenants. h�how drainage easements, if any. i SShow in easement dedication that the owner agrees that no building, structure, or other above or below ground obstruction that will interfere with the (easement) purposes aforesaid, will be place, erected, installed, or permitted upon the easements or rights -of -way as shown on the plat. j. Show the following language in the easement dedication: No permanent fence, wall building, substantial Owasso Commercial Center II September, 1989 Page 4 vegetation or restrictive structures, other than utility appurtenances, shall be placed or maintained within a utility easement. The owner shall be responsible for the repair and replacement of any landscaping and paving located within the utility easements in the event it is necessary to repair any underground water or sewer mains, electric, natural gas, communications or telephone service. k. If the neighboring land owners will not allow sufficient land to dedicate the driveway fronting service road as a street, label the driveway to allow access. CHAPTER 6. DEFINITIONS AND USAGE Section 6.1 USAGE For the purpose of these Regulations, certain terms and words are to be used and interpreted as defined in this Chapter. Where terms are not defined, they shall have their ordinarily accepted meanings or such as the context may imply. 6.1.1 TENSE, PLURAL AND DIRECTIVES: Words used in the present tense shall include the future tense, words in the singular number shall include the plural and words in the plural number shall include the singular, except where the natural construction of the writing indicates otherwise. The word "should" is directory and not mandatory. The word "shall" is mandatory and directory. 6.1.2 PERSON, HEREIN AND REGULATIONS: A "person" includes an individual, corporation, partnership and an incorporated association of persons such as a club. The word "herein" means in these regulations. The word "regulations" means these Subdivision Regulations for the City of Owasso, Oklahoma. Section 62 AND TERMS DEFINED ALLEY: A minor public or private right -of -way which gives a secondary means of access to the rear or side of a property that has primary access to some other street. Alleys may be used for public or private utilities, and public service, emergency or private vehicles. ARTERIAL STREETS: A thoroughfare designated on the Major Street and Highway Plan which carries a significant portion of the interurban vehicle traffic at moderate speeds with some traffic stops and planned rights -of -way of 100 -120 feet (See SECONDARY ARTERIAL and PRIMARY ARTERIAL). AS -BUILT CONSTRUCTION PLANS: Those subdivision construction plans of completed paving, drainage, water, sewer or other public improvements. BLOCK: A parcel of land intended for urban purposes, bounded by streets or by a combination of streets and public parks, cemeteries, railroad right -of -way, shorelines, waterways, or municipal boundaries. BOARD OF ADJUSTMENT: The Board of Adjustment of the City of Owasso established in accordance with state law by city ordinance. BOND: Any form of security for surety of performance or mainten- ance including a cash deposit, surety bond, collateral, property, W or instrument of credit in an amount and form satisfactory to the City Council. BUILDING: A structure which is permanently affixed to the land, has one or more floors and a roof, and is bounded by either another building with a common party wall, open air, or the lot lines of a lot. BUILDING PERMIT: A Permit required by the City of Owasso before any building construction is commenced. BUILDING SETBACK LINE: The horizontal distance from the point of measurement, such as the centerline of an abutting street or the boundary line of an abutting zoning district, to the nearest building wall. CITY: The City of Owasso, Oklahoma. CITY CLERK: The office of the clerk for the City of Owasso, Oklahoma. CITY COUNCIL: The legislative body of the City of Owasso, Oklahoma. CITY ENGINEER: The office of the engineer of the City of Owasso, Oklahoma. CITY MANAGER: The chief executive officer of the City of Owasso, Oklahoma. CITY PLANNER: The office of the City Planner of the City of Owasso, Oklahoma. COLLECTOR STREET: A street intended to move traffic from minor to arterial streets, including the principal entrance and circulation street or streets of a development. CONSTRUCTION PLAN: The maps or drawings prepared by a registered professional engineer accompanying a subdivision plat and showing the specific location and design of improvements to be installed in the subdivision in accordance with the requirements of the City Engineer, Planning Commission and City Council as a condition of the approval of the plat_ COUNTY: The County of Tulsa, Oklahoma. COUNTY CLERK— office of the clerk for Tulsa County, Oklahoma. COUNTY HEALTH DEPARTMENT: The Health Department for Tulsa County, Oklahoma. 35 CUL-DE-SAC STREET: A minor street with only one outlet and having a terminal for the safe and convenient reversal of traffic movement including all emergency and service vehicles. DEDICATE: To set apart a portion of the area of a subdivision to a specific use(s) or to the public or to a specific group. DEED OF DEDICATION: That portion of a plat that dedicates an area of a subdivision. DESIGN CRITERIA AND TECHNICAL SP C'TFTC'ATTONS• Engineering stand- ards used in the design of subdivision improvements. DEVELOPER: The owner of land proposed to be subdivided or his representative. DEVELOPMENT: A tract of land which is subdivided for urban use and provided with all necessary utilities and public improvements. DISTRICT COURT: The District Court of Tulsa County, Oklahoma. DOUBLE FRONTAGE: A situation in which a lot has access on two streets that do no intersect. EASEMENT: Authorization by a property owner for the use by another, and for a specific purpose, of any designated part of his property. FINAL PLAT: The final map or record of a subdivision and any accompanying material, as described in these regulations, based on a Preliminary Plat with revisions, if any, to be submitted to the Planning Commission and City Council for approval, denial, or approval with conditions. FLOOD PLAIN: That area which has been determined by the best available information to be susceptible to the threat of flooding to the level of probability of one percent (1 %) in any given year. This term is also known as the one hundred year flood plain area. Flood Plain areas shall be those as described and delineated on maps maintained by the Federal Emergency Management agency. FRONTAGE: That sid of a lot abutting on a street or way to which access is available for the lot. GRADE: The slope of a drainage facility, sanitary sewer, street or other public way specified in percent ( %) of vertical to horizontal measurement. IMPROVEMENTS: Street pavements, with curbs and sidewalks, pedestrian ways, water mains, sanitary and storm sewers, permanent street monuments, and other appropriate items. 36 LOCAL_STREET: See MINOR STREET. LOT: A tract, plot or portion of a subdivision or other parcel of land intended as a unit for the purpose, whether immediate or future, of transfer of ownership or for building development. LOT AREA: The total area measured on a horizontal plane, included within the lot boundaries. LOT DEPTH: The mean horizontal distance between the front and rear lot lines. DESIGN CRITERIA AND TECHNICAL SPECIFICATIONS: Engineering stand- ards used in the design of subdivision improvements. MAJOR STREET: Highways, Arterial and Collector streets as shown on the Owasso Major Street and Highway Plan. MAJOR STREET AND HIGHWAY PLAN: The map established by the City Council by ordinance showing area major streets and highways, their required rights -of -way and any amendments or additions adopted by the City Council. MAJOR SUBDIVISION: A division of land into four (4) or more lots. MAYOR: The Chief elected official of the City of Owasso, Oklahoma. MINOR STREET: A trafficway of limited length that is not class- ified as a Major Street or highway, providing direct access to abutting tracts of land and access to more heavily traveled streets and having a right -of -way width of 50 feet to 60 feet. MINOR SUBDIVISION: A division of land containing not more than three (3) lots fronting on an existing street, not involving any new street, not adversely affecting the remainder of the parcel or adjoining property, and not in conflict with any provision or portion of the Major Street and Highway Plan, Zoning Ordinance (unless approved by the Board of Adjustment) or these regulations. MONUMENT: Permanent markers properly located as required in these regulations for the location and identification on the land of reference points in the subdivision, such as, but not limited to, the corners of the subdivision, corners of blocks and radii for street curvature. OFF -SITE IMPROVEMENTS: Any utility, structure, or modification of topography located outside the property to be subdivided. OWNER: A person or any other legal entity having legal title to or sufficient proprietary interest in the land sought to be subdivided under these regulations. 37 PERMIT TO CONSTRUCT: A Permit required by the City of Owasso, Oklahoma before any subdivision improvement construction is commenced. PLANNED UNIT DEVELOPMENT (PUD): A discretionary type of develop- ment for a tract of land under single ownership or control, based upon an approved development plan permitting flexibility of principal land uses, lot sizes and accessory uses not otherwise available under conventional development standards. PLANNING COMMISSION: The Owasso Planning Commission as established in accordance with state law by city ordinance. PRELIMINARY PLAT: The drawing or drawings described in these regulations, indicating the proposed manner or layout of the subdivision to be submitted to the Planning Commission for approval. PREPLATTING CONFERRN. A meeting between the Subdivider and the City Planner to discuss the procedure for approval of a subdivision plat, provisions of the Zoning Code, requirements as to general layout of streets, reservations of land, street improvements, drainage, sewerage, fire protection, availability of existing services and utilities and similar matters. PRIMARY ARTERIAL STREET: A thoroughfare designated on the Major Street and Highway Plan which carries a portion of both intra- urban and interurban vehicle traffic at a moderate rate of speed with some traffic stops and having a planned right -of -way width of at least 120 feet. PUBLIC IMPROVEMENT: Any street, sidewalk, utility line, drainage way or other facility for which the city may ultimately assume the responsibility for maintenance and operation. Also see IMPROVEMENT in this section. REGISTERED ENGINEER: An engineer properly registered and licensed in the State of Oklahoma. REGISTERED LAND SURVEYOR: A land surveyor properly registered and licensed in the State of Oklahoma. REQUIRED IMPROVEMENT- Any improvement required by the Planning Commission and City Council as a condition of approval of a subdivision plat. Also see IMPROVEMENT in this section. RESTRICTIVE COVENANTS: Agreements binding the owners of the lots of a subdivision as shown on the face of a recorded subdivision plat. RESUBDIVISION: Subdivision of land previously subdivided. 38 RIGHT-OF-WAY: A parcel of land, usually a strip, occupied or intended to be occupied by a street, crosswalk, railroad, road, electric transmission line, oil or gas pipeline, water line, sanitary or storm sewer facility, or for other special use. The use of the term right -of -way for land platting purposes in connection with these regulations shall mean that every right -of- way hereafter established and shown on a final plat is to be separate and distinct from the lots and parcels adjoining such right -of -way and not included within the dimensions or areas of such lots or parcels. Rights -of -way intended for any use involving maintenance by a public agency shall be dedicated to public use by the owner of the land which is being subdivided. SECONDARY ARTERIAL STREET: A thoroughfare designated on the Major Street and Highway Plan which carries a significant portion of the interurban vehicular traffic having traffic stops and a planned right -of -way width of 100 feet. SEPARATE INSTRUMENT: A document that dedicates land or accomplishes some other task and is filed of record separately from the original subdivision plat documents. SERVICE ROAD OR STRFFT- A minor street which is parallel and adjacent to major streets, traffioways, highways or railroad rights -of -way and which provides access to abutting properties and protection from through traffic. SETBACK: The distance between a building and the nearest street right -of -way line or property line. (SEE BUILDING SETBACK LINE) SKETCH PLAT: A sketch of a subdivision prepared as the first step in the subdivision process to enable the subdivider to illustrate the nature of the proposed subdivision and save time and expense in reaching general agreement with the Planning Commission as to the form of the plat and the objectives of these regulations and other city ordinances and plans. STREET: A public or private right -of -way which affords the primary means of access to abutting property or serves as a thoroughfare for vehicular traffic, or both, but excluding alleys. SUBDIVIDER: A person undertaking the subdivision or resubdivision of a lot, tract or parcel of land into two or more lots, or other subdivision of land for the purpose of transfer of ownership or development, whether immediate or future, including all changes in lot lines. SUBDIVISION: Any division of land into two or more lots, tracts or parcels, any one of which, when divided, has an area of less than ten (10) acres, for the purpose of transfer of ownership or development, whether immediate or future, or any resubdivision of land. 39 TECHNICAL ADVISORY OMMITT EE (T.A.C.): A committee composed of public officials and utility company representatives to review and study all plats and lot split proposals and make recommendations concerning those subdivisions to the Planning Commission. ZONING CODE: A city ordinance regulating land use in the city. 40 MEMORANDUM TO: Owasso Planning Commission FROM: Steve Compton Assistant City Manager for Community Development COPY: Rodney J. Ray Owasso City Manager SUBJECT: Planning Commission Policy addressing Staff Review of Plans and Plats DATE: October 6, 1989 At your last meeting there was much discussion about the pressures often placed on staff to review plats and plans on a reduced time frame. The Zoning Code specifically states that rezoning cases require 20 days notice and Board of Adjustment cases 10 days notice. The Subdivision Regulations state that Sketch Plats shall be submitted 10 working days before a TAC meeting, Preliminary Plats shall be submitted 15 working days before a Planning Commission meeting, and Final Plats shall be submitted 15 working days before a Planning Commission meeting. These, as well as other schedules, have been adopted to not only allow staff the opportunity to properly review various applications, but also to assure the public that if they want to review a specific application, a complete case file will be available during the notice period before a public meeting. Having a complete file for public review requires that staff analyses, case reports, and recommendations be prepared prior to notice being given to the public. This means that staff preparation occurs two or three weeks prior to a meeting, not two or three days as has been requested on some items. Because of the problems that have been occurring, I recommend that the Planning Commission adopt the following policy: Staff Review of Plans and Plats Often pressures are placed upon the staff to reduce internal review schedules and allow applicants to have their projects heard at an earlier meeting. The Planning Owasso Planning Commission Staff Review of Plans and Plats Page 2 Commission is acutely aware of the costs that are associated with "time" during the development process; however, the Commission is also aware of the long-term cost to the residents of Owasso that can occur by accepting poorly designed projects or infrastructure. Because of this, it is absolutely imperative that staff has the necessary time to properly evaluate each project. Therefore, the Planning Commission wishes to notify builders, developers, and the general public that development review schedules have been established by the adoption of both the Zoning Code and the Subdivision Regulations. These schedules have been established to allow for the proper review and processing of applications and changes do not appear to be appropriate. The Planning Commission reinforces its support of any staff efforts to guide applicants through the development processes in a timely manner, but cautions the public not to misinterpret this assistance and pressure the staff to subvert adopted regulations.