HomeMy WebLinkAbout1999.01.05_OPGA MinutesOWASSO PUBLIC WORDS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 5, 1999
The Owasso Public Works Authority met in regular session on Tuesday, January 5, 1999 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Thursday, December 31, 1998.
ITEM 1: CALL TO ORDER
Chairman Bode called the meeting to order at 6:33 p.m.
ITEM 2: INVOCATION
The invocation was offered by Vice Mayor Mark Wilken.
ITEM 3: FLAG SALUTE
The flag salute was led by Councilor Smith..
ITEM 4: ROLL CALL
PRESENT ABSENT
Denise Bode, Chair
Mark Wilken, Vice Chair
Mary Lou Barnhouse Trustee
Melinda Voss, Trustee
Duston Smith, Trustee
STAFF
Jeff Hancock, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of December 15, 1998 Regular Meeting.
B, Approval of Claims
C, Action Relating to Trustee Authorization for Payment for Elm Creek
Interceptor Sewer Project Right -of -Way Easements and Update of Abstracts.
Mr Wilken moved, seconded by Ms Barnhouse, to approve the consent agenda. The consent agenda
included minutes of the December 15, 1998 regular meeting, by reference made a part hereto.
Item B on the consent agenda included the following claims: (1) OPWA Fund $70,426,15;
(2) OPWA Capital Improvement Fund $29,253.84; (3) OPWA Sales Tax Fund $120,765.41; (4)
Payroll $28,169.36. Item C requested authorization for payment to Joe B Wolfe & I iisandra S
Owasso Public Golf Authority January 5, 1999
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF TABLES AND CHAIRS FOR THE GOLF COURSE
CLUBHOUSE.
Mr Lehr said that the FY 1998-99 golf course budget includes funds to purchases furniture, fixtures,
and equipment for the new clubhouse which is now nearing completion. In October, bids were
solicited for the purchase of tables and chairs, a walk-in cooler, a vent hood, and a gas fryer. The
bids were opened on November 11, 1998. The vendors bidding on the tables and chairs failed to
provide specification cut sheets or brochures on the items they bid. It has also been determined that
at least two types of tables and chairs will be needed. The staff recommended that all bids for tables
and chairs be rejected and authorization be given to purchase tables and chairs in an amount not to
exceed $7499. Ms Barnhouse moved, seconded by Mr Smith, to follow the staff recommendation
and reject all bids for table and chairs for the new clubhouse, and authorize the purchase of tables
and chairs in an amount not to exceed $7499.
AYE: Barnhouse, Smith, Voss, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF ONE WALK-IN COOLER FOR THE GOLF COURSE
CLUBHOUSE.
Mr Lehr said that three bids were received for the walk-in cooler, with only one including
installation in their bid price. The other two vendors revised their bids by adding the installation
cost. The result was a low bid from Hardin Restaurant Supply. Ms Voss moved, seconded by Mr
Wilken, to award a bid for the purchase of a walk-in cooler for the new clubhouse from Hardins
Restaurant Supply Co, Tulsa, OK in the amount of $7220.
AYE: Voss, Wilken, Barnhouse, Smith, Bode
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF ONE GAS FRYER ONE HALF --SIZE GAS FRYER AND A
FILTER SYSTEM FOR THE GOLF COURSE CLUBHOUSE.
Of the three bids received for the above -named items, one vendor did not meet the specifications.
Custis Restaurant Supply was the low bidder for a double basket fryer, a single basket fryer, and a
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Owasso Public Golf Authority January 5, 1999
filter system. Ms Voss moved, seconded by Mr Smith, to award the bid for the above -named items
to Curtis Restaurant Supply Co, Tulsa, OK in the amount of $6338.47.
AYE: Voss, Smith, Barnhouse, Wilken, Bode
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF ONE VENT HOOD FOR THE GOLF COURSE CLUBHOUSE.
Bid specifications on the vent hood called for the vendor to install the hood in compliance with Tulsa
County Health Department regulations which require a fire suppression and backsplash. Two of the
four vendors did not bid the hood with fire suppression and backsplash, which resulted in them
having to revise their bids. The low bidder was Captive -Aire Systems. Mr Wilken moved, seconded
by Ms Voss, to award a bid for the purchase and installation of a vent hood for the golf course
clubhouse to Captive -Aire Systems, Tulsa, OK in the amount of $6412.
AYE: Wilken, Voss, Smith, Barnhouse, Bode
NAY: None
Motion carried 5-0.
ITEM 9: REPORT FROM OPGA MANAGER
Mr Hancock asked Mr Lehr to give an update on the clubhouse construction. Mr Lehr said he
anticipates a completion of the clubhouse in approximately two months, with a grand opening
scheduled for mid -April.
ITEM 10: REPORT FROM OPGA ATTORNEY
No report.
ITEM 11: NEW BUSINESS
None.
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Owasso Public Golf Authority January 5, 1999
ITEM 12: ADJOURNMENT
Ms Voss moved, seconded by Ms Barnhouse, to adjourn.
AYE: Voss, Barnhouse, Smith, Wilken, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:13 p.m.
Denise Bode, Chairperson
Marci outwell, Autl ority Secretary