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Home My WebLink About2022.09.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 20, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order SEP 16 20225 Chair Kelly Lewis 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matt ers listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 6, 2022, and September 13, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date September 10, 2022 • Monthly Budget Status Report - August 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street t 12:00 pm on Friday, September 16, 2022. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 6, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 6, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, September 1, 2022. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:19 pm. 2. Roll Call - A quorum was declared present. Present Chair - Kelly Lewis Vice Chair -Alvin Fruga Trustee - Bill Bush Trustee - Lyndell Dunn Absent Trustee - Doug Bonebrake Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 16, 2022, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $58,908.00. YEA: Bush, Dunn, Frugo, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None S. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date August 13, 2022 and August 27, 2022 8. New Business - None 9. Adjournment Mr. Dunn moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:20 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, SEPTEMBER 13, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 13, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 9, 2022. 1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn 2. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorney concerning Case No. CJ- 2019 -3110, City of Owasso v. Keys Plus Properties, LLC, to obtain property located at 11625 North 113th East Avenue for the East 116th Street North and North Garnett Road Intersection Improvement Project Julie Lombardi recommended the City Council enter into executive session. Mr. Bush moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion Carried 5 -0 At 6:01 pm, the City Council along with Warren Lehr, Julie Lombardi, Chris Garrett, Roger Stevens, and Doug Dodd entered into executive session. At 6:52 pm, the City Council exited executive session and returned to open session. 3. Discussion relating to the Small Business Enhancement Application received for property located at 118 South Main Street, as provided for in the Owasso Redbud District Project Plan and Policy Guide for Tax Increment Financing (TIF) District No. 1 Chris Garrett presented the item and discussion was held. It was further explained this item would be placed on September 20, 2022, OPWA agenda for consideration and action. 4. Discussion relating to the proposed annexation (OA 22 -01) of approximately 6.35 acres located along East 116th Street North, between Garnett Road and North 129th East Avenue Alexa Beemer presented the item and discussion was held. It was further explained this item would be placed on the September 20, 2022, City Council agenda for consideration and action. 5. Discussion relating to the purchase of a Work Order and Pavement Management System for the Public Works Department Teresa Willson presented the item and discussion was held. 6. Discussion relating to City /Authority Manager items A. Monthly sales fax report and revenue outlook B. City Manager report Warren Lehr introduced Carly Novozinsky to present item A and discussion was held. Mr. Lehr reported on the annual block parties and discussion was held. 7. City Councilor /Trustee comments and inquiries - None Owasso City Council, OPWA & OPGA September 13, 2022 Page 2 8. Adjournment The meeting adjourned at 7:08 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 09/20/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK ATWOOD- SUPPLIES $40.98 JPMORGAN CHASE BANK LOWES -PARTS $6.44 JPMORGAN CHASE BANK LOWES- REFUND ($3.12) YAMAHA MOTOR CORPORATION, USA REPAIRS $499.16 CART OPERATIONS •Total $543.46 AT &T PHONE SERVICE $3.23 HOLLIDAY SAND & GRAVEL CO SAND $378.15 JPMORGAN CHASE BANK BAILEY RANCH - REFUND ($5.39) JPMORGAN CHASE BANK BWI- SUPPLIES $11,229.53 JPMORGAN CHASE BANK FLEET -FUEL $3,196.12 JPMORGAN CHASE BANK GCSAA -FEES $100.00 JPMORGAN CHASE BANK LOWES -MAINT $115.68 JPMORGAN CHASE BANK LOWES- SUPPLIES $242.87 JPMORGAN CHASE BANK MEETING EXP 08123 $5.39 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK TURF - SUPPLIES $444.35 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $53.98 UNIFIRST HOLDINGS LP ENV CHARGE $14.00 UNIFIRST HOLDINGS LP JANITORIAL $19.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.86 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.97 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $15,935.76 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $223.55 JPMORGAN CHASE BANK SAMS- REFUND ($31.96) JPMORGAN CHASE BANK SAMS- SUPPLIES $100.46 JPMORGAN CHASE BANK SYSCO- SUPPLIES $1,082.76 JPMORGAN CHASE BANK TANKERSLEY- SUPPLIES $342.27 JPMORGAN CHASE BANK UNIFIRST- SERVICE $69.42 JPMORGAN CHASE BANK WALMART- SUPPLIES $14.66 FOOD & BEV -Total $1,801.16 AT &T LONG DISTANCE PHONE $9.75 AT &T LONG DISTANCE LONG DISTANCE PHONE $77.78 JPMORGAN CHASE BANK PLATINUM- SECURITY $25.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $394.45 STANDLEY SYSTEMS, LLC COPIER $234.20 GOLF ADMIN -Total $741,18 JPMORGAN CHASE BANK PGA- TRAINING $375.00 GOLFSHOP -Total $375.00 BGR DAILY ACCT. REIMS PETTY CASH $2,834.85 JPMORGAN CHASE BANK ACUSHNET -MERCH $2,670.21 1 Claims List - 0912012022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK COBRAGOLF -MERCH $663.58 JPMORGAN CHASE BANK GOLF COURSE BEER $339.75 JPMORGAN CHASE BANK IMPERIAL -FOOD $113.05 JPMORGAN CHASE BANK PEPSI - BEVERAGE $1,613.30 JPMORGAN CHASE BANK SAMS -FOOD $1,187.27 JPMORGAN CHASE BANK SYSCO -FOOD $654.46 JPMORGAN CHASE BANK TANKERSLEY -FOOD $695.89 JPMORGAN CHASE BANK WALMART -FOOD $178.64 OPGA -Total $10,951.00 OPGA -Total $30,347.56 OPGA Grand Total $30,347.56 2 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/10/22 Payroll Expenses Total Expenses 5,895.71 4,351.25 13,228.37 4,717.29 4.159.23 9,684.25 4,856.71 20,002.92 6,636.99 5,931.29 FUND TOTAL 32,351.85 47,112.16 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2022 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 91,240 $ 165,034 $ 683,322 24.15% Cart Rental 28,402 54,935 197,103 27.87% Food & beverage 25,007 45,011 188,822 23.84% COS -- food & beverage (12,005) (22,012) (78,814) 27.93% Merchandise sales 22,515 43,015 178,275 24.13% COS -- merchandise (16,127) (30,674) (124,729) 24.59% TOTAL OPERATING REVENUES $ 139,031 $ 255,308 $ 1,043,979 24.46% OPERATING EXPENSES: Golf Shop $ (19,572) $ (39,224) $ (292,076) 13.43% Cart Operations (15,325) (31,243) (139,441) 22.41% Golf Course Maintenance (75,315) (128,159) (1,099,664) 11.65% Food & Beverage (13,152) (26,477) (149,331) 17.73% Golf Administration (21,008) (43,053) (332,553) 12.95% Capital Outlay 0.00% TOTAL OPERATING EXPENSES $ (144,371) $ (268,155) $ (2,013,065) 13.32% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (5,340) $ (12,847) $ (969,086) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 87,291 $ 167,097 $ 1,040,000 16.07% Other revenues /(expenses) 1,915 2,234 300 744.71% TOTAL NONOPERATING REVENUES (EXPENSES): $ 89,207 $ 169,331 $ 1,040,300 16.28% NET INCOME (LOSS) $ 83,866 $ 156,483 $ 71,214 ENCUMBRANCES OUTSTANDING $ (64,820) FUND BALANCE (Budgetary Basis) Beginning Balance 262,298 262,298 Ending Balance $ 353,962 $ 333,512