HomeMy WebLinkAbout1993.01.26_OPGA MinutesO; = .9URIJ
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Tuesday, January 26, 1993, 5:30 p.m.
Owasso City Hall
MEMIBERS PRESENT
Tom Rikkola
Brian Skelton
Glenna Anderson
Bob Oldefest (in at 5:57)
Ed Sokolosky (in at 5:40)
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STAFT PRESENT
Marcia Boutwell
Rodney Ray
Sam Swanson
Don Armstrong
Jim Fitzsimmons
The Owasso Public Golf Authority met in regular session on Tuesday, January 26, 1993 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 1:00 p.m. on Wednesday, January 20, 1993.
Chairperson Tom Rikkola called the meeting to order at 5:30 p.m. and declared a quorum
present.
ITEM 2: REQUEST APPROVAL DECEMBER 22, 1992
SPECIAL
Glenna Anderson moved to approve the minutes as written; seconded by Brian Skelton. Motion
carried _1
The Chair introduced Sam Swanson, Executive Vice President of Golf Resources, Inc, who
visited with the Trustees concerning some changes on the staff at Golf Resources. He then
introduced Jim Fitzsimmons, who is new on their staff and who will be working with the
Authority as contact person in the management of the golf course.
ITEM 3: REQUEST APPROVAL OF REIMBURSEMENT TO BAILEY GOLF RANCH
MANAGEMENT INC FOR EXPENSES
amount
Owasso Public Golf Authority
Minutes of January 26, 1993
Page 2
ITEM 4: REQUEST APPROVAL OF THE CLAIMS
Six claims were submitted for payment, with a total amount of $33,324.13. Brian Skelton
moved to approve payment of the claims. Motion was seconded by Ed Sokolosky and carried
4-0.
ITEM 5: DISCUSSION AND APPROPRIATE ACTION RELATING TO SOLICITATION
FOR BIDS FOR COMPLETION OF CART PATHS
Mr Armstrong and Ms Boutwell have completed the bid documents required to go out for bids
on the completion of wall-to-wall cart paths at the golf course. That document was included as
a part of the agenda packet. The scope of work will be to complete the cart paths; no existing
paths will be removed. It was estimated that the cost for this project will be $85,000 -
$100,000. Brian Skelton moved to approve the bid documents and authorize the solicitation of
bids. Motion seconded by Glenna Anderson and carried 4-0.
ITEM 6: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE
CONSTRUCTION OF CLUBHOUSE ROAD
A: SURVEY AND STAKE
B: PROJECT AGREEMENT WITH COUNTY
C: RESCIND BIDDING AUTHORIZATION
Mr Ray reported that he had met with County officials, including Commissioner Harris and
County Engineer Ray Jordan, which resulted in a preliminary agreement for the County to
completely construct 1500 feet of roadway, providing access to the clubhouse site. Labor and
equipment will be provided by the County; OPGA will be responsible for materials. The
roadway will be built according to Poe & Associates design criteria. An "inter -local agreement"
with the County will be presented to OPGA within the next thirty days for approval. If
approved, construction could begin immediately. It will also be necessary to obtain an easement
across Bailey Trust land. Staff is working on that easement.
Poe & Associates will survey and stake the roadway at a cost of $450. Ed Sokolosky moved
to approve the employment of Poe & Associates to survey and stake the roadway. Motion
seconded by Glenna Anderson and carried 4-0.
Since there will be an "inter -local agreement" with the County to do the roadway work and
materials will be purchased from the County, it is not necessary to competitively bid the project.
Glenna Anderson moved to rescind the biddina authorization. Motion was seconded by Brian
Skelton and carried 4-0.
Owasso Public Golf Authority
Minutes of January 26, 1993
Page 3
ITEM 7: DISCUSSION OF FEASIBILITY STUDY UPDATE AND COMPLETION
FINANCING
Randy Nelson of Stifel, Nicolaus & Company was present and spoke to the Trustees concerning
completion bonds. Arrangements have been made with the Denver office of Coopers & Lybrand
to do an updated Feasibility Study at a cost of approximately $9000. It was suggested that the
work might be done from the Dallas office of Coopers & Lybrand. Staff will check into the
possibility.
ITEM 8: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
Mr Armstrong discussed briefly the maintenance facility. Trustees will see plans and specs for
the facility prior to being asked to authorize the solicitation of bids. He also stated that it was
nearing time for the next phase of equipment purchase.
Mr Fitzsimmons has been interviewing golf professionals. Resumes of the top candidates will
be reviewed by the Trustees and the top candidate will be interviewed by the Trustees.
Reve Hammons visited with the Trustees concerning the tunnel grading and the lake on #3. 14,
stated that a representative from Paul Clute & Associates had been here to look over the course
and had agreed to take care of those two problem areas.
FA Sokolosky moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting
was adjourned at