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Home My WebLink About2022.10.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 4, 2022 - 6:30 PM NOTE. APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Kelly Lewis 2. Invocation -Pastor Scott Carlson of the Refuge Owasso 3. Flag Salute 4. Roll Call RECEIVED SEP 3 0 2022 City Clerk's Office 5. Presentation of the Character Trait of Initiative - Nathan Purifoy, Owasso Character Council 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 20, 2022, Regular Meeting B. Approve claims C. Accept the Department of Justice Vest Grant and approve a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $6,075.00 D. Accept the East 961h Street Overlay Project and authorize final payment to Paragon Contractors, LLC, of Tulsa, Oklahoma, in the amount of $250,960.67 E. Declare the following equipment and vehicles as surplus to the needs of the City and authorize their disposal: VEHICLES: • 1992 Ford Fl 50 VIN: I FTDFI 5YONPA35186 • 1992 AM General Humvee VIN: 005055 • 2004 Audi A4 VIN: WAULC68E74A121368 • 2004 Jeep Liberty VIN: 1J4GK48K94W 189329 • 2004 Chevy Tahoe VIN: 1GNEKI 3V24R243076 • 2004 Chevy Tahoe VIN: 1GNEK13VX4R240821 • 2007 Toyota Prius VIN: JTDKB20U877642386 • 2007 Ford Crown Victoria VIN: 2FAFP71 WX7X 115840 • 2007 Ford Crown Victoria VIN: 2FAFP71 WX7X 159627 • 2008 Ford Crown Victoria VIN: 2FAFP71 V 18X 141834 • 2008 Dodge Charger VIN: 2B3KA43G58H330862 • 2010 Ford Crown Victoria VIN: 2FABP7BV4AX 112766 • 2010 Ford Crown Victoria VIN: 2FABP7BV2AX 112765 • 2013 Chevy Tahoe VIN: 2FABP7BV4AX112766 • 2014 Ford F250 VIN: 1FT7W2B64EEB 19979 • 2016 Dodge Charger VIN: 2C3CDXAT2GH 165450 • 2016 Honda Odyssey VIN: 5FNRL5H61 GB035419 EQUIPMENT: • John Deere Z920A SN: 1TC920ACVBT020895 • John Deere Z920M SN: 1TC920MCEDTO 10873 • Dixie Chopper CNG Zero Turn Mower SN: 1XC2766GNCW WO025 • Shop Heaters (Qty 2) • Champion HR5 -8 Air Compressor SN: R15134358 • Ammco 3860 Brake Lathe • Reading Classic II Service Bed and Bumper • Guardian Power BDM -5SP Drill Press • Roof Push String Trimmer SN: 3011 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Report from City Manager Monthly Public Works Project Status Report 9. Report from City Attorney 10. Report from City Councilors 11. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date September 24, 2022 • Health Care Self- Insurance Claims - dated as of September 29, 2022 Owasso City Council October 4, 2022 Page 2 12, New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 13. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, 2:00 pm on Friday, Sept mber 30, 202 juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To requ t an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 - 1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 20, 2022 The Owasso City Council met in regular session on Tuesday, September 20, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 16, 2022. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Pastor Casey Cariker of Rejoice Church. 3. Flag Salute - Vice Mayor Alvin Fruga led the flag salute. 4. Roll Call - a quorum was declared present. Present Absent Mayor- Kelly Lewis None Vice Mayor- Alvin Fruga Councilor - Doug Bonebrake Councilor - Bill Bush Councilor - Lyndell Dunn Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 6, 2022, and September 13, 2022, Regular Meetings B. Approve claims C. Approve the service agreement renewal with Motorola Solutions of Chicago, Illinois, in the amount of $31,816.20 for the dispatch radio communication system, and authorize execution of all necessary documents D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of $49,500.00 for management and operation of the Owasso Youth Court for 2022 -2023, and authorize execution of all necessary documents E. Accept a donation from Oklahoma Heart Institute in the amount of $10,000.00, and approve a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Recreation and Culture Department by $10,000.00 Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $1,468,637.80. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda - None 7. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorney concerning Case No. CJ- 2019 -3110, City of Owasso v. Keys Plus Properties, LLC, to obtain property located at 11625 North 113 +h East Avenue for the East 1161h Street North and North Garnett Road Intersection Improvement Project Julie Lombardi recommended the City Council enter into executive session. Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 At 6:32 pm, the City Council along with Warren Lehr, Julie Lombardi, Chris Garrett, Roger Stevens, and Alexandra Gage entered into executive session. At 6:36 pm, the City Council exited executive session and returned to open session. Owasso City Council September 20, 2022 Page 2 8. Consideration and appropriate action relating to a settlement agreement in Case No. CJ- 2019 -3110, City of Owasso v. Keys Plus Properties, LLC, located at 11625 North 113th East Avenue Mr. Bonebrake acknowledged that Attorney Alexandra Gage is his niece and requested his statement be placed into the record. Ms. Gage, presented the item, recommending acceptance of a settlement offer in the total amount of $475,000.00, which includes $403,898.00 previously disbursed and an additional $71,102.00. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Bonebrake to accept the settlement offer, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to bids received for the Sports Park Parking Lots Improvement Project Larry Langford presented the item, recommending to award the base bid to R &L Construction of Tulsa, Oklahoma, in the amount of $1,049,982.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the base bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to an amendment to the Future Owasso Rams (FOR) Sports Park Building Site Ground Lease Larry Langford presented the item, recommending approval of the amended Future Owasso Rams Sports Park Building Site Ground Lease and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bush to approve the amended lease and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to the purchase of a Work Order and Pavement Management System for the Public Works Department Teresa Willson presented the item, recommending approval of an agreement for software services with iWorQ of Logan, Utah, in the amount of $50,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Lewis to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to Ordinance 1197, accepting, adding, and annexing seventeen parcels, comprising approximately 6.35 acres, located along East 116th Street North, between North Garnett Road and North 1291h East Avenue, as referenced in Application OA 22 -01 Alexa Beemer presented the item, recommending adoption of Ordinance 1197. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to adopt Ordinance 1197, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council September 20, 2022 Page 3 13. Consideration and appropriate action relating to Resolution 2022 -14, requesting consent from the Tulsa County Board of County Commissioners to annex portions of East 116th Street North, between North Garnett Road and North 129th East Avenue and authorizing the City Manager to facilitate the annexation process Alexa Beemer presented the item, recommending comments from the audience, After discussion, Mr approve Resolution 2022 -14, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 approval of Resolution 2022 -14. There were no Bonebrake moved, seconded by Mr. Fruga to 14. Consideration and appropriate action relating to a proposed amendment to the Agreement for Architecture and Engineering Services with K +D Architects of Owasso, Oklahoma for the Police Department Shoothouse and a Multi -Use Structure Jason Woodruff presented the item, recommending approval of the amended agreement, revising the scope of work and increasing the cost for services by $12,100.00 for a revised total amount of $55,350.00. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the amended agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 15. Report from City Manager Warren Lehr reported on Owasso's use of the First Responders Support Services (FRSS) program. 16. Report from City Attorney - None 17. Report from City Councilors Councilors commented on the retirement of IT Director, Teresa Willson and on the railroad crossing improvements at 106th Street and Mingo Road. 1B. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date September 10, 2022 • Health Care Self- Insurance Claims - dated as of September 14, 2022 • Monthly Budget Status Report - August 2022 19. New Business - None 20. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:09 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TYLER TECHNOLOGIES, INC. CAD SOFTWARE $3,667.20 CAD SOFTWARE -Total $10,006.39 $3,667.20 AEP IPSO ELECTRIC USE $374.45 AXON ENTERPRISE INC ANNUAL PYMT $4,013.92 COX COMMUNICATIONS PHONE USAGE $10.69 JPMORGAN CHASE BANK ADVANCE - EQUIPMENT $45.54 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $795.21 JPMORGAN CHASE BANK AMAZON- REFUND ($229.95) JPMORGAN CHASE BANK AMAZON - SUPPLIES $135.27 JPMORGAN CHASE BANK BOEHRINGER- SUPPLIES $108.40 JPMORGAN CHASE BANK EBAY- EQUIPMENT $82.31 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $31.98 GEN ANIMAL CONTROL -Total $5,367.82 JPMORGAN CHASE BANK PARKS COFFEE - SUPPLIES $10156 SUSAN R CHERMACK PAINTING CLASS $640.00 GEN COMM CTR DONATIONS -Total $10,006.39 $742.56 AEP /PSO ELECTRIC USE $2,118.87 COX COMMUNICATIONS PHONE USAGE $17.81 JPMORGAN CHASE BANK AMAZON- SUPPLIES $170.34 JPMORGAN CHASE BANK CINTAS- SUPPLIES $1,012.75 JPMORGAN CHASE BANK GIH- TABLES $3,413.32 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $19.97 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $54.00 JPMORGAN CHASE BANK LODGING EXP 09118 -23 $1,651.52 JPMORGAN CHASE BANK LOWES- REPLACE $26.94 JPMORGAN CHASE BANK LOWES- SUPPLIES $53.40 JPMORGAN CHASE BANK QUIT BUGGIN -PEST $95.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $778.95 JPMORGAN CHASE BANK TRAVEL EXP 09/18 -23 $71.39 JPMORGAN CHASE BANK WALMART - SUPPLIES $143 SUMNERONE INC COPIER SERVICE $255.70 TULSA CITY - COUNTY HEALTH LICENSE FEE $175.00 DEPARTMENT TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE $88.00 GEN COMMUNITY CENTER -Total $10,006.39 COX COMMUNICATIONS PHONE USAGE $28.50 HAROLD RANDALL PINNEY LAWN MAINTENANCE $300.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $99.69 GEN COMMUNITY DEVELOPMENT -Total $428,19 COX COMMUNICATIONS PHONE USAGE $14.25 JPMORGAN CHASE BANK 1:40- AWARDS $500.00 1 Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN CULTURE & RECREATION -Total $514.25 COX COMMUNICATIONS PHONE USAGE $7.13 OWASSO CHAMBER OF COMMERCE ECON DEVELOP CONTRACT $11,001.67 GEN ECONOMIC DEV -Total $11,008.80 AEP /PSO ELECTRIC USE $75.35 AT &T PHONE USE $26.17 COX COMMUNICATIONS PHONE USAGE $3.56 GEN EMERG PREPAREDNESS -Total COPIER SERVICES $105.08 COX COMMUNICATIONS PHONE USAGE $28.50 JPMORGAN CHASE BANK LODGING EXP 09118 -21 $1,043.37 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $20.10 JPMORGAN CHASE BANK STAPLES - SUPPLIES $86.02 JPMORGAN CHASE BANK TRAVEL EXP 09/18 -21 $219.85 UNIFIRST HOLDINGS LP UNIFORM SERVICES $17.51 GEN ENGINEERING -Total $1,415.35 COX COMMUNICATIONS PHONE USAGE $28.50 JPMORGAN CHASE BANK AMAZON- SUPPLIES $29.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.58 SUMNERONE INC COPIER SERVICES $52.40 GEN FINANCE -Total $117.45 AEP /PSO ELECTRIC USE $6,100.80 AT &T PHONE USE $104.68 JPMORGAN CHASE BANK AUTO SPA - MAINTENANCE $14.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $66.56 JPMORGAN CHASE BANK STAPLES - SUPPLIES $172.04 PROSTAR SERVICES INC COFFEE SUPPLIES $95.03 GEN GENERAL GOVERNMENT -Total $6,553.11 AEP IPSO ELECTRIC USE $241.87 COX COMMUNICATIONS PHONE USAGE $3.56 JPMORGAN CHASE BANK SAPPHIRE - SERVICE $196.00 GEN HISTORICAL MUSEUM -Total $441.43 CIVICPLUS, LLC ANNUAL FEE $3,858.75 COX COMMUNICATIONS PHONE USAGE $14.25 JPMORGAN CHASE BANK COMMUNITY - ADVERTISING $594.00 JPMORGAN CHASE BANK FACEBOOK- ADVERTISING $70.00 JPMORGAN CHASE BANK GIANT TV- DEVELOPMENT $599.00 JPMORGAN CHASE BANK INDEED- ADVERTISING $131.80 JPMORGAN CHASE BANK LINKEDIN- ADVERTISING $440.94 JPMORGAN CHASE BANK MAIL THIS -EXAMS $37.92 JPMORGAN CHASE BANK NATIONAL PUBLIC -RENEW $156.00 2 Claims List - 10104/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $40.74 JPMORGAN CHASE BANK PAYPAL- ADVERTISING $650.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $28.63 TREASURER PETTY CASH BRETANUS - NOTARY RENEW $20.00 GEN HUMAN RESOURCES -Total $6,642.03 AT &T PHONE USE $26,17 AT &T MOBILITY PUBLIC SAFE WIRELESS $83.35 CHICKASAW TELECOM INC ANNUAL CISCO COLLAB $10,350.00 COX COMMUNICATIONS PHONE USAGE $21.38 JPMORGAN CHASE BANK AMAZON - EQUIPMENT $673.34 JPMORGAN CHASE BANK AMAZON- SUPPLIES $75.91 JPMORGAN CHASE BANK BEST BUY - EQUIPMENT $95.95 JPMORGAN CHASE BANK DELL - EQUIPMENT $4,492.53 JPMORGAN CHASE BANK GRAYBAR- EQUIPMENT $384,45 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $11.68 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $587.94 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $75.53 MCCI SOFTWARE SUPPORT $2,718.75 GEN INFORMATION TECH -Total $19,596.98 COX COMMUNICATIONS PHONE USAGE $21.38 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $109.95 JPMORGAN CHASE BANK CHAMBER -FEES $1,075.00 JPMORGAN CHASE BANK DELL - EQUIPMENT $487.18 JPMORGAN CHASE BANK ECORNELL- TRAINING $3,000.00 JPMORGAN CHASE BANK MEETING EXP 09/15 $199.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $3.29 JPMORGAN CHASE BANK SAMS- SUPPLIES $14.05 GEN MANAGERIAL -Total $4,910.65 COX COMMUNICATIONS PHONE USAGE $14.25 YOUTH SERVICES OF TULSA FY23 CONTRACT $4,125.00 GEN MUNICIPAL COURT -Total $4,139,25 AEP /PSO ELECTRIC USE $1,700.61 COX COMMUNICATIONS PHONE USAGE $3.56 FREDERICK SOMMERS & WESTERN SIGN SIGNS $10,875.00 CO JPMORGAN CHASE BANK ATWOOD - SUPPLIES $24.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $23.98 K2K LLC BEAVER REMOVAL $1,197.00 MBE ENTERPRISES, LLC TREE REMOVAL $4,100.00 OKLAHOMA FACILITY SERVICES LAWN MAINTENANCE $3,800.00 ROGERS COUNTY RURAL WATER DISTRICT CENTENNIAL WATER $338.72 � Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 01 GENERAL UNIFIRST HOLDINGS LP UNIFORMS $48.52 WASHINGTON CO RURAL WATER DISTRICT MCCARTY WATER $58.00 GEN PARKS •Total AMAZON- SUPPLIES $22,170,58 AEP /PSO ELECTRIC USE $485.92 JPMORGAN CHASE BANK WALMART- PRISON BOARD $96.64 GEN POLICE COMMUNICATIONS -Total EQUIP ONE - EQUIPMENT $582.56 DP SOLUSYON LLC PW GARAGE MAINT $195.00 JPMORGAN CHASE BANK ATWOOD -PARTS $5.21 JPMORGAN CHASE BANK STANDARD -PARTS $349.79 UNIFIRST HOLDINGS LP UNIFORM SERVICES $153.70 GEN STORMWATER -Total $703.70 AT &T PHONE USE $26.17 COX COMMUNICATIONS PHONE USAGE $10.69 JPMORGAN CHASE BANK AMAZON- SUPPLIES $74.73 JPMORGAN CHASE BANK BEWLEY- EQUIPMENT $249.84 JPMORGAN CHASE BANK BEWLEY -PARTS $28.71 JPMORGAN CHASE BANK EQUIP ONE - EQUIPMENT $203.50 JPMORGAN CHASE BANK HOME DEPOT -PARTS $48.62 JPMORGAN CHASE BANK LOCKE -PARTS $18.45 JPMORGAN CHASE BANK LOCKE- REBUILD $87.70 JPMORGAN CHASE BANK LOCKE- REPAIR $21.95 JPMORGAN CHASE BANK LOWES -PARTS $59.42 JPMORGAN CHASE BANK LOWES- SUPPLIES $153.34 JPMORGAN CHASE BANK LOWES -TOOLS $99.00 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $7.99 JPMORGAN CHASE BANK OFFICE DEPOT -SIGNS $9.45 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $15.10 JPMORGAN CHASE BANK SAMS- SUPPLIES $4.24 JPMORGAN CHASE BANK SAPPHIRE- SERVICE $480.00 UNIFIRST HOLDINGS LP UNIFORMS $23.60 GEN SUPPORT SERVICES -Total $1,622.50 TREASURER PETTY CASH DEPOSIT REF -COX $50.00 TREASURER PETTY CASH DEPOSIT REF- EDWARDS $100.00 TREASURER PETTY CASH DEPOSIT REF - HARDIN $50.00 TREASURER PETTY CASH DEPOSIT REF -HECK $100.00 TREASURER PETTY CASH DEPOSIT REF - INGERSOLL $50.00 TREASURER PETTY CASH DEPOSIT REF - LAWYER $50.00 TREASURER PETTY CASH DEPOSIT REF -MANLY $50.00 TREASURER PETTY CASH DEPOSIT REF- PRUITT $50.00 TREASURER PETTY CASH DEPOSIT REF - STENSTROM $50.00 TREASURER PETTY CASH DEPOSIT REF - WESTFALL $50.00 4 Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment PHONE USAGE $7.13 JPMORGAN CHASE BANK Amount 01 GENERAL TREASURER PETTY CASH RB DEPOSIT REF -LEAF $200.00 TREASURER PETTY CASH TREASURER PETTY CASH USER FEE REF -LEAF $500.00 GENERAL •Total $1,300.00 GENERAL -Total $102,035.68 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BOUND TREE- SUPPLIES $181.50 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $767.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $170.12 JPMORGAN CHASE BANK STRYKER- REPAIR $763.69 JPMORGAN CHASE BANK SUMNER- SERVICE $21.01 JPMORGAN CHASE BANK TELEFLEX- SUPPLIES $2,010.50 JPMORGAN CHASE BANK W &B- REPAIR $619.08 JPMORGAN CHASE BANK ZOLL- SUPPLIES $97,13 MEDICLAIMS INC BILLING SERVICES $19,349.09 AMBULANCE -Total $23979,22 TREASURER PETTY CASH SR AMB DISC - JACOBS $20.40 TREASURER PETTY CASH SR AMB DISC -TICE $20.40 AMBULANCE SERVICE -Total $40.80 AMBULANCE SERVICE -Total $24,020.02 21 E -911 AT &T PHONE USE $423.70 DEPARTMENT OF PUBLIC SAFETY OLETS $515.00 JPMORGAN CHASE BANK APCO- TRAINING $95.00 JPMORGAN CHASE BANK HEADSETS- SUPPLIES $151.76 JPMORGAN CHASE BANK LANGUAGE LINE - SERVICE $92.29 JPMORGAN CHASE BANK MEETING EXP 09123 $28.10 JPMORGAN CHASE BANK PUBLIC SAFE - TRAINING $478.00 JPMORGAN CHASE BANK SOUTH RUBBER - NOTARY $45.40 E911 COMMUNICATIONS •Total $1,829.25 E -911 -Total $1,829.25 25 HOTELTAX JPMORGAN CHASE BANK SCOREBOARD - SHIRTS $252.00 HOTELTAX -Total $252.00 AEP /PSO ELECTRIC USE $20.73 OWASSO CHAMBER OF COMMERCE ECON DEVELOP CONTRACT $8,165.00 HOTEL TAX ECON DEV -Total $8,185.73 COX COMMUNICATIONS PHONE USAGE $7.13 JPMORGAN CHASE BANK SAV -ON- SUPPLIES $30.00 JPMORGAN CHASE BANK SCOREBOARD- SHIRTS $228.00 TREASURER PETTY CASH VEHICLE WASH $10.00 STRONG NEIGHBORHOODS -Total $275,13 HOTELTAX -Total $8,712.86 E Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE $315.81 COX COMMUNICATIONS PHONE USAGE $7,13 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $70.90 JPMORGAN CHASE BANK DELL - EQUIPMENT $1,116.55 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $97.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $19.83 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES $5,737.55 SOURCEONE MANAGEMENT SERVICES INC LAWN MAINTENANCE $4,915.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.56 WILLIAM JOSEPH BLACKARD AERIAL TREE TRIMMING $1,000.00 STORMWATER- STORMWATER -Total $13,292.62 STORMWATER MANAGEMENT -Total $13,292.62 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISC - JACOBS $3.60 TREASURER PETTY CASH SR AMB DISC -TICE $3.60 AMBULANCE CAPITAL -Total $7,20 AMBULANCE CAPITAL -Total $720 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $8,303.87 AT &T PHONE USE $26.17 COX COMMUNICATIONS PHONE USAGE $117.57 JPMORGAN CHASE BANK AMAZON- REFUND ($285.20) JPMORGAN CHASE BANK AMAZON -TOOLS $34.13 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $82.40 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $155.88 JPMORGAN CHASE BANK C.E.T.-SUPPLIES $192.10 JPMORGAN CHASE BANK CHEWY- SUPPLIES $62.68 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $8.00 JPMORGAN CHASE BANK CORNERSTONE -TOOLS $14.99 JPMORGAN CHASE BANK EMTEC -PEST $395.00 JPMORGAN CHASE BANK FASTSIGNS- SUPPLIES $346.00 JPMORGAN CHASE BANK HOLIDAY INN - REFUND ($219.52) JPMORGAN CHASE BANK JUSTKIDS- MEDICAL $650.00 JPMORGAN CHASE BANK LODGING EXP 09110 -16 $2,624.64 JPMORGAN CHASE BANK LODGING EXP 09/12 -15 $853.50 JPMORGAN CHASE BANK LODGING EXP 09/12 -16 $35.28 JPMORGAN CHASE BANK LOWES -TOOLS $27.96 JPMORGAN CHASE BANK MARSHALL -PARTS $101.32 JPMORGAN CHASE BANK NAFECO- UNIFORM $836.17 JPMORGAN CHASE BANK OK POLICE - UNIFORM $1,524.20 JPMORGAN CHASE BANK OREILLY- SUPPLIES $52.36 JPMORGAN CHASE BANK P &K -TOOLS $231.88 JPMORGAN CHASE BANK PET- SUPPLIES $61.18 11 Claims List - 10/0412022 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK PROMOZ- UNIFORMS $2,444.11 JPMORGAN CHASE BANK PSN -WATER $119.85 JPMORGAN CHASE BANK ROBERTSON -TIRE $85.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $82.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $414.95 JPMORGAN CHASE BANK STANDARD -PARTS $134.99 JPMORGAN CHASE BANK SUPPLYCACHE- SUPPLIES $134.04 JPMORGAN CHASE BANK TRAVEL EXP 09/10 -16 $30.61 JPMORGAN CHASE BANK TRAVEL EXP 09/12 -15 $1,791.06 JPMORGAN CHASE BANK TRAVEL EXP 09112 -16 $20.31 JPMORGAN CHASE BANK W &B- REPAIR $686.82 SALES TAX FUND -FIRE -Total $22,177,29 SALES TAX FIRE -Total $22,177.29 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $7,670.44 AT &T PHONE USE $26.17 AT &T MOBILITY PUBLIC SAFE WIRELESS $138.84 COX COMMUNICATIONS PHONE USAGE $203.08 GT DISTRIBUTORS INC FIREARM SUPPLIES $3,565.19 JPMORGAN CHASE BANK ADMIRAL- SERVICE $385.00 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $18.37 JPMORGAN CHASE BANK AMAZON- SUPPLIES $383.89 JPMORGAN CHASE BANK AMAZON- UNIFORM $127.10 JPMORGAN CHASE BANK AMER WASTE - RENTAL $131.81 JPMORGAN CHASE BANK BACKDROP- EQUIPMENT $1,299.00 JPMORGAN CHASE BANK COMM GEAR - EQUIPMENT $114.99 JPMORGAN CHASE BANK EQUIP ONE- EQUIPMENT $203.50 JPMORGAN CHASE BANK HOME DEPOT -PARTS $171.94 JPMORGAN CHASE BANK KUM &GO- SUPPLIES $14.27 JPMORGAN CHASE BANK LODGING EXP 09112 -16 $761.44 JPMORGAN CHASE BANK LOWES- SUPPLIES $20.98 JPMORGAN CHASE BANK MEETING EXP 08/19 $46.55 JPMORGAN CHASE BANK OREILLY -PARTS $335.24 JPMORGAN CHASE BANK PAYPAL- REFUND ($425.00) JPMORGAN CHASE BANK ROYAL CANIN- SUPPLIES $674.91 JPMORGAN CHASE BANK SAV -ON- SUPPLIES $80.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $81.99 JPMORGAN CHASE BANK SUMNER- RENTAL $561.38 JPMORGAN CHASE BANK TRAVEL EXP 09/10 -16 $10.00 JPMORGAN CHASE BANK TRAVEL EXP 09/12 -16 $1,518.50 JPMORGAN CHASE BANK UNIFORMS- AWARDS $55.29 JPMORGAN CHASE BANK WILL ROGERS- MEDICAL $476.00 7 Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE MCINTOSH CORPORATION REPAIR COSTS $1,364.80 NORTH AMERICA FIRE EQUIPMENT CO. VEST OFC ARNOLD $1,036.84 RUAG AMMOTEC USA INC FIREARMS SUPPLIES $284.70 SOME'S UNIFORMS INC AWARDS & RECOGNITION $1,557.00 TREASURER PETTY CASH TRAINING EXP- WALTERS $25.00 SALES TAX FUND- POLICE -Total $22,919,21 SALES TAX POLICE -Total $22,919.21 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $2,167.80 COX COMMUNICATIONS PHONE USAGE $7,13 DP SOLUSYON LLC PW GARAGE MAINT $195.00 J &A TRAFFIC PRODUCTS LLC EQUIPMENT $3,330.00 JPMORGAN CHASE BANK ATWOOD - SUPPLIES $37.98 JPMORGAN CHASE BANK BROWN FARMS -SOD $96.00 JPMORGAN CHASE BANK BUMPER- SUPPLIES $36.49 JPMORGAN CHASE BANK CRAFCO -PARTS $198.00 JPMORGAN CHASE BANK CRAFCO- SUPPLIES $1,440.00 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $825.57 JPMORGAN CHASE BANK EQUIP ONE - REFUND ($336.68) JPMORGAN CHASE BANK EQUIP ONE - SUPPLIES $338.68 JPMORGAN CHASE BANK GRAINGER- EQUIPMENT $1,526.94 JPMORGAN CHASE BANK GRAINGER -PARTS $48.38 JPMORGAN CHASE BANK GRAINGER- UNIFORM $123.76 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $708.60 JPMORGAN CHASE BANK LOWES -PARTS $3.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $527.00 JPMORGAN CHASE BANK LOWES- UNIFORM $28.48 JPMORGAN CHASE BANK RED WING- UNIFORM $139.49 JPMORGAN CHASE BANK RHOMAR -PARTS $2,207.14 JPMORGAN CHASE BANK SHERWIN- SUPPLIES $60.87 JPMORGAN CHASE BANK VANCE BROS- SUPPLIES $175.50 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $710.90 OKLAHOMA DEPT OF TRANSPORTATION SIGNAGE $647.50 SIGNALTEK INC 812022 SERVICE CALLS $570.32 SIGNALTEK INC 9/2022 MONTHLY MAINT $1,465.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGN REPLACEMENT $260.70 UNIFIRST HOLDINGS LP UNIFORM SERVICES $212.10 WARREN POWER & MACHINERY, L.P ASPHALT PAVER $114,251.00 WASHINGTON CO RURAL WATER DISTRICT 116 LANDSCAPE IRRIG $162.25 SALES TAX FUND- STREETS -Total $132,163.86 SALES TAX STREETS -Total $132,163.66 40 CAPITAL IMPROVEMENTS GARVER ENGINEERING SVCS $20,991.71 0 Claims List - 10/0412022 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS 96TH FROM 134TH TO 145TH -Total $20,991,71 JPMORGAN CHASE BANK LOWES -PARTS $17.30 JPMORGAN CHASE BANK LOWES- SUPPLIES $132.90 Cl - GARN WID 96TH -106TH - Total $150.20 GARVER DESIGN - 96 & 145 $1,189.22 CIP 961145TH INTERSECT -Total $1,189,22 BECCO CONTRACTORS INC FY20 -21 STREET REHAB PROJ $39,842.56 STREET REHAB FY20.21 -Total $39,842.56 CAPITAL IMPROVEMENTS -Total $62,173.69 68 OPWA TIF CENTER FOR ECONOMIC DEVELOPMENT LEGAL SERVICE FEES $1,590.00 OPWA ECONOMIC DEV -Total $1,590.00 OPWATIF -Total $1,590.00 70 CITY GARAGE AEP IPSO ELECTRIC USE $549.52 COX COMMUNICATIONS PHONE USAGE $14.25 JPMORGAN CHASE BANK AMAZON -PARTS $67.17 JPMORGAN CHASE BANK AMERIFLEX -PARTS $39.40 JPMORGAN CHASE BANK BUMPER -PARTS $1,138.30 JPMORGAN CHASE BANK BUMPER- SUPPLIES $115.80 JPMORGAN CHASE BANK CUMMINS -PARTS $48.81 JPMORGAN CHASE BANK DEL CITY - SUPPLIES $61.29 JPMORGAN CHASE BANK DRIVE SHAFTS -PARTS $116.00 JPMORGAN CHASE BANK GOODYEAR -PARTS $5,932.79 JPMORGAN CHASE BANK HESSELBEIN -TIRES $1,350.58 JPMORGAN CHASE BANK HOOTEN -PARTS $1,531.24 JPMORGAN CHASE BANK JIM GLOVER -PARTS $72.99 JPMORGAN CHASE BANK JIM NORTON -PARTS $270.28 JPMORGAN CHASE BANK JIM NORTON - REFUND ($96.04) JPMORGAN CHASE BANK MACS - SUPPLIES $375.20 JPMORGAN CHASE BANK PTG -PARTS $1,667.36 JPMORGAN CHASE BANK RADIO -PARTS $134.90 JPMORGAN CHASE BANK SPECTRO -PARTS $135.23 JPMORGAN CHASE BANK TERMINAL - SUPPLIES $270.47 JPMORGAN CHASE BANK UNITED FORD -PARTS $23.33 JPMORGAN CHASE BANK VERMEER -PARTS $141.04 JPMORGAN CHASE BANK WHITE STAR -PARTS $33.98 UNIFIRST HOLDINGS LP UNIFORMS $69.72 CITY GARAGE -Total $14,063.61 CITY GARAGE -Total $14,063.61 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $3,720.58 WORKERS' COMP SELF -INS -Total $3,720.58 Claims List - 10104/2022 Fund Vendor Name Payable Description Payment Amount 76 WORKERS' COMP SELF -INS -Total $3,720.58 77 GENERAL LIABILITY - PROPERT LOUIS SICKLER TORT CLAIM $509.09 GEN LIAB -PROP SELF INS -Total $509.09 GENERAL LIABILITY- PROPERT - Total $509.09 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL -MAINT $110.00 WELLNESS -Total $110.00 HEALTHCARE SELF INS FUND -Total $110.00 City Grand Total $409,324.96 10 TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Acceptance of Department of Justice Vest Grant and a Budget Amendment DATE: September 30, 2022 BACKGROUND: The Owasso Police Department is committed to the safety of officers serving the community. Every full -time and reserve police officer is provided a bullet resistant vest to support the objective of optimizing the safety of officers. Bullet resistant vests expire after five years of use and therefore are replaced every five years. For many years, the Police Department has partnered with the Department of Justice (DOJ) through a grant program that pays for fiffy- percent of the cost of the vests. The cost of the vests varies, but can reach nearly $1,000.00 per vest. As in years past, the Police Department has been awarded a grant by the DOJ. The amount of this year's grant is $6,075.00. This grant is provided through the Bulletproof Vest Partnership Program. In order to participate in the program, there is a requirement that the department only purchase DOJ approved bullet resistant vests. Once purchased, the department seeks reimbursement from the DOJ. RECOMMENDATION: Staff recommends acceptance of the Department of Justice Vest Grant and approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $6,075.00. TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the East 961h Street Overlay and Authorization for Final Payment DATE: September 30, 2022 BACKGROUND: In May 2022, the City Council awarded a construction contract in the amount of $252,222.55, to Paragon Contractors, LLC. The improvements included a mill, asphalt overlay and striping on East 96th Street North from North 1 19th East Avenue to the US 169 bridge. In August 2022, Paragon Contractors, LLC, completed the work within the contract. City staff has inspected the improvements and agree that all requirements and standards have been met. The final payment of $250,960.67 will result in a final contract amount of $250,960.67, a contract underrun of $1,261.88. FUNDING: Funding is available from the Vision Recapture Fund. RECOMMENDATION: Staff recommends acceptance of the East 96th Street Overlay Project and authorization for final payment to Paragon Contractors, LLC, of Tulsa, Oklahoma, in the amount of $250 ,960.67. ATTACHMENTS: Location Map Final Pay Documents V = 500 ft E 96th St N Overlay 05/06/2022 This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual f eld conditions. To be sure of complete accuracy, please contact the responsible staff for most up- to-date information APPLICATION AND CERTIFICATION FOR PAYMENT TO OWNER: PROJECT: 9611, Street N. Overlay City of Owasso 200 S. Main Owasso, OK 74055 FROM CONTRACTOR: VIA ARCHITECT: Paragon Contractors LLC 2103 N. 129th E. AVE Tulsa, OK 74116 CONTRACT FOR: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, m showel clove. in conncciion wish the Contract Continuation Shat, AIA Document 0703, Is attached. I. ORIGINAL CONTRACT SUM 2. Natchangeby Change Orders 3. CONTRACT SUM TO DATE (Line 1. 2) 4. TOTAL COMPLETED tit STORED TO DATE (Column 0 on 0703) 5. RETAMAGE: otalumnFon GLine Total Rclolnage (Liras 5a +56 ar Total in Column I ofG703) 6. TOTAL EARNED LESS RETAIiNAGE (Line 4 Less Line 5Tota0 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Lineb Ramprior Cenifimm) 252,222.55 0.00 252,22255 250.960.67 ALA DOCUMENT 0702 APPLICATION NO FINAL PERIOD TO: 9/142012 PROJECT NOS: S29 CONTRACT DATE 08/01/22 PAGE ONE OF 2 PAGES Distribution Th. undersigned Convector ota fiea dust to thebest ofthe Contmcors knowicdS4, information and belicrdbe Workoovered by this Application for Payment has been Wmple an in aceordanceavidb the Contract Documents, dbatall amamisheve been paid by dm Conumtar far Workfonvhieh pmviousCcnifimtes far Paymmt wcm i'nuM and payments mosind Bom the Owner, and that cunempayment shown hemin is now due. CONTRACTOR: Date: 09/07122 CURRENT PAYMENT 250.960.67 9. BALANCE TO FMISR, INCLUDING RETAINAGE S 1,261.88 (Line 3 lac Lin. 61 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total dlmgec approved in pleViOM ennihs; by Owner Toted a roved Obis Month SO.00 TOTALS 50.00 SOHO NET CHANGES by Chug. Order 50.00 the quality of tbe Work Is in mcordbam with it. Contend Documents, and the CorIVNr`o` OF O e`° AO Nto ERTIFI D.... AMOUNT CERTIFT.230/ 960 payment AMOUNT CERTIFIED (Anach explanation amount certified dpemfram the ansannt applied 1nitbla0figtaer on this OWNER Dena: not hegniable. Tha AMOUNT CERTIFIED ispayablo only to the PARAGON CONTRACTORS PAYREGUESTY 1 PAY ITEM ESTIM1NTE 0 QUANTIY UNIT DESCRIPTION OF PAY ITEM UNIT TOTAL 310 QUANEQUESTR PAYAMAY PAV REWEbTN FOR PAY REQUEST WORKCOMPLETEOAS OF PAY PEOVESTp 1 WORKCOMPLETEO AS OF PAY REQUEST: 96th Street North Overlay 1 15667 SY S 1.50 S 28200.60 15667.00 5 20.200A0 15001.00 2 25669 SY ASPHALLL2' A9PNALTOAFFICS2' S 11.35 5 41.520.45 16667.00 S 177.020.06 15091.00 3 2426 LF S 1.50 S 3,714.00 206.00 S 2,214.00 2478.00 4 3526 LF 4'YELLOWMP FICSTIU 4' YELLOW TRAFFIC SiRVE 5 1.50 5 5,209.00 20140 s 6,269.00 2529.00 S 211 LF 1' YELLOW STRIPE 5 400 1.030.50 221.00 9 211,00 6 20 LF 2P 5 22.00 S 4,730.00 $ 215.011 4.619.90 $ 4A0,04 225.00 7 20 EA FFICARTOW 5 320.00 5 6,400.00 20.00 S 5.100.06 20.00 1813 SHERWIN WIUI AMS TRAFFIC PAINT YELLOW SNERWI 5 3.00 S 5,529.00 15WA5 5 5,325.00 1841.50 TRAFFIC CONTROL $ 7.600.00 5 7,600.00 1.198916 S 11,238.13 1.50 MOOILI ATION 5 7.000.00 5 7.000.00 $ 7,000.00 140 PR0IECT ALLOWANCE S7 a 5 5,000.00 0.00 5 250,960.67 CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: East 96th Street North Overlay Name: Paragon Contractors, LLC Address: 200 South Main Owasso OK 74055 City State Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: 2108 N 129th East Avenue Tulsa OK 74116 city State Zip Code Contractor Licence: Contract Date: 5 / 17 /2022 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Two hundred -fifty thousand, nine hundred sixty and 67/100 Dollars ($250,960.67 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. Dated this y day of 2022 Witness to By: Title: Page 1 of 1 Print Form TO: The Honorable Mayor and City Council FROM: Nathan Singleterry Desktop Support Technician SUBJECT: Surplus Vehicles, Equipment and Authorize Auction DATE: September 30, 2022 BACKGROUND: Section 7 -111 of the Owasso Code of Ordinances allows for the sale of supplies, materials, or equipment that has reached their end of life or are no longer useful. An estimated value of $500 or more for the individual items requires City Council approval for disposal. For several years, the City has utilized auction sites to auction surplus vehicles and equipment. These sites act as an "auction broker." Both private individuals and public entities utilize these online auctions as a tool to obtain the highest resale or salvageable price for items they can no longer utilize. Prior to utilizing online auctions, City staff collected and processed surplus items, then conducted an onsite auction. This process took significant time and required many staff resources with very little return. The onsite auctions were typically not well attended and items were sold for far less than the City has received via online auction sites. HOW IT WORKS: The following is the step -by -step process for online auctions followed by the City of Owasso • City Council declares vehicles or other items, valued over $500, as surplus; • Digital pictures are taken and descriptions written for each item to be auctioned • Staff determines the length of auction; • Staff includes acceptable methods of payment; • Staff determines whether items can be shipped or would need to be picked up by the purchaser /buyer. Most often, items are picked up at City locations; • The auction is promoted through social media and the City's website; • At the end of the auction the highest bidder is notified, and arrangements are made for shipping or pick -up of item once payment is received. FEES: There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for others there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine the best online option for auctioning. ITEMS RECOMMENDED TO BE DECLARED SURPLUS: The following vehicles and equipment have been deemed as no longer needed to remain in service due to age and /or condition or have been replaced and are being recommended to be declared surplus by the City Council. Surplus Page 2 VEHICLES: Vehicles: Condition: VIN: Book Value: 2007 Toyota Prius Replaced by Fleet JTDKB20U877642386 $3500 Managed Vehicle - Has battery issues. 2004 Jeep Liberty Replaced by Fleet 1J4GK48K94W 189329 $3000 Managed Vehicle 2004 Chevy Tahoe Replaced by Fleet 1GNEK13V24R243076 $5000 Managed Vehicle 2004 Chevy Tahoe Replaced by Fleet 1 GNEK13VX4R240821 $5000 Mana ed Vehicle 2007 Ford Crown No longer suitable for Police 2FAFP71 WX7X1 15840 $2500 Victoria use 2010 Ford Crown Wrecked - Completely 2FABP7BV4AX112766 $300 Victoria sfCil2ped for parts 2013 Chevy Tahoe Wrecked - Stripped for 1GNLC2E07DR349173 $6000 arts 2016 Dodge Wrecked - Stripped for 2C3CDXAT2GH165450 $1500 Charger parts 2010 Ford Crown Wrecked 2FABP7BV2AX112765 $500 Victoria 2016 Honda Wrecked - TORT Claim 5FNRL5H61GB035419 $3500 Odyssey vehicle 1992 AM General No longer suitable for Police 5055 $6000 Humvee 2 Door use 2008 Ford Crown No longer suitable for Police 2FAFP71V18X141834 $2500 Victoria use 2004 Audi A4 Replaced by Fleet WAULC68E74A121368 $1500 Managed Vehicle 2007 Ford Crown No longer suitable for Police 2FAFP71 WX7X159627 $2500 Victoria use 2014 Ford F250 Wrecked IFT7W2B64EEB19979 $4500 1992 Ford F150 Replaced by Fleet 1FTDFI5YONPA35186 $2500 Managed Vehicle 2008 Dodge Replaced by Fleet 2B3KA43G58H330862 $5000 Char er Managed Vehicle EQUIPMENT: Item: Condition: Information: Book Value: Shop Heaters: No suitable location in the N/A $500 Golf Maint. (Qty 2) City. Unknown operating condition. John DeereZ920A: No longer economical to SN: ITC920ACVBT020895 $800 Parks service. Engine has a bad cylinder, smokes, burns oil badly. Deck is bent. Parts removed for other in- service machines. John Deere Z920M: No longer economical to SN: 1TC920MCEDT010873 $800 Parks service. Engine has a dead Surplus Page 3 RECOMMENDATION: Staff recommends declaring the vehicles and equipment listed above as surplus to the needs of the City of Owasso and approving of disposal via online auction. ATTACHMENT: Photos of surplus items cylinder. Parts removed for other in- service machines. Dixie Chopper Non - functional engine. SN: I IXC2766GNCWW0025 $2500 CNG Zero Turn Multiple local companies Mower: were unable to repair. Police Mower was replaced by department. Champion HR5 -8 SN: R15134358 $500 Air Compressor: Streets Ammco 3860 Brake No longer in N/A $500 Lathe: use /serviceable by Support Services de artment. Guardian Power No longer in SN: 80XX Unreadable $500 BDM -5SP Drill Press: use /serviceable by Support Services de artment. Roof Push String No longer in SN: 3011 $500 Trimmer: use /serviceable by Support Services department. Unsuitable for terrain the department cares for. Reading Classic II N/A $500 Service Bed & Bumper: Streets RECOMMENDATION: Staff recommends declaring the vehicles and equipment listed above as surplus to the needs of the City of Owasso and approving of disposal via online auction. ATTACHMENT: Photos of surplus items CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/24/22 Department Payroll Expenses Total Expenses 105 Municipal Court 6,235.95 7,277.68 110 Managerial 26,720.44 32,206.57 120 Finance 22,112.73 26,644.00 130 Human Resources 11,212.28 13,439.07 160 Community Development 19,208.12 23,128.51 170 Engineering 21,377.61 25,740.95 175 Information Systems 20,760.49 24,889.62 181 Support Services 10,775.74 12,795.31 190 Cemetery 1,316.00 1,592.49 201 Police Grant Overtime 3,906.50 3,947.74 215 Central Dispatch 2,694.56 3,247.22 221 Animal Control 4,808.60 5,670.23 280 Emergency Preparedness 2,627.02 3,165.82 370 Stormwater /ROW Maint. 8,727.17 10,511.90 515 Park Maintenance 10,649.43 12,846.30 520 Culture /Recreation 8,599.85 10,310.42 550 Community- Senior Center 7,665.83 8,885.06 580 Historical Museum 832.40 929.37 720 Strong Neighborhood 406.88 490.34 General Fund Total 190,637.60 227 718.60 185 Garage Fund Total 10,744.96 12,946.37 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 27,303.33 32,654.89 250 Fire Fund 37 Total 217 670.45 255 838.09 201 Police Fund 38 Total 213,806.14 250,661.84 300 Streets Fund 39 Total 22,318.56 26,848.68 370 Stormwater Fund 27 Total 7,54193 9,098.39 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,457.99 5,372.32 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 09/29 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 23,722.55 75,182.63 38, 591.43 52,484.79 4,342.71 93,796.17 288,120.28 6,338.90 7,701.05 14,039.95 1,433.98 87.80 1,521.78 303,682.01