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Home My WebLink About2022.10.04_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 4, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis SEP 30 2012' 2. Roll call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 20, 2022, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a mini - excavator and declare equipment as surplus to the needs of the Authority Robert Allison Staff recommends approval to purchase a 2022 Yanmar mini- excavator in the amount of $54,592.00 from Ditch Witch of Tulsa, Oklahoma, per the State of Oklahoma's approved contract #SW0193; and, to declare the 2005 Yanmar mini - excavator (Serial# 3097513) as surplus to the needs of the Authority and authorize disposal via on -line auction. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date September 24, 2022 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street Int 12:00 pm on Friday, September 30, 2022. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 46 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cifvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 20, 2022 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 20, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 16, 2022. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:09 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 6, 2022, and September 13, 2022, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $1,495,748.94. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda -None 5. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Chris Garrett presented the item, recommending approval and execution of the agreement with Sajar Properties and authorization for payment in the amount of $1,500.00 for the facade improvements located at 118 South Main Street. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to approve and execute the agreement and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Report from OPWA Manager - None 7. Report from OPWA Attorney -None 8. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date September 10, 2022 • Monthly Budget Report - August 2022 9. New Business - None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:13 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority September 20, 2022 Page 2 Fund 61 OPWA Claims List - 10/04/2022 Vendor Name AEP /PSO CITY OF OWASSO COX COMMUNICATIONS JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK STANDLEY SYSTEMS LLC UNIFIRST HOLDINGS LP Payable Description Payment Amount ELECTRIC USE $1,965.81 ADMIN OVERHEAD $25,000.00 PHONE USAGE $24.94 CAMFIL- SUPPLIES $70.54 CHAMBER -FEES $20.00 OFFICE DEPOT- SUPPLIES $100.28 SAMS- SUPPLIES $242.46 SPI- SUPPLIES $127.51 COPIER MAINTENANCE $163.85 UNIFORM SERVICES $75.16 OPWA ADMINISTRATION -Total $27,790.55 BANCFIRST 800469017/098 $55,960.39 BANCFIRST 800470015/09C $23,361.35 BANCFIRST 800471013 /SANTA FE $14,375.72 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $121,268.47 OPWA DEBT SERVICE -Total $240,343.25 DOERNER, SAUNDERS, DANIEL & LEGAL FEES $1,332.00 WALTON PROPERTY SERVICES LLC APPRAISAL SERVICES $2,750.00 RANCH CRK INTCPT UPGRADE -Total $4,082.00 AEP IPSO ELECTRIC USE $241.32 COX COMMUNICATIONS PHONE USAGE $3.56 JPMORGAN CHASE BANK AMERIFLEX -PARTS $72.00 JPMORGAN CHASE BANK LOWES- INSTALL $74.62 JPMORGAN CHASE BANK LOWES -PARTS $63.60 JPMORGAN CHASE BANK STANDARD -PARTS $14.82 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $2,515.03 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.40 RECYCLE CENTER -Total $3,022.35 COX COMMUNICATIONS PHONE USAGE $3.56 JPMORGAN CHASE BANK ATWOOD - SUPPLIES $25.98 JPMORGAN CHASE BANK BUMPER -PARTS $145.27 JPMORGAN CHASE BANK BUMPER- SUPPLIES $36.61 JPMORGAN CHASE BANK HOME DEPOT -PARTS $419.51 JPMORGAN CHASE BANK OK PUB- PERMIT $74.36 JPMORGAN CHASE BANK SEMI CRAZY -MAINT $482.50 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $14,501.32 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.52 REFUSE COLLECTIONS -Total $15,829.63 COX COMMUNICATIONS PHONE USAGE $17.82 1 Claims List - 10/04/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $24.44 SUMNERONE INC COPIER SUPPLIES $450.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $2,290.97 TECHNICAL PROGRAMMING SERVICES INC COPIER SERVICES $1,545.39 UTILITY BILLING -Total $4,328.62 AEP IPSO ELECTRIC USE $7,508.06 COX COMMUNICATIONS PHONE USAGE $7.13 DP SOLUSYON LLC PW GARAGE MAINT $195.00 JPMORGAN CHASE BANK AMAZON - EQUIPMENT $100.83 JPMORGAN CHASE BANK DELL - EQUIPMENT $1,116.55 JPMORGAN CHASE BANK ENVIRON TRUCK -PARTS $126.48 JPMORGAN CHASE BANK MEETING EXP 09/08 $21.28 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $97.99 UNIFIRST HOLDINGS LP UNIFORM SERVICES $168.67 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.80 WASTEWATER COLLECTIONS -Total $9,384.89 AEP IPSO ELECTRIC USE $35,497.40 AT&T PHONE USE $78.51 COX COMMUNICATIONS PHONE USAGE $14.25 DEPARTMENT OF ENVIRONMENTAL DEQ LICENSE RENEWAL $92.00 QUALITY JPMORGAN CHASE BANK ACCURATE - SUPPLIES $90.00 JPMORGAN CHASE BANK AMAZON - EQUIPMENT $70.90 JPMORGAN CHASE BANK AQUAFIX- SUPPLIES $1,980.00 JPMORGAN CHASE BANK BLUE BOOK- SUPPLIES $121.56 JPMORGAN CHASE BANK DELL- EQUIPMENT $2,045.81 JPMORGAN CHASE BANK DELL - REFUND ($2,045.81) JPMORGAN CHASE BANK DELTA - SUPPLIES $33.46 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $819.00 JPMORGAN CHASE BANK POLYDYNE- SUPPLIES $7,590.00 JPMORGAN CHASE BANK PRECISION CALI -MAINT $588.00 JPMORGAN CHASE BANK RED WING- UNIFORM $170.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $94.47 JPMORGAN CHASE BANK TERMINIX -PEST $108.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $16.20 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $8,948.97 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.04 WASTEWATER TREATMENT -Total $56,437.76 AEP /PSO ELECTRIC USE $321.75 COX COMMUNICATIONS PHONE USAGE $7.13 E Fund 61 OPWA Claims List - 10/04/2022 Vendor Name DP SOLUSYON LLC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP Payable Description Payment Amount PW GARAGE MAINT $195.00 BEST BUY - EQUIPMENT $89.95 BROWN FARMS -SOD $260.00 OK DEPART -EXAM $124.00 OK.GOV -FEE $4.84 RED WING - UNIFORM $170.00 SPECIALTY MAINT -TOOL $58.52 UNIFORM SERVICES $124.12 WATER -Total $1,355.31 CP &Y INC WWTP LS EXP PROJECT $12,418.20 GREELEY & HANSEN LLC LBX 619776 WWTP LS EXPAN PROD $9,115.98 WWTP RPR SERVICES $22,708.40 WWTP UPGRADE -Total $44,242.58 OPWA -Total $406,816.94 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $233,647.50 BANCFIRST BANCFIRST 800730038/2018 NOTE $94,220.00 800826026/2020 NOTE $95,628.04 OPWA STF DEBT SERVICE -Total $423,495.54 OPWA SALES TAX - Total $423,495.54 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOP AGREEMENT $5,920.81 ACCOUN OPWA ST SUB - DEBT SERV -Total $5,920.81 OPWA SALES TAX SUB ACCOUN -Total $5,920.81 OPWA Grand Total $836,233.29 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Robert Allison Utilities Superintendent SUBJECT: Purchase of a Mini - Excavator DATE: September 30, 2022 BACKGROUND: Public Works staff annually evaluates the condition of existing equipment to determine current and future needs. These evaluations are used as the basis for Public Works budgeting each year. Based upon this year's assessment, staff is proposing the purchase of a new mini - excavator to replace the Water Division's existing 2005 mini - excavator due to age and condition. This mini - excavator has been utilized to repair water leaks and install new water services on a daily basis. This piece of equipment is one of the most utilized pieces of equipment at Public Works due to its flexibility to enter and perform work in tight areas with reduced disturbance to public or private property. Staff also recommends that the 2005 mini - excavator be declared as surplus and sold via auction. VEHICLE DESCRIPTION: Staff proposes the purchase of a new 2022 Yanmar Vio35 -6A mini excavator through the State of Oklahoma's bid process. The mini - excavator has an eight thousand pound operating weight, an 11'3" dig depth, and a hydraulic quick coupler. In addition, it comes with an enclosed cab with heat and air and a 4 year /4,000 hour "Bumper to Bumper" warranty. FUNDING: Funds for the purchase of a mini - excavator are included in the FY23 OPWA Budget. RECOMMENDATION: Staff recommends approval to purchase a 2022 Yanmar mini - excavator in the amount of $54,592.00 from Ditch Witch of Tulsa, Oklahoma, per the State of Oklahoma approved contract #SW0193, and to declare the 2005 Yanmar mini - excavator (Serial# 309758) as surplus to the needs of the Authority and disposed of via on -line auction. ATTACHMENT: Ditch Witch Quote September 27, 2022 Ron, Below is the pricing information for the Yanmar Vio35-6A we discussed. Yanmar Vio35 -6A • 8,300# Operating Weight • 1 V3" Dig Depth • Cab Heat/Air • true zero tail swing • 12" bucket • Quick disconnect • :GPS Smart Assist w /5year coverage • 4 year /4000 hourwarranty Sales Price $54,592.00 Statewide Bid Contract- #SW0193 Pricing good for 45 days. Let me know if you have any questions. Thank you, Andy 918 - 277 -1158 AWhalzed DBch Wilch Dealer Ditch Witch of Tulsa 4045 N Garnett Rd Tulsa, OK 74128 -3207 (918)438 -1560 Fax: (918)438-1564 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09124/22 Department Payroll Expenses Total Expenses 400 OPWA Administration 17,360.67 20,921.32 405 Utility Billing 7,592.80 9,115.93 420 Water 16,411.62 19,708.57 450 Wastewater 14,649.54 17,624.56 455 Wastewater Collection 15,491.78 18,637.66 480 Refuse 16,368.31 19,569.10 485 Recycle Center 2,664.00 3,223.04 FUND TOTAL 90,538.72 108,800.18