HomeMy WebLinkAbout2022.09.20_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, SEPTEMBER 20, 2022
The Owasso City Council met in regular session on Tuesday, September 20, 2022, in the Council Chambers
at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Friday, September 16, 2022.
1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm.
2. Invocation - The Invocation was offered by Pastor Casey Cariker of Rejoice Church.
3. Flag Salute - Vice Mayor Alvin Fruga led the flag salute.
4. Roll Call - a quorum was declared present.
Present Absent
Mayor - Kelly Lewis None
Vice Mayor- Alvin Fruga
Councilor - Doug Bonebrake
Councilor -Bill Bush
Councilor- Lyndell Dunn
Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi
5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All
matters listed under "Consent' are considered by the City Council to be routine and will be enacted by
one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A
motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - September 6, 2022, and September 13, 2022, Regular Meetings
B. Approve claims
C. Approve the service agreement renewal with Motorola Solutions of Chicago, Illinois, in the
amount of $31,816.20 for the dispatch radio communication system, and authorize
execution of all necessary documents
D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of $49,500.00
for management and operation of the Owasso Youth Court for 2022 -2023, and authorize
execution of all necessary documents
E. Accept a donation from Oklahoma Heart Institute in the amount of $10,000.00, and approve
a budget amendment in the General Fund increasing estimated revenues and the
appropriation for expenditures in the Recreation and Culture Department by $10,000.00
Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims
totaling $1,468,637.80.
YEA: Bonebrake, Bush, Dunn, Frugo, Lewis
NAY: None
Motion carried: 5 -0
6. Consideration and appropriate action relating to items removed from the Consent Agenda - None
7. Consideration and appropriate action relating to a request for an executive session, as provided for in
Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City
Council and its Attorney concerning Case No. CJ- 2019 -3110, City of Owasso v. Keys Plus Properties,
LLC, to obtain property located at 11625 North 113th East Avenue for the East 116th Street North and North
Garnett Road Intersection Improvement Project
Julie Lombardi recommended the City Council enter into executive session. Mr. Bonebrake moved,
seconded by Mr. Dunn to enter into executive session.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
At 6:32 pm, the City Council along with Warren Lehr, Julie Lombardi, Chris Garrett, Roger Stevens,
and Alexandra Gage entered into executive session. At 6:36 pm, the City Council exited executive
session and returned to open session.
Owasso City Council
September 20, 2022
Page 2
8. Consideration and appropriate action relating to a settlement agreement in Case No. CJ- 2019 -3110,
City of Owasso v. Keys Plus Properties, LLC, located at 11625 North 113th East Avenue
Mr. Bonebrake acknowledged that Attorney Alexandra Gage is his niece and requested his statement
be placed into the record. Ms. Gage, presented the item, recommending acceptance of a settlement
offer in the total amount of $475,000.00, which includes $403,898.00 previously disbursed and an
additional $71,102.00. There were no comments from the audience. Mr. Bush moved, seconded by Mr.
Bonebrake to accept the settlement offer, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
Consideration and appropriate action relating to bids received for the Sports Park Parking Lots
Improvement Project
Larry Langford presented the item, recommending to award the base bid to R &L Construction of Tulsa,
Oklahoma, in the amount of $1,049,982.00, and authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr.
Dunn to award the base bid and authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to an amendment to the Future Owasso Rams (FOR)
Sports Park Building Site Ground Lease
Larry Langford presented the item, recommending approval of the amended Future Owasso Rams
Sports Park Building Site Ground Lease and authorization to execute all necessary documents. There
were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bush to
approve the amended lease and authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the purchase of a Work Order and Pavement
Management System for the Public Works Department
Teresa Willson presented the item, recommending approval of an agreement for software services with
iWorQ of Logan, Utah, in the amount of $50,000.00, and authorization to execute all necessary
documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Lewis to approve the agreement and authorize execution of all necessary documents, as
recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to Ordinance 1197, accepting, adding, and annexing
seventeen parcels, comprising approximately 6.35 acres, located along East 116th Street North,
between North Garnett Road and North 129th East Avenue, as referenced in Application OA 22 -01
Alexa Beemer presented the item, recommending adoption of Ordinance 1197. There were no
comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Dunn to adopt
Ordinance 1197, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
Owasso City Council
September 20, 2022
Page 3
13. Consideration and appropriate action relating to Resolution 2022 -14, requesting consent from the Tulsa
County Board of County Commissioners to annex portions of East 116th Street North, between North
Garnett Road and North 129th East Avenue and authorizing the City Manager to facilitate the annexation
process
Alexa Beemer presented the item, recommending approval of Resolution 2022 -14. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to
approve Resolution 2022 -14, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to a proposed amendment to the Agreement for
Architecture and Engineering Services with K +D Architects of Owasso, Oklahoma for the Police
Department Shoothouse and a Multi -Use Structure
Jason Woodruff presented the item, recommending approval of the amended agreement, revising
the scope of work and increasing the cost for services by $12,100.00 for a revised total amount of
$55,350.00. There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Dunn to approve the amended agreement, as recommended.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
15. Report from City Manager
Warren Lehr reported on Owasso's use of the First Responders Support Services (FRSS) program.
16. Report from City Attorney - None
17. Report from City Councilors
Councilors commented on the retirement of IT Director, Teresa Willson and on the railroad crossing
improvements at 1061h Street and Mingo Road,
18. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date September 10, 2022
• Health Care Self- Insurance Claims - dated as of September 14, 2022
• Monthly Budget Status Report - August 2022
19. New Business - None
20. Adjournment
Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:09 pm.
Kelly Lewis,