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Home My WebLink About2022.10.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 18, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Chair Kelly Lewis 2. Roll Call 3. Consideration and approval, denial, amendment, or other appropriate action relatina". request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by thg*ustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -October 4, 2022, and October 11, 2022, Regular Meetings B. Approve claims 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date October 8, 2022 • Monthly Budget Status Report - September 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm Friday, October 14, 2022. J ann M. Stevens, City C erk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 - 1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, OCTOBER 4, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October 4, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 30, 2022. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 6:58 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 20, 2022, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $68,377.57. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda- None 5. Report from OPGA Manager -None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date September 24, 2022 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 6:59 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, OCTOBER 11, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 11, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 7, 2022. 1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report Chelsea Levo Feary presented the item and discussion was held. 3. Discussion relating to the City Manager's evaluation process Mayor Lewis presented the item and discussion was held. 4. Discussion relating to proposed FY 2021 -2022 Carryover Funds -General Fund and OPWA Fund Carly Novozinsky presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2022, City Council and OPWA agendas for consideration and action. 5. Discussion relating to Community Development items A. Request for annexation (OA 22 -02) and rezoning (OZ 22 -08) of approximately 4.99 acres located at 12924 East 76th Street North from Agriculture (AG) to Residential Multi - Family (RM) B. Request for a ten -foot utility easement closure - Graceland Acres, located at the northeast corner of East 76th Street North and North 129th East Avenue C. Request for final plat - 5th Avenue Business Park, approximately 10.48 acres located at the southwest corner of the intersection of East 5th Avenue and North Owasso Expressway Alexa Beemer presented items A and B, and discussion was held. Karl Fritschen presented item C and discussion was held. It was further explained that these items would be placed on the October 18, 2022, City Council agenda for consideration and action. 6. Discussion relating to the architectural and engineering design of the new Public Works and Vehicle Maintenance Facilities Rogers Stevens presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2022, OPWA agenda for consideration and action. Discussion relating to City /Authority Manager items A. 2023 City Council Election for Ward 3 and Ward 4 B. Monthly sales fax report and revenue outlook C. City Manager report Juliann Stevens presented item A and discussion was held. It was further explained that an item would be placed on the November 1, 2022, City Council agenda for consideration and action. Carly Novozinsky presented item B and discussion was held. Mr. Lehr reported on the 2022 Harvest Festival, 2022 Character Luncheon, and the Finance Department receiving the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting for the comprehensive financial report for the fiscal year ending June 30, 2021. Owasso City Council, OPWA & OPGA October 11, 2022 Page 2 B. City Councilor /Trustee comments and inquiries City Councilors commented on the October Gathering on Main event, and the 2022 Harvest Festival. 9. Adjournment The meeting adjourned at 8:15 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 10/18/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORM $260.79 JPMORGAN CHASE BANK FLEET -FUEL $1,206.79 CART OPERATIONS -Total SAMS - SUPPLIES $1,467.58 AT &T PHONE SERVICE $3.23 CITY OF OWASSO WATER SERVICE $19,099.50 HOLLIDAY SAND & GRAVEL CO SAND $765.75 JPMORGAN CHASE BANK BWI- FERTILIZERS $1,713.16 JPMORGAN CHASE BANK BWI- SUPPLIES $704.40 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $619.54 JPMORGAN CHASE BANK KEELING -TOOLS $111.17 JPMORGAN CHASE BANK LOWES -PARTS $39.93 JPMORGAN CHASE BANK OLIVER INDUST -PARTS $296.30 JPMORGAN CHASE BANK OREILLY -PARTS $313.94 JPMORGAN CHASE BANK OREILLY- REFUND ($14.51) JPMORGAN CHASE BANK OREILLY- SUPPLIES $77.56 JPMORGAN CHASE BANK STANDARD -PARTS $47.49 JPMORGAN CHASE BANK TOPSOIL - SUPPLIES $250.00 JPMORGAN CHASE BANK TURNPRO- TREATMENTS $630.00 JR SIMPLOT COMPANY SEAWEED EXTRACT $541.92 MOHAWK MATERIALS SAND $2,168.60 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $55.26 UNIFIRST HOLDINGS LP ENV CHARGE $14.00 UNIFIRST HOLDINGS LP JANITORIAL $19.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.86 UNIFIRST HOLDINGS LP SUPPLIES $19.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.97 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $27,589.09 JPMORGAN CHASE BANK ABLE- RENEWAL $475.00 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $145.22 JPMORGAN CHASE BANK SAMS - SUPPLIES $100.14 JPMORGAN CHASE BANK SYSCO- SUPPLIES $422.44 JPMORGAN CHASE BANK TANKERSLEY- SUPPLIES $101.68 JPMORGAN CHASE BANK UNIFIRST- SERVICE $69.85 JPMORGAN CHASE BANK WALMART- SUPPLIES $44.97 FOOD & BEV -Total $1,359.30 AT &T LONG DISTANCE LONG DISTANCE PHONE $76.34 CITY OF OWASSO WATER SERVICE $780.50 CYBERGOLF LLC WEB HOSTING $645.00 JPMORGAN CHASE BANK ACUSHNET -TOOLS $1,530.00 JPMORGAN CHASE BANK GRIMSLEYS - SUPPLIES $281.63 1 Claims List - 10/18/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK PGA - TRAINING $190.00 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $100.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $420.79 STANDLEY SYSTEMS, LLC COPIER $220.49 GOLFADMIN -Total PEPSI -PEPSI $4,244.75 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS $3,185.00 GOLFSHOP -Total $3,185.00 BGR DAILY ACCT. REIMS PETTY CASH $2,662.05 JPMORGAN CHASE BANK ACUSHNET -MERCH $13,892.75 JPMORGAN CHASE BANK GOLF COURSE BEER $670.94 JPMORGAN CHASE BANK LUXOTTICA -MERCH $205.51 JPMORGAN CHASE BANK PEPSI -PEPSI $554.10 JPMORGAN CHASE BANK PING -MERCH $996.48 JPMORGAN CHASE BANK SAMS -FOOD $861.82 JPMORGAN CHASE BANK SYSCO -FOOD $149.95 JPMORGAN CHASE BANK TANKERSLEY -FOOD $559.36 JPMORGAN CHASE BANK TEAM GOLF -MERCH $577.05 JPMORGAN CHASE BANK TEXOMA -MERCH $698.39 JPMORGAN CHASE BANK WALMART -FOOD $465.61 OPGA -Total $22,294.01 OPGA -Total $60,139.73 OPGA Grand Total $60,139.73 E OWASSO PUBLIC GOLF AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 10/08/22 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,718.71 9,486.63 605 Cart Operations 3,774.00 4,210.77 610 Golf Course Operations 12,422.43 19,103.21 670 Food & Beverage 4,895.62 6,833.22 690 General & Administration 4,159.23 5,931.29 FUND TOTAL 30,969.99 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2022 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 90,293 $ 255,327 $ 683,322 26,088 81,023 197,103 24,746 69,757 188,822 (10,569) (32,582) (78,814) 18,710 61,725 178,275 (12,487) (43,161) (124,729) $ 136,781 $ 392,089 $ 1,043,979 $ (26,724) (20,249) (94,642) (23,232) (33,807) $ (198,653) $ (65,948) (51,492) (222,880) (49,708) (76,860) $ (466,888) $ (292,076) (139,441) (1,099,664) (149,331) (332,553) $ (2,013,065) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (61,872) $ (74,799) $ (969,086) NONOPERATING REVENUES (EXPENSES): 254,387 Transfer from General $ 87,290 Other revenues /(expenses) 379 TOTAL NONOPERATING REVENUES (EXPENSES): $ 87,670 NET INCOME (LOSS) $ 25,798 ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 254,387 2,614 $ 257,000 $ 182,201 $ (58,536) $ 1,040,000 300 $ 1,040,300 $ 71,214 262,298 262,298 $ 385,964 $ 333,512 37.37% 41.11% 36.94% 41.34% 34.62% 34.60% 37.56% 22.58% 36.93% 20.27% 33.29% 23.11% 0.00% 23.19% 24.46% 871.17% 24.70%