HomeMy WebLinkAbout2022.11.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, November 1, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, outhoriimg,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order -Mayor Kelly Lewis RECEIVED j�c
2. Invocation - Lead Pastor David Daigle of Freedom Place Church OCT 28 2022
3. Flag Salute
4. Roll Call
City Clerk's Office
S. Presentation of the Character Trait of Gratefulness -Dr. Leslie Clark, Director Tulsa Tech Owasso Campus
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - October 18, 2022, Regular Meeting
B. Approve claims
C. Approve Deferred Retirement benefits for Karl Fritschen and Normal Retirement benefits for
Frances "Charlene" Lawrence
D. Accept the East 51h Avenue Floodplain Mitigation Project and authorize final payment to
Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of $205,673.00
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to the Professional Services Agreement with GH2
Architects for the Sports Park Infrastructure Improvement Project and authorization for payment
Larry Langford
Staff recommends the ratification of the additional scope of work performed and authorization for
payment to GH2 of Tulsa, Oklahoma, in the amount of $32,431.25.
9. Consideration and appropriate action relating to a donation from Friends of the Owasso Police
Department Foundation and a budget amendment
Jason Woodruff
Staff recommends acceptance of the donation and approval of a budget amendment in the General
Fund, increasing the estimated revenue and the appropriation for expenditures in the Police
Department by $7,500.00.
10. Consideration and appropriate action relating to the purchase of a hydraulic powered cot and loading
system
Mike Blevins
Staff recommends approval to purchase the Power -Pro XT MTS Cot, MTS Power Load and warranties
from Stryker Medical of Kalamazoo, Michigan, in an amount not to exceed $48,097.12, and
authorization to execute all necessary documents.
11. Report from City Manager
• Monthly Public Works Project Status Report
Owasso City Council
November 1, 2022
Page 2
12. Report from City Attorney
13. Report from City Councilors
14. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date October 22, 2022
• Health Care Self- Insurance Claims - dated as of October 27, 2022
15. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
16. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, October
Juliann M. Stevens, Cit Clerk
The City of Owasso encourages citizen participation. To request n accommodation due to a disability, contact The City Clerk at
least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, OCTOBER 18, 2022
The Owasso City Council met in regular session on Tuesday, October 18, 2022, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 1:00 pm on Friday, October 14, 2022.
1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm.
2. Invocation - The Invocation was offered by Andrew Copley, Associate Pastor, Bible Church of Owasso.
3. Flag Salute - Councilor Lyndell Dunn led the flag salute.
4. Roll Call - A quorum was declared present.
Present Absent
Mayor- Kelly Lewis Councilor- Bill Bush
Vice Mayor - Alvin Fruga
Councilor -Doug Bonebrake
Councilor- Lyndell Dunn
Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi
5. Presentation of the Employee of the Quarter
Warren Lehr presented the Employee of the Quarter to Shellie Wingert, Executive Assistant.
6. Citizen request to address the City Council regarding accessibility in the community and proposed
amendments to the Owasso Code of Ordinances to require universally accessible adult changing
stations
Regina Bogor addressed the City Council.
7. Citizen request to address the City Council regarding the Veterans of Foreign Wars (VFW) Post #7180,
improvements to the Owasso Veterans Memorial, and the Wreaths Across America program
Michael Feldhake addressed the City Council.
8. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All
matters listed under "Consent" are considered by the City Council to be routine and will be enacted by
one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A
motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 4, 2022, and October 11, 2022, Regular Meetings
B. Approve claims
C. Approve early retirement benefits for Teresa Willson, and deferred retirement benefits for
Linda Jones -Holt
D. Authorize payment to Axon Enterprise, Inc. of Scottsdale, Arizona in accordance with the
annual installment payment schedules for the police department Axon Body Camera
Systems approved by the City Council on October 20, 2020, August 3, 2021, and May 3, 2022
E. Accept the 2023 Oklahoma Highway Safety Office Grant, approve a budget amendment
in the Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation
for expenditures in the Police Department by $79,375.00, and authorize execution of all
necessary documents
F. Accept the Community Center Outdoor Classroom and Gathering Area Project and
authorize final payment to Grassolutions, of Tulsa, Oklahoma, in the amount of $26,279.94
G. Accept public infrastructure improvements of an 8" fire line protection tap for a check
valve, located at 11520 North Garnett Road (011ie's Bargain Outlet)
H. Accept public infrastructure improvements of a concrete approach and sidewalk, located
at 9860 North 119th East Avenue (Reunion at Owasso)
Owasso City Council
October 18, 2022
Page 2
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with
claims totaling $757,085.11.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to items removed from the Consent Agenda - None
10. Consideration and appropriate action relating to a sole source purchase of Axon Taser equipment
Jason Woodruff presented the item, recommending authorization to execute the Axon Master Services
and Purchasing Agreement for the sole source purchase of fifteen (15) Taser 7 bundles in the amount
of $41,695.00 from Axon Enterprise Inc., of Scottsdale, Arizona, of which $8,339.00 will be paid in Fiscal
Year 2023, and subsequent payments for Fiscal Year 2024 through Fiscal Year 2027 are contingent upon
the annual appropriations by the City Council. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to authorize execution of the agreement, as
recommended.
YEA: Bonebrake, Dunn, Frugal, Lewis
NAY: None
Motion carried: 4 -0
11. Consideration and appropriate action relating to Fiscal Year 2022 -2023 budget amendments for the re-
appropriation of carryover funds from Fiscal Year 2021 -2022
Carly Novozinsky presented the item, recommending approval of the following FY 2023 budget
amendments:
• Increase the estimated revenues by $83,282.70 and the appropriation for expenditures by
$2,352,218.76 in the General Fund
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $57,318.00 for Fire,
$374,910.96 for Police and $1,177,461.38 for Streets
• Increase the appropriation for expenditures in the Ambulance Service Fund by $180,087.00
• Increase the appropriation for expenditures in the E91 1 Fund by $77,262.00
• Increase the appropriation for expenditures in the Emergency Siren Fund by $10,000.00
• Increase the appropriation for expenditures in the Hotel Tax Fund by $1,899.00
• Increase the appropriation for expenditures in the Stormwater Management Fund by $2,190,188.00
• Increase the appropriation for expenditures in the City Garage Fund by $15,557.00
There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr.
Dunn to approve the FY 2023 budget amendments, as recommended.
YEA: Bonebrake, Dunn, Frugal, Lewis
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to Ordinance 1198, approving the annexation (OA 22-
02) of approximately 4.99 acres located at 12924 East 76th Street North and amending the zoning
designation (OZ 22 -08) from Agriculture (AG) to Residential Multi - Family (RM)
Alexa Beemer presented the item, recommending adoption of Ordinance 1198. There were no
comments from the audience. Mr. Dunn moved, seconded by Mr. Fruga to adopt Ordinance 1198, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
13. Consideration and appropriate action relating to Ordinance 1199, approving the closure of a ten -foot
utility easement located within Lots 7 and 8, Block 4, of Graceland Acres at the northeast corner of East
76th Street North and North 1291h East Avenue
Alexa Beemer presented the item, recommending adoption of Ordinance 1199. There were no
comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to adopt
Ordinance 1199, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
Owasso City Council
October 18, 2022
Page 3
14. Consideration and appropriate action relating to a final plat for 5th Avenue Business Park, containing
approximately 10.48 acres located at the southwest corner of the intersection of East 5th Avenue and
North Owasso Expressway
Karl Fritschen presented the item, recommending approval of the Final Plat. There were no comments
from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the final
plat, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
15. Consideration and appropriate action relating to a contract for specific excess workers' compensation
coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage with Midwest
Employers Casualty Company of Chesterfield, Missouri, authorization for payment in the amount of
$91,768.00, and authorization to execute all necessary documents. There were no comments from the
audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the contract,
authorize payment, and execute all necessary documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
16. Consideration and appropriate action relating to a contract for property - casualty insurance coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage with
Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the
amount of $164,309.00, and authorization to execute all necessary documents. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to
approve the contract, authorize payment, and execute all necessary documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
17. Consideration and appropriate action relating to a contract for vehicle collision and liability insurance
coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage with
Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the
amount of $29,607.00, and authorization to execute all necessary documents. There were no comments
from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Fruga to approve the contract,
authorize payment, and execute all necessary documents, as recommended.
YEA: Bonebrake, Dunn, Frugal, Lewis
NAY: None
Motion carried: 4 -0
18. Consideration and appropriate action relating to the indebtedness of the Owasso Public Works
Authority (OPWA) in a Development and Financing Assistance Agreement between New Age Homes,
LLC, and the OPWA, for a residential project in the Owasso Redbud Tax Increment Financing (TIF) District,
Increment District No. 1
Chris Garrett presented the item, recommending approval of the indebtedness of the OPWA,
contingent upon OPWA approval of the TIF Development and Finance Agreement. There were no
comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to
approve the indebtedness of the OPWA, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
19. Report from City Manager
Warren Lehr recognized the employment of Planning Manager, Karl Fritschen.
Owasso City Council
October 18, 2022
Page 4
20. Report from City Attorney - None
21. Report from City Councilors
City Councilors commented on item #6 and congratulated Mr. Fritschen.
22. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date October 8, 2022
• Health Care Self- Insurance Claims - dated as of October 12, 2022
• Monthly Budget Status Report - September 2022
• Oklahoma Department of Environmental Quality Permit No. SL000072220640 Sanitary Sewer
Casa Del Mar
23. New Business - None
24. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:37 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
Claims List - 11/01/2022
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL TYLER TECHNOLOGIES, INC. CAD SOFTWARE $3,667.20
CAD SOFTWARE -Total
$3,667.20
AEP /PSO
ELECTRIC USE
$386.07
JPMORGAN CHASE BANK
ADVANCE -PARTS
$92.63
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$139.24
JPMORGAN CHASE BANK
AMAZON- REFUND
($48.83)
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$579.51
JPMORGAN CHASE BANK
AMAZON -TOOLS
$213.98
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$274.14
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$35.24
JPMORGAN CHASE BANK
RETROFIT- EQUIPMENT
$143.50
JPMORGAN CHASE BANK
ZOETIS- SUPPLIES
$384.25
GEN ANIMAL CONTROL -Total
$2,199,73
BILL BASORE TRUCKING & EXCAVATION,
CEMETERY DIRT
$65.00
SPOK INC.
PAGER USE
$24.28
GEN CEMETERY -Total
$89.28
DANETTE TODD
CRAFT PARTY
$630.00
KATHLEEN M ROGERS
SEWING CLASSES
$340.00
SUSAN R CHERMACK
PAINT CLASS
$560.00
TOWNSEND, DWAYNE
MARTIAL ARTS CLASS
$387.00
GEN COMM CTR DONATIONS -Total
$1,917.00
AEP /PSO
ELECTRIC USE
$1,852.42
JPMORGAN CHASE BANK
CAMFIL- SUPPLIES
$115.48
QUIGLEY, JOSH
TRAVEL 09/17 -23 REIMS
$1,167.48
GEN COMMUNITY CENTER -Total
$3,135.38
INCOG
2ND QUARTER DUES
$7,074.50
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$19.20
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$36.26
JPMORGAN CHASE BANK
SP CONSTRUCT -EXAM
$995.00
JPMORGAN CHASE BANK
VISUAL - SUPPLIES
$993.49
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
GEN COMMUNITY DEVELOPMENT -Total
$9,158.45
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$418.20
GEN CUL/REC TIMMY & CINDY - Total
$418.20
JPMORGAN CHASE BANK
AMAZON - PODIUM
$119.99
JPMORGAN CHASE BANK
AMAZON - SUBSCRIPTION
$14.99
JPMORGAN CHASE BANK
BLUEPAW -EVENT
$150.00
JPMORGAN CHASE BANK
BUYSHADE -TENTS
$1,819.00
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$120.00
GEN CULTURE & RECREATION -Total
$2,223.98
fl
Fund
[oil
Claims List - 11/01/2022
Vendor Name
Payable Description
Payment
Amount
GENERAL AEP IPSO
ELECTRIC USE
$20.63
OWASSO CHAMBER OF COMMERCE
ECON DEVELOP CONTRACT
$11,001.67
GEN ECONOMIC DEV -Total
FINANCIAL EQUIP -MAINT
$11,022.30
AEP /PSO
ELECTRIC USE
$75.46
JPMORGAN CHASE BANK
OK PUBLIC SA -FEE
$119.00
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
GEN EMERG PREPAREDNESS -Total
PAYPAL- EMPLOYEE
$234.46
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$59.38
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$35.02
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$55.46
GEN ENGINEERING -Total
$189.86
BT &CO
ANNUAL AUDIT SERVICES
$40,000.00
JPMORGAN CHASE BANK
OOP- SUPPLIES
$16.66
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
SUMNERONE INC
COPIER SERVICES
$55.93
GEN FINANCE •Total
$40,152.59
AEP /PSO
ELECTRIC USE
$5,440.75
CITY OF OWASSO
GEN LIAB /PROP SELF -IN
$250,000.00
INCOG
CTAG
$1,533.50
JPMORGAN CHASE BANK
AMER WASTE - DISPOSAL
$111.07
JPMORGAN CHASE BANK
IQ -MAINT
$24.00
JPMORGAN CHASE BANK
QUADIENT -LEASE
$1,110.66
JPMORGAN CHASE BANK
QUADIENT- SUPPLIES
$24.70
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$301.07
LEE BHM CORP
PUBLICATION
$275.52
PROSTAR SERVICES INC
COFFEE SUPPLIES
$336.51
GEN GENERAL GOVERNMENT -Total
$259,157.78
AEP IPSO
ELECTRIC USE
$176.60
GEN HISTORICAL MUSEUM -Total
$176.60
COMMUNITYCARE EAP
EAP FEE
$468.00
JPMORGAN CHASE BANK
AMAZON- EMPLOYEE
$99.45
JPMORGAN CHASE BANK
FINANCIAL EQUIP -MAINT
$445.00
JPMORGAN CHASE BANK
GODADDY- REGISTER
$22.16
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$12.20
JPMORGAN CHASE BANK
ODP- SUPPLIES
$8.53
JPMORGAN CHASE BANK
PAYPAL- EMPLOYEE
$299.00
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$31.98
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$240.00
RICH & CARTMILL INC
NP -BOND JANIE ALONZO BRET
$30.00
2
Claims List - 11/01/2022
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL GEN HUMAN RESOURCES •Total $1,656.32
AT &T MOBILITY PUBLIC SAFE WIRELESS $83.35
IWORQ SYSTEMS INC PW SOFTWARE PACKAGE $50,000.00
JPMORGAN CHASE BANK COX - SERVICE $100.05
JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $557.76
GEN INFORMATION TECH -Total
$50,741.16
JPMORGAN CHASE BANK
AMAZON- NOTARY
$19.99
JPMORGAN CHASE BANK
AWARDS - EMPLOYEE
$375.00
JPMORGAN CHASE BANK
COINS- EMPLOYEE
$4210
JPMORGAN CHASE BANK
MAD EATS - EMPLOYEE
$25.00
JPMORGAN CHASE BANK
MEETING EXP 09126
$28.96
JPMORGAN CHASE BANK
MEETING EXP 10112
$148.95
JPMORGAN CHASE BANK
MEETING EXP 10/17
$80.00
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$17.21
JPMORGAN CHASE BANK
OK BAR -DUES
$275.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$5.01
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$280.00
GEN MANAGERIAL -Total
$1,297.22
JPMORGAN CHASE BANK
KATYS PANTRY - SUPPLIES
$43.87
YOUTH SERVICES OF TULSA
SERVICES
$4,125.00
GEN MUNICIPAL COURT -Total
$4,168.87
AEP /PSO
ELECTRIC USE
$2,232.68
CHRISTOPHER WALKER
JANITORIAL SERVICE
$1,300.00
FREDERICK SOMMERS & WESTERN SIGN
HHT SIGN STICKER
$350.00
CO
FREDRICK COSTIN JR
LAWN MAINTENANCE
$1,491.00
JPMORGAN CHASE BANK
C &C- SUPPLIES
$210.90
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$94.98
JPMORGAN CHASE BANK
LOWES -EVENT
$9.78
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$123.16
JPMORGAN CHASE BANK
WALMART -EVENT
$134.32
OKLAHOMA FACILITY SERVICES
LAWN MAINTENANCE
$950.00
P & K EQUIPMENT, INC
MOWER REPLACEMENT
$71.82
ROGERS COUNTY RURAL WATER DISTRICT
CENTENNIAL PARK WATER
$364.21
SER
THE ADT SECURITY CORPORATION
PARKS OFFICE SECRUTIY SYS
$83.64
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$48.52
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK WATER
$86.00
GEN PARKS -Total $7,551.01
AEP /PSO ELECTRIC USE $495.41
JPMORGAN CHASE BANK LOWES- REPLACE $41.70
K3
Claims List - 11/01/2022
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK WALMART- PRISON BOARD $147.08
GEN POLICE COMMUNICATIONS -Total
EAGLE STATUE
$684.19
ENABLEPOINT INC
FALSE ALARM SOFTWARE
$5,400.00
GEN POLICE SERVICES -Total
COX - SERVICE
$5,400.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$40.97
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$39.00
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$8.99
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$106.92
JPMORGAN CHASE BANK
STANDARD -PARTS
$63.93
SPOK INC.
PAGER USE
$165.83
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$166.87
GEN STORMWATER -Total
EAGLE STATUE
$592.51
JPMORGAN CHASE BANK
CAMFIL- SUPPLIES
$73.04
JPMORGAN CHASE BANK
COX - SERVICE
$69.95
JPMORGAN CHASE BANK
EB OK PUBLIC -DUES
$90.00
JPMORGAN CHASE BANK
LOWES- REPAIR
$95.14
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$6.42
JPMORGAN CHASE BANK
WISDOM ROOFING - REPAIR
$265.00
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
UNIFIRST HOLDINGS LP
UNIFORMS
$23.60
GEN SUPPORT SERVICES -Total
BRONZE- DEPOT.COM, INC
REDBUD FESTIVAL PARK -Total
EAGLE STATUE
$703.15
$6,995.00
$6,995.00
GENERAL -Total
$413,532.24
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
ACE - SUPPLIES
$190.49
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$2,689.23
JPMORGAN CHASE BANK
FIRE SERVICE - SUPPLIES
$879.00
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$2,628.69
JPMORGAN CHASE BANK
LODGING EXP 10111 -15
$1,032.45
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$126.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$18.49
JPMORGAN CHASE BANK
SUMNER- SERVICE
$79.59
JPMORGAN CHASE BANK
TIRE MART - REPAIR
$81.43
JPMORGAN CHASE BANK
TTC- SCHOOL
$735.00
JPMORGAN CHASE BANK
UNITED - REFUND
($481.20)
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,525.19
MEDICLAIMS INC
BILLING SERVICES
$10,252.81
AMBULANCE -Total
$19,757,17
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
$3.00
AMBULANCE SERVICE -Total
$3.00
rd
Claims List - 11/01/2022
Fund
CORE &MAIN - SUPPLIES
Vendor Name
Payable Description
Payment
$371.77
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$151.93
Amount
20
AMBULANCE SERVICE -Total
JPMORGAN CHASE BANK
$19,760.17
21
E -911
DEPARTMENT OF PUBLIC SAFETY
OLETS
$605.00
PW CELL PHONES
$37.62
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$360.00
JPMORGAN CHASE BANK
APCO -DUES
$400.00
JPMORGAN CHASE BANK
APCO - TRAINING
$60.00
JPMORGAN CHASE BANK
BIDDLE- RENEWAL
$995.00
JPMORGAN CHASE BANK
GRAINGER- REPAIR
$156.03
E911 COMMUNICATIONS -Total
$2,576.03
E -911 -Total
$2,576.03
25
HOTEL TAX
OWASSO CHAMBER OF COMMERCE
ECON DEVELOP CONTRACT
$8,165.00
HOTEL TAX ECON DEV -Total
$8,165.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$25.78
STRONG NEIGHBORHOODS -Total
$25,78
HOTELTAX -Total
$8,190.78
27
STORMWATER MANAGEMENT
FREESE AND NICHOLS INC
116 /MINGO DRNG STUDY
$3,975.00
116THIMINGO DRAIN STUDY -Total
$3,975.00
FREESE AND NICHOLS INC
5TH AVE CLOMR/LOMR
$1,461.55
5TH AVE FLOOD PLAIN MITIG -Total
CORE &MAIN - SUPPLIES
$1,461.55
AEP IPSO
ELECTRIC USE
$371.77
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$151.93
JPMORGAN CHASE BANK
BROWN FARMS- REPAIR
$390.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$510.00
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$99.90
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$30.94
JPMORGAN CHASE BANK
ODP BUS SOL- EQUIPMENT
$18.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$92.25
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.56
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$37.62
STORMWATER-STORMWATER -Total $1,794.96
STORMWATER MANAGEMENT -Total $7,231.51
34 VISION TAX GARVER 116 - MINGO TO GARNETT $8,215.00
116TH -MINGO TO GARNETT RD - Total $8,215.00
VISION TAX -Total $8,215.00
37 SALES TAX FIRE AEP IPSO ELECTRIC USE $8,012.56
JPMORGAN CHASE BANK 3 NATIVES - ASSESS $93.67
JPMORGAN CHASE BANK ACADEMY - SUPPLIES $19.98
JPMORGAN CHASE BANK ACCURATE - SERVICE $78.50
JPMORGAN CHASE BANK ADVANCE - SUPPLIES $12.86
5
Claims List - 11/01/2022
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
AL FIRE - TRAINING
$720.00
JPMORGAN CHASE BANK
AMAZON- REPAIR EQUIP
$89.95
JPMORGAN CHASE BANK
AMAZON -TOOLS
$37.80
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$82.40
JPMORGAN CHASE BANK
CAMFIL- SUPPLIES
$201.93
JPMORGAN CHASE BANK
CUMMINS - SUPPLIES
$1,313.43
JPMORGAN CHASE BANK
DELTA FIRE - REPAIR
$216.76
JPMORGAN CHASE BANK
DELTA FIRE - UNIFORM
$35.61
JPMORGAN CHASE BANK
FDIC /EMS - TRAINING
$2,569.00
JPMORGAN CHASE BANK
FIRE SERVICE - SUPPLIES
$320.00
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$1635
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$548.00
JPMORGAN CHASE BANK
HYDROTEST -TOOLS
$1,232.57
JPMORGAN CHASE BANK
INTERSTATE - SUPPLIES
$524.40
JPMORGAN CHASE BANK
LIBERTY FLAGS- REPAIR
$90.00
JPMORGAN CHASE BANK
LODGING EXP 10111 -15
$9.81
JPMORGAN CHASE BANK
MEETING EXP 10/07
$42.89
JPMORGAN CHASE BANK
NAFECO- UNIFORMS
$1,695.13
JPMORGAN CHASE BANK
NATION EMT - UNIFORMS
$140.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$54.06
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$20.19
JPMORGAN CHASE BANK
OK POLICE- UNIFORMS
$339.02
JPMORGAN CHASE BANK
OREILLY -TOOLS
$24.97
JPMORGAN CHASE BANK
PSN -WATER
$12102
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$783.40
JPMORGAN CHASE BANK
SIGN IT- SUPPLIES
$80.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$45.00
JPMORGAN CHASE BANK
TRAVEL EXP 04/23123
$2,588.76
JPMORGAN CHASE BANK
W &B- SUPPLIES
$485.71
LEE BHM CORP
PUBLICATION
$17.92
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$160.00
SALES TAX FUND -FIRE -Total
$22,825.65
SALES TAX FIRE -Total
$22,825.65
38 SALES TAX POLICE AEP IPSO
ELECTRIC USE
$7,898.85
AT &T MOBILITY
PUBLIC SAFE WIRELESS
$138.57
JPMORGAN CHASE BANK
AMAZON- REFUND
($75.98)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$414.96
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$131.81
JPMORGAN CHASE BANK
ARROWHEAD- SUPPLIES
$235.04
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
$138.00
JPMORGAN CHASE BANK
AXON - TRAINING
$375.00
11
Maims List - 11/01/2022
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
8213 PRIME- RENEWAL
$179.00
JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
$2,398.77
JPMORGAN CHASE BANK
EB PROFILING - TRAINING
$149.00
JPMORGAN CHASE BANK
FA MED- MEDICAL
$825.22
JPMORGAN CHASE BANK
HARBOR FREIGHT -TOOLS
$892.90
JPMORGAN CHASE BANK
INTERSTATE- SUPPLIES
$34.20
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$18.45
JPMORGAN CHASE BANK
MENTALISM - TRAINING
$1,195.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$61.38
JPMORGAN CHASE BANK
OREILLY -PARTS
$174.32
JPMORGAN CHASE BANK
PROFORMA- UNIFORMS
$173.04
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$96.35
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$457.18
JPMORGAN CHASE BANK
SMARTFORCE -FEE
$8,154.00
JPMORGAN CHASE BANK
SOLE FITNESS -EQUIP
$653.51
JPMORGAN CHASE BANK
SOLE FITNESS - REFUND
($53.52)
JPMORGAN CHASE BANK
STOP STICK- SUPPLIES
$495.00
JPMORGAN CHASE BANK
SUMNER- RENTAL
$578.04
JPMORGAN CHASE BANK
TARGET - SUPPLIES
$38.44
JPMORGAN CHASE BANK
TINT SHOP -MAINT
$249.00
JPMORGAN CHASE BANK
TKO- EQUIPMENT
$4,216.00
JPMORGAN CHASE BANK
TRAVEL EXP 10(15 -17
$748.76
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
THOMAS ALAN HOFFMANN
MMPI FEES
$125.00
TURN -KEY MOBILE, INC
6 LAPTOPS
$20,664.00
SALES TAX FUND- POLICE -Total
$51,859.29
SALES TAX POLICE -Total
$51,859.29
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$2,390.84
CINTAS CORPORATION
FIRST AID SUPPLIES
$74.11
JPMORGAN CHASE BANK
AMAZON -PARTS
$159.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$36.06
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$81.25
JPMORGAN CHASE BANK
BROWNCO- EQUIPMENT
$318.40
JPMORGAN CHASE BANK
BROWNCO -PARTS
$276.80
JPMORGAN CHASE BANK
BROWNCO- UNIFORM
$12.85
JPMORGAN CHASE BANK
BUMPER - SUPPLIES
$30.38
JPMORGAN CHASE BANK
DUNHAMS- ASPHALT
$727.82
JPMORGAN CHASE BANK
FASTENAL -PARTS
$70.59
JPMORGAN CHASE BANK
LOWES -PARTS
$37.76
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$102.82
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$92.25
7
Claims List - 11/0112022
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
TWIN CITIES- CONCRETE
$6,194.06
JPMORGAN CHASE BANK
UPS- REPAIR
$37.30
JPMORGAN CHASE BANK
WELSCO- RENTAL
$48.20
JPMORGAN CHASE BANK
YALE CLEANERS- SERVICE
$9.45
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
SPOK INC.
PAGER USE
$302.44
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNAGE & STRIPING
$531.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$172.50
WASHINGTON CO RURAL WATER DISTRICT
116 LANDSCAPE IRRIG
$100.05
WAVETRONIX LLX
REPLACE RF BOARD
$1,000.00
SALES TAX FUND- STREETS -Total
$12,886.33
SALES TAX STREETS
-Total
$12,886.33
40 CAPITAL IMPROVEMENTS
GARVER
ENGINEERING SERVICES - CI
$35,513.80
96TH FROM 134TH TO 145TH -Total
$35,513.80
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$535.40
Cl - GARN WID 96TH -106TH - Total
$535.40
GARVER
DESIGN - 106 & 129 INTER
$801.90
CIP 1061129 INTERSECT IMP -Total
$801.90
GARVER
DESIGN -96 &145
$4,242.38
CIP 961145TH INTERSECT -Total
$4,242.38
DOERNER, SAUNDERS, DANIEL &
LEGAL SERVICE FEES
$7,032.60
CIP GARN RD WIDE 106.116 -Total
$7,032.60
CEI INCORPORATED
CENTRAL PARK DRAINAGE
$108,228.81
IMP
CIP LAKERIDGE /CNTL PARK -Total
$108,228,81
CAPITAL IMPROVEMENTS
-Total
$156,354.89
70 CITY GARAGE
AEPlPSO
ELECTRIC USE
$526.85
COUNTRYSIDE DIESEL REPAIR LLC
REPAIR - PIERCE
$9,680.97
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$50.28
JPMORGAN CHASE BANK
AMAZON -TOOLS
$69.95
JPMORGAN CHASE BANK
AMER TARPING- SUPPLIES
$816.74
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$24.70
JPMORGAN CHASE BANK
ARROWHEAD -PARTS
$160.00
JPMORGAN CHASE BANK
BEST CHOICE - REPLACE
$330.00
JPMORGAN CHASE BANK
BUMPER -PARTS
$2,439.05
JPMORGAN CHASE BANK
BUMPER- SUPPLIES
$87.48
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
$43.54
JPMORGAN CHASE BANK
GOODYEAR -PARTS
$2,927.26
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$85189
JPMORGAN CHASE BANK
HART BRAKES -PARTS
$419.20
Claims List - 11/01/2022
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,402.54
JPMORGAN CHASE BANK
HOLT TRUCK -MAINT
$3,428.74
JPMORGAN CHASE BANK
HOLT TRUCK -PARTS
$484.30
JPMORGAN CHASE BANK
HOLT TRUCK - SUPPLIES
$99.34
JPMORGAN CHASE BANK
JIM GLOVER -MAINT
$853.45
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$2,125.57
JPMORGAN CHASE BANK
JIM GLOVER - REFUND
($463.75)
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$305.68
JPMORGAN CHASE BANK
LENOX- TOWING
$85.00
JPMORGAN CHASE BANK
ODP BUS SOL- SUPPLIES
$4.20
JPMORGAN CHASE BANK
OSI- SUPPLIES
$35.00
JPMORGAN CHASE BANK
PROWLER -PARTS
$2,132.00
JPMORGAN CHASE BANK
PTG -PARTS
$75.92
JPMORGAN CHASE BANK
SW TRAILERS- SUPPLIES
$228.16
JPMORGAN CHASE BANK
TECH BOOKS- SUPPLIES
$30.00
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$2,564.40
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$562.67
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
$6,727.81
JPMORGAN CHASE BANK
YELLOWHOUSE- REPAIR
$2,663.29
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
UNIFIRST HOLDINGS LP
UNIFORMS
$69.72
CITY GARAGE -Total
$41,883.95
CITY GARAGE -Total
$41,883.95
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
UNITED SAFETY 6 CLAIMS INC
WORKERS' COMP SELF -INS -Total
WORKERS COMP CLAIMS
UNITED SAFETY CLAIMS
$1,980.50
$1,658.33
$3,638.83
WORKERS' COMP SELF -INS -Total
$3,638.83
77 GENERAL LIABILITY - PROPERT COX COMMUNICATIONS
GEN LIAB -PROP SELF INS -Total
UNO000035385071 TORT
$7,222.21
$7,222.21
GENERAL LIABILITY - PROPERT -Total
$7,222.21
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK
WELLNESS -Total
SAMS - SUPPLIES
$29.26
$29,26
HEALTHCARE SELF INS FUND -Total
$29.26
City Grand Total
$756,206.14
9
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: OkMRF Retirement Requests
DATE: October 28, 2022
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not
participate in the State Police or State Fire pension plans, requires the City Council acting as the
OkMRF Retirement Committee to approve applications for retirement.
To be eligible for retirement benefits through OkMRF an employee must have a minimum of five
years of employment. Once an employee has five years of service the employee is considered
vested and upon leaving employment with the City has three options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
October 18, 2022, was the last day of employment for Karl Fritschen, Community Development
Department. Mr. Fritschen was a participant in the OkMRF retirement plan while employed with
the City since March 2010. Mr. Fritschen is vested and has applied for, and meets the
prerequisites for Deferred Retirement.
October 31, 2022, was the last day of employment for Frances "Charlene" Lawrence, Public
Works Department. Ms. Lawrence was a participant in the OkMRF retirement plan while
employed with the City since June 2017. Ms. Lawrence is vested and has applied for, and meets
the prerequisites for Normal Retirement.
RECOMMENDATION:
Staff recommends approval of Deferred Retirement benefits for Karl Fritschen, and Normal
Retirement benefits for Frances "Charlene" Lawrence.
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Project Acceptance and Authorization for Final Payment
East 5th Avenue Floodplain Mitigation
DATE: October 31, 2022
BACKGROUND:
In June 2022, City Council awarded a construction contract in the amount of $240,673.00, to
Cherokee Builders, Inc. The improvements maximized flood storage in the creek channel and
reduced the floodplain on the adjacent property, as originally committed with the original right -
of -way and drainage easement agreement.
In October 2022, Cherokee Builders, Inc, completed all work within the contract. City staff has
inspected all work and agrees that all requirements and standards have been met. The final
payment of $205,673.00 will result in a final contract amount of $205,673.00, a contract underrun
of $35,000.00
FUNDING:
Funding is available from the Stormwater Fund.
RECOMMENDATION:
Staff recommends acceptance of the East 5th Avenue Floodplain Mitigation Project and
authorization for final payment to Cherokee Builders, Inc., of Tulsa, Oklahoma, in the amount of
$205,673.00.
ATTACHMENTS:
Floodplain Map
Final Pay Documents
East 5th Avenue Floodplain Mitigation
V = 339 ft
SUb Title
05/19/2021
Tnis map may represerrs a visual display of related geographic information. Data provided here on is no: gua ranee of acutual fi eld conditions. To be sure eComplere accuraq; please contact the
responsible staff for most up -to -date infonmaborL
APPLICATION AND CERTIFICATION FOR PAYMENT
TO OWNER: PROJECT: Owasso 5th Ave. Mitigation
Chy.of Owasso
27- 370 - 231 -54230 P020230214
AL4 DOCUMENT G702 PAGE ONE OF THREE PAGES
APPLICATION ND: Final I Distribution to:
X OWNER
• X Engineer
PERIODTO: 10x1/2022 CONTRACTOR
FROM CONTRACTOR: VIA ARCHITECT:
Cherokee Builders, Inc.
El
2005 N. 167th E. Ave.
PROJECT NOS:
Tulsa, OK 74116
CONTRACT FOR:
CONTRACT DATE:
.CONTRACTOR'S APPLICATION FOR PAYMENT
The undersigned Contractor ccnifcs that to the best ofthe Commetatsknowledac.
Application is made for payment. as shown below, in connection with the Contract.
information and belief the Work covered by this Application for Payment has been
Continuation Sheet, AIA Document G703. is attached.
completed in accordance with the Contract Documents, that nil amounts have been paid by
the Contractor for Work for which previous Certificates for Pm ment ovm issued and
payments received from the Owner. and that curtenl payment shottm herein is now due.
1. ORIGINAL CONTRACT SUM
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Lime I ; 2)
4. TOTAL COMPLETED & STORED TO
DATE (Column G on 6703)
S. RETAINAGE
a 0 %of Completed Work S
(Column D +Eon G703)
b. 0 % of5umed Material S
(Column F on G703)
Total Retainage (Lima Sa+ 5b or
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAOE
(Line 4 Less Lim 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 from prior Certificate)
& CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6)
Total
Order
S 240,673.00
S (35.000.00)
S 205.673.00
S 205,673.00
S 0.00
S 205.673.00
S 0.00
S 205,673.00
$ 0.00
CON OR:
By: 12h 122 Data, 10/312022
State or.
Subscribed
er2022 CARLiTA R. WES T
No:ar; FuSc. State o; O: ahoma
Cornmiss :fir. =19005755
In accordance wide the Contract Documents, based on on -site observations and the data
comprising the application, the Architect certifies to the Owner that to the bat of the
Architeefs knmvledge, information and belief the Work has pro<gmsced as indicated.
the quality of the Wort: is in accordance with the Contract Documents. and the Contmctor
is entitled to payment of the AMOUNT CERTIFIED.
AMOUNT CERTIFIED S 205,673.00 Final
(Arach explanation ifammmt certified diersfronr the amount applied. initial afifigams on this
Application and metre Continuation Stied that are changed io conform 0.111, the ammat centred)
ARCHITECT:
Date:
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
Contranor named herein. Issuance, payment and acceptance of payment are without
i.K UMENTG7M'' UCATIONl DC T ICATIONFORPATIAEN 1992EOITM.- AA -CHM THE FMERIL:.N INSTITUTE OFARCHITECTS, T NEW YCJOKA . N.W.. WASHINGTON, a. 3006x5392
Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of DocumenPs Authentlety from the Licensee.
CONTINUATION SHEET ALA DOCUMENT G703 PAGE20F3 PAGES
AIA Document G702 APPLICATION AND CERTIFICATION FOR PAYMENT. containing APPLICATION NO: Final 1
Contractor's signed certification is attached. APPLICATION DATE: 1012012022
In tabulations below. amounts are stated to the nearest dollar. PERIOD TO: 10/31/2022
Use Column I on Contracts where variable retainage for line items may apply. PROJECT NO: 5th Ave Mitigation
A
B
C
D E
F
G
H
1
I
ITEM
DESCRIPTION OF WORK
SCHEDULED
WORK COMPLETED
MATERLAIS
TOTAL
%
BALANCE
REfAINAGE
FROM PREVIOUS
THIS PERIOD
NO.
VALUE
PRESENTLY
COMPLETED
(G +C)
TO FINISH
(IF VARIABLE
APPLICATION
STORED
ANDSTORED
(C -G)
RATE)
(D+E)
(NOT IN
TO DATE
D OR E)
(D+E +F)
1
Clearing & Tree Removal
32,000.00
0.00
32,000.00
0.00
32000.00
100%
0.00
1- 600.00
2
Unclassified Excavation
54.622.00
0.00
54,622.00
0.00
54. 622.00
1005'°
0.00
2- 731.10
3
Topsoil
46.800.00
0.00
46,800.00
0.00
46. 800.00
100%
0.00
2,340.00
4
S
2,000.00
0.00
2,000.00
0.00
2.000.00
100%
0.00
100.00
5
Sod od
26.792.00
0.00
26,792.00
0.00
26.792110
100%
0.00
1. 339.60
6
As Builts
2.500.00
0.00
2.500.00
0.00
2- 500.00
100%
0.00
125.00
7
Removal of Obstructions
5,000.00
0.00
5.000.00
0.00
5,000.00
100%
0.00
250.00
8
Mobilization
2500.00
0.00
2500.00
0.00
2,500.00
100%
0.00
125.00
9
Staking
3,000.00
0.00
3,000.00
0.00
3. 000.00
100%
0.00
150.00
10
Silt Fence
8,655.00
0.00
8.655.00
0.00
8.655.00
100%
0.00
432.75
11
Seeding Method
21,804.00
0.00
21,804.00
0.00
21- 804,00
100%
0.00
1,090.20
12
Project Allowance
35,000.00
0.00
35.000.00
0.00
35.000.00
100%
0.00
1.750.06
13
14
15
16
Change Order Deduct(Pmjwt Allowance)
(35,000.00)
0.00
(35.000.00)
0.00
-35.000.00
100%
0.00
(1,750.00)
17
No Change Order- Allows
ice not used
18
19
20
21
22
23
Total
205,673.00
0.00
205,673.00
0.00
205,673.00 1
100%
0.00
]0?33.G5
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Pro'ect/ Owner Contractor
Project:East 5th Avenue Floodplain Mitigation Name: Cherokee Builders, Inc.
Address: 200 South Main
Owasso OK 74055
City Slate Zip Code
Owner: City of Owasso
TO ALL WHOM IT MAY CONCERN:
Address: 2005 N 167th East Ave
Tulsa OK 74110
city Slate Zip Code
Contractor Licence:
Contract Date: 7 / 5 12022
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or In connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
Two hundred five thousand six hundred seventy three &00/100
Dollars ($205,673.00 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
witne to Signature:
Dated this
Contractor .By:
Title:
Page 1 of 1
Print Form
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY OF TULSA )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age,
being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Atiiant further states that the (work, services or materials) as shown by this Invoice or Claim have
been (completed or supplied) in accordance with the Plans, Specifications, orders or requests
furnished to the Affiant. Afflant further states that (s)he has made no payment, nor given, nor
donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official,
officer, or employee of the State, County, or City of money or any other thing of value to obtain
payment or the award of this contract.
Cherokee Builders, Inc 14l�%lbl J II�O'lYu
Contractoror Supplier Donn Anderson, Controller
Subscribedand worn to before me this ?_ clay of October 2022.
OA116;01
Notary Public
Commission ff
My Commission Expires: June 70 2023
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission
NOTE Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
0212 00300- Pup 10 of 13
TO: The Honorable Mayor and City Council
FROM: Larry Langford
Director of Recreation & Culture
SUBJECT: Additional Scope of Work - Sports Park Infrastructure Improvement Project
Professional Service Agreement
DATE: October 28, 2022
BACKGROUND:
On September 7, 2021, City Council approved the Professional Services Agreement with GH2 for
schematic design, design development, and project evaluation for the Sports Park Infrastructure
Improvements. The approved contract amount was $53,451.00. Staff anticipated using GH2 for
additional work at the Sports Park, however, this was not part of the approved agreement, nor
was it communicated to City Council at the time of approval.
ADDITIONAL EXPENSES:
The original scope of work included specialized surveying to be performed on the topography
and boundary of the project site. To take advantage of onsite survey professionals, to include
add - alternate area, to understand drainage for future development /projects and minimize
additional mobilization cost, the entire sports park was surveyed.
GH2 completed the work, which included additional surveying expenses in the amount of
$32,431.25, bringing the total amount to $85,882.25.
FUNDING:
Funding for the additional expenses is available in the Park Development Fund.
RECOMMENDATION:
Staff recommends the ratification of the additional scope of work performed and authorization
for payment to GH2 of Tulsa, Oklahoma, in the amount of $32,431.25.
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Friends of Owasso Police Donation and Budget Amendment
DATE: October 28; 2022
BACKGROUND:
In 2014, the charitable foundation "Friends of the Owasso Police Department" (FOOP) was
established with the mission of providing moral support to the police staff, increasing community
awareness, supporting crime prevention initiatives, and raising funds for needed equipment.
FOOP has been invaluable to police operations with contributions purchasing several K -9s, bullet
resistant vest covers, hearing protection, lights for rifles, ballistic shields, Kevlar helmets, TASERs,
honor guard uniforms, rifle resistant vests, cameras, rifle tripods, investigative equipment, and
provided funding for a construction project at the firearms range. The safety of officers and their
capability to serve Owasso's citizens have been greatly enhanced from the tireless efforts of
FOOP. The foundation relies on the benevolence of individual citizens and Owasso businesses in
its fundraising efforts. The donations by citizens and businesses are a great example of
community partnership in crime prevention and support for the police department. In all, FOOP
has donated over $150,000.00 to the Owasso Police Department for aforementioned items.
FOOP has once again offered assistance with a generous donation of $7,500.00 to be used for
the purchase of sixty (60) emergency medical field kits. Although officers currently have access
to some limited first aid supplies, the purchase of standardized kits would both streamline training
and provide each of the officers in the patrol division with the ability to render immediate
emergency aid in a variety of situations that might preclude a safe response by medics from the
Owasso Hre Department.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Friends of Owasso Police Foundation
and approval of a budget amendment in the General Fund increasing estimated revenue by
$7,500.00 and increasing the appropriation for expenditures in the Police Services budget by
$7,500.00.
TO: The Honorable Mayor and City Council
FROM: David Hurst Fire Chief
SUBJECT: EMS Equipment Purchase
DATE: October 28, 2022
BACKGROUND
The City of Owasso began using Stryker powered lifting cots in 2007. The hydraulic powered lifting
cots replaced the manual cots that required the Firefighter to raise and lower utilizing their legs,
back and shoulders. Almost immediately after placing the Stryker powered lifting cots into service,
the department realized a decrease in the amount of cot lifting back injuries. However, the City
continued to see shoulder injuries related to loading the cot into the ambulance.
Staff then placed into service a Stryker powered cot loader and again, saw a decrease in cot
loading shoulder injuries. Moving forward, all of the ambulances have been up- fitted with the
Stryker powered cots and loaders. The primary benefits of utilizing this equipment are the
decrease in Firefighter injuries and cost savings from worker's compensation claims.
Staff conducted an assessment of the ambulance powered cots and power loaders within the
Fire Department's equipment inventory in order to determine the performance, reliability and
overall condition of the patient moving and loading system. Staff concluded that the 15 -year old
2007 Stryker powered cot and the powered loading system should be considered for replacement
due to the age and condition.
The expected service life is 7 -years for this equipment. Staff's performance of routine
maintenance, and utilizing maintenance agreements with the manufacturer, have extended the
service life beyond the initial 7 years.
EQUIPMENT PURCHASE:
Per Owasso Ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount less than or equal to the price set by a state
purchasing agency.
Eagle County, Colorado has competitively bid the Power -Pro XT MTS Cot, MTS Power Load from
Stryker Medical of Kalamazoo, Michigan. Staff has researched purchasing options and
determined that purchasing this equipment is in the best interest of the City in reducing the overall
cost and timeliness. Staff has reviewed City Ordinance Section 7 -105.6 and determined that
purchasing this equipment at a negotiated price lower than the competitively bid price set by
Eagle County, Colorado, meets the requirements of the City of Owasso's purchasing procedures.
FUNDING:
Funding is available in the Ambulance Capital Budget
Cot Loader
Page 2
RECOMMENDATION:
Staff recommends approval to purchase the Power -Pro XT MTS Cot, MTS Power Load and
warranties from Stryker Medical of Kalamazoo, Michigan, in an amount not to exceed $48,097.12,
and authorization to execute all necessary documents.
185 Garage Fund Total 10 744.96 17,737.37
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 26,145.18 39,805.87
250 Fire Fund 37 Total 228,341.55 335,063.45
201 Police Fund 38 Total 209,122.66 314 303.09
300 Streets Fund 39 Total 20,924.64 36,445.25
370 Stormwater Fund 27 Total 8,229.76 12,663.37
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,451.49 6,332.34
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10122122
Department
Payroll Expenses Total Expenses
105 Municipal Court
6,490.68
10,041.29
110 Managerial
26,730.45
36,865.13
120 Finance
17,579.38
27,745.34
130 Human Resources
11,272.27
16,375.14
160 Community Development
24,013.54
34,081.43
170 Engineering
21,737.61
33,148.59
175 Information Systems
19,196.94
27,567.07
181 Support Services
10,454.21
15,697.99
190 Cemetery
1,417.19
2,961.61
201 Police Grant Overtime
4,216.95
4,260.96
215 Central Dispatch
2,694.56
3,988.31
221 Animal Control
4,665.07
6,851.01
280 Emergency Preparedness
2,627.02
3,627.78
370 Stormwater /ROW Maint.
8,771.43
14,360.25
515 Park Maintenance
9,475.24
14,806.15
520 Culture /Recreation
8,466.61
13,895.12
550 Community- Senior Center
7,302.33
9,737.00
580 Historical Museum
832.40
929.37
720 Strong Neighborhood
391.13
478.99
General Fund Total
188 335.01
277,418.53
185 Garage Fund Total 10 744.96 17,737.37
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 26,145.18 39,805.87
250 Fire Fund 37 Total 228,341.55 335,063.45
201 Police Fund 38 Total 209,122.66 314 303.09
300 Streets Fund 39 Total 20,924.64 36,445.25
370 Stormwater Fund 27 Total 8,229.76 12,663.37
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,451.49 6,332.34
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10127
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE.
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION MEDICAL SERVICES
VISION DEPT TOTAL
AMOUNT
28,742.91
66,541.36
28,376.28
100,459.00
30,447.48
254,567.03
6,524,30
5,524.30
0.00
HEALTHCARE SELF INSURANCE FUND TOTAL 260,091.33