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HomeMy WebLinkAbout2022.11.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis NOV 10 2022 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 1, 2022, and November 8, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2022 -02, authorizing an application for an American Rescue Plan Act (ARPA) fund - matching grant from the Oklahoma Water Resource Board Carly Novozinsky Staff recommends approval of Resolution 2022 -02. 6. Consideration and appropriate action relating to an engineering agreement for the Elm Creek Sanitary Sewer Interceptor Rehabilitation Project Roger Stevens 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date November 5, 2022 • Monthly Budget Status Report - October 2022 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm- n Thursday, November, 10, 2022. Juliann M. Stevens, Cjfiy Clerk The City of Owasso encourages citizen participation. To reque tan accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@cifyofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, NOVEMBER 1, 2022 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, November 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, October 28, 2022. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:05 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Assistant Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 18, 2022, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $1,002,324.49. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date October 22, 2022 B. New Business - None 9. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:07 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, NOVEMBER 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 3, 2022. 1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present Present Absent Mayor /Chair - Kelly Lewis Councilor /Trustee - Doug Bonebroke Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager- Warren Lehr / Assistant City /Authority Manager- Chris Garrett Authority Attorney - Julie Lombardi 2. Discussion relating to Community Development Items A. Request to lease an area of excess right -of -way containing approximately 5,179 square feet, located to the east of 507 East 19th Street North B. Request for a partial plat vacation - Bailey Creek, approximately 0.054 acres located at the northeastern corner of the intersection of East 96th Street North and North 97th East Avenue C. Request for a final plat - Lot 1, Block 1 Morrow Commercial, approximately 1.008 acres located north of the East 116th Street North and North 129th East Avenue intersection Brian Dempster presented item A and discussion was held. Alexa Beemer presented items B and C and discussion was held. It was further explained these items would be placed on the November 15, 2022, City Council agenda for consideration and action. 3. Discussion relating to a proposed ordinance allowing the Owasso Police Department to respond to motor vehicle accidents occurring on private property under certain circumstances Dan Yancey presented the item and discussion was held. 4. Discussion relating to annexations and the impact on City operations for right -of -way and roadway maintenance Roger Stevens presented the item and discussion was held. S. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Carly Novozinsky presented item A. Warren Lehr reported on upcoming city events: Geographic Information System (GIS) Day on November 17th, Free Landfill Day on November 19th, and the State of the City on November 29th. 6. City Councilor /Trustee comments and inquiries Councilor Dunn commented on the City's Veteran Appreciation Ceremony and discussion was held. 7. Adjournment The meeting adjourned at 6:35 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/1512022 Fund Vendor Name Payable Description Payment Amount 61 OPWA BLUE ENERGY FUELS LLC CNG FUEL PURCH OCT 22 $76.41 COX COMMUNICATIONS PHONE USAGE $24.79 JPMORGAN CHASE BANK ATLAS AIR - MAINTENANCE $1,580.00 JPMORGAN CHASE BANK DELL - EQUIPMENT $399.11 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $7.92 JPMORGAN CHASE BANK MEETING EXP 10/07 $70.00 JPMORGAN CHASE BANK CDP- REFUND ($13.01) JPMORGAN CHASE BANK ODP- SUPPLIES $262.99 JPMORGAN CHASE BANK REASORS- EMPLOYEE $78.72 JPMORGAN CHASE BANK SAMS- EMPLOYEE $19,98 OKLAHOMA ONE -CALL SYSTEMS INC OKIE 811 MEMBERSHIP $6,540.40 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $489.42 TERMINIX PEST CONTROL $114.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $59.16 OPWA ADMINISTRATION -Total $9,709.89 COX COMMUNICATIONS PHONE USAGE $3.54 JPMORGAN CHASE BANK AMERICAN AED- REPLACE $220.40 JPMORGAN CHASE BANK AMERIFLEX -PARTS $109.50 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $71.82 JPMORGAN CHASE BANK MHC -KW- SUPPLIES $881.16 JPMORGAN CHASE BANK NATURAL EVO- DISPOSAL $667.99 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,138.79 TERMINIX PEST CONTROL $83.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.40 RECYCLE CENTER -Total $3,213.60 BLUE ENERGY FUELS LLC CNG FUEL PURCH OCT 22 $1,999.97 COX COMMUNICATIONS PHONE USAGE $3.54 JPMORGAN CHASE BANK BUMPER -PARTS $396.41 JPMORGAN CHASE BANK BUMPER - SUPPLIES $195.29 JPMORGAN CHASE BANK CRANE CARRIER -PARTS $635.67 JPMORGAN CHASE BANK INLAND -PARTS $570,71 JPMORGAN CHASE BANK KIMS -PARTS $219.04 JPMORGAN CHASE BANK MACS -PARTS $1,035.71 JPMORGAN CHASE BANK ODP- SUPPLIES $10.38 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $10,895.53 JPMORGAN CHASE BANK WELDON -PARTS $389.84 TOTER, INC. 96 -GAL GREEN CARTS $24,962.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $191.87 VERIZON WIRELESS WIRELESS CONNECTION $211.00 REFUSE COLLECTIONS -Total $41,716.96 COX COMMUNICATIONS PHONE USAGE $17.74 1 Claims List - 11/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,270.08 UTILITY BILLING -Total $1,287,82 BLUE ENERGY FUELS LLC CNG FUEL PURCH OCT 22 $88.70 COX COMMUNICATIONS PHONE USAGE $7.08 JPMORGAN CHASE BANK ACCURATE - SUPPLIES $455.00 JPMORGAN CHASE BANK COMM POWER -PARTS $115.00 JPMORGAN CHASE BANK COMM POWER- SUPPLIES $225.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $55.68 JPMORGAN CHASE BANK FLEET -FUEL $1,702.35 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $14.87 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $538.71 JPMORGAN CHASE BANK LOCKE- SUPPLIES $59.30 JPMORGAN CHASE BANK LOWES -PARTS $44.86 JPMORGAN CHASE BANK LOWES- SUPPLIES $121.52 JPMORGAN CHASE BANK NORTH TOOL - UNIFORM $65.27 JPMORGAN CHASE BANK ODP- SUPPLIES $35.37 JPMORGAN CHASE BANK OK DEPT -EXAM $124.00 JPMORGAN CHASE BANK OK.GOV -EXAM $4.84 JPMORGAN CHASE BANK OREILLY - SUPPLIES $10.99 JPMORGAN CHASE BANK PIKEPASS -FEES $11.20 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $595.68 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $306.24 UNIFIRST HOLDINGS LP UNIFORM SERVICES $122.70 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $4,784.38 AT &T PHONE SERVICE $9,40 AT &T PHONE USE $77.56 BLUE ENERGY FUELS LLC CNG FUEL PURCH OCT 22 $8.56 COX COMMUNICATIONS PHONE USAGE $14.16 JAMES A. OZBUN NEW CONNECTION BOARD $2,346.00 JPMORGAN CHASE BANK ACCURATE -TEST $100.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $75.19 JPMORGAN CHASE BANK ATCO - SUPPLIES $144.25 JPMORGAN CHASE BANK BLUE BOOK -PARTS $590.51 JPMORGAN CHASE BANK BLUE BOOK- SUPPLIES $316.39 JPMORGAN CHASE BANK BLUE BOOK -TESTS $1,631.61 JPMORGAN CHASE BANK BUMPER -PARTS $13.58 JPMORGAN CHASE BANK COMM POWER -PARTS $503.68 JPMORGAN CHASE BANK COMM POWER- SUPPLIES $225.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $890.50 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $533.20 K Claims List - 11/15/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK FASTENAL -TOOLS $48.19 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $2,541.89 JPMORGAN CHASE BANK GREEN COUNT -TEST $1,310.00 JPMORGAN CHASE BANK HOME DEPOT -PARTS $9.98 JPMORGAN CHASE BANK HOMEDEPOT -TOOLS $141.46 JPMORGAN CHASE BANK HUTHER -TEST $1,337.00 JPMORGAN CHASE BANK KOMLINE -PARTS $1,758.05 JPMORGAN CHASE BANK LOWES -PARTS $52.40 JPMORGAN CHASE BANK LOWES- SUPPLIES $14.84 JPMORGAN CHASE BANK LOWES -TOOLS $136.83 JPMORGAN CHASE BANK NCL- SUPPLIES $194.16 JPMORGAN CHASE BANK ODP- SUPPLIES $50.37 JPMORGAN CHASE BANK WALMART- SUPPLIES $17.40 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $5,184.83 SCHUERMANN ENTERPRISES, INC WWTP- TROUBLESHOOT $658.13 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.04 VERIZON WIRELESS WIRELESS CONNECTION $104.03 WASTEWATER TREATMENT -Total $21,164.19 BLUE ENERGY FUELS LLC CNG FUEL PURCH OCT 22 $72.42 CITY OF TULSA UTILITIES WATER $300,322.25 COX COMMUNICATIONS PHONE USAGE $7.08 JPMORGAN CHASE BANK AMAZON - EQUIPMENT $949.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $130.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $8,267.91 JPMORGAN CHASE BANK CORE &MAIN- REPLACE $4,924.50 JPMORGAN CHASE BANK DELL- EQUIPMENT $399.11 JPMORGAN CHASE BANK FLEET -FUEL $1,702.36 JPMORGAN CHASE BANK LOWES -PARTS $44.94 JPMORGAN CHASE BANK LOWES - SUPPLIES $94.65 JPMORGAN CHASE BANK ODP- SUPPLIES $57.77 JPMORGAN CHASE BANK UTILITY SUPPLY -PARTS $6,494.49 SCHUERMANN ENTERPRISES, INC TESTED CODE $871.25 UNIFIRST HOLDINGS LP UNIFORM SERVICES $124.65 VERIZON WIRELESS WIRELESS CONNECTION $200.05 WATER -Total $324,662.43 CROSSLAND HEAVY CONTRACTORS WWTP & MAIN LS $291,235.52 WWTP UPGRADE -Total $291,235.52 OPWA -Total $697,774.79 OPWA Grand Total $697,774.79 4 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky Finance Director SUBJECT: Resolution 2022 -02, Oklahoma Water Resource Board Grant Application DATE: November 10, 2022 BACKGROUND: In March 2021, The American Rescue Plan Act was signed into law. As part of this Act, the State of Oklahoma received $3.19 billion in funding for state and local governments. Of this $3.19 billion, $1.87 billion was made available for investment in projects that would benefit all Oklahomans. The State of Oklahoma has allocated $100 million to the Oklahoma Water Resource Board for one -time grant funding to address water, wastewater, and dam rehabilitation infrastructure projects throughout the State of Oklahoma. Staff is proposing to apply for a grant to upgrade the Elm Creek Interceptor. Per Oklahoma Water Resource Board requirements, an authorizing resolution is required before an application can be submitted. Based on the City's population, Owasso is eligible for up to $2 million in grant funding, with a 50% local match. FUNDING: Funding for the City's local match is available in the Owasso Public Works Authority Budget. RECOMMENDATION: Staff recommends approval of Resolution 2022 -02. ATTACHMENT: Resolution 2022 -02 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2022 -02 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY OF OWASSO, OKLAHOMA, AUTHORIZING AN APPLICATION FOR AMERICAN RESCUE PLAN ACT (ARPA) GRANT FROM THE OKLAHOMA WATER RESOURCES BOARD WHEREAS, the Oklahoma Water Resources Board has grant funding available for water and wastewater infrastructure projects throughout Oklahoma, and; WHEREAS, rising construction costs and delays related to the COVID -19 pandemic have made it justifiable to apply for Oklahoma Water Resources Board ARPA grant funds, and; WHEREAS, it is in the best interest of the citizens of Owasso to expedite the preparation and submission of an application for financial assistance from the Oklahoma Water Resources Board in the form of a grant, and; WHEREAS, the City of Owasso agrees to provide local funding to meet the fifty percent local match as required under grant guidelines. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY OF OWASSO, OKLAHOMA, that, the Authority Manager is hereby authorized and directed to sign an application and related documents necessary to file and process an ARPA grant application with the Oklahoma Water Resources Board on behalf of the City of Owasso. PASSED AND APPROVED this 15th day of November, 2022. Kelly Lewis, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Public Works Director SUBJECT: Engineering Design Agreement Elm Creek Sanitary Sewer Interceptor Rehabilitation DATE: November 10, 2022 BACKGROUND: The original Elm Creek Sanitary Sewer Interceptor was built in 1975. The existing eighteen (18)" concrete line provides sanitary sewer service for approximately 1,715 acres of commercial, single family, and multi- family development. The Elm Creek Sanitary Sewer Interceptor was identified in the 2015 Wastewater Masterplan to be replaced due to age and condition. The concrete pipe material has deteriorated with corrosion, and major repairs have been required in recent years to keep the sanitary sewer line in commission. With the condition of the pipe rated in poor condition, staff is concerned with additional line collapse causing a disruption of service and major environmental impact. The proposed improvements consist of cured -in -place pipe sewer rehabilitation of approximately 5,300 feet of the Elm Creek Interceptor, rehabilitation of 24 manholes and 28 service connections. ENGINEERING SELECTION PROCESS: On October 28, 2022, staff requested Statement of Qualifications (SOQ) from three (3) engineering firms qualified to perform such design work. The three (3) firms submitting SOQs were as follows: Greely and Hansen, LLC., Chicago, Illinois CP &Y, Inc., Dallas, Texas RJN Group, Inc., Downers Grove, Illinois On November 10, 2022, City staff will review the SOQs and select the most qualified firm for the project, with anticipation of a recommendation to Owasso Public Works Authority at the November 15, 2022, scheduled meeting. ENGINEERING AGREEMENT /SCOPE OF WORK: • Engineering Report (OWRB Requirement) Survey • 60% and 90% and Final Design Plans • Bidding Assistance FUNDING: Funding for the engineering services is available in the OPWA Fund. ATTACHMENT: Location Map EXHIBIT A -1: LOCATION MAP ELM CREEK INTERCEPTOR REPLACEMENT CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11105122 Department Payroll Expenses Total Expenses 400 OPWA Administration 17,815.80 26,388.98 405 Utility Billing 7,592.81 13,033.60 420 Water 17,570.26 27,840.19 450 Wastewater 14,309.09 23,580.47 455 Wastewater Collection 21,109.71 32,303.44 480 Refuse 16,436.57 27,688.54 485 Recycle Center 2,664.00 4,915.71 FUND TOTAL 97,498.24 155,750.93 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues 8 Expenses As of October 31. 2022 OPERATING REVENUES: Water Wastewater Refuse Recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Treatment Wastewater Collections Refuse Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) TIF revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Unissued Debt Proceeds Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ _(1,429,546) $ (4,694,038) $ (17,034,745) 27.56% MONTH YEAR $ (336,014) PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 723,243 $ 3,420,199 $ 7,801,161 43.84% 3,863 497,887 14,309 2,013,378 24,850 6,020,212 33.447. 15,429 223,684 34,855 903,083 (341,760) 2,589,680 34.8731 2,930 17,333 72,533 23.907. 22,876 80,795 215,145 37.55% $ 1,470,620 $ 6,434,788 $ 16,698,731 38.53% $ (232,127) $ (497,698) $ (2,224,764) 22.37% $ (40,345) $ (172,710) (523,553) 32.99% (540,998) (1,725,085) (5,260,123) 32.80% $ (133,791) $ (476,503) (1,669,990) 28.53% $ (101,312) $ (34,178) (2,137,910) 16.10% (115,732) (419,102) (1,441,637) 29.077. (24,898) (73,566) (823,518) 8.93% (240,343) (985,195) (2.953,250) 33.36% $(1,429,546) $ (4,694,038) $ (17,034,745) 27.56% $ 41,074 $ 1,740,750 $ (336,014) $ 8,755 $ 28,005 $ 33,661 83.207 3,863 14,309 24,850 57.587. 15,429 34,855 (341,760) 0.20% 0.00% 0.00% $ 28,047 $ 77,170 $ (283,249) $ 1,675,621 $ 7,252,722 $ 20,846,448 (1,650,130) (4,834,540) (22,577,114) $ 25,491 $ 2,418,182 $ (1,730,666) $ 94,612 $ 4,236,102 $ (2,349,929) $ (8,939,396) 2,255,696 9,920,046 9,920,046 $ 7,472,449 $ 7,570,117