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Home My WebLink About2022.11.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 15, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order -Chair Kelly Lewis NOV 10 2022 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 1, 2022, and November 8, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date November 5, 2022 • Monthly Budget Status Report - October 2022 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 Thursday, November, 10, 2022. 1 M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, NOVEMBER 1, 2022 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 1, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, October 28, 2022. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:07 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Assistant Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 18, 2022, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $28,230.64. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager Chris Garrett introduced Chris Cook to give the Golf Report and discussion was held. 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date October 22, 2022 8. New Business - None 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:44 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, NOVEMBER 8, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 8, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 3, 2022. 1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present Present Absent Mayor /Chair - Kelly Lewis Councilor /Trustee - Doug Bonebrake Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager- Warren Lehr / Assistant City /Authority Manager- Chris Garrett Authority Attorney - Julie Lombardi 2. Discussion relating to Community Development Items A. Request to lease an area of excess right -of -way containing approximately 5,179 square feet, located to the east of 507 East 19th Street North B. Request for a partial plat vacation - Bailey Creek, approximately 0.054 acres located at the northeastern corner of the intersection of East 96th Street North and North 97th East Avenue C. Request for a final plat - Lot 1, Block 1 Morrow Commercial, approximately 1.008 acres located north of the East 116th Street North and North 129th East Avenue intersection Brian Dempster presented item A and discussion was held. Alexa Beemer presented items B and C and discussion was held. It was further explained these items would be placed on the November 15, 2022, City Council agenda for consideration and action. 3. Discussion relating to a proposed ordinance allowing the Owasso Police Department to respond to motor vehicle accidents occurring on private property under certain circumstances Dan Yancey presented the item and discussion was held. 4. Discussion relating to annexations and the impact on City operations for right -of -way and roadway maintenance Roger Stevens presented the item and discussion was held. S. Discussion relating to City /Authority Manager items A. Monthly sales fax report and revenue outlook B. City Manager report Carly Novozinsky presented item A. Warren Lehr reported on upcoming city events: Geographic Information System (GIS) Day on November 17th, Free Landfill Day on November 19th, and the State of the City on November 29th. 6. City Councilor /Trustee comments and inquiries Councilor Dunn commented on the City's Veteran Appreciation Ceremony and discussion was held. 7. Adjournment The meeting adjourned at 6:35 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11115/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T PHONE SERVICE $3.13 AT &T PHONE USE $13.62 CITY OF OWASSO WATER SERVICE $2,254.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES $300.71 JPMORGAN CHASE BANK GOLF COURSE -DUES $770.00 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $1,702.67 JPMORGAN CHASE BANK KANSAS GOLF- SUPPLIES $74.15 JPMORGAN CHASE BANK KEELING -PARTS $1,699.21 JPMORGAN CHASE BANK KEELING - SUPPLIES $512.33 JPMORGAN CHASE BANK LOWES -PARTS $258.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $371.60 JPMORGAN CHASE BANK MALCHI- INSPECT $187.00 JPMORGAN CHASE BANK OREILLY -PARTS $8.99 JPMORGAN CHASE BANK OREILLY- SUPPLIES $339.21 JPMORGAN CHASE BANK P &K -PARTS $134.17 JPMORGAN CHASE BANK P &K- SUPPLIES $57.16 JPMORGAN CHASE BANK STANDARD -PARTS $53.92 JPMORGAN CHASE BANK STANDARD - SUPPLIES $199.80 JPMORGAN CHASE BANK TURF INJECT - SERVICE $1,375.00 JPMORGAN CHASE BANK TURNPRO - SERVICE $780.00 JPMORGAN CHASE BANK UATTEND- RENEWAL $37.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $153.42 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $11,365.11 COX COMMUNICATIONS PHONE USAGE $7,08 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $145.22 JPMORGAN CHASE BANK SAMS - SUPPLIES $145.40 JPMORGAN CHASE BANK SYSCO - SUPPLIES $230.59 JPMORGAN CHASE BANK TANKERSLEY - SUPPLIES $233.22 JPMORGAN CHASE BANK WALMART- SUPPLIES $87.95 FOOD & BEV -Total $849.46 AT &T LONG DISTANCE PHONE $9.45 CITY OF OWASSO WATER SERVICE $171.50 COX COMMUNICATIONS PHONE USAGE $3.54 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $453.63 GOLFADMIN -Total $638.12 COX COMMUNICATIONS PHONE USAGE $10.62 GOLFSHOP -Total $10.62 JPMORGAN CHASE BANK EDEL GOLF -MERCH $495.00 JPMORGAN CHASE BANK GOLF COURSE BEER $778.93 JPMORGAN CHASE BANK PEPSI - BEVERAGE $183.90 l Claims List - 11/15/2022 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SAMS -FOOD $1,642.78 JPMORGAN CHASE BANK SYSCO -FOOD $623.11 JPMORGAN CHASE BANK TANKERSLEY -FOOD $296.06 JPMORGAN CHASE BANK WALMART -FOOD $176.40 OPGA -Total $4,196.18 OPGA -Total $17,059.49 OPGA Grand Total $17,059.49 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/05/22 Payroll Expenses 5,841.71 3,410.25 11,905.06 5,102.49 4.159.23 Total Expenses 9,623.95 3,805.56 18,503.47 7,062.38 5,931.29 FUND TOTAL 30,418.74 44,926.65 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022.2023 Budgetary Basis Statement of Revenues & Expenses As of October 31. 2022 FUND BALANCE (Budgetary Basis) Beginning Balance 426,625 426,625 Ending Balance $ 622,169 $ 497,839 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 96,470 $ 351,797 $ 683,322 51.48% Cart Rental 18,541 99,564 197,103 50.51% Food & beverage 25,867 95,582 188,822 50.62% COS food & beverage (13,748) (46,907) (78,814) 59.52% Merchandise sales 16,492 78,217 178,275 43.87% COS -- merchandise (12,530) (55,691) (124,729) 44.65% TOTAL OPERATING REVENUES $ 131,092 $ 522,562 $ 1,043,979 50.05% OPERATING EXPENSES: Golf Shop $ (22,372) $ (88,320) $ (292,076) 30.24% Cart Operations (14,780) (66,272) (139,441) 47.53% Golf Course Maintenance (76,451) (299,412) (1,099,664) 27.23% Food & Beverage (16,082) (65,790) (149,331) 44.06% Golf Administration (22,684) (99,544) (332,553) 29.93% Capital Outlay 0.00% TOTAL OPERATING EXPENSES $ (152,369) $ (619,337) $ (2,013,065) 30.77% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (21,277) $ (96,776) $ (969,086) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 87,290 $ 341,677 $ 1,040,000 32.85% Other revenues /(expenses) 492 3,106 300 1035.27% TOTAL NONOPERATING REVENUES (EXPENSES): $ 87,782 $ 344,783 $ 1,040,300 33.14% NET INCOME (LOSS) $ 66,505 $ 248,007 $ 71,214 ENCUMBRANCES OUTSTANDING $ (52,464) FUND BALANCE (Budgetary Basis) Beginning Balance 426,625 426,625 Ending Balance $ 622,169 $ 497,839