HomeMy WebLinkAbout2022.12.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, December 20, 2022 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
RECEIVED
AGENDA
1. Call to Order - Chair Kelly Lewis DEC 16 2022
2. Roll Call City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - December 6, 2022, and December 13, 2022, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to bids received for the Bailey Ranch Golf Clubhouse
Facility Roof Replacement Project
Corey Burd
Staff recommends awarding the base bid and alternate #2 to Ridgeback Roofing of Owasso,
Oklahoma, in the amount of $55,000.00 and authorization to execute the necessary documents.
6. Report from OPGA Manager
7. Report from OPGA Attorney
B. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - Pay Period Ending Date December 3, 2022
• Monthly Budget Status Report - November 2022
9. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda
posted at City Hall, 200 South Main Street, at 12:00 pm-- In Friday, December 16,12022.
M. Stevens,
The City of Owasso encourages citizen participation. To request cj%i accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowosso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
-- TUESDAY, DECEMBER 6, 2022
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 6, 2022, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 5:00 pm on Thursday, December 1, 2022.
1. Call to Order - Chair Kelly Lewis called the meeting to order at 6:58 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair- Kelly Lewis None
Vice Chair - Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee - Lyndell Dunn
Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes- November 15, 2022, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda as presented, with claims
totaling $63,471.04.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date November 19, 2022
B. New Business - None
9. Adjournment -
Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 6:59 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, DECEMBER 13, 2022
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, December 13, 2022, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 2:00 pm on Thursday, December 8, 2022.
1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared
present.
Present Absent
Mayor /Chair - Kelly Lewis Councilor /Trustee - Bill Bush
Vice Mayor /Vice Chair - Alvin Frugo Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Doug Bonebrake
Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Discussion relating to Community Development items
A. Request for a planned unit development for Villas at Stonebridge 11- approximately 4.99 acres
located at 12924 East 76th Street North, as referenced in Application OPUD 22 -02
B. Request for a planned unit development for Villas at Cypress Crossing and rezoning the property
from Commercial General and Office to Residential Multifamily - approximately 19.4 acres
located north of East 99th Street North and east of North Owasso Expressway, as referenced in
Application OPUD 22 -03 and OZ 22 -09
C. Request for a final plat - Lots 1 and 2 of Block 2 of Bailey Ranch Commercial -Phase 1,
approximately 0.992 acres located northeast of the East 103rd Street North and North 1 101h East
Avenue intersection
D. Request for a final plat - The Replat of Lots 7 and 8, Block 4, Graceland Acres, approximately
3.96 acres located northeast of the East 76th Street North and North 129th East Avenue
intersection
E. Request for a final plat - The Replat of Lots 1 and 2, Block 1, Tyann Plaza VII, approximately 6.58
acres located south of East 961h Street North and east of Highway US 169
F. Contract for the use of Community Development Block Grant (CDBG) funding in the amount of
$159,894.62 for the Hale Acres Water Line Replacement Project
Alexa Beemer presented each item and discussion was held. It was further explained these items would
be placed on the December 20, 2022, City Council agenda for consideration and action.
3. Discussion relating to the proposed purchase of an alerting system for all Fire Stations and the
Emergency Communications Center
David Hurst presented the item and discussion was held. It was further explained this item would be
placed on the December 20, 2022, City Council agenda for consideration and action.
4. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
B. City Manager report
Carly Novozinsky presented item A. Warren Lehr reported on the Annual Christmas Parade held.
5. City Councilor /Trustee comments and inquiries - None
6. Adjournment
The meeting adjourned at 6:42 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 12/20/2022
Fund Vendor Name Payable Description Payment Amount
55 OPGA JPMORGAN CHASE BANK
FLEET -FUEL
$1,068.81
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$6.56
CART OPERATIONS -Total
GRIMSLEYS- SUPPLIES
$1,075.37
AT &T
PHONE SERVICE
$3.13
AT &T
PHONE USE
$25.72
BUSBY PUMP & SUPPLY
PUMPHOUSE SERVICE
$2,798.87
CITY OF OWASSO
WATER SERVICE
$3,948.00
HOLLIDAY SAND & GRAVEL CO
SAND
$410.50
JPMORGAN CHASE BANK
BROWN FARMS - SUPPLIES
$130.00
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$535.16
JPMORGAN CHASE BANK
GOLF CARS - REPAIR
$2,594.12
JPMORGAN CHASE BANK
INNOVATE TURF- SUPPLIE
$300.00
JPMORGAN CHASE BANK
KEELING -PARTS
$317.42
JPMORGAN CHASE BANK
OK TURFGRASS -DUES
$200.00
JPMORGAN CHASE BANK
OREILLY -PARTS
$17.16
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$92.94
JPMORGAN CHASE BANK
OREILLY -TOOLS
$28.98
JPMORGAN CHASE BANK
PLATINUM- SERVICE
$25.00
JPMORGAN CHASE BANK
TULSA OVERHEAD - REPAIR
$185.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$435.87
UNIFIRST HOLDINGS LP
ENV CHARGE
$28.00
UNIFIRST HOLDINGS LP
JANITORIAL
$38.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$43.72
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$23.94
UNITED RENTALS NORTH AMERICA INC
TRENCHER RENTAL
$1,433.20
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
COURSE MAINT -Total
$13,694.75
APS FIRECO TULSA
INSPECTION
$284.80
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$257.99
JPMORGAN CHASE BANK
IMAGEFIRST- RENTAL
$430.46
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$120.74
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$526.94
JPMORGAN CHASE BANK
TANKERSLEY- SUPPLIES
$153.73
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$28.76
FOOD & BEV -Total
$1,803.42
AEP /PSO
ELECTRIC USE
$53.95
AT &T
LONG DISTANCE PHONE
$9.45
CITY OF OWASSO
WATER SERVICE
$101.50
GPS TECHNOLOGIES INC
CART GPS
$876.00
JAMES R HAYES
BATHROOM HEATERS
$2,075.00
JPMORGAN CHASE BANK
ACUSHNET- MARKETING
$128.73
1
Fund
Claims List - 12/20/2022
Vendor Name Payable Description Payment Amount
55 OPGA JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ONEOK INC OKLAHOMA NATURAL GAS
STANDLEY SYSTEMS, LLC
ACUSHNET- UNIFORM
$158.07
AMAZON- SUPPLIES
$64.19
BROOKS GREASE - SERVICE
$195.00
PLATINUM- SERVICE
$25.00
UNIFIRST- SERVICE
$69.85
WALMART - SUPPLIES
$89.00
NATURAL GAS USAGE
$577.92
COPIER SERVICE
$234.20
GOLFADMIN -Total $4,657.86
JPMORGAN CHASE BANK ACUSHNET- UNIFORM $152.18
GOLFSHOP -Total
$152.18
BGR DAILY ACCT.
REIMB PETTY CASH
$2,427.13
JPMORGAN CHASE BANK
ACUSHNET -MERCH
$3,641.60
JPMORGAN CHASE BANK
EPIC -MERCH
$216.00
JPMORGAN CHASE BANK
IMPERIAL - BEVERAGE
$40.95
JPMORGAN CHASE BANK
LUXOTTICA -MERCH
$713.81
JPMORGAN CHASE BANK
PEPSI - BEVERAGE
$1,639.89
JPMORGAN CHASE BANK
SAMS -FOOD
$851.72
JPMORGAN CHASE BANK
SYSCO -FOOD
$305.20
JPMORGAN CHASE BANK
TANKERSLEY -FOOD
$739.37
JPMORGAN CHASE BANK
WALMART -FOOD
$162.44
OPGA -Total
$10,738.11
OPGA -Total
$32,121.69
OPGA Grand Total
$32,121.69
P"
TO:
The Honorable Chair and Trustees
ALTERNATE #1
Owasso Public Golf Authority (OPGA)
FROM:
Corey Burd
$50,000.00
Bailey Ranch Golf Club - Director of Golf
SUBJECT:
Recommendation for OPGA Roof Replacement on Clubhouse
DATE:
December 15, 2022
BACKGROUND:
Bailey Ranch Golf Club's clubhouse was constructed in 1997 -98. The current asphalt shingle roof
is almost 25 years old and has deteriorated over time. The roof has been repaired and patched
in multiple locations. Due to the age and condition, staff recommends replacement.
BID PREPARATION:
During bid preparations, specifications for the base bid were to replace the existing roof with
standard asphalt shingles. An alternate #1 bid specification asked for a higher quality, more
impact and weather - resistant shingle, to help staff determine the best return on investment
between the standard and upgraded shingle over the anticipated life of each system. Alternate
#2 bid specification included a new rainwater gutter system to replace the existing 25 -year
rainwater system. The current system is undersized at the standard 4 -inch gutter, therefore, 64nch
gutters were specified.
Bid requests were posted and advertised as per the City of Owasso ordinance. A mandatory
pre -bid meeting was held on November 18, 2022, with five vendors attending.
BID ANALYSIS:
Two bids were received and opened on November 30, 2022.
BIDDER
BASE BID
ALTERNATE #1
ALTERNATE #2
Ridgeback Roofing
$50,000.00
$50,000.00
$5,000.00
Lifestyle Commercial Roofing
$55,339.00
$60,339.00
$5,063.00
Upon review of the bids, staff found that Ridgeback Roofing's base bid met the requirements
and was within budget. Following an inquiry of Ridgeback's pricing for Alternate #1, it was
determined an error was made in their bid and Lifestyle Commercial Roofing's pricing for
Alternate #1 exceeds the current available funding. Alternate #1 bids were over budget and
determined not to be cost - effective. Alternate #2 bids were comparable and within budget.
FUNDING:
The FY 2023 OPGA Budget includes $55,000.00 for roof replacement and gutter installation.
RECOMMENDATION:
Staff recommends awarding the Base Bid and Alternate #2 to Ridgeback Roofing, of Owasso,
Oklahoma, in the amount of $55,000.00 and authorization to execute the necessary documents.
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12/03/22
Payroll Expenses
10, 069.71
2,386.00
15,633.34
3,652.29
8,494.23
Total Expenses
14,532.71
2,663.35
22,941.67
5,442.86
11,008.10
FUND TOTAL 40,235.57 56,588.69
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of November 30, 2022
OPERATING REVENUES:
Golf shop fees
Cart Rental
Food & beverage
COS -- food & beverage
Merchandise sales
COS -- merchandise
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
Capital Outlay
TOTAL OPERATING EXPENSES
MONTH YEAR PERCENT
TO -DATE TO -DATE BUDGET OF BUDGET
$ 48,116
$ 399,912
$ 683,322
9,806
109,370
197,103
11,612
107,150
188,822
(6,022)
(51,347)
(78,814)
13,649
91,866
178,275
(9,612)
(65,304)
(124,729)
$ 67,548
$ 591,647
$ 1,043,979
$ (18,956)
(12, 636)
(82,790)
(15,413)
(20,529)
$ (150,324)
$ (107,286)
(78,908)
(382,296)
(81,210)
(120,076)
$ (769,776)
$ (292,076)
(139,441)
(1,099, 664)
(149,331)
(332,553)
$ (2,013,065)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (82,776) $ (178,129) $ (969,086)
NONOPERATING REVENUES (EXPENSES):
Transfer from General $ 87,290
Other revenues /(expenses) 702
TOTAL NONOPERATING REVENUES (EXPENSES): $ 87,992
NET INCOME (LOSS) $ 5,216
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 428,967
3,807
$ 432,774
$ 254,645
$ (52,037)
$ 1,040,000
300
$ 1,040,300
$ 71,214
426,625 426,625
$ 629,234 $ 497,839
58.52%
55.49%
56.75%
65.15%
51.53%
52.36%
56.67%
36.73%
56.59%
34.76%
54.38%
36.11%
0.00%
38.24%
41.25%
1269.15%
41.60%