HomeMy WebLinkAbout2023.01.10_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only.
There is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, January 10, 2023 - 6:00 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
AGENDA RECEIVED
JAN 0 6 2023
1. Call to Order - Mayor /Chair Kelly Lewis City Clerk's Office
2. Presentation and discussion relating to the Fiscal Year 2021 -2022 Audit and Annual Comprehensive
Financial Report
Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. of BT &Co., P.A.
Robert Curfman, Audit Committee Chair
Carly Novozinsky
3. Discussion relating to Community Development Items
A. Request for rezoning - approximately 63.677 acres located south of East 116th Street North and
east of North 97th East Avenue from Residential Single - Family (RS -3) to Public Facilities (PF), as
referenced in application OZ 22 -10
B. Request for a Specific Use Permit (SUP) - approximately 0.8136 acres located south of East 96th
Street North and east of North 129th East Avenue for an automotive repair and maintenance
facility in a Commercial Shopping (CS) district, as referenced in application SUP 22 -03
4. Discussion relating to City /Authority Manager items
Warren Lehr
A. Citizen appointment to the Owasso Planning Commission
B. Monthly sales tax report and revenue outlook
C. City Manager report
5. City Councilor/Trustee comments and inquiries
6. Consideration and appropriate action relating to an executive session for the purpose of discussing
personnel matters of the City Manager, as provided for in Title 25, O.S. § 307(B)(1)
Julie Lombardi
7. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 PM on Friday, January 6, 2023.
M. Stevens,
The City of Owasso encourages citizen participation. To requeAlon accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 916- 376 -1502 or by email to istevens@cifvofowasso.com
TO: The Honorable Mayor and City Council
FROM: Carly Novozinsky, Finance Director
SUBJECT: Fiscal Year 2021 -2022 Audit Report
DATE: January 6, 2023
BACKGROUND:
The City of Owasso's Audit Committee and select members of City staff are scheduled to meet with
Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. from BT &Co., P.A. on January 10, 2023, to review
the results of the annual audit. Members of the Audit Committee are Robert Curfman, Chair; Jack
Murray, Vice Chair; Andrea O'Dell, Secretary; Kelly Lewis, City Council representative; and Nick
Sokolosky, member.
Copies of the Annual Comprehensive Financial Report will be provided at the January 10, 2023,
Worksession, and Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. along with representatives of the
Audit Committee will be in attendance to answer questions regarding the results of the Fiscal Year
2021 -2022 audit.
The Annual Financial Statement is prepared in accordance with generally accepted accounting
principles as part of the state - required audit by an independent, certified and municipally licensed
auditor. The Annual Financial Statement includes financial reports for the City; as well as, the Owasso
Public Works, Owasso Public Golf, and the Owasso Economic Development Authorities.
In Owasso, the auditor reports to the Audit Committee established by the City Council. The Audit
Committee is responsible for overseeing the selection of the auditing firm and for ensuring the
conduction of an annual audit in compliance with Oklahoma State Law and federal reporting
requirements. Additionally, the Audit Committee meets with a representative of the auditing firm,
independent of staff, to discuss any further questions or concerns regarding any audit findings.
BT &Co., P.A. provided an unmodified opinion and found no deficiencies in internal control that were
considered to be material weaknesses related to the audit for Fiscal Year 2021 -2022.
Since City Council action is not required for the acceptance or rejection of the financial statement
audit, notice that the Fiscal Year 2021 -2022 audit has been completed and the Fiscal Year 2021 -2022
Annual Comprehensive Financial Report received will be placed on the January 17, 2023, City Council
agenda.
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
Proposed Zoning
Planning Manager
SUBJECT: Rezoning OZ 22 -10, New Public Works Facility
DATE: January 6, 2023
BACKGROUND:
The Community Development Department is submitting a rezoning request for City Council
consideration for property located near the southeastern comer of North 97th East Avenue and
East 116th Street North. The subject property is approximately 63.677 acres in size, and is zoned
Residential Single - Family (RS -3). The property is currently unplatted. The City is requesting a
rezoning to Public Facilities (PF) for the entirety of the property.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
63.677 acres +/-
Current Zoning
Residential Single-Family RS -3
Proposed Zoning
Public Facility PF
Present Use
Vacant
Land Use Master Plan
Public /Institutional
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Sewer Provider
City of Owasso
ANALYSIS:
• The City desires to rezone the subject property to PF, in order to accommodate the
construction of a new Public Works and Maintenance facility.
• The GrOwasso 2035 Land Use Master Plan identifies the subject property for future
Public /Institutional uses.
• Per the Owasso Zoning Code, there are no lot width or lot area minimum requirements
for property zoned PF.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the subject property.
• Any development that occurs on the subject property must adhere to all subdivision,
zoning, and engineering requirements of the City of Owasso.
OZ 22 -10
Page 2
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Residential Duplex
Vacant /
City of Owasso /
North
(RD) / Agricultural
Residential
Commercial
Tulsa County
Residential (AG -R)
South
Residential Single-
Family (RS -3)
Residential
Residential
City of Owasso
East
Public Facilities (PF)
Sports Park
Parks & Recreation
City of Owasso
Residential Single-
City of Owasso /
West
Family (RS -3) /
Residential
Residential
Tulsa County
Agriculture (AG)
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on January 9,
2023.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
Rezoning Exhibit
Note: Graphic overlays may
not precisely align with physical Subject o too zoo aco 4) features on the ground. OZ 22 -10 1 1 1 t I 0721 -14
Aerial Photo Date: 2020/2021 T/2Ct Feet
Note: Graphic overlays may `
not precisely align with physical Subject o too zoo aco 4) features on the ground. OZ 22 -10 1 1 1 t I 0721 -14
Aerial Photo Date: 2020/2021 T/2Ct Feet
Surrounding Zoning
OZ 22 -10
COUNTRY E 12
ESTATESIV
E 119TH ST
COUNTRY
Land Use Master Plan
OZ 22 -10
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
Proposed Use
Planning Manager
SUBJECT: Specific Use Permit (SUP 22 -03) -Take 5 Oil Change
DATE: January 6, 2023
BACKGROUND:
The Community Development Department received an application for review and approval of a
Specific Use Permit (SUP) for an automotive repair and maintenance facility located near the
southeastern corner of East 96th Street North and North 129th East Avenue intersection. The property is
approximately 0.8136 acres in size and zoned Commercial Shopping (CS). The property is platted as
a portion of Lot 3, Block 1, 13000 Center.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.8136 acres +/-
Current Zoning
Commercial Shopping (CS)
Proposed Use
Automotive repair & maintenance facility
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay
District?
No
Water Provider
City of Owasso
Sanitary Sewer
Provider
City of Owasso
Applicable Paybacks
assessed at Plo n
n/a
ANALYSIS:
• An SUP is required in certain zoning districts for uses or structures that may be considered
more intense than what is allowed by right, through the City of Owasso's Zoning Code.
• An oil change facility falls under the "automotive repair and maintenance" use outlined in
Table 6.1 of the Owasso Zoning Code. In the CS zoning district, any "automotive repair and
maintenance" facility is allowed with an SUP.
o Thus, an SUP is needed for an oil change facility on this property, as it is zoned CS.
• The subject property is identified for future commercial land uses on the GrOwasso 2035 Land
Use Master Plan.
• The applicant has worked with staff to design the site and new structure in an appropriate
manner that conforms to the design requirements of the Zoning Code and minimizes the
impacts on the neighborhood to the east of the site.
o According to the conceptual site plan, the applicant is requesting to construct a
drive -thru oil change facility that will be approximately one thousand four hundred
and twenty -one (1,421) square feet in size. The fagade will be constructed mainly of
EFTS material, thus meeting the design standards outlined in Chapter 11 of the Zoning
Code.
SUP 22 -03
Page 2
• The subject property is buffered from the single - family neighborhood to the east by an
additional vacant commercial lot, approximately 0.80 acres in size. There are existing
privacy fences along the western property lines of the adjacent single - family homes in
this neighborhood, as well.
• Further, the proposed structure is to be set back approximately one hundred and
seventy (170) feet from the eastern property line. This means that the structure will be
approximately three hundred and fifty (350) feet from the back fenceline of the
adjacent single - family neighborhood. This separation offers a generous boundary
between the proposed maintenance facility and existing homes to the east.
• The applicant proposes a dense landscaped edge, which includes a number of
screening bushes and trees, along the eastern edge of the property. This landscaping
will further buffer the residential neighborhood to the east.
• The applicant is also proposing additional plantings along 129th East Avenue, to shield
the roadway from any potential light pollution from headlights.
The main purpose of the SUP requirement is to ensure the development does not impose any
negative direct impacts to the neighboring residential area and works in harmony within the
context of the area.
• Considering this, the applicant has indicated via their conceptual site plan that they
intend to install adequate buffering between their site and the neighboring single -
family homes. The design of the site will serve to reduce and minimize any negative
impacts on the single - family neighborhood to the east.
• The subject property is located within one of the busier commercial corridors in the
City. Therefore, a use such as an oil change facility would be in harmony with the
existing commercial uses surrounding the property.
• Any future development that occurs on the subject property must adhere to all Owasso
subdivision, zoning, and engineering requirements.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Master Plan
Jurisdiction
North
Commercial Shopping
Commercial
Commercial
City of Owasso
South
Office (0)
Religious
Transitional
City of Owasso
Institution
East
Commercial Shopping
Vacant
Commercial
City of Owasso
West
Commercial Shopping
Commercial
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on January 9, 2023.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
SUP Site Plan Package
Npe: precisely Graphic
not precisely align with physical Subject
features on the ground. Tf2Ct SUP 22-03
Aerial Photo Date: 202012021 Feet
Surrounding Zoning
SUP 22-03
Land Use Master Plan
SUP 22-03
LEGEND: KEY SCHEDULE O. GENERAL INFO:
1. OIL CHANCE BUKDNP, REF. ARM AND STRUCTURAL OWES
PROPERTY LINE 2 B' INTEGRAL MOREE EDGE: REF, 0001' DT. I. ME M SPHA 9E N GE AS D FROM A TUNE