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Home My WebLink About2023.01.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, January 17, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis JAN 12 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 3, 2023, and January 10, 2023, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date December 31, 2022 • Monthly Budget Status Report - December 2022 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, January 12, 2023. Juli n M. Stevens, ity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JANUARY 3, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, January 3, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, December 29, 2022. 1. Call to Order- Vice Chair Alvin Fruga called the meeting to order at 6:57 pm. 2. Roll Call - A quorum was declared present. Present Absent Vice Chair - Alvin Fruga Chair- Kelly Lewis Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - December 20, 2022, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda as presented, with claims totaling $17,204.45. YEA: Bonebrake, Bush, Dunn, Fruga NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None S. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Vice Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date December 17, 2022 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga NAY: None Motion carried: 4 -0 and the meeting adjourned at 6:58 pm. Alvin Fruga, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, January 10, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, January 10, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, January 6, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Mayor /Chair - Kelly Lewis Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Absent - None Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Presentation and discussion relating to the Fiscal Year 2021 -2022 Audit and Annual Comprehensive Financial Report Carly Novozinsky, Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. of BT &Co., P.A., and Robert Curfman, Audit Committee Chair, presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Request for rezoning - approximately 63.677 acres located south of East 1 16 +h Street North and east of North 97th East Avenue from Residential Single - Family (RS -3) to Public Facilities (PF), as referenced in application OZ 22 -10 B. Request for a Specific Use Permit (SUP) - approximately 0.8136 acres located south of East 96th Street North and east of North 129th East Avenue for an automotive repair and maintenance facility in a Commercial Shopping (CS) district, as referenced in application SUP 22 -03 Alexa Beemer presented both items and discussion was held. It was further explained item A and B would be placed on the January 17, 2023, City Council agenda for consideration and action. 4. Discussion relating to City /Authority Manager items A. Citizen appointment to the Owasso Planning Commission B. Monthly sales tax report and revenue outlook C. City Manager report Warren Lehr and Mayor Lewis presented item A. Carly Novozinsky presented item B and discussion was held. Mr. Lehr reported on the annual live greenery collection program. 5. City Councilor /Trustee comments and inquiries - None 6. Consideration and appropriate action relating to an executive session for the purpose of discussing personnel matters of the City Manager, as provided for in Title 25, O.S. § 307(B)(1) Julie Lombardi recommended to enter into executive session. Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session. YEA: Bonebrake, Bush, Dunn Fruga, Kelly NAY: None Motion carried: 5 -0 and at 6:20 pm, the City Council along with Warren Lehr, and Julie Lombardi, entered into executive session. At 7:01 pm, Mayor Lewis exited the executive session and returned at 7:04 pm. At 7:16 pm, the City Council returned to open session. 7. Adjournment - The meeting adjourned at 7:17 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 01/17/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK FLEET -FUEL $924.75 CART OPERATIONS -Total $924.75 AGSOURCE HARRIS LABORATORIES SOIL TESTS $307.80 AT &T PHONE SERVICE $3.13 DALE & LEES SERVICE INC HVAC $88.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $72.00 JPMORGAN CHASE BANK AMERIFLEX- SUPPLIES $9.00 JPMORGAN CHASE BANK FREEDOM - DISPOSAL $100.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $59.70 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $25.79 JPMORGAN CHASE BANK OREILLY- SUPPLIES $88.06 JPMORGAN CHASE BANK OREILLY -TOOLS $18.99 JPMORGAN CHASE BANK P &K EQUIP- REPAIR $2,033.64 JPMORGAN CHASE BANK PAYPAL -FEES $60.00 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK STANDARD SUP -PARTS $1,063.88 JPMORGAN CHASE BANK TRACTOR SUP - SUPPLIES $87.90 JPMORGAN CHASE BANK TRAVEL EXP 2/6 -9 $436.96 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $647.69 UNIFIRST HOLDINGS LP ENV CHARGE $41.25 UNIFIRST HOLDINGS LP JANITORIAL $61.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $65.58 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $5,412.04 COX COMMUNICATIONS PHONE USAGE $7.08 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $70.68 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $389.55 JPMORGAN CHASE BANK SAMS- SUPPLIES $17.48 JPMORGAN CHASE BANK SYSCO- SUPPLIES $1,049.07 JPMORGAN CHASE BANK WALMART- SUPPLIES $59.21 STEPHEN R GRINTER REPAIR $506.00 FOOD & BEV -Total $2,099.07 AEP IPSO ELECTRIC USE $123.72 CITY OF OWASSO WATER SERVICE $63.00 COX COMMUNICATIONS PHONE USAGE $3.54 CYBERGOLF LLC WEB HOSTING $645.00 GPS TECHNOLOGIES INC CART GPS $876.00 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $356.12 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $112.97 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 1 Claims List - 01/17/2023 Fund Vendor Name Payable Description PaymentAmount 55 OPGA JPMORGAN CHASE BANK UNIFIRST- SERVICE $69.85 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $807.25 STANDLEY SYSTEMS, LLC COPIER $243.71 GOLFADMIN -Total PEPSI - BEVERAGE $3,326.16 COX COMMUNICATIONS PHONE USAGE $10.62 GOLFSHOP -Total $10.62 BGR DAILY ACCT. REIMB PETTY CASH $302.80 JPMORGAN CHASE BANK ACUSHNET -MERCH $6,782.73 JPMORGAN CHASE BANK GOLF COURSE BEER $380.51 JPMORGAN CHASE BANK PEPSI - BEVERAGE $318.78 JPMORGAN CHASE BANK PING -MERCH EXP $37.50 JPMORGAN CHASE BANK SAMS -FOOD $736.15 JPMORGAN CHASE BANK SYSCO -FOOD $714.45 JPMORGAN CHASE BANK WALMART -FOOD $163.18 NIKE USA, INC MERCH EXP $656.95 OPGA -Total $10,095.05 OPGA -Total $21,867.69 OPGA Grand Total $21,867.69 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12131/22 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,649.71 9,462.38 605 Cart Operations 1,611.25 1,799.01 610 Golf Course Operations 9,218.35 15,595.01 670 Food & Beverage 3,115.29 4,863.06 690 General & Administration 4,159.23 5,968.08 FUND TOTAL 23,753.83 37,687.54 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2022 OPERATING EXPENSES Golf Shop MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET (9,998) OPERATING REVENUES: (139,441) 63.76% Golf Course Maintenance Golf shop fees $ 36,514 $ 436,426 $ 683,322 63.87% Cart Rental 6,289 115,659 197,103 58.68% Food & beverage 10,578 117,727 188,822 62.35% COS -- food & beverage (4,877) (56,781) (78,814) 72.04% Merchandise sales 5,630 97,496 178,275 54.69% COS -- merchandise (5,348) (70,530) (124,729) 56.55% TOTAL OPERATING REVENUES $ 48,786 $ 639,998 $ 1,043,979 61.30% OPERATING EXPENSES Golf Shop $ (24,446) $ (131,733) $ (292,076) 45.107. Cart Operations (9,998) (88,906) (139,441) 63.76% Golf Course Maintenance (62,060) (444,461) (1,099,664) 40.42% Food & Beverage (13,885) (95,095) (149,331) 63.68% Golf Administration (25,073) (145,149) (332,553) 43.65% Capital Outlay 0.00% TOTAL OPERATING EXPENSES $ (135,462) $ (905,344) $ (2,013,065) 44.97% OPERATING REVENUES OVER (UNDER) EXPENDITURES (86,676) (969,086) $ (265,346) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 87,291 $ 516,258 $ 1,040,000 49.641 Other revenues /(expenses) 860 4,667 300 1555.67% TOTAL NONOPERATING REVENUES (EXPENSES): $ 88,151 $ 520,925 $ 1,040,300 50.07% NET INCOME (LOSS) 1,474 $ 255,578 $ 71,214 ENCUMBRANCES OUTSTANDING $ (45,686) FUND BALANCE (Budgetary Basis) Beginning Balance 426,625 426,625 Ending Balance $ 636,518 $ 497,839