HomeMy WebLinkAbout2023.01.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, January 17, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, ortabling.
AGENDA RECEIVED
1. Call to Order - Chair Kelly Lewis JAN 12 2023 YS
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes -January 3, 2023, and January 10, 2023, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPWA Manager
6. Report from OPWA Attorney
7. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - Pay Period Ending Date December 31, 2022
• Monthly Budget Status Report -December 2022
8. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, January 12, 2023.
The C
least
of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at
hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
MINUTES OF REGULAR MEETING
TUESDAY, JANUARY 3, 2023
The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, January 3, 2023, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall,
200 South Main Street, at 3:00 pm on Thursday, December 29, 2022.
1. Call to Order- Vice Chair Alvin Fruga called the meeting to order at 6:56 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Vice Chair -Alvin Fruga Chair - Kelly Lewis
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee - Lyndell Dunn
Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes -December 20, 2022, Regular Meeting
B. Approve claims
Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims
totaling $842,505.73.
YEA: Bonebrake, Bush, Dunn, Fruga
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPWA Manager - None
6. Report from OPWA Attorney - None
7. Official Notices - The Vice Chair acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date December 17, 2022
8. New Business - None
9. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Fruga
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 6:57 pm.
Alvin Fruga, Vice Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, January 10, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, January 10, 2023, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 1:00 pm on Friday, January 6, 2023.
1. Cali to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared
present.
Present
Mayor /Chair - Kelly Lewis Vice Mayor /Vice Chair- Alvin Fruga
Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
Absent - None
Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Presentation and discussion relating to the Fiscal Year 2021 -2022 Audit and Annual Comprehensive
Financial Report
Carly Novozinsky, Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. of BT &Co., P.A., and Robert
Curfman, Audit Committee Chair, presented the item and discussion was held.
3. Discussion relating to Community Development Items
A. Request for rezoning - approximately 63.677 acres located south of East 1 16th Street North and
east of North 971h East Avenue from Residential Single- Family (RS -3) to Public Facilities (PF), as
referenced in application OZ 22 -10
B. Request for a Specific Use Permit (SUP) - approximately 0.8136 acres located south of East 96th
Street North and east of North 1291h East Avenue for an automotive repair and maintenance
facility in a Commercial Shopping (CS) district, as referenced in application SUP 22 -03
Alexa Beemer presented both items and discussion was held. It was further explained item A and B
would be placed on the January 17, 2023, City Council agenda for consideration and action.
4. Discussion relating to City /Authority Manager items
A. Citizen appointment to the Owasso Planning Commission
B. Monthly sales tax report and revenue outlook
C. City Manager report
Warren Lehr and Mayor Lewis presented item A. Carly Novozinsky presented item B and discussion was
held. Mr. Lehr reported on the annual live greenery collection program.
5. City Councilor/Trustee comments and inquiries - None
6. Consideration and appropriate action relating to an executive session for the purpose of discussing
personnel matters of the City Manager, as provided for in Title 25, O.S. § 307(B)(1)
Julie Lombardi recommended to enter into executive session. Mr. Bonebrake moved, seconded by Mr.
Dunn to enter into executive session.
YEA: Bonebrake, Bush, Dunn Fruga, Kelly
NAY: None
Motion carried: 5 -0 and at 6:20 pm, the City Council along with Warren Lehr, and Julie Lombardi,
entered into executive session. At 7:01 pm, Mayor Lewis exited the executive session and returned at
7:04 pm. At 7:16 pm, the City Council returned to open session.
7. Adjournment - The meeting adjourned at 7:17 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 01/17/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$56.54
COX COMMUNICATIONS
PHONE USAGE
$24.79
FLEETCOR TECHNOLOGIES
FUEL EXP DEC 22
$28.49
JPMORGAN CHASE BANK
ATWOOD- HEATER
$123.98
JPMORGAN CHASE BANK
CHAMBER -FEES
$40.00
JPMORGAN CHASE BANK
MAIL THIS - POSTAGE
$8.10
JPMORGAN CHASE BANK
ODP- SUPPLIES
$229.51
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$117.64
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$146.22
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$1,886.24
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$59.16
OPWA ADMINISTRATION -Total
$12,040.81
$2,729.67
BECK ASSOCIATES ARCHITECTS, PLLC
OPWA BUILDING RENO
$30,087.50
OPWA BUILDING RENOVATION -Total
PHONE USAGE
$30,087.50
COX COMMUNICATIONS
PHONE USAGE
$3.54
NATIONAL WASTE & DISPOSAL, INC.
MONTHLY RECYCLE
$511.90
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$36.80
RECYCLE CENTER -Total
$12,040.81
$552.24
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$2,053.42
COX COMMUNICATIONS
PHONE USAGE
$3.54
FLEETCOR TECHNOLOGIES
FUEL EXP DEC 22
$5,580.28
JPMORGAN CHASE BANK
BLUEMARK -FUEL
$209.97
JPMORGAN CHASE BANK
BUMPER- REPAIR
$274.52
JPMORGAN CHASE BANK
FROSTOIL -OIL
$1,805.67
JPMORGAN CHASE BANK
KIMS INTER -PARTS
$412.97
JPMORGAN CHASE BANK
TULSA NORTH -FUEL
$110.78
JPMORGAN CHASE BANK
UE -PARTS
$600.00
JPMORGAN CHASE BANK
WELDON -PARTS
$375.09
JPMORGAN CHASE BANK
WELSCO -PARTS
$146.83
UNIFIRST HOLDINGS LP
SAFETY GREEN T- SHIRTS
$116.37
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$140.52
VERIZON WIRELESS
WIRELESS CONNECTION
$210.85
REFUSE COLLECTIONS -Total
$12,040.81
COX COMMUNICATIONS PHONE USAGE
$17.70
JPMORGAN CHASE BANK ODP- SUPPLIES
$220.97
TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES
$3,320.21
UTILITY BILLING -Total $3,558.88
BLUE ENERGY FUELS LLC CNG FUEL CHARGES DEC $73.93
COX COMMUNICATIONS PHONE USAGE $7.08
1
Claims List - 01/17/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA DUKE'S ROOT CONTROL, INC
ROOT CNTRL -SEWER LINES
$20,696.00
ERGOTECH CONTROLS INC
EQUIPMENT
$1,757.04
FLEETCOR TECHNOLOGIES
FUEL EXP DEC 22
$1,134.09
JPMORGAN CHASE BANK
ATWOOD -PARTS
$24.48
JPMORGAN CHASE BANK
CORE &MAIN- EQUIPMENT
$179.63
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$4.45
JPMORGAN CHASE BANK
JOHNSTONE -PARTS
$11.75
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$369.22
UNIFIRST HOLDINGS LP
SAFETY GREEN T- SHIRTS
$116.37
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$136.94
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$544.57
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECT
$198.35
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
WASTEWATER COLLECTIONS -Total
$25,373.93
AT &T
PHONE SERVICE
$9.40
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$19.70
COX COMMUNICATIONS
PHONE USAGE
$14.16
FLEETCOR TECHNOLOGIES
FUEL EXP DEC 22
$826.56
JPMORGAN CHASE BANK
ACCURATE - SUPPLIES
$515.00
JPMORGAN CHASE BANK
ACCURATE -TEST
$695.00
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
$10.11
JPMORGAN CHASE BANK
AMAZON -PARTS
$46.14
JPMORGAN CHASE BANK
ATWOOD -PARTS
$17.99
JPMORGAN CHASE BANK
BLUE BOOK- SUPPLIES
$1,236.92
JPMORGAN CHASE BANK
FEDEX- SHIPPING
$508.34
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$73.78
JPMORGAN CHASE BANK
INTERSTATE -PARTS
$256.10
JPMORGAN CHASE BANK
LOWES- EQUIPMENT
$59.98
JPMORGAN CHASE BANK
LOWES -PARTS
$19.98
JPMORGAN CHASE BANK
REASORS -WATER
$25.35
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$20.31
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$9,886.09
KTURBO USA, INC
KTURBO REPAIR
$5,865.79
UNIFIRST HOLDINGS LP
SAFETY GREEN T- SHIRTS
$116.41
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$327.94
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
WASTEWATER TREATMENT -Total
$20,673.08
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$76.81
CITY OF TULSA UTILITIES
WATER
$166,625.75
COX COMMUNICATIONS
PHONE USAGE
$7.08
ENTERPRISE FM TRUST
FLEET LEASE
$1,140.06
2
Claims List - 01/17/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA FLEETCOR TECHNOLOGIES
FUEL EXP DEC 22
$1,291.55
JPMORGAN CHASE BANK
ACCURATE -TEST
$920.00
JPMORGAN CHASE BANK
ATWOOD- HEATER
$139.98
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$119.99
JPMORGAN CHASE BANK
BROWNCO- UNIFORM
$245.00
JPMORGAN CHASE BANK
CORNERSTONE - PROPANE
$55.50
JPMORGAN CHASE BANK
LOCKE -PARTS
$24.70
JPMORGAN CHASE BANK
LOCKE- REFUND
($7.19)
JPMORGAN CHASE BANK
LOWES -PARTS
$16.25
TREASURER PETTY CASH
OTC TAGS -WATER
$48.00
UNIFIRST HOLDINGS LP
SAFETY GREEN T- SHIRTS
$116.37
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$134.51
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECT
$30.60
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
WATER -Total
$171,185.01
CROSSLAND HEAVY CONTRACTORS
WWTP & MAIN LS
$517,310.95
WWTP UPGRADE -Total
$517,310.95
OPWA -Total
$783,512.07
OPWA Grand Total
$783,512.07
3
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12131/22
Department Payroll Expenses Total Expenses
400
OPWA Administration
17,617.52
26,343.57
405
Utility Billing
7,672.80
13,206.73
420
Water
17,967.77
28,488.04
450
Wastewater
15,622.35
25,289.88
455
Wastewater Collection
15,379.37
26,180.10
480
Refuse
18,461.25
30,292.83
485
Recycle Center
3,063.60
5,427.90
FUND TOTAL
95,784.66
155,229.05
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of December 31, 2022
PERCENT
OF BUDGET
60.43%
50.64%
52.38%
31.57%
55.72%
55.46%
30.86%
50.43%
46.96%
44.13%
24.30%
48.27%
13.54%
49.64%
40.80%
159.05%
77.39%
- 37.37%
0.00%
MONTH
YEAR
TO -DATE
TO -DATE
BUDGET
OPERATING REVENUES:
Water
$
586,966
$
4,713,852
$
7,801,161
Wastewater
510,405
3,048,441
6,020,212
Refuse
227,340
1,356,525
2,589,680
Recycle
5,476
22,900
72,533
Other Utility fees
19,941
119,886
215,145
TOTAL OPERATING REVENUES
$
1,350,127
$
9,261,604
$
16,698,731
OPERATING EXPENSES:
OPWA administration
$
(95,959)
$
(686,638)
$
(2,224,764)
Utility Billing
(51,411)
(264,036)
(523,553)
Water
(353,252)
(2,470,384)
(5,260,123)
Wastewater Treatment
(137,144)
(737,001)
(1,669,990)
Wastewater Collections
(93,594)
(519,503)
(2,137,910)
Refuse
(156,854)
(695,852)
(1,441,637)
Recycle
(20,403)
(111,533)
(823,518)
Debt payments
(240,343)
(1,465,882)
(2,953,250)
TOTAL OPERATING EXPENSES
$
(1,148,961)
$
(6,950,828)
$
(17,034,745)
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$
201,166
$
2,310,776
$
(336,014)
NONOPERATING REVENUES (EXPENSES):
Interest
$
13,860
$
53,537
$
33,661
Other revenues /(expenses)
1,577
19,232
24,850
TIF revenues /(expenses)
20,407
127,730
(341,760)
Transfers in
_
-
_
TOTAL NONOPERATING REVENUES (EXPENSES)
$
35,844
$
200,498
$
(283,249)
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$
244,518
$
8,303,529
$
20,846,448
Expenditures of long -term debt
(1,406,364)
(7,547,136)
(22,577,114)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$
(1,161,845)
$
756,392
$
(1,730,666)
NET INCOME (LOSS)
$
(924,835)
$
3,267,667
$
(2,349,929)
ENCUMBRANCES OUTSTANDING
$
(8,110,749)
BOND PROCEEDS RECEIVABLE
1,056,516
FUND BALANCE (Budgetary Basis)
Beginning Balance
9,920,046
9,920,046
Ending Balance
$
6,133,480
$
7,570,117
PERCENT
OF BUDGET
60.43%
50.64%
52.38%
31.57%
55.72%
55.46%
30.86%
50.43%
46.96%
44.13%
24.30%
48.27%
13.54%
49.64%
40.80%
159.05%
77.39%
- 37.37%
0.00%