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HomeMy WebLinkAbout2007.09.04_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 4, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office. the City Clerk and posted at City all by 11:00 a.m. Friday, August 31, 2007. M. Stevens, Deputy C~Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of the August 21, 2007 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B S \Agendas\O P W A\2007\0904. doc Owasso Public Works Authority September 4, 2007 Page 2 4. Consideration and appropriate action relating to a request for Trustees to award a contract for the purchase of water meters. Mr. Stevens Attachment #4 Staff will recommend Trustees award a contract to Water Products of Oklahoma, Incorporated of Owasso, Oklahoma, for the purchase of 5/8" X 3/4" water meters at $102.00 each, 1"water meters at $182.00 each, 1-1/2" water meters at $355.00 each and 2" meters at 489.00 each. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2007-08, a resolution authorizing the Owasso Public Works Authority (the "Authority") to issue its utility system and sales tax revenue note, subordinate series 2007 (the "Note") in the aggregate principal amount of $10,000,000; waiving competitive bidding and authorizing the Note to be sold on a negotiated basis; approving and authorizing execution of a subordinate lien sales tax agreement by and between the city and the Authority pertaining to a year-to-year pledge of certain sales tax revenue; approving and authorizing execution of an indenture authorizing the issuance and securing the payment of the Note; providing that the organizational document creating the Authority is subject to the provisions of the indenture; ratifying and confirming a lease agreement; establishing the Authority's reasonable expectation with respect to the issuance oftax-exempt obligations by the Authority in calendar year 2007, and designating the Note as a qualified tax-exempt obligation; authorizing and directing the execution of the Note and other documents relating to the transaction, including a parity agreement with the Oklahoma Water Resources Board and professional services agreements; and containing other provisions relating thereto. Ms. Bishop Attachment #5 Staff will recommend Trustee approval of Resolution No. 2007-08. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. S: \Agendas\O P W A\2007\0904. doc Owasso Public Works Authority September 4, 2007 Page 3 New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S:\Agendas\OP W A\2007\0904. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 21, 2007 The Owasso Public Works Authority met in regular session on Tuesday, August 21, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, August 17, 2007. ITEM 1. CALL TO ORDER The meeting was called to order at 8:19 p.m. ITEM 2. FLAG SALUTE The Flag Salute was conducted during the Council Meeting. ITEM 3. ROLL CALL PRESENT ABSENT Steve Cataudella, Chair D.J. Gall, Vice Chair Doug Bonebrake, Trustee Susan Kimball, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 7, 2007 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2007-2008 budget status report. Ms. Kimball moved, seconded by Mr. Bonebrake, to approve the OPWA Consent Agenda with claims totaling $319,859.89, and payroll claims totaling $68,657.33. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. Owasso Public Works Authority August 21, 2007 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION NO. 2007-07, A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVENUE ANTICIPATION NOTE AND AUTHORIZING THE TRANSFER OF PROCEEDS OF THE NOTE TO THE STORMWATER MANAGEMENT FUND OF THE CITY OF OWASSO; AND CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item. Mr. Bonebrake moved, seconded by Mr. Gall, for Trustee approval of Resolution No. 2007-07 providing financing for the North Garnett Road Regional Detention Facility. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF A BUDGET AMENDMENT INCREASING ESTIMATED REVENUES AND INCREASING THE APPROPRIATION FOR EXPENDITURES Ms. Bishop presented the item. Mr. Bonebrake moved, seconded by Mr. Sinex, for Trustee approval of a budget amendment increasing estimated revenues by $3,550,000.00 and increasing the appropriation for expenditures by $3,550,000.00. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0. ITEM 7. REPORT FROM OPWA MANAGER No report ITEM 8. REPORT FROM OPWA ATTORNEY No report 2 Owasso Public Works Authority ITEM 9. NEW BUSINESS None ITEM 10. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Kimball, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 8:24 p.m. August 21, 2007 Steve Cataudella, Chairman Shawn Reiss, Minute Clerk OPWA CLAIMS TO BE PAID 09/04/07 VENDOR DESCRIPTION AMOUNT SIMMONS HOMES SEWER TAP REFUND 400.00 REFUND TOTAL 400.00 CARTRIDGE WORLD CARTRIDGE REFILLS 429.81 OFFICE DEPOT OFFICE SUPPLIES 105.43 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 73.48 LOWES HOME IMPROVEMENT KEY 6.63 DALE & LEES SERVICE INC SERVICE CALL-ICE MACHINE 73.00 GLASS RESOURCES, INC REPLACE GLASS-DOOR 250.15 AT&T PHONE USE 282.25 AT&T PHONE USE 13.55 JPMORGAN CHASE COMMERCIAL CARD MEETING EXPENSE 26.15 LOWES HOME IMPROVEMENT LUMBER-PW OFFICE PROJECT 810.72 TOM'S ELECTRIC WIRING SERVICE 975.00 MILL CREEK LUMBER & SUPPLY BUILDING IMPROVEMENTS 47.30 ADMINISTRATION DEPT TOTAL 3,093.47 OFFICE DEPOT OFFICE SUPPLIES 61.33 MARK MEYER METER READER 210.15 DAVID R. OLINGHOUSE METER READER 370.80 TYRONE EUGENE DINKINS METER READER 210.60 NOLAN RAY LANE METER READER 259.65 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 2,061.31 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 1,200.95 UTILITY BILLING DEPT TOTAL 4,374.79 WATER PRODUCTS REPAIR/MAINT SUPPLIES 491.14 JPMORGAN CHASE COMMERCIAL CARD GRAINGER-PAINT MARKER 36.36 T-SHIRT EXPRESS UNIFORM SHIRTS 127.91 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTHING 19.59 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 116.98 MILL CREEK LUMBER & SUPPLY FORM BOARDS-STREET REPAIR 77.40 WATER PRODUCTS REPAIR/MAINT SUPPLIES 522.07 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-PARTS 6,962.23 ATWOODS MINOR TOOLS 48.94 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-SERVICES 833.33 METROCALL, INC PAGER USE 69.96 EQUIPMENT ONE RENTAL & SALES, INC. RENTAL-AIR COMPRESSOR 55.00 WATER DEPT TOTAL 9,360.91 ENVIRONMENTAL RESOURCE ASSOCIATES ANALYSIS MATERIALS 283.04 ATWOODS MISC SUPPLIES 3.99 LOWES HOME IMPROVEMENT SHOP TOWELS 9.27 GELLCO UNIFORMS & SHOES, INC. WORK BOOTS-CORLEY 140.00 T-SHIRT EXPRESS UNIFORM SHIRTS 127.91 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTHING 19.59 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 97.32 BAILEY EQUIPMENT, INC REPAIR-MOWER 101.79 ATWOODS MISC HARDWARE 9.90 GRAINGER WATER HOSES 196.44 VENDOR DESCRIPTION AMOUNT LOWES HOME IMPROVEMENT AC UNIT/FILTER 255.25 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-PARTS 94.88 GREEN COUNTRY TESTING, INC AMMONIA TESTING 60.00 WASTE MANAGEMENT QUARRY LANDFILL SLUDGE REMOVAL 1,470.94 WASTE MANAGEMENT QUARRY LANDFILL SLUDGE REMOVAL 2,908.08 AMERIFLEX HOSE & ACCESSORIES, LLC HOSE REPAIR 32.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-SERVICES 250.00 AT&T PHONE USE 114.74 METROCALL, INC PAGER USE 20.85 AT&T PHONE USE 4.06 SPRINT COMMUNICATIONS PCS CHARGES 101.63 JPMORGAN CHASE COMMERCIAL CARD DEQ EXAM FEE-HANSON 160.00 JPMORGAN CHASE COMMERCIAL CARD DEQ EXAM FEE-PRIDGEN 160.00 JPMORGAN CHASE COMMERCIAL CARD DEQ EXAM FEE-SUNG 160.00 OKLA TRANSPORTATION AUTHORITY PIKEPASS USE 3.66 HACH COMPANY COLORIMETER/SUPPLIES 1,000.25 WW TREATMENT PLANT DEPT TOTAL 7,785.59 T-SHIRT EXPRESS UNIFORM SHIRTS 127.91 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTHING 19.59 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 60.16 LOCKE SUPPLY FUSES 4.97 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-PARTS 2,791.33 JPMORGAN CHASE COMMERCIAL CARD ATWOODS-TOOLS 31.41 JPMORGAN CHASE COMMERCIAL CARD WEC-UTILITY SERVICE/LIFT STATION 438.84 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-SERVICES 625.00 AT&T PHONE USE (76.33) METROCALL, INC PAGER USE 36.75 KINNUNEN SALEST RENTAL, INC PORTABLE PUMP 41,049.98 WASTEWATER DEPT TOTAL 45,109.61 WILLIAMS REFUSE EQUIPMENT CO INC GREEN BOSS CARTS 34,982.74 WILLIAMS REFUSE EQUIPMENT CO INC PARTS-CART REPAIRS 2,637.16 T-SHIRT EXPRESS UNIFORM SHIRTS 127.91 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROTECTIVE CLOTHING 19.60 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 66.76 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-PARTS 767.63 AMERIFLEX HOSE & ACCESSORIES, LLC VEHICLE MAINT 46.60 TREASURER PETTY CASH FUEL-HOLY 10.00 NATIONAL POWER WASH, INC REFUSE VEHICLES 150.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-SERVICES 3,333.33 METROCALL, INC PAGER USE 61.19 AT&T PHONE USE 19.12 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 7,009.86 REFUSE DEPT TOTAL 49,231.90 UNIFIRST HOLDINGS LP UNIFORM/PROTECTIVE CLOTHING 12.54 TERMINIX TERMITE TREATMENT 450.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT-SERVICES 41.66 AT&T PHONE USE 19.12 WASTE MANAGEMENT QUARRY LANDFILL LANDFILL TIPPING FEES 4,942.31 GRAINGER HAND PALLET 475.00 RECYCLE DEPT TOTAL 5,940.63 VENDOR DESCRIPTION AMOUNT OPWA OPERATING FUND TOTAL 125,296.90 THE BANK OF NEW YORK TRUST CO 618708/FAP040006-L 21,090.76 THE BANK OF NEW YORK TRUST CO 618710/ORF01002-L 9,910.29 THE BANK OF NEW YORK TRUST CO 618713/FAP010003-L 5,883.00 THE BANK OF NEW YORK TRUST CO 618716/ORF020017-L 8,684.84 THE BANK OF NEW YORK TRUST CO 618719/ORF99008-L 3,510.41 THE BANK OF NEW YORK TRUST CO 618721/FAP92107-LB 4,295.43 THE BANK OF NEW YORK TRUST CO 618731/2006 NOTE 36,257.50 CAPITAL IMPROVEMENTS FUND TOTAL 89,632.23 OKLAHOMA WATER RESOURCES BOARD ORF030005DW 121,331.25 OKLAHOMA WATER RESOURCES BOARD ORF030005DW 66,314.12 CAPITAL PROJECTS WATER SYSTEM 187,645.37 IMPROVEMENTS RCB TRUST SERVICES SERIES 2004 NOTE 133,176.98 RCB TRUST SERVICES SERIES 2005 NOTE 134,621.55 OPWA SALES TAX FUND TOTAL 267,798.53 OPWA GRAND TOTAL 670,373.03 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 8/18/2007 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Utility Billi 6.916.67 Wastewater 78.84 16,384.66 FUND i-OTAL _ ,t>u ~ ..,: MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: ROGER STEVENS UTILITY SUPERINTENDENT SUBJECT: FY 2007-2008 WATER METER PURCHASE CONTRACT AWARD DATE: August 27, 2007 BACKGROUND: On an annual basis, the Owasso Public Works Authority purchases water meters through a bidding process. The Trustees last approved a purchase contract with Water Products of Oklahoma on September 16, 2006; thus, a new contract bid is needed to keep prices current. In FY 2006-2007, work orders were processed for 350 new water meter installations and replacements. The FY 2007-2008 Public Works Department Water Division operating budget includes provisions to purchase meters for new service installations, zero-usage replacements, and replacement of nonstandard water meters. Delivery of the meters will be in partial orders over the contract period, which guarantees unit prices for any orders placed until June 30, 2008. Orders are to be placed in quantities of no less than ten (10) meters per order. BID EVALUATION: Bid specifications were advertised on August 7 and 14, 2007, and mailed to five (5) potential vendors. Bids were opened on August 27, 2007, at 10:00AM. One (1) bid was received from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) with unit prices as follows: Description Unit Price 3/4" Meter $ 102.00 1" Meter $ 182.00 1-1/2" Meter $ 355.00 2" Meter $ 489.00 It should be noted that Water Products was the successful bidder on the previous meter contract award. Since the last contract, the unit price for the various sizes has remained unchanged. FUNDING SOURCE: The FY 2007-2008 Public Works Department Water Division budget includes sufficient funds to purchase the needed meters. FY 2007-2008 Water Meter Purchase Contract Award Page 2 of 2 RECOMMENDATION: Staff recommends Trustees award a contract to Water Products of Oklahoma, Inc., Owasso, Oklahoma, for the purchase of 5/8" X 3/4" water meters at $102.00 each, 1" water meters at $182.00 each, 1-1/2" water meters at $355.00 each and 2" meters at $489.00 each. ATTACHMENTS: A. Bid Specification B. Bid Submittal ATTACHMENT A CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR 5/8" X 3/4" NEPTUNE T-10 PRO-READ USG WATER METERS 1 NEPTUNE T-10 PRO-READ USG WATER METERS 1'/2" NEPTUNE T-10 PRO-READ USG WATER METERS 2" NEPTUNE T-10 PRO-READ USG WATER METERS August 2007 CITY OF OWASSO, OKLAHOMA OWASSO PUBLIC WORKS AUTHORITY CONTRACT DOCUMENTS AND SPECIFICATIONS FOR 5/8" X 3/4" NEPTUNE T-IG PRO-READ USG WATER METERS I"NEPTUNE T-10 PRO-READ USG WATER METERS I %2" NEPTUNE T-10 PRO-READ USG WATER METERS 2" NEPTUNE T-10 PRO-READ USG WATER METERS CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Equipment Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the Owasso Public Works Authority at the Owasso City Hall, 111 N Main, PO Box 180, Owasso, Oklahoma 74055 until 10:00 a.m. on the 27th day of August, 2007, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of a minimum quantity of: 400 Neptune 5/8" X 3/4" T-10 Pro-Read USG Water Meters; 15 Neptune 1" T-10 Pro-Read USG Water Meters; 10 Neptune 1'/2" T-10 Prc~-Read USG Water Meters; 10 Neptune 2" T-10 Pro-Read USG Water Meters. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at the Owasso Historical Muse .gym or Roger Stevens, Utility Superintendent, at the Public Works Building during regular working hours. Envelopes containing bids must be sealed and marked to identify the item being bid. All bids must be submitted on the bid forms included with the bid documents. The Owasso Public Works Authority expressly reserves the right to waive any informalities or minor defects or reject all bids. Any bid received after the time and date specified shall not be considered. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Marc Boutwell, Contract Administrator WATER METER SPECIFICATIONS PART 1: GENERAL DESCRIPTION 1.1 This proposal shall be for furnishing the Owasso Public Works Authority clew water meters and related materials for cold water service in non-corrosive water for the period of July 1, 2007 through June 30, 2008. Water meters to be furnished under this specification will be magnetic drive, pernlanently sealed register, and positive displacement type meters, more specifically described in other parts of these specifications. PART 2: DELIVERY OF ITEMS 2.1 The quantities listed in the Bid Proposal -Submittal Page are the expected minimum to be purchased. Additional purchases are to be provided at the same unit cost under the tLrms of the specifications. 2.2 Items to be furnished under these specifications are to be delivered to the Owasso Public Works fac~lity (301 West Second Avenue). 2.3 Delivery is expected to be in partial orders as needed, but in quantities of not less than 10 meters per order. 2.4 When a partial order is needed, delivery must be received within five (5) working days from the date the order is placed. PART 3: CONTROLLING SPECIFICATIONS 3.1 Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700-90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. 3.2 The 5/8" or 5/8" x 3/4" meter type and model supplied shall be available concurrently in 3/4", 1 ", 1-1/2" and 2". 3.3 Meter models and designs shall have been continuously manufactured in the U.S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. PART 4: SPECIFIC REQUIREMENTS 4.1 The meter case shall be high-grade bronze to equal or exceed AWWA Standards. The 5/8", 3/4", 1 ", 1-1 /2" and 2" meter cases shall be of the frost- proof type. The frost bottom, if furnished, shall be of cast iron. (Plastic in- lieu-ofcrit iron mast be indicated as an exception to the specifications.) 4.2 Baskets of a suitable material, resting in recessed seats, shall prevent leakage of the joints in the case assembly when subjected to a pressure of 150 psi. 4.3 All external bolts, nuts and washers shall be of brass, bronze or stainless steel material and shall be designed for easy removal after long service. 4.4 The size and model number of the meter and the direction of flow shall be cast in raised letters on the outer surface of the case. A manufacturer's serial number will be die-stamped or molded on the register lid and the meter casing. 4.5 All meters shall be furnished with mini pro-read pads providing encoded readings directly from the internal odometer. Pads shall be compatible with visual and computerized hand-held readers. The pad shall be protected against internal moisture with a compatible liquid. The use of barriers oi- pulse accumulators shall not be allowed. The selected vendor shall have at least ten (10) years of experience in the manufacturer of such products. PART 5: SCOPE 5.1 All meters furnished sha'1 conform to the "Standard Specifications for Cold Water Meters" - C700, latest revision issued by the AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. PART 6: GENERAL 6.1 All meters shall consist of a bronze main-case with the serial number stamped on the main-case. 6.2 Only displacement meters of the flat notating disc type will be accepted because of improved operation. 6.3 The size, capacity, accuracy and meter lengths shall be specified in the AWWA Standard C700, latest revision. The maximum number of disc notations is not to exceed those specified in the AWWA 0700, latest revision. PART 7: METER MAINCASL 7.1 Maincases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/4" sizes, six (6) bolts on the 1'' size, and eight (8) bolts on the 1-1/2" and 2" sizes. Bottom caps shall be interchangeable; size for size, between frost-protected. cast iron and non-frost protected (bronze) models. No meters utilizing frost plugs will be accepted. 7.2 Frost-protected meters shall have a cast iron bottom cap. Non-frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600- 850 psi. 7.3 All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the maincase and shall not have externally exposed, threaded through holes. PART 8: REGISTER 8.1 The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. 8.2 The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 1,200 equally divi.ied graduations at its periphery. 8.3 The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. 8.4 All meters must be adaptable to encoder type registers without interruption of customer's service. 8.5 Registers shall be secured to the maincase by means of a plastic tamper-proof seal to allow for in-line service replacement. Seal screws will not be accepted. PART 9: MEASURING CHAMBER 9.1 The measuring chamber shall be of 2-piece snap joint type. The chamber shall be made of non-hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the. same materials as that of the chamber. No screws shall be used to secure the chamber together. 9.2 The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increased longevity. Control block assemblies shall be designed so as not to allow any magnetic slippage that would result in a loss of revenue. 9.3 The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an "O" ring gasket to eliminate any chamber leak paths. 9.4 The chamber is a nutating disc type, the flat nutating disc shall be one piece construction molded of anon-hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track provided by the diaphragm in the measuring chamber located near the chambers outport. PART 10: STRAINERS 10.1 All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. PART 11: PERFORMANCE 11.1 Registers must be guaral~teed for at lest ten years. All meters will be , guaranteed for at least one .;1) year on material and workmanship. 11.2 To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (low, intermediate, and full flow .. 11.3 Meters and meter parts shall be manufactured in the Continental United States. 11.4 Manufacturers shall have a minimum of five (5) years of production experience with all sizes of the model quoted for model standardization. 11.5 Meter suppliers must have been manufacturing meters for at least ten (10) years. PART 12: SYSTEMS GUARUNTEE 12.1 All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. ATTACHMENT B BID PROPOSAL -SUBMITTAL PAGE Neptune 5/8" x 3/4" T-10 Pro-Read USG Water Meters (Minimum expected quantity - 400 each) UNIT PRICE PER METER 102.00 TOTAL COST FOR 400 METERS 40,800.00 Neptune 1" T-10 Pro-Read USG Water Meters (Minimum expected quantity -15 each) UNIT PRICE PER METER TOTAL COST FOR 15 METERS Neptune 1-1/2" T-10 Pro-Read USG Water Meters (Minimum expected quantity -10 each) UNIT PRICE PER METER TOTAL COST FOR 10 METERS Neptune 2" T-10 Pro-Read USG Water Meters (Minimum expected quantity -10 each) UNIT PRICE PER METER 182.00 2730.00 .00 3550.00 489.00 TOTAL COST FOR 10 METERS TOTAL METER BID $51,970.00 Bid Proposal -Page 1 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal -Submittal Pages. Water Products of Oklahoma, Inc. Company Name By: s? f ~. Signature President _ Title Po Box 349 _ Address Owasso, Ok 74055 _ 918-586-7100 Telephone BID OPENING: AUGUST 27, 2007 @10:00 A.M. OWASSO CITY HALL Qid Proposal -Page 2 NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Rogers ) Vernon Anderson , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract; that the bidder/contractor has not paid, given or donated to any officer or employee of the City of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the procuring of a contract pursuant to this bid. Water Products of Oklahoma, Inc. Bidder T~~y--,.-~ f Signature Subscribed and sworn before me this 23 My Commission Expires ~ ~, ano8 ,,,,,,,,,,,,,,,,,,,,,, ~~..~PRET A.Sh,'.. -' ~ - # 00008265 `- ~ `_ N ;EXP. 06/15/08.-' ~ ~~" :'~S i~"~F n O`K~P day of August , 2007. o ry blic Commission # 0~1~Q~~6`5 NOTE: COIvIPLETE "I~HIS AFFIDAVIT AND RETURN WITH BiD PROPOSAL NOTICE OF AWARD TO: Project Description: Purchase of a minimum quantity of 400 Neptune 5/8" X 3/4" T-10 Pro- Read USG Water Meters; 15 Neptune 1" T-10 Pro-Read USG Water Meters; 10 Neptune 1'/z" T-10 Pro-Read USG Water Meters; and 10 Neptune 2" T-10 Pro-Read USG Water Meters. The Owasso Public Works Authority has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that your BID has been accepted for items in the unit price of per 5/8" x 3/4" meter; per 1" meter; per 1'/z" meter; and per 2" meter. You are required to return an acknowledged copy of this NOTICE OF AWARD to the Contract Administrator's office. Dated this day of _, 2007. CITY OF OWASSO, OKLAHOMA OWASSO PUBLIC WORKS AUTHORITY By: Contract Administrator ACCEPTANCE OF NOTICE Fay: Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 2007 Title: CONTRACT FOR EQUIPMENT THIS AGREEMENT, made this day of 2007_, between the Owasso Public Works Authority (AUTHORITY), and (VENDOR). WITNESSETH: That for and in consideration of the sum of $ per 5/8" x 3/4" meter; $ per 1' meter; $ per 111/z" meter; and $ per 2" meter, VENDOR will furnish to AUTHORITY a minimum of 400 Neptune 5/8" X 3/4" T-10 Pro-Read USG Water Meters; 15 Neptune 1" T-10 Pro-Read USG Water Meters; 10 Neptune l''/z" T-10 Pro-Read USG Water Meters; and 10 Neptune 2" T-10 Pro-Read USG Water Meters as indicated in the specifications. 2. VENDOR agrees that the quantities listed in the specifications are minimum, and that additional purchases will be provided at the same unit cost under the terms of the specifications. 3. The AUTHORITY shall pay the VEI\ DOR upon acceptance of delivery of the water meters and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 7. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. OWASSO PUBLIC WORKS AUTHORITY ATTEST: By Stephen Cataudella, Chairperson Sherry Bishop, Authority Secretary APPROVED AS TO FORM & CONTENT: By Julie Trout Lombardi, Authority Attorney Title NON COLLUSION INVOICE AFFIDAVIT STATE OF Oklahoma ) ss COUNTY OF Rogers ) The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality /authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuan; to which an invoice is submitted. Water Products of Oklahoma, Ine. Print or Type Name of Contractor or Vendor Subscribed and sworn before me this 23 My Commission Expires: ~~f ~. Signature Vernon Anderson. President Print or Type Name and Title day of August , 2007. Notary P lic Commission #~~/~j©~p?dJ~ ~?¢~ Ta SwF'': ~',_' ~~ ~ ' # 00008265 ~= < ~SlEXP. 06115108 -'Q p'a~ AUg l G.`.t~ ~~~~*~a~mp\K ~ P. MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: ISSUANCE OF DEBT OPWA RESOLUTION NO. 2007-08 DATE: August 31, 2007 BACKGROUND: After the third-penny sales tax was approved by the voters in August of 2003, the City Council, the Capital Improvements Committee and city staff began an effort to develop a strategy that would reduce the cost of financing major capital improvement projects. Those efforts resulted in the current method of utilizing bank financing paid by the third-penny sales tax to fund capital improvement projects. The third-penny sales tax currently generates about $5.5 million per year most of which is used to pay principal and interest on debt. The goal is to gradually reduce the amount and term of debt issued, to make the third-penny available to cash flow projects rather than to pay debt service. On May 1, 2007, the City Council approved Resolution No. 2007-OS establishing the new priority projects as: 129th East Avenue widening, street rehabilitation program, Main Street redevelopment, Sports park build-out, East 86th Street North widening, and joint training facility. Appropriations for these projects are included in the fiscal 2008 budget in the amount of $10,400,000. Funding will be derived from the issuance of $10,000,000 of debt and cash from the Sales Tax Fund. (See attached Memo dated Apri124, 2007.) Keith McDonald, Financial Advisor and Allan Brooks, Bond Counsel, consulting with city staff over the past several months, have developed a debt structure and term to meet our financing needs and provide the lowest possible costs including total interest and all fees. Discussions with potential lending institutions to gauge competitiveness of the market and interest in OPWA debt led to the decision that a negotiated sale rather that a bid on this note should provide the best interest rate. As a public trust of the City, the OPWA cannot incur debt without the approval of the City Council. City Resolution No. 2007-12 authorizes the OPWA to incur debt in the amount of $10,000,000, approves waiver of competitive bidding, sale of the note, and authorizes the execution and delivery of documents. OPWA Resolution No. 2007-08 authorizes the issuance of a $10,000,000 Sales Tax Revenue Note, at an interest rate of 4.08%. The resolution waives competitive bidding, authorizes the sale of the note to Bank of America, provides various other requirements of the financing and authorizes the execution of all documents related to the transaction. RECOMMENDATION: Staff recommends OPWA Trustee approval of OPWA Resolution No. 2007-08 authorizing the issuance of a $10,000,000 Sales Tax Revenue Note and containing other related provisions. ATTACHMENTS: OPWA Resolution No. 2007-08 City Resolution No. 2007-12 Memo dated Apri124, 2007 -Res. 2007-05, CIP Project Reprioritization OWASSO PUBLIC WORKS AUTHORITY RESOLUTION N0.2007-08 A RESOLUTION AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") TO ISSUE ITS UTILITY SYSTEM AND SALES TAX REVENUE NOTE, SUBORDINATE SERIES 2007 (THE "NOTE") IN THE AGGREGATE PRINCIPAL AMOUNT OF $10,000,000; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; APPROVING AND AUTHORIZING EXECUTION OF A SUBORDINATE LIEN SALES TAX AGREEMENT BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF AN INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE INDENTURE; RATIFYING AND CONFIRMING A LEASE AGREEMENT; ESTABLISHING THE AUTHORITY'S REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT OBLIGATIONS BY THE AUTHORITY IN CALENDAR YEAR 2007, AND DESIGNATING THE NOTE AS A QUALIFIED TAX-EXEMPT OBLIGATION; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING TO THE TRANSACTION, INCLUDING A PARITY AGREEMENT WITH THE OKLAHOMA WATER RESOURCES BOARD AND PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING THERETO. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: SECTION 1. INDEBTEDNESS AUTHORIZED. The Authority is authorized to incur an indebtedness by the issuance of its Utility System and Sales Tax Revenue Note, Subordinate Series 2007, for and on behalf of the City of Owasso, Oklahoma (the "City"), in an aggregate principal amount of $10,000,000 (the "Note") for the purpose of (i) financing the costs of certain street and road improvements benefiting the City of Owasso, Oklahoma, including engineering, construction, rehabilitation, and resurfacing; land acquisition in connection with a joint training facility for police, fire, and other city staff; and city park improvements, all along with related costs; and (ii) paying certain costs associated with the issuance of the Note. The Note shall bear interest at the rate of 4.08% per annum. The principal installments on the Note shall be paid as set forth on Exhibit "A" hereto. SECTION 2. COMPETITIVE BIDDING WAIVED. Competitive bidding on the sale of said Note is waived and the Note is authorized to be sold to Bank of America, N.A., at a price of par. SECTION 3. SUBORDINATE LIEN ALES TAX AGREEMENT. The Authority hereby approves and authorizes the execution of a Subordinate Lien Sales Tax Agreement between the City and the Authority (the "Sales Tax Agreement"), which Sales Tax Agreement pertains to a year- to-year pledge of certain Sales Tax revenue as security for the Note. The Sales Tax Agreement shall replace and supersede that certain Second Lien Security Agreement dated as of June 1, 1999, by and between the City and the Authority. SECTION 4. Il~IDENTURE. The General Bond Indenture, as supplemented and amended by a Subordinate Series 2007 Supplemental Note Indenture, each by and between the Authority and The Bank of New York Trust Company, N.A., as Trustee (collectively referred to herein as the "Indenture"), authorizing the issuance of and securing the payment of the Note approved in Section 1 hereof, are hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are authorized and directed to execute and deliver same for and on behalf of the Authority. SECTION 5. ORGANIZATIONAL DOCUMENT SUBJECT TO THE INDENTURE. The organizational document creating the Authority is subject to the provisions of the Indenture referenced in Section 4 hereof. SECTION 6. LEASE AGREEMENT. The Lease dated July 31, 1973, as amended by Amendment to Lease dated as of July 1, 1996, both by and between the City and the Authority, whereby the City leases unto the Authority its then existing and thereafter acquired water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club (the "Lease Agreement"), is hereby ratified and confirmed. SECTION 7. CERTIFICATE OF DESIGNATION. The Authority anticipates that the total amount oftax-exempt obligations (other than private activity bonds) issued by the Authority or other issuers on behalf of the City, will not exceed $10,000,000 for calendar year 2007, and hereby designates the Note to be a qualified tax-exempt obligation with respect to the financial institution interest deduction provisions contained in the Internal Revenue Code of 1986, as amended, and authorizes the Chairman or Vice Chairman of the Authority to execute and deliver on behalf of the Authority a Certificate of Designation to that effect. SECTION 8. EXECUTION OF NECESSARY DOCUMENTS. The Chairman or Vice- Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed on behalf of the Authority to execute and deliver the Note to Bank of America, N.A., upon receipt of the purchase price and are further authorized and directed to execute all necessary documentation and closing and delivery papers required by Bond Counsel, including a Parity Agreement with the Oklahoma Water Resources Board, and further including professional services agreements with The Public Finance Law Group PLLC, as Bond Counsel and with Wells Nelson & Associates, LLC, as financial advisor; approve the disbursement of the proceeds of the Note, including any costs of issuance; to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Authority, the execution and delivery of such documents being conclusive as to the approval of any changes contained therein by the Authority; and to execute, record and file any and all the necessary financing statements and security instruments, including but not limited to the documents approved hereby, and to consummate the transaction contemplated hereby. PASSED AND APPROVED THIS 4TH DAY OF SEPTEMBER, 2007. (SEAL) Stephen Cataudella, Chairman ATTEST: By: Sherry Bishop, Authority Secretary EXHIBIT "A" [Principal Payment Schedule] March 1, 2008 $ 625,000 September 1, 2008 635,000 March 1, 2009 650,000 September 1, 2009 660,000 March 1, 2010 675,000 September 1, 2010 690,000 March 1, 2011 705,000 September 1, 2011 720,000 March 1, 2012 735,000 September 1, 2012 750,000 March 1, 2013 765,000 September 1, 2013 780,000 March 1, 2014 795,000 September 1, 2014 815,000 Exhibit A-1 CITY OF OWASSO, OKLAHOMA RESOLUTION NO.2007-12 A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY") ISSUING ITS UTILITY AND SALES TAX REVENUE NOTE, SUBORDINATE SERIES 2007 (THE "NOTE"); PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE INDENTURE AUTHORIZING THE ISSUANCE OF SAID NOTE; WAIVING COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; APPROVING AND AUTHORIZING EXECUTION OF A SUBORDINATE LIEN SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF OWASSO, OKLAHOMA (THE "CITY") AND THE AUTHORITY PERTAINING TO THE YEAR-TO-YEAR PLEDGE OF CERTAIN SALES TAX REVENUES; RATIFYING AND CONFIRMING A LEASE AGREEMENT; ESTABLISHING THE CITY'S REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF TAX-EXEMPT OBLIGATIONS BY OR ON BEHALF OF SAID CITY IN CALENDAR YEAR 2007, AND DESIGNATING THE NOTE AS A QUALIFIED TAX- EXEMPT OBLIGATION; AND CONTAINING OTHER PROVISIONS RELATING THERETO. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: SECTION 1. Indebtedness Authorized. The Owasso Public Works Authority (the "Authority") is hereby authorized to incur an indebtedness by the issuance of its Utility and Sales Tax Revenue Note, Subordinate Series 2007, in the amount of $10,000,000.00 (the "Note"), according to the terms and conditions of a General Bond Indenture, as supplemented and amended by a Subordinate Series 2007 Supplemental Note Indenture, each by and between the Authority and The Bank of New York Trust Company, N.A., as Trustee (the "Indenture"), provided that said Note shall never constitute a debt of the City of Owasso, Oklahoma (the "City"). SECTION 2. Organizational Document Subject to Indenture. The organizational document creating the Authority, is hereby made subject to the terms of the Indenture authorizing the issuance and securing the payment of the Note as more fully described in Section 1 hereof. SECTION 3. Waiving Competitive Biddin~• Approval of Sale Proceedings. The waiving of competitive bidding for the sale of the Note and the sale of said Note by the Authority to Bank of America, N.A., at a price of par, is hereby approved. SECTION 4. Subordinate Lien Sales Tax Agreement. The City hereby approves and authorizes the execution of a Subordinate Lien Sales Tax Agreement between the City and the Authority (the "Sales Tax Agreement"), which Sales Tax Agreement pertains to a year-to-year pledge of certain Sales Tax Revenue as security for the Note. The Sales Tax Agreement shall replace and supersede that certain Second Lien Security Agreement dated as of June 1, 1999, by and between the City and the Authority. SECTION 5. Lease Agreement. The Lease dated July 31, 1973, as amended by Amendment to Lease dated as of July 1, 1996, both by and between the City and the Authority, whereby the City leases unto the Authority its then existing and thereafter acquired water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club (the "Lease Agreement"), is hereby ratified and confirmed. SECTION 6. City's Expectations. The City anticipates that the total amount of tax-exempt obligations (other than private activity bonds) issued by The Owasso Public Works Authority or other issuers on behalf of said City, will not exceed $10,000,000 for calendar year 2007, and the City hereby designates the Note to be a qualified tax-exempt obligation with respect to the financial institution interest deduction provisions contained in the Internal Revenue Code of 1986, as amended, and authorizes the Mayor or Vice Mayor to execute and deliver on behalf of the City a Certificate of Designation to that effect. SECTION 7. Authorizing Execution. The Mayor or Vice Mayor and City Clerk or Deputy City Clerk of the City representing the City at the closing of the above-referenced note issue are hereby authorized to execute and deliver on behalf of the City any and all certifications and documentation necessary or attendant to the delivery of the Note, as directed by Bond Counsel. [Remainder of Page Left Blank Intentionally] 2 PASSED AND APPROVED THIS 4TH DAY OF SEPTEMBER, 2007. (SEAL) By: Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: RESOLUTION 2007-05, CAPITAL IMPROVEMENTS PROGRAM PROJECT REPRIORITIZATION DATE: Apri124, 2007 BACKGROUND: The Capital Improvements Committee was formed to ensure citizen input in the Capital Improvements planning process. The Capital Improvements Plan is a critical planning tool that outlines a path of expenditures for major projects of high priority to the City of Owasso. The committee is comprised of 19 members, nine municipal staff members and ten citizen members. The committee meets annually with the goal of recommending updates of the capital improvements plan to the City Council before the end of each fiscal year. PRIORITIES: The capital improvement priorities listed by the City Council in resolution 2006-10 are the following projects: 1. Additional fire stations 2. Sportspark expansion 3. East 96`" Street North road project 4. North Garnett road project 5. YMCA pool improvements 6. Silver Creek watershed drainage improvement project 7. Conceptual design of four intersections: A. East 96`h Street North/North 145`h East Avenue B. Garnett Road/East 106`'' Street North C. Mingo Road/East 96`h Street North D. North 145`h East Avenue/East 106`h Street North 8. Street Improvement/Repair Project RECOMMENDATION FROM THE CAPITAL IMPROVEMENTS COMMITTEE: The Capital Improvements Committee conducted a meeting on April 5, 2007 in order to formulate a recommendation to the City Council about what the capital priorities should be for FY '07-08. During that meeting, the Committee voted unanimously to recommend the City Council include six projects with the priority capital improvements for FY 2007-2008: 1. North 129`h East Avenue widening 2. Street Rehabilitation program 3. Main Street Redevelopment 4. Sportspark build-out 5. East 86`h Street North widening 6. Joint Training facility PROCESS FOR CREATING ANNUAL LIST OF PRIORITIES: Adopted by the Council on September 2, 2003, Resolution 2003-14 sets the guidelines whereby the City Council establishes capital priorities each year. First, the Capital Improvements Committee conducts a public meeting and transmits a recommendation of capital priorities to the City Council. That meeting was conducted on April 5, 2007. Then, the City publishes a notice of a public hearing to be conducted by the City Council regarding the proposed list of prioritized capital projects. This notice was published in the Owasso Reporter. Next, the City Council conducts a public hearing. On April 17, 2007, a public hearing was held in order to receive and consider information provided by citizens that maybe relevant to the proposed amendment to the priorities. One public comment was presented -that the widening of North 129`" East Avenue be accomplished soon. Finally, at least two weeks after the public hearing, the City Council adopts by resolution the prioritized list of capital projects for the upcoming or current fiscal year. RECOMMENDATION: The staff recommends that the following list of projects be approved by the City Council as capital priorities: 1. North 129`" East Avenue widening, East 76`h Street North to East 96`h Street North 2. Street Rehabilitation program 3. Main Street Redevelopment 4. Sportspark build-out 5. East 86"' Street North widening 6. Joint Training facility This change in priorities is included within the proposed Resolution 2007-05. ATTACHMENT: Resolution 2007 - OS CITY OF OWASSO, OKLAHOMA RESOLUTION N0.2007-OS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 14`x' day of October, 2003, the citizens of the City of Owasso, Oklahalna, approved Ordinance Number 763, an ordinance providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council, by Resolution No. 2006-10, designated as priorities, specifically: the Additional Fire Stations; the Sports Park Expansion; East 96`I' Street North road project; North Garnett road project; YMCA pool; Silver Creek watershed drainage improvement project; conceptual design of four intersections - 96`x' Street North/145`~' East Avenue, Garnett Road/106`~' Street North, Mingo Road/96``' Street North, and l45`h East Avenue/106°i Street North; and the Street Improvement/Repair Project; and, WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the following six projects: North 129`x' East Avenue road widening, Street Improvement/Repair Project, Main Street Redevelopment Project, Sportspark Build-out, East 86`x' Street North road widening and Joint Training Facility be included in the priority projects list; and, after properly notifying the Public, all in accordance with Resolution No. 2003-14, has held a Public Hearing as reyuired by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to-wit: The Capital Projects heretofore designated as priorities be amended by providing, to-wit: the North l29``' East Avenue Road Widening Project, Street ImprovemenURepair Project, Main Street Redevelopment Project, Sportspark Build-out, East 86`x' Street North Road Widening Project, and a Joint Training Facility -are hereby approved and shall be considered as the priority capital projects for funding from the Capital Improvements Fund. G~~v OF O~~ ~~ ~~~ ~ rn OFFICIAL ~ SEAL ATTES Ok1.AHOMP DAT D this 1" day of May, 2007. Mayor Sherry BishSp, City APPROVED A TO FORM: J ie Lom i, City Attorney oz oa- i a