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Home My WebLink About2023.02.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 21, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, ortabling. AGENDA R 1. Call to Order Chair Kelly Lewis 2. Roll Call 3. Consideration and appropriate action relating to the Consent Agenda. (All matters I under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 7, 2023, and February 14, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date February 1], 2023 • Monthly Budget Status Report - January 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm Friday, February 17, 20213. P The City of Owasso encourages citizen participation. To request an least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 M. Stevens, City C commodation due to a disability, contact the City Clerk at by email to istevens @citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 7, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, February 7, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, February 3, 2023. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:29 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager- Warren Lehr; Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 17, 2023, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with claims totaling $1,116,243.59. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date January 14, 2023 and January 28, 2023 8. New Business - None 9. Adjournment Mr. Fruga moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:30 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, FEBRUARY 14, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 14, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, February 9, 2023; and the notice of Addendum filed in the office of the City Clerk and posted at said City Hall at 1:00 pm on Friday, February 10, 2023. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Mayor /Chair- Kelly Lewis Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Absent Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Discussion relating to the construction of Pickleball Courts at Rayola Park Larry Langford presented the item and discussion was held. 3. Discussion relating to a request for a planned unit development (PUD) for Twill Johnson Ranch and a rezoning request from Residential Estate (RE) to Residential Neighborhood Mixed (RNX) - approximately 22.55 acres located at the northwest corner of the East 101st Street North and North 129th East Avenue intersection, as referenced in Applications OPUD 23 -01 and OZ 23 -01 Alexa Beemer presented the item and discussion was held. It was further explained this item would be placed on the February 21, 2023, City Council agenda for consideration and action. 4. Discussion relating to a proposed amendment to the list of projects eligible for funding from the Capital Improvements Fund to include East 86th Street North Widening from North 145th East Avenue to North 161st East Avenue Chris Garrett presented the item and discussion was held. It was further explained the required public hearing would be placed on the March 7, 2023, City Council agenda for citizens comments. 5. Discussion relating to proposed revisions to the boundaries of the City Council Wards, following the 2020 Census Juliann M. Stevens presented the item and discussion was held. 6. Discussion relating to bids received for the East l 16th Street North Widening from North Mingo Road to North Garnett Road Project Daniel Dearing presented the item and discussion was held. It was further explained this item would be placed on the February 21, 2023, City Council agenda for consideration and action. 7. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Warren Lehr introduced Carly Novozinsky to present item A and discussion was held. Mr. Lehr commented on the Realtor's Workshop to be held February 23, 2023. 8. City Councilor /Trustee comments and inquiries - None 9. Adjournment The meeting adjourned at 6:40 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 02/21/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN PUBLIC WORKS ASSOCIATION 2023 MEMBERSHIP $229.00 CINTAS CORPORATION FIRST AID SUPPLIES $144.49 COX COMMUNICATIONS PHONE USAGE $26.18 ENTERPRISE FM TRUST FLEET LEASE $601.80 FLEETCOR TECHNOLOGIES FUEL EXP JAN 23 $53.48 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $542.94 JPMORGAN CHASE BANK GOLDEN ENVIR- RENEWAL $70.00 JPMORGAN CHASE BANK LOCKE -MAINT $68.56 JPMORGAN CHASE BANK ODP- SUPPLIES $28.72 JPMORGAN CHASE BANK OK DEP ENV -LIC RENEW $140.00 JPMORGAN CHASE BANK OK GOV -SVC FEE $5.20 JPMORGAN CHASE BANK ROTO- ROOTER - SERVICE $194.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,848.68 STANDLEY SYSTEMS LLC COPIER SERVICES $194.94 TERMINIX PEST CONTROL $128.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $75.16 OPWA ADMINISTRATION -Total $4,351.15 BECK ASSOCIATES ARCHITECTS, PLLC PW BUILDING DESIGN $62,205.47 EAGLE ENVIRONMENTAL CONSULTING, ENVIRONMENTAL STUDY $22,000.00 INC LEE BHM CORP PUBLICATION $150.56 PUBLIC WORKS FACILITY -Total $84,356.03 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $878.00 RANCH CRK INTCPT UPGRADE -Total PHONE USAGE $876.00 COX COMMUNICATIONS PHONE USAGE $3.74 JPMORGAN CHASE BANK APPLE- EQUIPMENT $358.00 JPMORGAN CHASE BANK CDW GOVT- EQUIPMENT $4.96 JPMORGAN CHASE BANK SQUARE- EQUIPMENT $215.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES $18.40 RECYCLE CENTER -Total $600.76 LEE BHM CORP PUBLICATION $88.88 RECYCLE CENTER EXPANSION -Total $88,88 BLUE ENERGY FUELS LLC CNG FUEL CHARGES JAN $2,462.38 COX COMMUNICATIONS PHONE USAGE $3.74 FLEETCOR TECHNOLOGIES FUEL EXP JAN 23 $4,562.06 JPMORGAN CHASE BANK MAIL THIS - SUPPLIES $43.40 JPMORGAN CHASE BANK ODP- SUPPLIES $125.99 SPOK INC. PAGER USE $84.38 UNIFIRST HOLDINGS LP UNIFORM SERVICES $161.14 VERIZON WIRELESS WIRELESS CONNECTION $214.50 REFUSE COLLECTIONS -Total $7,657.59 1 Claims List - 02/2112023 Fund Vendor Name Payable Description Payment Amount 61 OPWA COX COMMUNICATIONS PHONE USAGE $18.71 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,375.17 UTILITY BILLING -Total CNG FUEL CHARGES JAN $3,393.88 BLUE ENERGY FUELS LLC CNG FUEL CHARGES JAN $75.62 CINTAS CORPORATION FIRST AID SUPPLIES $54.09 COX COMMUNICATIONS PHONE USAGE $7.48 FLEETCOR TECHNOLOGIES FUEL EXP JAN 23 $968.87 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $106.56 JPMORGAN CHASE BANK AMAZON- REPAIR $130.01 JPMORGAN CHASE BANK AUTOZONE- EQUIPMENT $16.98 JPMORGAN CHASE BANK COMM POWER- REPAIR $563.94 JPMORGAN CHASE BANK CORE &MAIN -PARTS $760.00 JPMORGAN CHASE BANK GRAINGER- REPAIR $137.28 JPMORGAN CHASE BANK LOWES- SUPPLIES $47.52 JPMORGAN CHASE BANK LOWES -TOOLS $119.00 JPMORGAN CHASE BANK OFFICE DEPOT -EQUIP $34.99 JPMORGAN CHASE BANK OREILLY- REPAIR $903.73 JPMORGAN CHASE BANK RADWELL- REPAIR $1,492.26 JPMORGAN CHASE BANK WALMART -OIL $40.85 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $334.42 SCHUERMANN ENTERPRISES, INC MORROW ROAD LS $150.00 SPOK INC. PAGER USE $82.61 TREASURER PETTY CASH PER DIEM -S CORLEY $241.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $136.94 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $129.63 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $183.83 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $6,838.34 ALLEMANN JAMES & ALLEMANN JOHN ROLL -OFF CONTAINERS $20,450.00 AT &T PHONE SERVICE $9.92 BLUE ENERGY FUELS LLC CNG FUEL CHARGES JAN $21.57 COX COMMUNICATIONS PHONE USAGE $14.96 FLEETCOR TECHNOLOGIES FUEL EXP JAN 23 $927.35 FULLERTON HYDRO -TEST INC. YR CYL LEASE FOR CITY $150.00 JPMORGAN CHASE BANK ACCURATE -CLASS $125.00 JPMORGAN CHASE BANK ACCURATE -TEST $1,145.00 JPMORGAN CHASE BANK AMAZON -PARTS $145.62 JPMORGAN CHASE BANK BLUE BOOK - SUPPLIES $748.19 JPMORGAN CHASE BANK BUMPER -PARTS $197.16 JPMORGAN CHASE BANK CAMFIL -PARTS $540.80 JPMORGAN CHASE BANK CINTAS- SUPPLIES $53.27 2 Claims List - 02/21/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK COMM POWER- REPAIR $24.99 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $80.84 JPMORGAN CHASE BANK LODGING EXP 1/22 -25 $336.00 JPMORGAN CHASE BANK NCL- REAGENT $186.61 JPMORGAN CHASE BANK OREILLY -TOOLS $15.99 JPMORGAN CHASE BANK PIKEPASS -FEES $1.65 JPMORGAN CHASE BANK REASORS -WATER $21.75 JPMORGAN CHASE BANK STAPLS- SUPPLIES $44.30 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $11,611.43 SCHUERMANN ENTERPRISES, INC ISCO FLOW METER $450.00 SPOK INC. PAGER USE $41.64 UNIFIRST HOLDINGS LP UNIFORM SERVICES $326.55 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $287,910.80 $37,790.62 BLUE ENERGY FUELS LLC CNG FUEL CHARGES JAN $29.11 CITY OF TULSA UTILITIES WATER $230,560.25 COX COMMUNICATIONS PHONE USAGE $7.48 ENTERPRISE FM TRUST FLEET LEASE $601.80 FLEETCOR TECHNOLOGIES FUEL EXP JAN 23 $1,619.43 FULLERTON HYDRO -TEST INC. YR CYL LEASE FOR CITY $75.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $130.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $9,720.07 JPMORGAN CHASE BANK CORE &MAIN -WATER SYST $42,000.00 JPMORGAN CHASE BANK INTERSTATE -MAINT $27.60 JPMORGAN CHASE BANK LOWES -PARTS $35.37 JPMORGAN CHASE BANK LOWES -TOOLS $417.96 JPMORGAN CHASE BANK TRACTOR SUP -TOOLS $429.99 SCHUERMANN ENTERPRISES, INC LEVEL TRANSMITTER $1,553.96 SPOK INC. PAGER USE $101.43 TREASURER PETTY CASH PER DIEM -R ALLISON $241.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $129.18 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $30.60 VERIZON WIRELESS WIRELESS CONNECTION $200.07 WATER -Total $287,910.80 CP &Y INC WWTP LS EXPAN PROJECT $7,654.64 CROSSLAND HEAVY CONTRACTORS WWTP & MAIN LS $206,123.85 WWTP UPGRADE -Total $213,778.49 OPWA -Total $647,644.54 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $6,229.30 ACCOUN OPWA ST SUB - DEBT SERV -Total $6,229.30 3 Fund Claims List - 02/21/2023 Vendor Name Payable Description Payment Amount 69 OPWA SALES TAX SUB ACCOUN -Total $6,229.30 OPWA Grand Total $653,873.84 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/11/23 Department Payroll Expenses Total Expenses 400 OPWA Administration 17,670.94 26,402.20 405 Utility Billing 7,752.81 13,303.95 420 Water 17,090.12 27,449.59 450 Wastewater 15,642.87 25,297.89 455 Wastewater Collection 15,607.26 26,431.87 480 Refuse 14,581.04 25,728.92 485 Recycle Center 2,664.00 4,942.36 FUND TOTAL 91,009.04 149,556.78 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2023 FUND BALANCE (Budgetary Basis) Beginning Balance 9,920,046 9,920,046 Ending Balance $ 7,718,415 $ 7,570,117 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 489,909 $ 5,203,761 $ 7,801,161 66.70% Wastewater 490,056 3,538,497 6,020,212 58.78% Refuse 217,270 1,573,795 2,589,680 60.77% Recycle 26 22,926 72,533 31.61% Other Utility fees 19,134 139,020 215,145 64.62% TOTAL OPERATING REVENUES $ 1,216,395 $ 10,477,999 $ 16,698,731 62.75% OPERATING EXPENSES: OPWA administration $ (119,537) $ (806,561) $ (2,224,764) 36.25% Utility Billing (40,920) (304,973) (523,553) 58.25% Water (292,754) (2,766,869) (5,260,123) 52.60% Wastewater Treatment (133,485) (871,821) (1,669,990) 52.21% Wastewater Collections (96,240) (618,961) (2,137,910) 28.95% Refuse (89,012) (798,619) (1,441,637) 55.40% Recycle (13,994) (126,075) (823,518) 15.31% Debt payments (240,343) (1,706,225) (2,953,250) 57.777 TOTAL OPERATING EXPENSES $ (1,026,285) $ (8,000,103) $ (17,034,745) 46.96% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 190,110 $ 2,477,896 $ (336,014) NONOPERATING REVENUES (EXPENSES): Interest $ 15,214 $ 68,751 $ 33,661 204.25% Other revenues /(expenses) 2,868 22,100 24,850 88.93% TIFrevenues /(expenses) (101,703) 26,027 (341,760) -7.62% Transfers in 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ (83,620) $ 116,878 $ (283,249) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 1,846,353 $ 10,149,882 $ 20,846,448 Expenditures of long -term debt (656,491) (8,203,627) (22,577,114) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 1,189,863 $ 1,946,255 $ (1,730,666) NET INCOME (LOSS) $ 1,296,352 $ 4,541,029 $ (2,349,929) ENCUMBRANCES OUTSTANDING $ (7,154,346) BOND PROCEEDS RECEIVABLE 411,687 FUND BALANCE (Budgetary Basis) Beginning Balance 9,920,046 9,920,046 Ending Balance $ 7,718,415 $ 7,570,117