HomeMy WebLinkAbout2023.02.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, February 21, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, opprgving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Chair Kelly Lewis
2. Roll Cal
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - February 7, 2023, and February 14, 2023, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to agreement for the purpose of leasing a fleet vehicle
Chris Garrett
Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of
Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by
the Trustees, and authorization to execute the necessary documents to lease a 2023 Chevrolet
Silverado pickup truck at a lease rate of $844.50 per month.
6. Report from OPGA Manager
7. Report from OPGA Attorney
B. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report- Pay Period Ending Date February 11, 2023
• Monthly Budget Status Report - January 2023
9. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 pm-yn Friday, February 17, 2023.
The City of Owasso encourages citizen participation. To request
least 48 hours prior to the scheduled meeting by phone 918- 376 -1:
City
accommodation due to a disability, contact the City Clerk at
orbyemailtoistevens@citvofowosso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, FEBRUARY 7, 2023
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, February 7, 2023, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 1:00 pm on Friday, February 3, 2023.
1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:30 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair- Kelly Lewis None
Vice Chair- Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee - Lyndell Dunn
Staff: Authority Manager- Warren Lehr; Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - January 17, 2023, Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with
claims totaling $99,131.32.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Reports - Pay Period Ending Date January 14, 2023, and January 28, 2023
8. New Business - None
9. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:31 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, FEBRUARY 14, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, February 14, 2023, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 5:00 pm on Thursday, February 9, 2023; and the notice of Addendum filed in the office of the City Clerk
and posted at said City Hall at 1:00 pm on Friday, February 10, 2023.
1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was
declared present.
Present
Mayor /Chair- Kelly Lewis
Vice Mayor /Vice Chair - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Absent
Councilor /Trustee - Bill Bush
Councilor /Trustee - Lyndell Dunn
Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Discussion relating to the construction of Pickleball Courts at Rayola Park
Larry Langford presented the item and discussion was held.
3. Discussion relating to a request for a planned unit development (PUD) for Twill Johnson Ranch and a
rezoning request from Residential Estate (RE) to Residential Neighborhood Mixed (RNX) - approximately
22.55 acres located at the northwest corner of the East 101s' Street North and North 1291h East Avenue
Intersection, as referenced in Applications OPUD 23 -01 and OZ 23 -01
Alexa Beemer presented the item and discussion was held. It was further explained this item would be
placed on the February 21, 2023, City Council agenda for consideration and action.
4. Discussion relating to a proposed amendment to the list of projects eligible for funding from the Capital
Improvements Fund to include East 86th Street North Widening from North 145th East Avenue to North
161 sr East Avenue
Chris Garrett presented the item and discussion was held. It was further explained the required public
hearing would be placed on the March 7, 2023, City Council agenda for citizens comments.
5. Discussion relating to proposed revisions to the boundaries of the City Council Wards, following the 2020
Census
Juliann M. Stevens presented the item and discussion was held.
6. Discussion relating to bids received for the East 116th Street North Widening from North Mingo Road to
North Garnett Road Project
Daniel Dearing presented the item and discussion was held. It was further explained this item would be
placed on the February 21, 2023, City Council agenda for consideration and action.
7. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
B. City Manager report
Warren Lehr introduced Carly Novozinsky to present item A and discussion was held. Mr. Lehr
commented on the Realtor's Workshop to be held February 23, 2023.
8. City Councilor/Trustee comments and inquiries - None
9. Adjournment
The meeting adjourned at 6:40 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 02/21/2023
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA JPMORGAN CHASE BANK
FLEET FURL -FUEL HANDL
$58.67
JPMORGAN CHASE BANK
FLEET -FUEL
$480.20
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$229.52
YAMAHA GOLF CAR COMPANY
REPAIRS
$58.38
YAMAHA MOTOR CORPORATION, USA
BEV CART LEASE
$536.10
YAMAHA MOTOR CORPORATION, USA
CART LEASE
$1,525.96
YAMAHA MOTOR CORPORATION, USA
CART TAXES
$2,574.00
CART OPERATIONS •Total
$5,462.83
AT &T
PHONE SERVICE
$3.31
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$89.22
JPMORGAN CHASE BANK
CUTTER &BUCK- UNIFORM
$759.98
JPMORGAN CHASE BANK
GOLF CARS TULSA -CHARG
$186.24
JPMORGAN CHASE BANK
HARRELLS- PESTICIDES
$13,578.90
JPMORGAN CHASE BANK
LOWES -NAILS
$40.94
JPMORGAN CHASE BANK
LOWES -PAINT
$117.66
JPMORGAN CHASE BANK
LOWES -WIRE BRUSHES
$66.94
JPMORGAN CHASE BANK
OREILLY - ANTIFREEZE
$53.97
JPMORGAN CHASE BANK
OREILLY -BRUSH
$35.98
JPMORGAN CHASE BANK
OREILLY- WHEELS
$43.98
JPMORGAN CHASE BANK
PSI SVC -EXAM FEE
$190.00
JPMORGAN CHASE BANK
TIFCO - WELDING RODS
$114.24
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$623.38
UNIFIRST HOLDINGS LP
ENV CHARGE
$26.50
UNIFIRST HOLDINGS LP
JANITORIAL
$38.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$43.72
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$23.94
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
COURSE MAINT -Total
$16,116.92
COX COMMUNICATIONS
PHONE USAGE
$7.48
JPMORGAN CHASE BANK
IMAGEFIRST- RENTAL
$155.09
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$27.08
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$380.97
JPMORGAN CHASE BANK
UNIFIRST -RUG SERVICE
$69.09
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$1.12
FOOD & BEV -Total
$640.83
AEP /PSO
ELECTRIC USE
$109.51
AT &T
LONG DISTANCE PHONE
$9.98
AT &T LONG DISTANCE
LONG DISTANCE PHONE
$78.54
CITY OF OWASSO
WATER SERVICE
$94.50
COX COMMUNICATIONS
PHONE USAGE
$3.74
JPMORGAN CHASE BANK
ACUSHNET- FITTING TOOL
$930.00
1
Fund
Claims List - 02/21/2023
Vendor Name
55 OPGA JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
ONEOK INC OKLAHOMA NATURAL GAS
SOUTH CENTRAL GOLF INC
STANDLEY SYSTEMS, LLC
Payable Description Payment Amount
BROOKS - CLEANING
$216.00
GRIMSLEYS- SUPPLIES
$205.09
LOWES -PAINT SUPPLIES
$13.94
SHERWIN -PAINT
$56.01
SOUTH CNTL - TRAINING
$175.00
WASTE MGMT- REFUSE
$540.46
NATURAL GAS USAGE
$685.58
ADVERTISING
$1,850.00
COPIER
$234.20
GOLFADMIN -Total $5,202.55
COX COMMUNICATIONS PHONE USAGE $11.22
JPMORGAN CHASE BANK SUNDANCE -PAPER $353.04
GOLFSHOP -Total
$364.26
BGR DAILY ACCT.
REIMB PETTY CASH
$204.50
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
$9,759.19
JPMORGAN CHASE BANK
EPIC EMBR- MERCHANDISE
$652.50
JPMORGAN CHASE BANK
FAIRWAY LEATH - MERCHAN
$505.75
JPMORGAN CHASE BANK
PING- MERCHANDISE
$5,628.32
JPMORGAN CHASE BANK
SAMS -FOOD
$954.19
JPMORGAN CHASE BANK
SYSCO -FOOD
$827.38
JPMORGAN CHASE BANK
TEXOMA- MERCHANDISE
$273.11
JPMORGAN CHASE BANK
WALMART -FOOD
$242.89
NIKE USA, INC
MERCHANDISE EXPENSE
$167.34
OPGA -Total $19,215.17
OPGA -Total $47,002.56
OPGA Grand Total $47,002.56
ON
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority
FROM: Christopher A. Garrett
Assistant City Manager
SUBJECT: Vehicle Leasing from Enterprise Fleet Management, Inc.
DATE: February 17, 2023
BACKGROUND:
On August 3, 2021, City Council approved the Master Equity Lease Agreement with Enterprise Fleet
Management, Inc. The Master Equity Lease Agreement establishes the business relationship
between the City and Enterprise Fleet Management, Inc., which allows staff to initiate capital
leasing arrangements for vehicles proposed as part of the FY 2023 Budget.
Due to a lack of inventory within the automotive industry, the availability of half -ton and three -
quarter -ton trucks identified in the FY 2023 Budget has been sporadic. Staff has been notified by
Enterprise Fleet Management regarding the anticipated availability of a 2023 Chevrolet Silverado
pickup truck. Staff is proposing to lease this vehicle to replace the 1992 Ford F150 pickup truck
currently in service in the Maintenance Division. To move forward, staff is seeking approval to
enter into a forty- eight -month lease with Enterprise Fleet Management, Inc. to lease the 2023
Chevrolet Silverado pickup truck at a lease rate of $844.50 per month.
As a reminder, the forty- eight -month leasing period extends beyond FY 2023, thus future payments
due in months beyond June 2023 are contingent upon annual appropriations by the City Council.
The leasing period does not begin until the vehicle is delivered to the City for use.
FUNDING:
Funding is available in the OPGA budget.
RECOMMENDATION:
Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management,
Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual
appropriations by the Trustees, and authorization to execute the necessary documents to lease a
2023 Chevrolet Silverado pickup truck at a lease rate of $844.50 per month.
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 02111/23
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
5,616.71
9,425.53
605 Cart Operations
1,800.00
2,007.81
610 Golf Course Operations
8,282.02
13,483.65
670 Food & Beverage
2,697.80
4,399.02
690 General & Administration
4,159.23
5,968.08
FUND TOTAL 22,555.76 35,284.09
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of January 31, 2023
MONTH
TO -DATE
OPERATING REVENUES
Golf shop fees
$ 43,966
Cart Rental
10,390
Food & beverage
10,142
COS -- food & beverage
(4,669)
Merchandise sales
21,075
COS merchandise
(17,071)
TOTAL OPERATING REVENUES
$ 63,833
OPERATING EXPENSES
Golf Shop
$ (18,782)
Cart Operations
(11,148)
Golf Course Maintenance
(62,687)
Food & Beverage
(13,259)
Golf Administration
(23,872)
Capital Outlay
(55,000)
TOTAL OPERATING EXPENSES
$ (184,748)
YEAR
TO -DATE
480,392
126,049
127,870
(61,450)
118,572
BUDGET
683,322
197,103
188,822
(78,814)
178,275
(87,722) (124,729)
$ 703,710 $ 1,043,979
$ (150,525)
(100,054)
(507,310)
(108,362)
(169,025)
(55,000)
$ (1,090,275)
$ (292,076)
(139, 441)
(1,099,664)
(149,331)
(277,053)
(55,500)
$ (2,013,065)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (120,915) $ (386,566) $ (969,086)
NONOPERATING REVENUES (EXPENSES):
Transfer from General $ 87,290 $ 603,548 $ 1,040,000
Other revenues /(expenses) 1,010 5,677 300
TOTAL NONOPERATING REVENUES (EXPENSES) $ 88,300 $ 609,225 $ 1,040,300
NET INCOME (LOSS) $ (32,615)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
222,659 $ 71,214
(41,238)
426,625 426,625
$ 608,047 $ 497,839
PERCENT
OF BUDGET
70.30%
63.95%
67.72%
77.97%
66.51%
70.33%
67.41%
51.54%
71.75%
46.13%
72.56%
61.01%
99.10%
54.16%
58.03%
1892.21%
58.56%