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Home My WebLink About2023.03.07_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 7, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis MAR 0 3 2023 x�5 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 21, 2023, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the Bailey Ranch Golf Clubhouse Facility Roof Replacement Project Corey Burd Staff recommends acceptance of the Bailey Ranch Golf Clubhouse Facility Roof Replacement Project and authorization for payment to Ridgeback Roofing & Construction, LLC, in the amount of $500.00, resulting in a final contract amount of $55,500.00. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date February 25, 2023 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December, 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 orn op Friday, March 3, 2023. , nn M. Stevens, City The City of Owasso encourages citizen participation. To requesYon accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 21, 2023 The Owasso Public Golf Authority met in regular session on Tuesday, February 21, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, February 17, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:16 pm. 2. Roil Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair - Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager - Warren Lehr; Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 7, 2023, and February 14, 2023, Regular Meetings B. Approve claims Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $47,002.56. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to the agreement for the purpose of leasing a fleet vehicle Chris Garrett presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the Trustees, and authorize the execution of the necessary documents to lease a 2023 Chevrolet Silverado pickup truck at a lease rate of $844.50 per month. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Report from OPGA Manager -None 7. Report from OPGA Attorney - None 8. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 11, 2023 • Monthly Budget Report - January 2023 9. New Business - None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:19 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Golf Authority February 21, 2023 Page 2 Claims List - 03/07/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA MOTOR CORPORATION, USA CART LEASE $3,790.82 CART OPERATIONS -Total $3,790.82 AEP IPSO ELECTRIC USE $761.99 BUSBY PUMP & SUPPLY PUMP REPAIR $11,843.67 DALE & LEES SERVICE INC HEATER REPLACEMANT $2,878.00 JPMORGAN CHASE BANK CLUB PRO - EQUIPMENT $1,225.59 JPMORGAN CHASE BANK DOLESE- BLOCKS $3,105.00 JPMORGAN CHASE BANK LODGING EXP 2/6 -9 $438.71 JPMORGAN CHASE BANK PLATINUM- SERVICE $25.00 JPMORGAN CHASE BANK TRAVEL EXP 2/6 -9 $66.82 JPMORGAN CHASE BANK LISPS- SHIPPING $77.85 THE HUNTINGTON NATIONAL BANK MAINT EQUIP LEASE $5,207.39 UNIFIRST HOLDINGS LP ENV CHARGE $40.50 UNIFIRST HOLDINGS LP JANITORIAL $61.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $65.58 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 COURSE MAINT -Total $25,833.75 COX COMMUNICATIONS PHONE USAGE $7.72 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $155.09 JPMORGAN CHASE BANK SAMS- SUPPLIES $58.22 JPMORGAN CHASE BANK SYSCO- SUPPLIES $466.29 FOOD & BEV -Total $707.32 AEP /PSO ELECTRIC USE $671.18 COX COMMUNICATIONS PHONE USAGE $3.86 GPS TECHNOLOGIES INC CART GPS $876.00 GPS TECHNOLOGIES INC GPS REPAIR $212.00 JPMORGAN CHASE BANK COX - SERVICE $339.17 JPMORGAN CHASE BANK CUTTER &BUCK- UNIFORM $523.03 JPMORGAN CHASE BANK GOLF SCORE - MARKETING $2,300.00 JPMORGAN CHASE BANK GRIMSLEYS - SUPPLIES $32.76 JPMORGAN CHASE BANK JST- SERVICE $640.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $44.69 JPMORGAN CHASE BANK PLATINUM- SERVICE $25.00 JPMORGAN CHASE BANK STRIPE - EQUIPMENT $580.00 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $538.07 GOLFADMIN -Total $6,785.76 COX COMMUNICATIONS PHONE USAGE $11.58 JPMORGAN CHASE BANK AMAZON- SUPPLIES $49.00 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $49.51 JPMORGAN CHASE BANK LOWES- SUPPLIES $96.88 GOLFSHOP -Total $206.97 1 Fund Claims List - 03/07/2023 Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ROGER CLEVELAND GOLF COMPANY OPGA -Total Payable Description Payment Amount ACUSHNET -MERCH EXP $4,997.95 IMPERIAL - BEVERAGE $157.80 LUXOTTICA -MERCH EXP $255.07 PING -MERCH EXP $8,295.09 SAMS -FOOD $801.21 SYSCO -FOOD $273.36 MERCHANDISE EXPENSE $118.00 $14,898.48 OPGA -Total $52,223.10 OPGA Grand Total $52,223.10 2 TO: The Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Corey Burd Bailey Ranch Golf Club - Director of Golf SUBJECT: Acceptance and Authorization for Payment Roof Replacement on Clubhouse DATE: March 3, 2023 BACKGROUND: On December 20, 2022, Trustees awarded a bid for the new roof and new gutter system for the Bailey Ranch Golf Club House Facility to Ridgeback Roofing & Construction, LLC, in the amount of $55,000.00. Construction for the project began early in January 2023 and completed later in the month. During the project, ten (10) additional sheets of oriented strand decking boards were required to complete the project. The additional expense was a total of $500.00. FINAL INSPECTION: In January 2023, Ridgeback Roofing completed all required work identified within the contract. Final inspection was completed in January 2023 and all standards for acceptance have been met. FUNDING: Funding for the additional material expense in the amount of $500.00 is available in the FY 2023 OPGA Budget. RECOMMENDATION: Staff recommends acceptance of the Bailey Ranch roof and gutter replacement project and authorization for payment to Ridgeback Roofing & Construction, LLC, in the amount of $500.00, resulting in a final contract amount of $55,500. OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/25/23 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,673.71 9,489.18 605 Cart Operations 2,525.25 2,819.48 610 Golf Course Operations 9,007.29 14,287.96 670 Food & Beverage 3,591.15 5,395.81 690 General & Administration 4,159.23 5,968.08 FUND TOTAL 24,956.63 37,960.51