The URL can be used to link to this page

Home My WebLink About2023.03.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, March 21, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis MAR 17 2023 2. Roll Call Q0 Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 7, 2023, and March 14, 2023, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date March 11, 2023 • Monthly Budget Status Report - February 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 p o Friday, March 17, 2023. Julia n M. Stevens, City/Clerk The City of Owasso encourages citizen participation. To request qll accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, MARCH 7, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 7, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, March 3, 2023. 1. Call to Order Chair Kelly Lewis called the meeting to order at 7:07 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair - Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -February 21, 2023, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $52,223.10. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the Bailey Ranch Golf Clubhouse Facility Roof Replacement Project Corey Burd presented the item, recommending acceptance of the project and authorization for payment to Ridgeback Roofing & Construction, LLC, in the amount of $500.00, resulting in a final contract amount of $55,500.00. There were no comments from the audience. After discussion Mr. Dunn moved, seconded by Mr. Bonebrake to accept the project and authorize payment, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices - The Chair acknowledged receipt of the following: Payroll Payment Report - Pay Period Ending Date February 25, 2023 9. New Business None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:11 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Golf Authority March 7, 2023 Page 2 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MARCH 14, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 14, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, March 10, 2023. 1. Call to Order /Roll Call Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair -Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Discussion relating to the bids received for the Outdoor Warning System Replacement Project Don Lynch presented the item and discussion was held. It was further explained this item would be placed on the March 21, 2023, City Council agenda for consideration and action. 3. Discussion relating to the 2023 Wyland National Mayor's Challenge for Water Conservation Lauren Kimbrough presented the item and discussion was held. It was further explained this item would be presented at the March 21, 2023, City Council meeting. 4. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan Carly Novozinsky presented the item and discussion was held. 5. Discussion relating to Community Development items A. Application for the 2023 Community Development Block Grant (CDBG) Program funding and project selection B. Request for a final plat - Villas at Stonebridge ll, approximately 4.98 acres located south of East 761h Street North and east of North 129th East Avenue C. Request for a planned unit development (PUD) for The Reserves at Owasso and a rezoning request from Residential Multifamily (RM) and Commercial Shopping (CS) to Residential Multifamily (RM), Commercial Shopping (CS), and Office (0) - approximately 51.66 acres located at the northwest corner of the East 106th Street North and North 1451h East Avenue intersection, as referenced in applications OPUD 23 -02 and OZ 23 -02 D. Request for a planned unit development for The Vintage at Redbud - approximately 0.48 acres located south of West 2nd Street and west of North Atlanta Street, as referenced in application OPUD 23 -03 Alexa Beemer presented items A, B, and C, discussion was held. Wendy Kramer presented item D and discussion was held. It was further explained these items would be placed on the March 21, 2023, City Council agenda for consideration and action. 6. Discussion relating to a proposed Development and Financing Agreement with SAHO Properties, LLC - Tax Increment Financing, Owasso Redbud District, Increment District No. 1, Development Project Assistance for 401 West 2nd Avenue Chris Garrett presented the item and discussion was held. It was further explained this item would be placed on the March 21, 2023, City Council and OPWA agendas for consideration and action. Owasso City Council, OPWA & OPGA March 14, 2023 Page 2 Discussion relating to City /Authority Manager items A. Public Hearings held March 7, 2023, for the proposed amendments to the City Council Ward Boundaries and the proposed amendment to the list of projects eligible to receive funding from the Capital Improvements Fund B. Agreement for economic development services between the Owasso Chamber of Commerce and the City of Owasso C. Proposed election to recapture the expiring 55 /100ths sales tax D. Monthly sales tax report and revenue outlook E. City Manager report Warren Lehr presented items A, B, and C, discussion was held. Mr. Lehr introduced Carly Novozinsky to present item D and discussion was held. 8. City Councilor /Trustee comments and inquiries Councilor Fruga commented on former Mayor Will Williams recent birthday. 4. Adjournment The meeting adjourned at 8:07 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 03/21/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIR $72.99 YAMAHA MOTOR CORPORATION, USA CART LEASE $762.98 CART OPERATIONS -Total $835.97 AT &T PHONE SERVICE $3.31 AT &T PHONE USE $26.24 JPMORGAN CHASE BANK IMPERIAL- UNIFORM $631.44 JPMORGAN CHASE BANK INNOVATIVE TURF -AGENT $650.11 JPMORGAN CHASE BANK LOWES -PARTS $83.20 JPMORGAN CHASE BANK MIDWEST- SUPPLIES $159.20 JPMORGAN CHASE BANK OREILLY -PARTS $14.88 JPMORGAN CHASE BANK OREILLY- REFUND ($242.46) JPMORGAN CHASE BANK OREILLY- SUPPLIES $104.96 JPMORGAN CHASE BANK PLATINUM- SERVICE $25.00 JPMORGAN CHASE BANK PSI -FEES $190.00 JPMORGAN CHASE BANK STANDARD SUP- SUPPLIES $151.19 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE $5,520.40 JPMORGAN CHASE BANK UATTEND- SUBSCRIPTION $41.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $592.02 RAGAN TECHNICAL SOLUTIONS INC IRRIGATION MAPPING $800.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $8,830.51 JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORM $764.12 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $155.09 JPMORGAN CHASE BANK SAMS- SUPPLIES $84.92 JPMORGAN CHASE BANK SYSCO- SUPPLIES $1,013.79 JPMORGAN CHASE BANK UNIFIRST- SERVICE $69.09 JPMORGAN CHASE BANK WALMART- SUPPLIES $24.99 FOOD & BEV -Total $2,112.00 AEP /PSO ELECTRIC USE $98.34 AT &T LONG DISTANCE PHONE $9.98 AT &T LONG DISTANCE LONG DISTANCE PHONE $78.54 CITY OF OWASSO WATER SERVICE $80.50 JPMORGAN CHASE BANK BROOKS GREASE - SERVICE $195.00 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $234.61 JPMORGAN CHASE BANK PLATINUM- SERVICE $25.00 JPMORGAN CHASE BANK USGA -DUES $150.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $678.43 STANDLEY SYSTEMS, LLC COPIER $208.20 GOLF ADMIN -Total $1,758.60 BGR DAILY ACCT. REIMS PETTY CASH $895.50 JPMORGAN CHASE BANK ACUSHNET -MERCH $5,105.44 1 Claims List - 03/21/2023 Fund Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount GOLF COURSE BEER $29181 IMPERIAL - COFFEE $81.90 IMPERIAL -MERCH $596.51 PEPSI - BEVERAGE $1,759.56 SAMS -FOOD $1,080.74 SYSCO -FOOD $1,415.54 WALMART -FOOD $41.94 OPGA -Total $11,269.94 OPGA -Total $24,807.02 OPGA Grand Total $24,807.02 E Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/11123 Payroll Expenses 5,751.71 2,610.50 9,955.43 4,008.78 4,159.23 Total Expenses 9,576.26 2,914.67 15,343.91 5,863.92 5,968.08 FUND TOTAL 26,485.65 39,666.84 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2023 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 47,632 $ 528,024 $ 683,322 77.27% Cart Rental 10,720 136,769 197,103 69.39% Food & beverage 7,969 135,838 188,822 71.94% COS -- food & beverage (3,874) (64,868) (78,814) 82.31% Merchandise sales 18,224 136,796 178,275 76.73% COS -- merchandise (14,806) (102,529) (124,729) 82.20% TOTAL OPERATING REVENUE'. $ 65,864 $ 770,029 $ 1,043,979 73.76% OPERATING EXPENSES: Golf Shop $ (19,401) $ (169,937) $ (292,076) 58.18% Cart Operations (13,572) (113,626) (139,441) 81.49% Golf Course Maintenance (68,890) (576,281) (1,099,664) 52.41% Food & Beverage (10,866) (119,235) (149,331) 79.85% Golf Administration (26,446) (195,475) (277,053) 70.56% Capital Outlay (55,000) (55,500) 99.10% TOTAL OPERATING EXPENSES $ (139,175) $ (1,229,553) $ (2,013,065) 61.08% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (73,311) $ (459,524) $ (969,086) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 87,290 $ 690,839 $ 1,040,000 66.43% Other revenues /(expenses) 3,992 9,669 300 3222.93% TOTAL NONOPERATING REVENUES (EXPENSES) $ 91,283 $ 700,507 $ 1,040,300 67.34% NET INCOME (LOSS) $ 17,971 $ 240,983 $ 71,214 ENCUMBRANCES OUTSTANDING $ (31,739) FUND BALANCE (Budgetary Basis) Beginning Balance 426,625 426,625 Ending Balance $ 635,869 $ 497,839