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HomeMy WebLinkAbout2023.02.21_Amended City Council MinutesAMENDED OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 21, 2023 The Owasso City Council met in regular session on Tuesday, February 21, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, February 17, 2023. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Pastor Bill Ascol of Bethel Baptist Church 3. Flag Salute - Councilor Lyndell Dunn led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor- Kelly Lewis None Vice Mayor -Alvin Fruga Councilor- Doug Bonebrake Councilor- Bill Bush Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr; City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 7, 2023, and February 14, 2023, Regular Meetings B. Approve claims C. Approve a budget amendment in the Capital Improvements Grant Fund, increasing estimated revenues and the appropriation for expenditures by $9,894.62 for the 2022 Community Development Block Grant Hale Acres Waterline Replacement Project Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $870,207.92. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 6. Consideration and appropriate action relating to items removed from the Consent Agenda -None 7. Consideration and appropriate action relating to Ordinance 1204, approving a Planned Unit Development (PUD) for Twill Johnson Ranch and a rezoning request from Residential Estate (RE) to Residential Neighborhood Mixed (RNX) - approximately 22.55 acres located at the northwest corner of the East 101st Street North and North 129th East Avenue Intersection as referenced in Applications OPUD 23-10 and OZ 23- 01 Alexa Beemer presented the item, recommending adoption of Ordinance 1204. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to adopt Ordinance 1204, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 Owasso City Council February 21, 2023 Page 2 8. Consideration and appropriate action relating to bids received for the Owasso Police Department Sallyport Door Replacement Project Jason Woodruff presented the item, recommending award of the base bid to Overhead Door Company of Tulsa, Oklahoma, in the amount of $68,500.00 and authorization to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid and authorize execution of the agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 Consideration and appropriate action relating to bids received for the East 116th Street North Roadway Improvements from Mingo Road to Garnett Road Daniel Dearing presented the item, recommending award of the construction contract to Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $17,387,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the construction contract and authorize the execution of documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to the agreement for the purpose of leasing various City fleet vehicles Chris Garrett presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty-eight months, contingent upon annual appropriations by the City Council, and authorization to execute the necessary documents to lease two (2) 2023 GMC Sierra 2500HD pickup trucks at a lease rate of $1,026.75 per month, per vehicle. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the lease and authorize the execution of documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 11. Report from City Manager - None 12. Report from City Attorney - None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 11, 2023 • Health Care Self- Insurance Claims - dated as of February 16, 2023 • Monthly Budget Status Report - January 2023 • Change Order executed by the City Manager or designee for the Wastewater Treatment Plant and Main Plant Lift station Expansion Project • Change Order executed by the City Manager or designee for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue 15. New Business - None 16. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5-0 and the meeting adjourned at 7:15 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, FEBRUARY 21, 2023 The Owasso City Council met in regular session on Tuesday, February 21, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, February 17, 2023. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm. 2. Invocation -The Invocation was offered by Pastor Bill Ascol of Bethel Baptist Church 3. Flag Salute - Councilor Lyndell Dunn led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor - Kelly Lewis None Vice Mayor - Alvin Fruga Councilor- Doug Bonebrake Councilor - Bill Bush Councilor - Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr; City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 7, 2023, and February 14, 2023, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with claims totaling $870,207.92. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda -None Consideration and appropriate action relating to Ordinance 1204, approving a Planned Unit Development (PUD) for Twill Johnson Ranch and a rezoning request from Residential Estate (RE) to Residential Neighborhood Mixed (RNX) - approximately 22.55 acres located at the northwest corner of the East 101 sf Street North and North 129th East Avenue Intersection as referenced in Applications OPUD 23 -10 and OZ 23 -01 Alexa Beemer presented the item, recommending adoption of Ordinance 1204. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to adopt Ordinance 1204, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council February 21, 2023 Page 2 8. Consideration and appropriate action relating to bids received for the Owasso Police Department Sallyport Door Replacement Project Jason Woodruff presented the item, recommending award of the base bid to Overhead Door Company of Tulsa, Oklahoma, in the amount of $68,500.00 and authorization to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid and authorize execution of the agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to bids received for the East 116th Street North Roadway Improvements from Mingo Road to Garnett Road Daniel Dearing presented the item, recommending award of the construction contract to Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $17,387,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the construction contract and authorize the execution of documents, as recommended. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the agreement for the purpose of leasing various City fleet vehicles Chris Garrett presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the City Council, and authorization to execute the necessary documents to lease two (2) 2023 GMC Sierra 250OHD pickup trucks at a lease rate of $1,026.75 per month, per vehicle. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve the lease and authorize the execution of documents, as recommended. YEA: Bonebrake, Bush, Dunn, Frugal, Lewis NAY: None Motion carried: 5 -0 11. Report from City Manager - None 12. Report from City Attorney - None 13. Report from City Councilors - None 14. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date February 11, 2023 • Health Care Self- Insurance Claims - dated as of February 16, 2023 • Monthly Budget Status Report - January 2023 • Change Order executed by the City Manager or designee for the Wastewater Treatment Plant and Main Plant Lift station Expansion Project • Change Order executed by the City Manager or designee for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue 15. New Business -None Owasso City Council February 21, 2023 Page 16. Adjournment Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:15 pm. �(� D o Kelly Lewis, ayor IAL Juliann M. Stevens, GlIfy rk SEAL OKLAHO "PP