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Home My WebLink About2023.04.04_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 4, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approvinthorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Chair Kelly Lewis 2. Roll Call 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed 'urider "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 21, 2023, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the Coffee Creek Lift Station and Force Main Improvements project Earl Farris Staff recommends acceptance of the project and authorization for final payment to MSB Construction, LLC, of Oologah, Oklahoma, in the amount of $265,721.04. 6. Consideration and appropriate action relating to an amendment to the Engineering Design Services Agreement for the Recycle Center Expansion Project Roger Stevens Staff recommends authorization for payment of Amendment No. 1 to the Agreement for Engineering Services for the design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $13,500.00. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date March 25, 2023 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December, 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 2:00 pm on Friday, March 31, 20, 3. M. Stevens, The City of Owasso encourages citizen parficipation. To request qI� accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1542 or by email to istevens @cifvofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, MARCH 21, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, March 21, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, March 17, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:22 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Lyndell Dunn Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 7, 2023, and March 14, 2023, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $765,245.67. YEA: Bonebrake, Bush, Dunn, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a Development and Financing Agreement between the Authority and SAHO Properties, LLC for development project assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1, for the project known as SAHO Animal Hospital Wellness Center and Pet Resort located at 401 W 2nd Ave Chris Garrett presented the item. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Dunn to approve the agreement and authorize execution of all necessary documents. YEA: Bonebrake, Bush, Dunn, Lewis NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date March 11, 2023 • Monthly Budget Report - February 2023 9. New Business None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:26 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority March 21, 2023 Page 2 Claims List - 04/0412023 Fund Vendor Name Payable Description Payment Amount 61 OPWA GREELEY & HANSEN LLC LBX 619776 ELM CREEK SEWER REHAB $8,535.16 ELM CREEK INTERCEPTOR -Total $8,535.16 AEP /PSO ELECTRIC USE $1,959.91 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 COX COMMUNICATIONS PHONE USAGE $26.18 JPMORGAN CHASE BANK AARTVARK -CITY LOGO $75.00 JPMORGAN CHASE BANK CHAMBER -DUES $70.00 JPMORGAN CHASE BANK E -Z UP- SUPPLIES $286.90 JPMORGAN CHASE BANK MEETING EXP 03/02 $73.79 JPMORGAN CHASE BANK MEETING EXP 03/03 $244.00 JPMORGAN CHASE BANK ODP- SUPPLIES $43.48 JPMORGAN CHASE BANK SAMS- SUPPLIES $437.33 STANDLEY SYSTEMS LLC COPIER SERVICES $290.20 UNIFIRST HOLDINGS LP UNIFORM SERVICES $59.16 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $74.59 OPWA ADMINISTRATION -Total $28,640.54 BANCFIRST 800469017109B $55,960.39 BANCFIRST 8004700151090 $23,361.35 BANCFIRST 800471013 /SANTA FE $14,375.72 BANCFIRST 80047201 VRANCH CREEK $25,377.32 BANCFIRST 800780017/19C $119,949.82 OPWA DEBT SERVICE -Total $239,024.60 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $7,797.72 PUBLIC WORKS FACILITY -Total $7,797.72 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $1,054.95 RANCH CRK INTCPT UPGRADE -Total $1,054.95 AEP /PSO ELECTRIC USE $214.77 COX COMMUNICATIONS PHONE USAGE $3.74 JPMORGAN CHASE BANK COW GOVT- EQUIPMENT $49.91 JPMORGAN CHASE BANK LOWES -TOOLS $340.96 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,039.05 NATIONAL WASTE & DISPOSAL, INC. RECYCLE $510.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total $2,195.23 COX COMMUNICATIONS PHONE USAGE $3.74 JPMORGAN CHASE BANK AMAZON -PARTS $147.40 JPMORGAN CHASE BANK BUMPER -PARTS $289.06 JPMORGAN CHASE BANK GELLCO- UNIFORM $125.99 JPMORGAN CHASE BANK GRAINGER- UNIFORM $43.55 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $82.66 1 Claims List - 04/04/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HOME DEPOT -PARTS $65.93 JPMORGAN CHASE BANK JOHNSON - EQUIPMENT $267.66 JPMORGAN CHASE BANK LOWES -PARTS $49.98 JPMORGAN CHASE BANK LOWES -TOOLS $224.46 JPMORGAN CHASE BANK OSI- SUPPLIES $52.50 JPMORGAN CHASE BANK ROBERTSON -TIRES $150.90 JPMORGAN CHASE BANK SEMI CRAZY -MAINT $180.00 JPMORGAN CHASE BANK UE- EQUIPMENT $595.85 JPMORGAN CHASE BANK UE -PARTS $754.94 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $11,892.10 JPMORGAN CHASE BANK WELDON -PARTS $154.28 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.80 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $66.60 REFUSE COLLECTIONS -Total $15,288.42 COX COMMUNICATIONS PHONE USAGE $18.71 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,616.16 UTILITY BILLING -Total PHONE USAGE $3,634.87 AEP /PSO ELECTRIC USE $8,930.66 COX COMMUNICATIONS PHONE USAGE $7.48 JPMORGAN CHASE BANK AMERIFLEX -PARTS $55.50 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $30.99 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $99.60 JPMORGAN CHASE BANK DITCH WITCH -PARTS $123.82 JPMORGAN CHASE BANK GRAINGER -PARTS $131.51 JPMORGAN CHASE BANK GRAINGER- UNIFORM $43.55 JPMORGAN CHASE BANK LOWES -PARTS $53.58 JPMORGAN CHASE BANK POLYSPEDE -PARTS $196.20 JPMORGAN CHASE BANK RADWELL -PARTS $88.95 JPMORGAN CHASE BANK REXEL -PARTS $18.60 JPMORGAN CHASE BANK REXEL- SUPPLIES $2.15 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $1,220.68 UNIFIRST HOLDINGS LP UNIFORM SERVICES $130.60 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $23.33 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.80 WASTEWATER COLLECTIONS -Total $11,200.10 AEP IPSO ELECTRIC USE $40,307.18 AT &T PHONE USE $78.64 COX COMMUNICATIONS PHONE USAGE $14.96 JPMORGAN CHASE BANK BLUE BOOK -PARTS $189.73 JPMORGAN CHASE BANK GELLCO- UNIFORM $161.99 K Claims List - 04/04/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK GRAINGER- UNIFORM $43.55 JPMORGAN CHASE BANK RADWELL -PARTS $1,415.53 JPMORGAN CHASE BANK REASORS -WATER $13.80 JPMORGAN CHASE BANK SAMS- SUPPLIES $26.66 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $7,982.78 UNIFIRST HOLDINGS LP UNIFORM SERVICES $377.43 WASTEWATER TREATMENT -Total $50,612.25 AEP /PSO ELECTRIC USE $573.49 BILLYBASORE FEBRUARY DIRT $151.67 COX COMMUNICATIONS PHONE USAGE $7.48 JPMORGAN CHASE BANK AMAZON- VEHICLES $69714 JPMORGAN CHASE BANK BROWN FARMS -SOD $130.00 JPMORGAN CHASE BANK GRAINGER- UNIFORM $43.55 OMEGA RAIL MANAGEMENT, INC. WATER ROW AGREEMENT $987.48 SCHUERMANN ENTERPRISES, INC MAINT BR PUMP STATION $339.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES $135.52 WATER -Total $3,065.63 GREELEY & HANSEN LLC LBX 619776 W WTP & LIFT STATION $6,729.07 WWTP UPGRADE -Total $6,729.07 OPWA -Total $377,778.54 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $234,070.08 BANCFIRST 80073003812018 NOTE $95,183.33 BANCFIRST 800826026/2020 NOTE $95,463.37 OPWA STF DEBT SERVICE -Total $424,716.78 OPWA SALES TAX - Total $424,716.78 68 OPWA TIF BROGRAN LLC TIFAGREEMENT $19,035.42 OPWA ECONOMIC DEV -Total $19,035.42 OPWA TIF -Total $19,035.42 OPWA Grand Total $821,530.74 3 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris Project Administrator SUBJECT: Acceptance and Authorization for Final Payment Coffee Creek Lift Station and Force Main Improvements DATE: March 31, 2023 BACKGROUND: In April 2021, the Owasso Public Works Authority (OPWA), approved a contract with MSB Construction, LLC, in the amount of $5,250,948.10. Contract work included, installation of a new lift station including all new pumps, wet well, electrical controls and piping. In addition, the project encompassed installation of nearly 2 miles of new 12" PVC force main. Lastly, the existing lift station removal and dress up of the entire project was part of the contract. In March 2023, improvements and testing requirements were completed, City staff agrees that all work meets standards for acceptance, A final payment of $265,721.04 results in a final contract amount of $5,021;070.23, which is a contract underrun of $229,877.87. The final amount includes a deduction of $15,000.00 due to liquidated damages. FUNDING: Funding is available from proceeds of the Oklahoma Water Resources Board Series 2019 Promissory Note and from OPWA funds. RECOMMENDATION: Staff recommends acceptance of the Coffee Creek Lift Station and Force Main Improvements Project and authorization for final payment to MSB Construction, LLC, of Oologah Oklahoma, in the amount of $265,721.04. ATTACHMENTS: Location Map Final Pay Documents Coffee Creek Lift Station and Force Main Improvements 1" = 2398 ft Location Map 02/21/2023 This map may represents a visual display of related geographic information. Data provided hers on is not guarantee of acutual field cone Lions. To be sure cf complete accuracy, please comact the responsible staff for most up ;a -date information. PO 20230141 61- 455 -172 -54270 APPLICATION AND CERTIFICATION FOR PAYMENT TO: The Owasso Public Works Authority 200 South Main Owasso, OK 74055 FROM MSB Construction, I LC 9505 S 4090 Rd Oologah, OK 74053 PROTECT: Coffee Creek Lift Station VIA ENGINEER: Kellogg Engineering 6755 S 4060 RD Talala, OK 74053 AU DOCUMENT G702 APPLICATIONNO:17 FINAL PERIOD FROM: 2/22123 PERIOD TO: 3/16/2023 PROJECTNOS: PAGE 1 OF2 PAGES Distribution to: =OWNER =ENGINEER =CONTRACTOR =BANK _ CONTRACT FOR: CONTRACT DATE: 4/20/21 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractors know ledge, Application is made for payment, as shown below, in connection with the Contract information and belief the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contact Documents, that all amounts have been aid P by the Contractor for Work for which previous Certificates for Payment were issued and payments received firm the Owner, and that current payment shown herein is now due. 1. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Limo 1 t 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. 5 % of Completed Work $ (Cotmm� D +E on 07M) b. 5 %of Stored Material $ (Column F on G703) Total Retainage (Lines 5a +5b or Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR P $ 5,250,948.10 $ 0.00 CONTRACTOR MSB CONSTRUCTION, LLC $ 5,250,948.10 $ -5,021,070 23 By: /� f��r < Date:_ $ 0.00 / $ 5,021,070.23 AYMENT (Lure 6 from prior Certificate) S $4,755,349.19 S. CURRENT PAYMENT DUE Includes LD's $ 265,721.09 of 9. BALANCE TO PINISK INCLUDING RETAINAGE $ 0.00 (Line 3less Line 6) CHANGED ER SUMMARY ADDITIONS DEDUCITUNS Total changes approved in previous months b • Owner 50.00 $0.00 Total approved this Month $0.00 $0.00 TOTALS $0.00 1..'`100- l.t�'vk, Cunntyof: Subscribed and swims to before me this lw`} day of M �C Notary Public: ycxv i o�1t ,',,,,il t g My Commission expires:J'*�' 144 1� In accordance with the Contact Documents, based on on -site observations ant��r�ra'Ltta comprising the application, the Architect certifies to the Owner that to the best Arlie Architect's knowledge, information and belief the Work has progressed as indicAa,,, $ - the quality of Ore Work is in accordance with the Contract Documents, and the Contra6%1, is cntilled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ........... $ 265,721.04 (Atrach explanation ifarnamI certified diersfram the ammrnt applied. Initial all figures on this Application and onthe Contirraation Sheet that are changed to conform with the amormt certified.) ENGINEER: By: Date: .00 $0.00 This Certificate is not negotiable. The AMOUNT CERTIFIED 1s payable only to the NET CHANGES by Change Order Contractor named herein Issuance, payment and acceptance of payment are Witham $0.00 prejudice to say rights of the Owner or Contmetorunder this Contract Al4 OOMMENr Gra2- APPUOMONANn CEtnMeAnON FOR PAYMENT- 1992MMON- AIA9-01992 7HEAMEWMjNSTmr1EOFARCHr,,,,,, 11a5NEWYORKAVE -N.W., WASHINGTON, oC2Wa652a2 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Documents Authenticity from the Licensee. CONTINUATION SHEET AIA DOCUME7VT G703 PAGE 20P2 PAGES AIA Document 0702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing _ APPLICATION NO: 17 Ccatractoes signed certification is attached. APPLICATION DATE: 3/I9/2023 In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 3/16/2023 Use Column I on Contracts where variable retainage for line items may apply. PROJECT NO: A ITEM No. B DESCRIPTR)N OF WORK UAh UhTTPRICE C SCHEDULED VALUE D WORKCOMPLBTED E F MATERIALS PRESENTLY G TOTAL COMPLETED % (G- q R BALANCE TOFAIL411 I RETAINAGE (1FVARIABLE FROMPAEVIM THIS PERIOD APPLICATION STORED AND STORED (C -G) RATE) (D +E) (NOTIN TO DATE 1. MOBLD.ATION/DEMOBII.ZATION L LS $50,000.00 $50,000.00 $50,000.00 $0.00 D ORE) (D+E +F) $50,000.00 500.00-0 $0.00 52,500.00 2. STORM WATER POLLUTION PLAN (SWPPP) I LS $2,500.00 S2,500.00 $2,500.00 $0.00 $2,500.00 100.00°,0 $0.00 $125.00 3. CONSTRUCTION STAKING ILS $25,000.00 $25,000.00 $25,000.00 $0.00 $25,000.00 100.00 °.5 $0.00 $I,250.00 TRENCHING AND EXCAVATION SAFETY 4. SYSTEMS 1 LS $10,000.00 $10,000.00 $30,000.00 $0.00 S10,000.00 100.000.'° $0.00 $500.00 S. TRAFFIC SONTROL &WARNING SIGNS ILS $22,000.00 $22,000.00 52$000.00 $0.00 $0.00 522,000.00 100.000.5 $0.00 $1,100.00 6. CLEARING AND GRUBBING I LS $35,000.00 $35,000.00 $35,000.00 $0.00 $35,000.00 100.0016 $0.00 $1,750.00 7. SIT FENCE (WIRE BACKED) I LS $65,000.00 $65,000.00 S41,000.DO 50.00 S41,000.00 63.08% S24,000.D0 $2,050.00 S. SILTDIKE 1 LS $5,000.00 $5,000.00 $5,000.00 $0.00 $5,000.00 100.00 55 $0.00 $250.00 9. SITEWORK ILS ##### ##### $200,000.00 5200,000.00 $0.00 $200,000.00 100.00°,'° $0.00 $10,000.00 I0. YARDPIP•ING l is ## ## UNN $I50,000.00 $150,000.00 $0.00 $150,000.00 100.00 °�5 SO.00 57,500.00 11. ILS $30,000.00 $30,000.00 $30,000.00 $0.00 530,000.00 100.00°,0 $0.D0 $1,500.00 12. REINFORCED REINFORCED CONCRETE WET WELLVALVE VAULT 1 LS ## ### # ## ## $775,000.00 $775,000.00 $0.00 $0.00 $775,000.00 100.00e. $0.00 $38,750.00 13. LIFT STATION/VALVE VAULT PIPING 1 LS i{##### # # ## 5225,000.00 5225,000.00 $0.00 $0.00 $225,000.00 % I00.00 °.'° $0.00 $11,250.00 14. BRIDGE CRANE ASSEMBLY TLS #Nxffff ## ## $150,000.00 SI50,000.00 SO.00 S040 $150,000.00 100.00% $0.00 S7,500.00 15. ELECTRICAL BUILDING l 1S #####Ii#### $100,000.00 $100,000.00 $0.00 $0.00 S100,000.00 100.00% 50.00 $5,000.00 16. ELECTRICAL & CONTROLS I LS ### ####"ff $750,000.00 $750,000.00 $0.00 $0.00 $750,000.00 100.00% S0.00 $37,500.00 17. ANTENNA WBASE 1 LS $50,000.00 $50,000.00 $50,000.00 $0.00 $50,000.00 100.00 °% $0.00 $2,500.00 18. GENERATOR "PVC•115 I LS ### # ### ### S150,000.00 S150,000.00 $0.00 $0.00 $350,000.00 100.000A $0.00 $7,500.00 19. 24 SEWER LINE 824 LF S250.DO $206,000.00 S206,000.00 $0.00 $0.00 5206,000.00 100.00% $0.00 $10,300,00 20. 15" PVS SDR35 SEWER LINE °PVC 22 LF $220.00 $4,840.00 56,160.00 $0.00 $6,160.00 12727% (51,320.00) 5308.00 21. 8 SDR -35 SEWER LINE 77 LF S200.00 $15,400.00 $35,400.00 $0.00 $0.00 of 535,400.00 229.87% ($20,000.00) $1,770.00 22. STANDARD S DLAMETR MANHOLE 4 EA $6,000.00 $24,000.00 $24,000.00 $0.00 524,000.00 100.000.5 $0.00 51200.00 23. STANDARD 51 DIAMETR DOGHOUSE MANHOLE 2 $7,0000 $14,000.00 $14,000,00 $0.00 $14,000.00 100.00°'° $0.00 5700.00 STANDARDS' DIAMETER DOG HOUSE DROP 24. 25, MANHOLE I EA $8,000.00 $8,000.00 $8,000.00 $0.00 $8,000.00 100.00°.'0 50.00 S400.00 STANDARD 4" DIAMETER DOG HOUSE MANHOLE IEA 54,000.00 54,000.00 $8,000.00 $0.00 $8,000.00 200.00°.0 ($4,000.00) S400.00 EXTRA DEPTH MANHOLE WALL FOR S DIAMETER MANHOLE 831 S300.00 524,900.00 $24,900.00 $0.00 $24,900.00 e, 100.00.0 $0.00 $1,245.00 EXTRA DEPTH MANHOLE WALL FOR 4' Diel,.cmco MANHOLE $200.00 $1,000.00 $1,000.00 50.00 51,000.00 100.000.6 SO.00 550.00 28. 12"C900 DR -18 FORCE MAIN 10866 LF $63.00 $684,558.00 5680,400.00 $0.00 SO.00 5680,400.00 99.39 95 $4,158.00 534,020.00 29. 42"BORE & STEEL CASING IOOLF $1,800.00 $180,000.00 $180,000.00 $0.00 $0.00 5180,000.00 100.00°.0 $0.00 S9,000.00 30. 24" BORE & STEEL CASING 1550 LF $542.00 $840,100.00 5791,320.00 $0.00 50.00 $791. 320.00 94.19% 548,780.00 539,566.00 31. OPEN CUT AND 24' STEEL CASING 90 LF $100.00 $91000.00 $16,000.00 $0.00 516,000.00 177.78% (57,000.00) 5800.00 32. 12 "X12" D.I. TEE MJXMJ I FA $2,000.00 $2,000.00 $2,000.00 $0.00 52,000.00 100.00 0.6 $0.00 $100.00 33. ITGATE VALVE ASSEMBLYMDW 2EA $3,500.00 $7,000.00 $7,000.00 $0.00 $7,000.00 100.00°x6 $0.00 $350.00 34.. 12" D.L 1125 DEGREE BEND MJXMJ 2EA SIXO.00 $2,400.00 $4,800.00 $0.00 $4,800.00 200.00% ($2,400.00) $240.00 35. 12 "D.L 223 DEGREE BEND MJXMJ 4EA. $1,200.00 $4,800.00 $4,800.00 50.00 $4,800.00 100.00°.6 $0.00 $240.00 36. 12 Dd.45 DEGREE BEND MIXMI 6EA $1,200.00 $7,200.00 510,800.00 SO.00 $10,800.00 150.00% (53,600.00) 5540.00 37, 12"D.L 90 DEGREE SEND MJXMJ 5 EA $1,200.00 $6,000,00 $2,400.00 $0.00 52,400.00 40.000,6 S3,600.00 $120.00 SANITARY SEWER AIR & VACUUM RELASE 38. VALVE ASSEMBLY 2EA $7,500.00 $15,000.00 $15,000.00 50.00 $15,000.00 100.00°.6 $0.00 $750.00 39. REMOVE& REPLACE ASPHALT PAVEMENT 295 SF $12.00 $3,540.00 $5,892.00 50.00 $5,892.00 166.44% ($2,352.00) $294.60 40.0 REMOVE & REPLACE CONCRETE WHEEL CHAIR RAMP REMOVE & REPLACE CONCRETE CURB AND 451 SP $20.00 $9,020.00 $3,080.00 $0.00 $3,080.00 34.15% S5.940.00 5154.00 41. GUTTER 26 LF S30.00 5780.00 $1,380.00 50.00 $1,380.00 176.920,6 (5600.00) 569.00 42. REMOVE& REPLACE CONCRETE SIDEWALK I20 SF 515.00 $1,800.00 $2,700.00 $040 $2,700.00 150.000.6 ($900.00) $135.00 43. REMOVE& REPLACE 4'WIDE CONCRETE FLUME 400 SP $15.00 $6,000.00 $8,760.00 $0.00 58,760.00 146.000.6 ($2,760.00) $438.00 44. 15" FLOW THROUGH PIPE SECTION 1 LS $5,000.00 $5,000.00 $5,000.00 $0.00 $5,000.00 100.00:6 $0.00 $250.00 45. 18 "RIPRAP,TYPEI -A 349 SY $50.00 $17,450.00 $17,450.00 SO.00 $17,450.00 100.00°.6 SO.00 $87250 46. CONNECT TO EXISTING MANHOLE I EA S3, 500.00 $3,500.00 53,500.00 $0.00 53,500.00 100.0096 $0.00 $175X0 47. REMOVE &DISPOSALOF EXISITNGLIF17 STATION ILS $15,000.00 $15,000.00 $15,000.00 $0.00 $15,000.00 100.000% $040 $750.00 48. REMOVE& DISPOSAL OF EXISTING MANHOLES 1LS $5,000.00 55,000.00 $5,000.00 $0.00 $5,000.00 100.0096 $0.00 5250.00 49. INSTALLATION OFTEMPORARYENTRANCE 1LS $5,000.00 $5,000.00 $10,000.00 $0.00 $10,000.00 200.00°,6 ($5,000.00) $500.00 50. REMOVE &REPLANT EXTISTINGTREE 1LS 5300.00 $300.00 5300.00 $0,00 5300.00 100.0095 $0.00 S15,00 51. SY -PASS PUMPING AND PIPING 1 L $32,000.00 $32,000.00 $32,000.00 $0.00 532,000,00 100.000/. SO.00 $1,600.00 52. BERMUDASOD 36912 SY $325 $119,964.00 $50,192.63 522,639.50 $72,832.13 60.71% $47,131.87 $3,641.60 53. HYDRO SEED 6126 SY $235 514,396.30 $14,396.10 $0.00 $14,396.10 ' 100.0014 $0.00 $719.80 54. FINAL AS BUILT DRAWINGS /� I LS 57,500.00 $7,500.00 $7,500.00 $7,500.00 100.00% $0.00 $375.00 55. PROJECTALLOWANCE 1LS $150,000.00 $18,800.00 $0,00 $18,800.00 12.53% $131,200.00 $940.00 LIQUIDATED DAMAGES ($15,000.00) ($15,000.00) GRAND TOTALS $5,250,945.10 $5,005,930.73 515,139.50 $0.00 $5,021,070.23 95.62% 5214,877.87 $251,803.50 of this document by requesting of the license a completed AIA Document D401 - CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF Rogers ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Subscribed and sworn to before me this day of MCx st C j1 o2C Notary Public Commission # My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strilce out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Prole Owner Contractor Cotfee creek sanitary Sewer Lilt Station Project Name; MSB Construction, LLC Address: 200 South Main Owasso ors 74065 City slate Zip Code Owner: Owasso Public Works Authority TO ALL WHOM IT MAY CONCERN: Address: 9505 S 4090 RD Oologah OK 74063 city slate Zip Code Contractor Licence: Contract Date; 4 / 20 12021 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all [fens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and ail funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or Issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or In connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of lWo hundred sixty five thousand seven hundred twenty one & 04/100 Dollars ($265,721.04 ) constitutes the entire unpaid balance due the undersigned In connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all [lens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. to Signature: Dated this PAP Contract CloseoutForm Rov. 120119 The undersigned authorized representatives: Roger Stevens , representing Owasso Public Works Authority (Owner), Brian Kellogg , representing Kellogg Engineering (Engineer), Mali( Berch representing MSB Construction for The Owasso Coffee Creek Lift Station Upgrade Mid demrlpllan ofConlmol hereby certify that. (Contractor), The contract or portion of the contract funded by the Oklahoma Water Resources Board (OWRB) through loan FAP - 19.0004- f,, was completed on 2/20/2023 , and a final inspection of the completed work was conducted on 3116/28 The above referenced contract or portion of contact was constructed In accordance with the approved Plans and Specifleations, and all applicable laws, rules and regtdations. All completed construction items are in operation and have been accepted by the Owner. All relevant state PAP requirements were complied with. All requests for loan proceeds relevant to the contract or portion of contract'have been drawn as per the Phial Pay Request and none of the expenses incurred under this contract or portion of contract have been requested more than once. The as -built plans, if applicable, have been provided to the Oldahoma Department of Enylrmlmental Quality (OD)3Q). The Contractor has been paid in fidl for the contract or portion of contract completed being closed out, in accordance with the Contact Agreement, pending receipt of the amount retained. The Contractor has paid in full for all materials purchased and all labor employed, and there are no claims against the Contractor as an employer under this contract or portion of contract on account of injuries sustained by workmen employed by the Contractor. The Contractor releases the Owner ftom any claims arising by vhtuo of this contract or portion of oonteact, (Check if applicable) OWRB is hereby authorized to de- obligate any remaining loan , Kellogg Engineering, Inc. Date TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Public Works Director SUBJECT: Recycle Center Expansion Project- Engineering Design Services Amendment DATE: March 31, 2023 BACKGROUND: On June 16, 2020, the Trustees approved an Agreement for Engineering Services for the design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $39,650. The original agreement included, among other services, the review of the original sketch developed by staff to utilize the City owned property west of the current fact ity to expand the Center, allowing the residents to dispose of recyclable items 24 hours per day, and the development of three (3) site plan options for the layout of the expansion project. AMENDMENT NO. 1: At the beginning of the design work, staff negotiated an agreement with a nearby property owner for a roadway access easement on the north side of the property. However, a change in property ownership caused a need to shift the northern access point, requiring additional engineering and design work for the new layout. The additional scope of services is $13,500.00 and includes the following tasks: • Coordinate revised perpetual roadway easement with surveyor • Realign and grade north side access drive to connect with South Main Street • Relocate and grade rain garden; design and connect rain garden stormwater outfall pipe to the City's storm sewer system • Revise grading of proposed expansion area to drain to relocated rain garden • Relocate and design 4" sanitary sewer services • Revise pay quantities and cost estimates FUNDING: Funding is available OPWA - Recycle Center Operations Budget. RECOMMENDATION: Staff recommends authorization for payment of Amendment No. 1 to the Agreement for Engineering Services for the design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $13,500.00. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03125/23 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,176.04 22,023.13 405 Utility Billing 7,752.80 9,386.28 420 Water 14,396.57 17,422.92 450 Wastewater 15,369.20 18,638.37 455 Wastewater Collection 14,131.59 17,129.61 480 Refuse 14,892.30 18,065.02 485 Recycle Center 2,776.00 3,373.13 FUND TOTAL 87,494.50 106,038.46