HomeMy WebLinkAbout2023.04.11_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only.
There is no opportunity for public comments of work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building
Tuesday, April 11, 2023 - 6:00 PM
109 North Birch, Owasso, OK
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
AGENDA
1. Call to Order - Mayor /Chair Kelly Lewis !REECC IVED
2. Discussion relating to Fiscal Year 2023 -2024 Budget Calendar MW-0 % 023 �
Carly Novozinsky
3. Discussion relating to Community Development items City Clerk's Office
Alexa Beemer /Wendy Kramer
A. Request for final plat - Cypress Crossing Apartments, approximately 20.79 acres located north
of East 99th Street North and east of North Owasso Expressway
B. Request for annexation (OA 23 -01) of approximately 2.49 acres located at 1 1428 North 129th
East Avenue and and rezoning (OZ 23 -03) from Agricultural - Residential (AG -R) to Commercial
Shopping (CS)
4. Discussion relating Public Works items
Roger Stevens /Dwayne Henderson
A. East 86th Street North from North Main Street to North Garnett Road Widening Project,
application for Surface Transportation Block Grant funding
B. Proposed Beneficiary Agreement between the Board of County Commissions of Tulsa County
and the City of Owasso for the disbursement of $2,417,450.00 in American Rescue Plan Act
(ARPA) funds eligible under the water and sanitary sewer infrastructure category
C. Proposed amendment to the 2022 Street Rehabilitation Program priority project list to include
East 761h Street North from North 1291h East Avenue to North 145th East Avenue
5. Discussion relating to the evaluation process and employment contracts for the City Manager and the
City Attorney
Michele Dempster
6. Discussion relating to City /Authority Manager items
Warren Lehr
A. City Hall elevator renovation project update
B. City facilitation of adult softball leagues
C. Annual appointments - various citizen boards and committees
D. Monthly sales tax report and revenue outlook
E. City Manager report
7. City Councilor/Trustee comments and inquiries
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, Decem er(9/J 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 4:00 pm on Frigqy April 7, 2�3�3 A �irr lr7 0
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918- 376 -1.%2 or by email to istevens@citvofowosso.com
CITY OF OWASSO
BUDGET CALENDAR
FY 2023 -24
Due Date
Dec. 31 Directors submit requests for additional personnel to Finance.
Jan. 31 Requests are prioritized and submitted by the Directors for each Department.
February Directors meet with City Manager /Asst. City Manager for justification and
clarification of requested increases.
April 20 Revenue estimates are finalized to determine which budget priorities will be
recommended for funding.
May 9 The proposed budget is presented to the City Council at Work Session.
May 10 The proposed budget is posted to the City website.
May & June Publication of notice of public hearing (at least five days prior to hearing *).
June 6 Public Hearing (no later than June 15 *).
June 20 Budget adoption (at least seven days prior to July 1 *).
July 27 Publication of notice to vendors (no later than July 31 *).
July 31 Budget is filed with the State Auditor (no later than July 31 *).
Sept. 30 Deadline for submission of vendor invoices for previous fiscal year. Open
purchase orders are closed, and budgetary fiscal year -end fund balances are
determined.
*Deadline set by state statute
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Alexo Beemer, AICP
Planning Manager
Final Plat— Cypress Crossing Apartments
April 7, 2023
BACKGROUND:
The Community Development Department received an application for review and approval of
a Final Plat for Cypress Crossing Apartments, a proposed multi- family residential subdivision. The
subject property is located east of North Owasso Expressway and northeast of East 99th Street
North. The property is approximately 20.79 acres in size and is zoned Residential Multifamily (RM),
Commercial General (CG) and Office (0) with a Planned Unit Development Overlay (OPUD 22-
03) .
SUBJECT PROPERTY /PROJECT DATA:
Properly Size
20.79 acres +/-
Land Use Master Plan
Commercial
Current Zoning
RM; CG In Covers Reserve Areas Only
Proposed Use
Residential
Proposed Lots /Blocks
1 Lot, 1 Block
Within a PUD?
Yes; OPUD 22 -03
Within an Overlay District?
Yes; US -169 Overlay District
Water Provider
City of Owasso
Streets
Private
Applicable Paybacks /Fees
(assessed at platting)
Storm Siren Fee
($50.00 per acre)
Elm Creek Extended Sanitary Sewer Relief Area
($1,580.00 per acre)
Fire Station #3 Water Payback Area
($2,002.94 per water tap)
ANALYSIS:
The Preliminary Plat for Cypress Crossing Apartments was approved by the Owasso
Planning Commission in February of 2023.
The proposed Final Plat consists of one (1) Lot on one (1) Block with a proposed
maximum of 374 dwelling units within Lot 1, it yields a gross density of approximately 18
dwelling units per acre.
The proposed lot as depicted on this plat meets the bulk and area requirements
stipulated in the Owasso Zoning Code for RM -zoned property and the OPUD 22-
03 document.
Final Plat- Cypress Crossing Apartments
Page 2
• Detention will be provided for via the stormwater detention and drainage easement
depicted on this final plat. This easement is located on the east portion of the subject
property.
• Perimeter and interior utility easements are shown on the plat allowing utility companies
adequate access to service the subdivision.
• Two points of access are depicted on the plat face, both of which are proposed to be
contained within reserve areas as private drives.
o One point of access is proposed off of North Owasso Expressway, cutting through
the vacant property to the west of the subject property. This is noted as Reserve
Area "A."
o The other point of access is proposed to connect into East 99th Street North, along
the southern portion of the subject property. This is noted as Reserve Area "B."
• The City of Owasso will provide police, fire, ambulance, water services, and sanitary
sewer services to the property.
• Any development that occurs on the subject property shall adhere to all development,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Agriculture AG
Vacant
Commercial
City of Owasso
South
Residential Single Family (RS -2)/
Place of Worship/
Transitional/
City of Owasso
Agriculture (AG)
Residential
Residential
East
Residential Estate RE
Residential
Residential
Tulsa Count
West
Commercial General (CG)/
Vacant
Commercial
City of Owasso
Office O
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on April 10, 2023.
ATTACHMENTS:
Aerial Map
Final Plat- Cypress Crossing Apartments
Aerial Map
Final Plat- Cypress Crossing Apartments
Final Plat
Cypress Crossing
Apartments
OPUD 22.03/ZONES RM, CG, S O
Final Plat
Cypress Crossing
apartments
TO: The Honorable Mayor and City Council
FROM: Wendy Kramer, City Planner
SUBJECT: Annexation (OA 23 -01) 8, Rezoning (OZ 23 -03) — 11428 North 129th East Avenue
DATE: April 7, 2023
BACKGROUND:
The Community Development Department received a request for the annexation and rezoning
of property located at 11428 North 129th East Avenue. The subject property is approximately 2.49
acres in size and is currently zoned Agricultural- Residential (AG -R) within Tulsa County. Upon
annexation, the applicant is requesting the property be brought into Owasso City Limits as
Commercial Shopping (CS) via accompanying rezoning request (OZ 23 -03).
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.49 acres +/-
Current Zoning
Agricultural- Residential (AG-R) In Tulsa County
Proposed Zoning Upon
Annexation
Commercial Shopping (CS)
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
No
Water Provider
Washington County Rural Water District # 3
Applicable Paybacks
(Assessed at Platting)
Storm Siren Fee ($50.00 per acre)
Ranch Creek Sewer Service Assessment Area ($610.33
per acre
ANALYSIS:
• The subject property is contiguous with City limits on the northern boundary of the
property.
• The GrOwasso 2035 Land Use Master Plan identifies the subject property for future
"Commercial" uses.
o As such, assigning a zoning of CS to the subject property upon annexation is
consistent with the long -range vision for the property laid out in the Master Plan.
• The subject property is currently unplatted; the applicant does intend to the develop the
property as an ambulatory health care office for Mercy EMS.
• The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the
property upon annexation. Washington County Rural Water District #3 will provide water
services to the subject property.
• Any future development that occurs on the subject property must adhere to all Owasso
subdivision, zoning, and engineering requirements.
Page 2
OA 23 -01 /OZ 23 -03
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial Shopping
Vacant
Commercial
City of Owasso
South
Agricultural - Residential
Residential
Transitional
Tulsa County
(AG -R)
East
Agriculture (AG)
Residential
Transitional
Tulsa County
West
Agricultural- Residential
Vacant
Commercial
Tulsa County
(AG -R)
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on April 10, 2023.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
Property Exhibit
not precisely align with physical Subject OA 23-01 0 100 200 400
features on the ground
Aerial Photo Date: 202012021 OZ 23 -03 Feet
Surrounding Zoning
OA 23-01/OZ 23-03
Subject Tract
Land Use Categories
Parks /Recreation
LEGAL DESCIUVrION
TO: The Honorable Mayor and Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Application for Surface Transportation Block Grant Funds
East 86th Street North /North Main Street to North Garnett Road Widening
Project
DATE: April 7, 2023
BACKGROUND:
In March 2023, Indian Nations Council of Governments ( INCOG) opened applications for the FY
2025 Surface Transportation Block Grant (STBG) funds (formerly the Surface Transportation
Program). Funds are made available on an annual basis by the Federal Highway Administration
(FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of
eligible transportation improvements in the Tulsa Urbanized Area. Projects qualifying for funding
must: provide system preservation (maintenance), management and integration (traffic
management systems), arterial intersections (safety and capacity enhancements),
transportation alternatives (sidewalks, trails, carpooling) and capacity expansion (arterials and
interchanges that are listed on the major street and highway plan).
East 86th Street North from North Main Street to North Garnett Road is a project that qualifies for
these funds. The original project was constructed in 2002 -2003 as part of a State Transportation
Program (STP) project to widen East 86th Street North when the road was a two (2) lane road. The
project was widened to a four (4) lane road with asphalt surfacing, which has withstood 20 years
of large traffic volumes (as high as 21,900 vehicles per day) due to excellent construction of the
subgrade and base material. However, after 20 years of service this section of roadway has
reached capacity.
All other sections of East 86th Street North in Owasso, over 20,000 cars per day, are widened to
five (5) lanes. The fifth lane does not add capacity per se, but allows left turning cars to move
out of the driving lanes and allows more traffic to travel freely through the area.
STBG FUNDS:
INCOG will administer the grant funds and has established a selection process for the distribution
of STBG funds. Priority funding is given to projects that meet federal regulations, help advance
the Regional Transportation Plan through safety improvements, and reduce traffic congestion.
Proposed projects are evaluated for eligibility and prioritized based on a 200 -point rating system.
The total funding available through this application is $22,000,000 for the FY 2025 funding year.
$6,000,000 is designated to the Gilcrease Expressway implementation, which leaves $16,000,000
for remaining projects. $3,000,000 is the maximum amount of funds for any single project.
On March 8, 2023, INCOG solicited for STBG funding applications with a submittal deadline of
April 21, 2023.
PROPOSED RESOLUTION FOR CONSTRUCTION PHASE:
Similar to previous INCOG sponsored projects, a resolution is necessary in order to complete the
application process. The application will request federal funding assistance for the construction
STBG
Page 2
of the roadway improvements. If this project is selected in the summer of 2023, the funding for
construction will be targeted in FY 2025 or sooner, depending on funding availability.
CONCEPTUAL COST SUMMARY:
East 86th Street North is considered a primary arterial in Owasso. The roadway is heavily used and
conveys residential, commercial, school and commuter traffic to and from Owasso. The
proposed work for this section of roadway, is to replace the asphalt pavement with concrete
pavement on the existing lanes, and add a fifth lane to the north side of the road. Several utilities
will need to be relocated. Since both ends of the projects are signalized with older equipment,
staff plans to replace the traffic signalization with the newest design and technology standard.
Based on the conceptual cost estimate, the anticipated cost for construction of the proposed
roadway improvements are listed below. Construction administration (testing, inspection and
administration of pay applications) is equal to 12% of the construction fee. Budgeting 8% for
engineering, surveying and geotechnical exploration, the estimated total project cost is
$7,107,045.
If authorized by the City Council, the City will pay for engineering design locally and request
FHWA funding to contribute towards construction. FHWA funding for this project would be
through the STBG program, which would fund 80% of eligible construction costs (for a maximum
of $3,000,000) while the local government funds 20 %. Based upon this information, the following is
a project estimate (projected out 5% inflation annually for 5 years, as per the application
requirements):
Project Segment
Estimate
ODOT Portion
City of Owasso
Construction
$5,395,871
$3,000,000
$2,395,871
Administration
$647.505
$124,800
$647.505
Utility Relocation
$500,000
N/A
$500,000
Right -of -way
$132,000
N/A
$132,000
Engineering
$431,670
N/A
$431,670
Total Project Cost
$7,107,045
$3,000,000
$4,107,045
PROPOSED ACTION:
Staff intends to present this item for discussion at the April 11, 2023, Worksession with intent to
have an item on the April 18, 2023, City Council agenda for consideration and action relating to
a resolution requesting ODOT to consider the construction phase of the East 86th Street North,
Main Street to Garnett Road Project as a candidate for federal funding assistance through the
STBG Program.
ATTACHMENTS:
Resolution - Draft
Location Map
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2023 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING
AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
DEPARTMENT OF TRANSPORTATION FOR THE EAST 86th STREET NORTH, MAIN STREET TO NORTH
GARNETT ROAD WIDENING PROJECT
WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for
transportation improvements within the Tulsa Transportation Management Area; and
WHEREAS, The City of Owasso has selected a project described as follows: The 86 +h STREET
NORTH, MAIN STREET TO NORTH GARNETT ROAD WIDENING PROJECT, Owasso, Oklahoma; and
WHEREAS, the selected project is consistent with the local comprehensive plan, including
applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and
WHEREAS, the engineer's preliminary estimate of cost is $7,107,045 and Federal participation
under the terms of the Surface Transportation Block Grant Program Urbanized Area funds are hereby
requested for funding of forty -two percent of the project cost ($3,000,000; and
WHEREAS, the City of Owasso proposes to utilize the Half -Penny Sales Tax Fund and future capital
improvements funding for the balance of the project costs; and
WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion,
and to furnish the necessary right -of -way clear and unobstructed; and
WHEREAS, the City of Owasso has required matching funds available and further agrees to
deposit with the Oklahoma Department of Transportation said matching funds within the time frame as
required by the ODOT.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, that, to -wit:
The Indian Nations Council of Governments is hereby requested to program this project into the
Transportation Improvement Program for the Tulsa Transportation Management Area, should the project
be selected for funding; and
That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation
Commission is hereby requested to concur in the programming and selection of this project and to
submit the same to the Federal Highway Administration for its approval.
The Mayor is authorized and directed to execute the above described agreement on behalf of the City
of OWASSO.
ATTEST:
City Clerk
APPROVED AS TO FORM:
, City Attorney
PASSED AND APPROVED this 18th day of April, 2023.
, Mayor
East 86th Street North, North Main Street to North Garnett Road Widening
Location Map
03/31/2023
This map may reprasents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Public Works Director
SUBJECT: Beneficiary Agreement Between The Board of County Commissioners Of Tulsa
County ( "Grantee ") And The City of Owasso ( "Beneficiary")
DATE: April 7, 2023
BACKGROUND:
In a staff memorandum to the City Council dated May 13, 2022, staff advised that Tulsa County
Board of Commissioners would not be approving the Interlocal Agreement for right-of-way
obtainment responsibilities for the East 106th Street North and North 129th East Avenue Project,
after they discovered County funding had not been allocated. The memo advised that Tulsa
County staff were evaluating other potential funding sources as well as the potential to use a
portion of the County's allocation of American Rescue Plan Act (ARPA) funds towards a
separate City project.
In 2021 and 2022, Tulsa County received approximately $126,000,000.00 in ARPA funds from the
federal government to respond to the COVID -19 public health emergency and its economic
impacts, such as necessary investments in water and sewer infrastructure. In January 2022, Tulsa
County proposed the concept of utilizing ARPA funds in the amount of $2.4 million for a City of
Owasso water or wastewater project in lieu of funding right -of -way obtainment, utility relocation
and a portion of construction related to the East 106th North and North 129th East Avenue
Intersection Improvement Project.
In September 2022, City staff agreed with the concept and identified the Ranch Creek sanitary
sewer project to receive the ARPA funds due to the project being close to shovel ready at an
estimated cost of $6 million.
BENEFICIARY AGREEMENT:
In January 2023, City staff received the draft agreement from Tulsa County. The City Attorney as
well as the Public Works staff reviewed the language outlined in the agreement. Below are the
highlights within the agreement:
Grantee (Tulsa County) has agreed to make a conditional award of funds to
Beneficiary (City of Owasso) in the not- to-exceed amount of $2,417,450.00.
Grant disbursements shall be an award of funds to Beneficiary eligible under
category Water and Sewer Infrastructure
Grant distributions will be made by Grantee to Beneficiary upon execution of
this Agreement and receipt of written request;
ATTACHMENT:
Proposed Agreement
BENEFICIARY AGREEMENT BETWEEN
THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY ( "GRANTEE ")
AND
THE CITY OF OWASSO (`BENEFICIARY ")
Beneficiary Name:
CITY OF OWASSO
Project Name:
PJ1372 — DRP06 — CMF 20221422
Project Description:
Funding to address sanitary sewer capacity, and
conveyance.
Effective Period of Performance:
7 -13 -2022 through 12 -31 -2024
Total Amount of Federal Funds
Obligated and Committed to the
Beneficiary:
$2,417,450.00
Amount of Federal Funds Obligated
by this Action:
$2,417,450.00
Project Number:
N/A
CFDA Number and Name:
CFDA 21.027 Coronavirus State and Local Fiscal
Recovery Fund as established under the American
Rescue Plan Act.
Awarding Agency: i
Board of County Commissioners of Tulsa County
THIS AGREEMENT ("Agreement") entered into on the date of the ORANTEE's signature, by
and between THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY,
OKLAHOMA, (hereinafter called the "Grantee ") and THE CITY OF OWASSO (hereinafter
called the "Beneficiary ").
WHEREAS, the health, economic, and social harm caused by the COVID -19 pandemic has
disproportionately impacted Tulsa's most vulnerable residents, particularly low- income
households, our communities of color, children, and the elderly; and
WHEREAS, pursuant to the U.S. Department of the Treasury ( "Treasury ") Local Fiscal Recovery
Fund of the American Rescue Plan Act, 2021 ( "Act "), the Grantee has received $126,556,338.00
from the federal government to respond to the COVID -19 public health emergency and its
economic impacts through four categories of eligible uses: 1. To respond to the COVID -19 public
health emergency or its negative economic impacts; 2. To respond to workers performing essential
work during the COVID -19 public health emergency by providing premium pay to such eligible
workers of the recipient, or by providing grants to eligible employers that have eligible workers
who performed essential work; 3. For the provision of government services, to the extent of the
reduction in revenue of such recipients due to the COVID -19 public health emergencies, relative
to revenues collected in the most recent full fiscal year of the recipient prior to the emergency; and
4. To make necessary investments in water, sewer, or broadband infrastructure; and
WHEREAS, nonprofits may be impacted by the pandemic and receive Coronavirus State and
Local Fiscal Recovery (ARPA/SLFRF) assistance as a beneficiary, per U.S. Treasury 31 CFR Part
35; and
WHEREAS, the Grantee engaged local nonprofit organizations in a Request for Proposal process
to address the primary and secondary effects of the Coronavirus pandemic; and
WHEREAS, the City of Owasso meets the U.S. Treasury definition of a Beneficiary, and
submitted an application in ARPA/SLFRF relief funds to support project programming burdens
due to the COVID-19 pandemic; and
WHEREAS, Beneficiary is willing to execute this Agreement obligating itself to comply with the
terms and conditions hereof and to fulfill such obligations in a manner complementary to and in
furtherance of its obligations arising from this Agreement it executed with Grantee for receipt of
the funds described herein.
NOW, THEREFORE, it is agreed between the Parties hereto that:
I. CERTAIN DEFINITIONS
Capitalized terms used in this Agreement shall have the meanings specified in the Act and
regulations promulgated under the Act, as applicable, unless otherwise defined herein (such
meanings to be equally applicable to the singular and plural forms thereof).
H. GENERAL CONDITIONS
a. General Compliance
The Beneficiary agrees to comply with the requirements of the Act, Treasury regulations
implementing the Act, and guidance issued by Treasury regarding the foregoing.
2
The Beneficiary also agrees to comply with all other applicable Federal, state and local
laws, regulations, and executive orders governing the funds provided under this
Agreement.
b. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer /employee between the parties. The
Beneficiary shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The Grantee shall be exempt from payment
of all unemployment compensation, FICA, retirement, life and /or medical insurance and
workers' compensation insurance, as the Beneficiary is an independent contractor.
C. Hold Harmless
The Beneficiary shall hold harmless, defend, and indemnify the Grantee from any and all
claims, damages, costs, attorney's fees and expenses, actions, suits, charges and judgments
whatsoever that arise out of the Beneficiary's performance or nonperformance of the
services or subject matter called for in this Agreement. This hold - harmless and
indemnification provision shall survive termination of this Agreement.
d. Insurance & Workers' Compensation
The Beneficiary shall maintain at all times commercial general liability insurance, property
damage insurance, and professional if applicable, covering its activities and operations
under this Agreement. Beneficiary agrees to provide County with a copy of required
insurance upon request.
C. Amendments
The Grantee or Beneficiary may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed
by a duly authorized representative of the organization, and approved by the Grantee's
governing body. Such amendments shall not invalidate this Agreement, nor relieve or
release the Grantee or Beneficiary from its obligations under this Agreement.
The Grantee may, in its discretion, amend this Agreement to conform with Federal, state
or local governmental guidelines, policies and available funding amounts, or for other
reasons. If such amendments result in a change in the funding, the scope of services, or
schedule of the activities to be undertaken as part of this Agreement, such modifications
will be incorporated only by written amendment signed by both Grantee and Beneficiary.
f. Suspension or Termination
Grantee may suspend or terminate this Agreement in whole or in part as follows:
If the Beneficiary materially fails to comply with any terms and conditions of this
Agreement, which include (but are not limited to), the following:
Failure to comply with any of the rules, regulations or provisions referred
to herein, or such statutes, regulations, executive orders, and Act
guidelines, polices or directives as may become applicable at any time;
o Failure, for any reason, of the Beneficiary to fulfill in a timely and proper
manner its obligations under this Agreement;
o Ineffective or improper use of funds provided under this Agreement; or
Submission of reports that are incorrect or incomplete in any material
respect by the Beneficiary to the Grantee.
This Agreement may also be terminated for convenience by either the Grantee or
the Beneficiary, in whole or in part, by written notification setting forth the reason
for termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if in the case of a partial termination, the
Grantee determines that the remaining portion of the award will not accomplish
the purpose for which the award was made, the Grantee may terminate the award
in its entirety.
• In the event this Agreement is terminated or partially terminated, both the Grantee
and Beneficiary remain responsible for compliance with the requirements outlined
herein.
• If this Agreement is terminated for Beneficiary's material failure to comply with
the Federal statutes, regulations, or terms and conditions of the Federal award,
Grantee will provide notice of termination.
ADMINISTRATIVE REQUIREMENTS
a. Financial Management
Accounting Standards
The Beneficiary agrees to adhere to the accounting principles and procedures
required therein and maintain necessary source documentation for all costs
incurred.
Internal Controls
The Beneficiary agrees to establish and maintain effective internal control over the
Federal award.
b. Renortin¢
• Beneficiary agrees to comply with any reporting obligations established by
Treasury, including the Treasury Office of Inspector General, as relates to this
award, including but not limited to: (i) reporting of information to be used by
Treasury to comply with its public reporting obligations and (ii) any reporting to
Beneficiary acknowledges that any such information required to be reported
pursuant to this section may be publicly disclosed. Additional reporting
requirements may be required at the request of the Grantee.
• Beneficiary agrees to establish data privacy and security requirements as
required by the U.S. Department of the Treasury.
• Beneficiary's point of contact for Tulsa County will be Aaron Wiedman
(aaron wiedman@thilsacounty.org) and Jennifer Pottorf (jpottorf tulacounty.org)
c. Maintenance of and Access to Records
• Beneficiary shall maintain records and financial documents sufficient to
support compliance with the U.S. Department of the Treasury regarding the eligible
uses of funds.
• The Treasury Office of Inspector General and the Government
Accountability Office, or their authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary in order to conduct
audits or other investigations.
A. Records to be Maintained
L The Beneficiary shall maintain all records (may be secure
digital storage) specified in 2 CFR Part 200 that are
pertinent to the activities to be funded under this
Agreement. Such records shall include but not be limited to:
• Records providing a full description of each
activity undertaken;
• Records required for determining the eligibility of
certain activities per 2 CPR Part 200;
• Records required to document the acquisition,
improvement, use or disposition of real property
acquired or improved with program assistance, as
applicable;
• Records documenting compliance with Fair
Housing Act, Title VIII -IX of the Civil Rights
Act;
• Financial records as required by 2 CFR Part 200,
other than such provisions as Treasury may
determine are inapplicable to this Award and
subject to such exceptions as may be otherwise
provided by Treasury;
• Subpart F — Audit Requirements of the Uniform
Guidance, implementing the Single Audit Act,
shall apply to this award.
• Audits & Inspections
All Beneficiary records with respect to any matters covered by this Agreement shall
be made available to the Grantee, grantor agency, and the Comptroller General of the
United States or any of their authorized representatives, at any time during normal
business hours, as often as deemed necessary, to audit, examine, and make excerpts
or transcripts of all relevant data.
Beneficiary shall submit one copy of the Reporting Package as outlined in 2 CFR
200.512(c) or one copy of the organization's annual audit in its entirety to Grantee
the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months
after the end of the audit period. Submissions may be in the form of either a hard
copy or an electronic copy. If any findings are reported in the organization's audit,
the Beneficiary shall submit a copy of the summary schedule and corrective action
plan as outlined in 2 CFR 200.511 to the Grantee at the same time the response is
transmitted to the auditors. All required corrective actions must be taken within six
months of receipt of the audit report. Failure of the Beneficiary to comply with the
above audit requirements will constitute a violation of this Agreement and may
result in the withholding of future payments.
B. Pavment Procedures
a Beneficiary shall follow Grantee payment procedures. Payment of
costs hereunder must be submitted by completion of a Request for Funds
form. Requests for Funds will be reviewed and approved for payment if
backup documentation is determined to be complete and eligible; the
purpose for the request is reasonable, necessary and allocable; and
Beneficiary is making reasonable progress in completing performance
expectations. Beneficiary shall instruct personnel assisting with the
activities in this Agreement to maintain timesheets for all work performed
under this Agreement.
h The Grantee shall pay to the Beneficiary funds available under this
Agreement Article V, based upon information submitted by the Beneficiary
and consistent with any approved budget and Grantee policy concerning
payments. The Grantee reserves the right to adjust reimbursement amounts
to exclude ineligible expenses. Also, the Grantee reserves the right to
liquidate funds available under this Agreement for costs incurred by the
Grantee on behalf of the Beneficiary.
C. Questioned Costs
If Beneficiary requests reimbursement and receives payment from the grant that are
subsequently questioned and disallowed by a finding during the monitoring process,
Grantee shall require the Beneficiary to repay the disallowed cost or submit an installment
plan for approval within thirty (30) days of receipt of the notice of disallowance. If the
Beneficiary does not agree to repay the disallowed costs in a lump sum payment by the
date specified or begin and continue repayment under an installment plan approved by
Grantee, appropriate action, such as suspension of any current or future contract payments,
termination of Agreement(s), referral to Grantee's legal for further actions, or any other
appropriate actions necessary, will be taken to recover the disallowed costs. For purposes
herein, the term "finding" refers to a deficiency in program performance based on a
statutory, regulatory, or Agreement requirement for which sanctions or other corrective
actions are authorized.
D. Procurement
1. The Beneficiary shall conform to applicable State and local laws and
regulations, as well as applicable Federal law and the standards.
2. The Beneficiary shall comply with current Grantee policy concerning the
purchase of equipment with grant funds, including but not limited to, obtaining
Grantee approval prior to purchase and maintaining inventory records of all non-
expendable personal property.
E. Assigrrrnent and Subcontracts
1. Assignability
The Beneficiary shall not assign or transfer any interest in this Agreement without
the prior written consent of the Grantee; provided, however, that claims for money
due or to become due to the Beneficiary from the Grantee under this Agreement
may be assigned to a bank, trust company, or other financial institution without
such approval. Notice of any such assignment or transfer shall be furnished
promptly to the Grantee.
2. Subcontracts
a. Approvals
The Beneficiary shall not enter into any subcontracts with any agency or
individual in the performance of this Agreement without the written
statement of the Grantee prior to the execution of such agreement.
b. Monitoring
The Beneficiary shall monitor all subcontracted services on a regular basis
to assure contract compliance. Results of monitoring efforts shall be
summarized in written reports and supported with documented evidence of
follow -up actions taken to correct areas of noncompliance.
C. Selection Process
The Beneficiary shall undertake to ensure that all subcontracts let in the
performance of this Agreement shall be awarded on a fair and open
competition basis in accordance with applicable procurement requirements
as stated herein. Executed copies of all subcontracts shall be forwarded to
the Grantee along with documentation concerning the selection process.
Beneficiary must not let any subcontracts in the performance of this
agreement to parties listed on the government -wide Excluded Parties List
System in the System for Award Management (SAM) in accordance with
Treasury's implementing regulation at 31 C.F.R. Part 19 and the OMB
guide lines at 2 CFR Part 180 that implement Executive Orders 12549 and
12689, "Debarment and Suspension."
F. Hatch Act
The Beneficiary agrees that no funds provided, nor personnel employed under the
Agreement, shall be in any way or to any extent engaged in the conduct of political
activities in violation of Chapter 15 of Title 5 of the United States Code.
G. Conflict of Interest
The Beneficiary agrees to abide by the provisions of 2 CFR 200.112, which include (but
are not limited to) the following:
1. The Beneficiary shall maintain a written code or standards of conduetthat
shall govern the performance of its officers, employees or agents engaged in the
award and administration of contracts supported by Federal funds.
a. No employee, officer or agent of the Beneficiary shall participate in
the selection, or in the award, or administration of, a contract supported by
Federal funds if a conflict of interest, real or apparent, would be involved.
b. No covered persons who exercise or have exercised any functions
or responsibilities with respect to Treasury- assisted activities, or who are in
a position to participate in a decision- making process or gain inside
information with regard to such activities, may obtain a financial interest in
any contract, or have a financial interest in any contract, subcontract, or
agreement with respect to the Treasury- assisted activity, either for
themselves or those with whom they have business or immediate family
ties, during their tenure or for a period of one (1) year thereafter. For
purposes of this paragraph, a "covered person" includes any person who is
an employee, agent, consultant, officer, or elected or appointed official of
the Grantee, the Beneficiary, or any designated public agency.
H. Relisious Activities
The Beneficiary agrees that funds provided under this Agreement will not be
utilized for inherently religious activities, such as worship, religious instruction, or
proselytization.
IV. CROSS- CUTTING FEDERAL REQUIREMENTS
Beneficiary shall comply and cause each of its own subrecipients or subcontractors to comply with
all of the cross - cutting federal requirements listed in this Article XI. Beneficiary shall cause all of
the provisions in this Article to be included in and made a part of any subcontract or purchase order,
specifically or by reference, so that such provisions will also be binding upon each of its own
subrecipients or subcontractors.
a. Civil Rights
• Com 1p iance
Beneficiary agrees to comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
§§ 2000d et seq.) and Treasury's implementing regulations at 31 CFR Part 22, which
prohibit discrimination on the basis of race, color, or national origin under programs
or activities receiving federal financial assistance;
Section 504
The Beneficiary agrees to comply with all Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
which prohibits discrimination against the individuals with disabilities or handicaps
in any Federally assisted program.
• Fair Housing
The Fair Housing Act, Title VII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et
seq.), which prohibits discrimination in housing on the basis of race, color, religion,
national origin, sex, familial status, or disability;
Improving Access to Services for Persons with Limited English
Proficiencv
Beneficiary acknowledges that Executive Order 13166, "Improving Access to
Services for Persons with Limited English Proficiency," seeks to improve access to
federally assisted programs and activities for individuals who, because of national
origin, have Limited English proficiency (LEP). Beneficiary understands that
denying a person access to its programs, services, and activities because of LEP is a
form of national origin discrimination prohibited under Title VI of the Civil Rights
Act of 1964 and the Department of the Treasury's implementing regulations.
Accordingly, Beneficiary shall initiate reasonable steps, or comply with the
Department of the Treasury's directives, to ensure that LEP persons have
meaningful access to its programs, services, and activities. Beneficiary understands
and agrees that meaningful access may entail providing language assistance services,
including oral interpretation and written translation where necessary, to ensure
effective communication in the Beneficiary's programs, services, and activities.
Beneficiary agrees to consider the need for language services for LEP persons
when Beneficiary develops applicable budgets and conducts programs, services,
and activities. As a resource, the Department of the Treasury has published its LEP
guidance at 70 FR 6067. For more information on taking reasonable steps to
provide meaningful access for LEP persons, please visit http: / /www.lep.gov.
Beneficiary acknowledges and agrees that compliance with the assurances
constitutes a condition of continued receipt of federal financial assistance and is
binding upon Beneficiary and Beneficiary successors, transferees, and assignees
for the period in which such assistance is provided.
b. Affirmative Action
• Affirmative Action Program
The Beneficiary agrees that it shall be committed to carry out an Affirmative Action
Program in keeping with the principles of and as required by President's Executive
Order 11246 of September 24, 1965. Where applicable, the Beneficiary shall
submit a written plan for an Affirmative Action Program prior to the reimbursement
of hinds.
• Notification
The Beneficiary shall send to each labor union or representative of workers with
which it has a collective bargaining agreement or other contract or understanding,
a notice, to be provided by the agency contracting officer, advising the laborunion
or worker's representative of the Beneficiary's commitments under Section 202 of
Executive Order No. 11246 and shall post copies ofthe notice in conspicuous places
available to employees and applicants for employment.
Equal Employment Opportunity
The Beneficiary shall include the equal opportunity clause found at 41 CFR § 60-
1.4(b) in all of its contracts or subcontracts for construction work funded in whole
or in part with federal grant funds.
Age Discrimination
The Age Discrimination Act of 1975, as amended (42 USC §§ 6101 et seq.), and
Treasury's implementing regulations at 31 CFR Part 23, which prohibit
discrimination on the basis of age in programs or activities receiving federal
financial assistance; and. Title II of the Americans with Disabilities Act of 1990, as
amended (42 U.S.C. §§ 12101 et seq.). which prohibits discrimination on the basis
of disability under programs, activities, and services provided or made available by
state and local governments or instrumentalities or agencies thereto.
c. Employment Restrictions
Prohibited Activity
The Beneficiary is prohibited from using its personnel or funds provided herein for
political activities; inherently religious activities; lobbying (2 CFR 200.450) and
New Restrictions on Lobbying (31 CFR Part 21; political patronage; or nepotism
activities.
• Drug -Free Workplace
Beneficiary shall provide a drug -free workplace in accordance with the Drug -Free
Workplace Act of 1988. (31 CFR Part 20)
d. Lobbvina
The Beneficiary hereby certifies that:
• No Federal appropriated funds have been paid or will be paid, by or on behalf
of it, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
• If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, it will complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions; and
• For any award of $100,000 or more, Beneficiary shall require that the
language of paragraph (4) of this certification be included in the award documents
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for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all Subrecipients shall also
certify and disclose accordingly;
Lobbying Certification
This certification is a material representation offact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is
a prerequisite for making or entering into this transaction imposed by section 1352,
title 31, U.S.C. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
V. AWARD FUNDING
A. Grantee has agreed to make a conditional award of funds to Beneficiary in the not -to- exceed
amount of $2,417,450.00 (the "Grant"), Grant disbursements shall be an award of funds to
Beneficiary eligible under category Water and Sewer Infrastructure, EC 5.2, "Clean Water:
Centralized Wastewater Collection and Conveyance".
B. Grant distributions will be made by Grantee to Beneficiary upon execution of this Agreement
and receipt of written request sent to:
Board of County Commissioners of Tulsa County
218 W. 61th St.
Tulsa, OK 74105
V1. MISEXPENDITURES AND EXCESS PAYMENTS
A. It is the responsibility of Beneficiary to provide adequate documentation to ensure funds are
used in compliance with this Agreement.
B. Upon Grantee's identification of a misexpenditure or excess payment, Grantee shall notify
Beneficiary thereof. Upon Beneficiary's identification of a misexpenditure or excess
payment, Beneficiary shall notify Grantee thereof
C. Within 30 days of Beneficiary identifying a misexpenditure or excess payment, Beneficiary
shall make full payment to Grantee. Within 30 days of receiving notice from Grantee of a
misexpenditure or excess payment, Beneficiary shall snake full payment to Grantee.
VII. WITHOLDING OF GRANT FUNDS
A. Grantee may withhold any and all Grant funds from Beneficiary if Grantee, in its sole
discretion, determines that Beneficiary has failed to timely satisfy any material obligation
arising under this Agreement.
B. Nothing in this section limits the Grantee's ability or authority to pursue any or all legal or
equitable remedies for Beneficiary's breach of this Agreement.
VIII. GOVERNING LAW: VENUE: CONSENT TO JURISDICTION
This Agreement shall be governed by the laws of the State of Oklahoma without regard to principles
of conflicts of law. Both Parties consent to the jurisdiction of the courts situated in Tulsa County,
Oklahoma in all disputes arising out of this Agreement.
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IX. NOTICES
Notices required by this Agreement shall be submitted in writing via mail (postage prepaid),
commercial courier, personal delivery, by facsimile, by email or other electronic means. Any
notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices
and other written communications under this Agreement shall be addressed to the individuals in
the capacities indicated below, unless modified by subsequent written notice.
Communication and details concerning this Agreement shall be directed to the following contract
representatives:
Grantee
Beneficiary
Board of County Commissioners of Tulsa
Beneficiary Org:
County
Contact Name: Aaron Wiedman
Contact Name: Click or tap here to enter text
Jennifer Pottorf
Address: 218 W. 6 °1 St.
Address: Click or tap here to enter text
Tulsa, OK 74119
Telephone: (918) 576 -5500
Telephone: Click or tap here to enter text
E -mail Address:
E -mail Address: Click or tap here to enter
aaron.wiedman@tulsacounty.org
text
ipottorf @tulacounty.or
X. BENEFICIARY STATUS
Beneficiary is not an officer, employee or agent of the County, with respect to work performed under
this Agreement. This Agreement shall not be construed as creating an agency, partnership, joint
venture, employment relationship or any other relationship between the parties other than that of
independent parties.
XI. TIME IS OF THE ESSENCE
Time is of the essence in the performance of all terms under this Agreement.
XII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected
thereby, and all other parts of this Agreement shall nevertheless be in full force and effect.
XIM MERGER CLAUSE
This Agreement and attached exhibits constitute the entire agreement between the parties on the subject
matter hereof. There are no understandings, agreements, or representations, oral or written, not specified
herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement
shall bind all parties unless in writing and signed by both patties and all necessary County approvals
have been obtained. The failure of County to enforce any provision of this Agreement shall not
constitute a waiver by County of that or any other provision
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XIV. CERTIFICATIONS AND SIGNATURE OF BENEIFICIARY'S REPRESENTATIVE
The undersigned certifies under penalty of perjury both individually and on behalf of Beneficiary that
by signature on this Agreement for Beneficiary, the undersigned hereby certifies under penalty of
perjury that the undersigned is authorized to act on behalf of Beneficiary and that Beneficiary is, to the
best of the undersigned's knowledge, not in violation of any Oldahoma Tax Laws.
BENEFICIARY, BY EXECUTION OF THIS AGREEMENT, HEREBY ACKNOWLEDGES
THAT BENEFICIARY HAS READ THIS AGREEMENT, UNDERSTANDS IT, HAS THE
LEGAL AUTHORITY TO BIND, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
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SIGNATURES - EXECUTION OF AGREEMENT
Executed By BENEFICIARY:
Signature
By (print name)
Title
Date
Executed By GRANTEE:
BOARD OF COUNTY
COMMISSIONERS OF TULSA
COUNTY
Countersigned By Authorized Board Officer:
Signature
By (print name)
Title
Date
Attest:
County Clerk
Chair,
Board of County Commissioners Approved As To Form:
Date
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District Attorney
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Public Works Director
SUBJECT: 2022 Street Rehabilitation Program
Proposed Project Amendment to the Priority List
DATE: April 7, 2023
BACKGROUND:
In August 2021, City Council approved the 2022 Street Rehabilitation Project Priority List, with a
budget of $1,800,000.00, which included multiple road segments within the following
subdivisions:
• Coffee Creek
• Three Lakes
• Elm Creek
• Baptist Retirement Center
In August 2022, City Council approved a construction contract with Stronghand, LLC, of Tulsa
Oklahoma, in the amount of $1,618,225.97, leaving a remaining budget of $181,774.03 for the
possibility of additional street rehabilitation projects.
In February 2023, City staff and Tulsa County representatives discussed the opportunity of
entering into an Interlocal Agreement for the street improvements located on East 76th Street
North from North 129th East Avenue to North 145th East Avenue. The improvements would include
base repair and 2" asphalt overlay. Tulsa County has agreed to fund the material for base
repairs as well as provide the labor and installation of the asphalt overlay. City of Owasso would
be responsible to fund the asphalt material for the overlay at an estimated cost of $100,000.00.
If this proposed amendment is approved by City Council, an Interlocal Agreement between City
of Owasso and Tulsa County will be forthcoming in the near future.
PROJECT FUNDING:
Funding for this project is available in the Capital Improvements Fund and Half -Penny Sales Tax
Fund.
ATTACHMENT:
Location Map
2022 Street Rehabilition Project
Proposed Amendment
This map may re presents a visual display of related geographic information. Data provided here on is not guarantee of accrual field conditions. To be sure of complete accuracy, please comactthe
responsible staff for most up- to-date information.
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Manager Contract and Evaluation Process
City Attorney Contract and Evaluation Process
DATE: April 7, 2023
CITY MANAGER CONTRACT AND EVALUATION PROCESS:
In June 2021, the City Council and the City Manager entered into a two -year contract, continuing
Mr. Lehr's position as City Manager, that contract expires June 30, 2023.
Based on City Council discussions the City Manager's upcoming evaluation will include the
following:
• The City Council will complete an online evaluation of the City Manager and receive a
summary of the results.
• The City Manager will provide the City Council an overview of current goals, future goals,
obstacles, and achievements will be provided to the City Council.
• The Directors will complete an anonymous online evaluation of the City Manager and a
summary of results will be provided to the City Manager.
TIMELINE:
Staff will initiate the online evaluations on April 14, and schedule an Executive Session to discuss
the evaluation and contract renewal with the City Manager on May 16. Prior to the May 16
Executive Session, the City Council will receive the following:
• A summary of the results from the City Council's online evaluation.
• A statement from the Human Resources Director and City Attorney indicating whether or
not there were any concerns noted in the Directors' evaluation of the City Manager that
could potentially be illegal, unethical, or immoral.
An overview of the goals and accomplishments for the evaluation period compiled by the City
Manager will be provided to the City Council on or by May 16.
The above timing will allow City Council the opportunity to discuss renewal of the City Manger's
contract prior to June 30.
While no action is required for this item, the purpose is to provide an overview of the process and
give the City Council the opportunity to provide feedback and input.
CITY ATTORNEY CONTRACT AND EVALUATION PROCESS:
An Executive Session will be placed on the May 16, City Council agenda to review and discuss
the City Attorney's evaluation and ratification of the second year of the current contract. Prior to
May 16, the City Council will be provided questions to guide performance evaluation discussions
between the City Council and the City Attorney. This timing will allow the City Council the
opportunity to discuss ratification of the second year of the City Attorney's contract prior to June
30.
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, City Clerk
SUBJECT: Board and Commission Appointments
DATE: April 7, 2023
BACKGROUND:
In order to continue citizen participation and City staff involvement on the various boards,
committees, trusts, and commissions, an item has been placed on the May Worksession agenda
to discuss the annual appointment process.
The purpose of this memorandum is to provide background information for each board or
committee and identify terms which are vacant or set to expire June 30th.
BOARDS AND COMMITTEES:
AUDIT COMMITTEE - This committee oversees the audit of financial statements, ensures the
auditor is independent of city management and reviews internal controls and policies. Five
voting members and two non - voting ex- officio members (City Manager and Finance Director).
With the exception of the City Council Representative who serves a one -year term,
appointments are for three -year terms:
Kelly Lewis (Seat 1, City Council Representative)
Robert Curtman (Seat 3, Business Person)
Andrea O'Dell (Seat 4, Non Practicing CPA)
* In accordance with the City Ordinance, Seat No. I shall be held by a City Councilor who is serving the
second year of their three -year term. Councilor Doug Bonebroke is eligible for this committee.
BOARD OF ADJUSTMENT - This is a quasi - judicial body to hear and decide cases relating to zoning
variances and appeals of the Building Inspector's interpretation of the building codes. Appeals
of decisions made by this board must be taken to District Court. Five citizen members and
appointments are for three -year terms:
Dean Knoten (At Large)
Vacancy (At Large) - following Brian Cook's appointment to the Planning Commission
CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement project
requests proposed to be funded by the third -penny sales tax and Vision for Owasso 55 /100ths
sales tax. This committee is comprised of citizens, representatives of other boards and
commissions, and city staff. Appointments are for one -year terms:
Bill Bush (City Council Representative)
Jason Drake (At Large)
Lyndell Dunn (City Council Representative)
Jim Hunter (At Large)
Paul Loving (Planning Commission Representative)
Rob Haskins (At Large)
Dirk Thomas (OEDA Representative)
Kent Inouye (At Large)
Jeff Davis (At Large)
Keith Whitfield (At Large)
B&C appointments
Page 2
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan,
implement, and promote projects and programs that will directly benefit the economic well
being of the community. Seven Trustees include five members At Large, one representative of
the Chamber of Commerce, and one City Councilor. With the exception of the Chamber and
the City Council Representative serving one -year terms, member appointments are for five -year
terms:
Dee Sokolosky (At Large)
Chelsea Feary (Chamber Representative)
Alvin Fruga (Council Representative)
PERSONNEL BOARD - This board meets when there is business to be addressed relating to
appeals of personnel decisions made by the City Manager. Meetings are called by the Chair
when a petition from a City employee is received in the Office of the City Clerk per the
Personnel Policy Manual. Appointments are for three -year terms:
Jerry Duke (At Large)
PLANNING COMMISSION - The purpose of this commission is to review and recommend to the
City Council actions relating to zoning, platting, subdivision construction, annexation,
commercial site plans, and other related planning functions. Appointments are for three -year
terms:
Chad Balthrop (At Large)
SALES TAX OVERSIGHT COMMITTEE - The purpose of this committee is to maintain citizen oversight
of the collected third -penny sales tax and Vision 2025 sales tax, ensure the proper use of
revenues generated, and report findings to the public. Members are appointed for the life of
the sales tax or until resignation or events cause a termination as defined in the committee
policy. Appointees may not serve in any elective or other City Council appointed position with
the City of Owasso. The following positions are vacant due to either resignation or attendance
requirements:
VACANCY (At Large)
VACANCY (At Large)
At Large appointment is an individual who resides with the area defined as the Owasso
fenceline and /or school district
OWASSO CHAMBER BOARD OF DIRECTORS - In accordance with the Agreement for Economic
Development Partnership, Section 10, Chamber Board of Directors, the Mayor may appoint
himself or herself, or a fellow member of the City Council, to serve as a voting member of the
Board of Directors of the Chamber. Appointments are for a one -year term:
Lyndell Dunn (City Council Representative)
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG) BOARD OF DIRECTORS AND GENERAL
ASSEMBLY - This regional council of local governments facilitates a cooperative effort with
federal, state, and local governments. Members must be an elected official and appointments
are for two -year terms:
Kelly Lewis (City Council Representative)
Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates
a cooperative effort with federal, state, and local governments and other transportation
agencies to assess the area's transportation requirements. Appointments to the committee are
for one -year terms:
Doug Bonebrake (City Council Representative)
Warren Lehr (City Manager, Alternate)
B &C appointments
Page 3
INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG
Transportation Policy Committee to develop comprehensive, multi -modal plans that address the
transportation needs and goals of the region. Appointments to the committee are for one -year
terms:
Roger Stevens (Public Works)
Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken
Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality
utility efforts. Appointments to the Authority are for one -year terms:
Roger Stevens (Public Works Director)
Dwayne Henderson (City Engineer)